IEA R&D WIND TASK XI The Operating Agent April 13th 2012 To: Members of the Executive Committee, IEA R&D Wind, Task XI Topical Expert Meeting #70 on "Social Acceptance of Wind Energy Projects" Dear Colleague, At the Executive Committee meeting nr 68 in Dublin (Ireland) it was decided to arrange the 70th Topical Expert Meeting on "Social Acceptance of Wind Energy Projects" in cooperation with IEA Wind Task 28. Venue and date for the meeting is as follows: Hotel Elite Rue de la Gare, Rue de la Gare 14, 2501 Biel, Switzerland June 14th to 16th, 2012 The meeting will start on Thursday, 9:00 am. At afternoon will be a Swiss expert session organized together with the Swiss Wind Energy Association Suisse Eole. On Friday, 9:00 am to 5:00 pm, international experts will continue to discuss the results of IEA Wind Task 28 and will define issues to be addressed in the possible extension of IEA Wind Task 28 into a second period. Saturday, 9:00 am to 4:00 pm, will serve as a “kick-off” meeting of the possible extension period of IEA Wind Task 28 focussing on specific activities of Task 28 and work on State-of-the-Art and Good Practices. For Thursday and Friday, all international experts on the issue of Task 28 are welcome for full participation. The discussions on Saturday are intended for IEA Wind countries already participating in Task 28 or interested in entering for the second period. However, international experts present on June 14th and June 15th are welcome to participate as guests to the meeting. In order to give meeting background and aim, an Introductory Note is attached to this letter. Some of the participants in the meeting are requested to give a short and informal presentation of results from ongoing research/experiences and future plans. The Operating Agent of IEA Wind Task 28 will contact you concerning the presentation. Details on travel and accommodation can be found below. Local host is the Operating Agent of IEA Wind Task 28, Robert Horbaty with Stefanie Huber. Questions regarding content and the agenda will be answered by myself on +34 91 417 50 42 / 638 095909 or e-mail firstname.lastname@example.org. Please inform me of the participants you would like to send to the symposium. An Acrobat Reader version of this invitation can be found on the Internet: http://www.ieawind.org/Task_11/Task_11_HomePage.html Best regards Felix Avia Aranda, Task 11 Operating Agent Attachments: 1. IEA Background and Meeting Format 2. Practical arrangements 3. Introductory Note 1. IEA Background and Meeting Format The objective of IEA R&D Wind Task 11 is to promote wind turbine technology through cooperative activities and information exchange on R&D topics of common interest. One way to achieve this is to gather experts in Topical Expert Meetings (TEM). More information can be obtained from: IEA general IEA official home page IEA RD&D Wind general http://www.iea.org/ http://www.ieawind.org/ Task 11 General information http://www.ieawind.org/summary_page_xi.html Meeting format The meetings are of the workshop type, where information is presented and discussed in an open manner. The participants decide by themselves what they would like to present. Guidance for presentations is given in the Introductory Note that is distributed together with the invitation to the meeting. This implies that there is no list of presentations in advance. The TEM on Social Acceptance will be differ from the original format in several ways – as a rather large audience is to be expected, not all participants will be able to present, however all participants will be contacted by the Operating Agent of Task 28 in advance on the issue. The meeting includes three days in total (1/2 day Swiss expert meeting, 1.5 day international expert meeting, 1 day meeting focussing on Task 28 activities and questions. The agenda usually covers the following items: 1. 2. 3. 4. 5. 6. 7. Collecting proposals for presentations Introduction, host Introduction by Operating Agent, Recognition of Participants Presentation of Introductory Note Individual presentations Discussion Summary of meeting Documentation Proceedings will be prepared soon after the meeting. To assist in this, the participants are urged to bring along one copy (preferably in digital format) of the material they want to have included in the documentation. A summary of the meeting will be written by the host or persons involved in preparing the Introductory Note. Miscellaneous For presentation purposes a computer and beamer will be available. Please bring your presentation on a memory stick or CD. 2. Practical arrangements Date and venue Location: Hotel Elite, Rue de la Gare 14, 2501 Biel, Switzerland Date and time: Start: Thursday, 14th June 2012 at 9 am End: Saturday, 16th June 2012 at 4pm Travel and Accommodation Meeting Place Hotel Elite, Rue de la Gare 14, Biel, Switzerland http://www.hotelelite.ch/ Hotels/Accommodation: A number of hotel rooms have been reserved for the nights of June 13th, 14th and 15th. Please do your own booking and mention “Topical Expert Meeting” and the exact date of the nights you want to stay at the hotel. Please do your booking by May 20th at the latest. Cost of accommodation will be paid by the participants directly to the hotel at check out. The cost is listed as below. Hotel Room Price per night Remark Incl. breakfast Elite 160 CHF (about 190 €) Meeting venue Continental 110 CHF (about 130 €) About 5-10 minutes walk from the venue Hotel Elite Rue de la Gare 14, 2501 Biel Phone: 0041 32 328 77 77, Fax: 0041 32 328 77 70, e-mail: email@example.com http://www.hotelelite.ch/ Hotel Continental Aarbergstrasse 29, 2502 Biel Phone: 0041 32 327 27 27, Fax: 0041 32 327 27 26, e-mail: firstname.lastname@example.org http://www.continental-bienne.ch/ Map Travel Instructions There are three airports in the same distance to Biel: Geneva airport (GVA), www.gva.ch Zürich airport (ZRH), www.flughafen-zuerich.ch Basel airport (BSL), www.euroairport.com From Geneva and Zürich, there is a direct train connection from the airport to Biel main station. From the airport in Basel, you first have to take a bus to the main station of Basel SBB. Getting between the airport and Biel: Airport Geneva to Biel: direct hourly train, takes 1h 36 min, costs 65€ one way 2nd class Airport Zürich to Biel: direct half-hourly train, takes 1h 30 min, costs 60€ one way 2nd class Airport Basel to Biel: Airport bus Nr. 50 to train station, then direct hourly train, takes 1 h 33 min, costs 40€ one way 2nd class For train time table see www.sbb.ch. Taxis take around 2 hours and cost about 200 €. Cars can be rented directly at the airports. The homepage of the regional tourism office is http://www.bielseeland.ch/en/home.html. Urgent questions If you have any urgent questions related to the meeting, please contact Stefanie Huber (if not available: Robert Horbaty or Corinne Bryner) Tel.: +41 61 965 99 00 Stefanie.email@example.com 3. INTRODUCTORY NOTE (IEA Wind Task 28) IEA WIND TASK 28 IEA Wind Task 28 was founded around 2008 when wind energy development was stopped or extremely slowed down in several IEA Wind countries by strong opposition and media debates. Today, the industry has strongly grown and the capacities in all countries have increased. However, looking at the struggles still encountered in many countries and at the challenges ahead – e.g. concerning the importance of wind power for the global and national energy policies - many countries will need to invest in social acceptance measures to be able to put into operation the required capacities. IEA Wind Task 28 can support these policies by exchanging good examples, by connecting researcher, administrations, politicians, associations and practitioners from various countries and by disseminating lessons learned in presentations, publications and web contributions. Some of the dissemination activities of the last three years include: Web site including a web data base of social acceptance projects and publications (www.socialacceptance.ch) Participation at the annual EWEA conference Presentations of working group members at national and international expert gatherings Articles e.g. in national branch magazines and peer reviewed journals, interviews National expert meetings (organized in connection with working group meetings; US 2009, Dublin 2010, the Netherlands and Norway 2011). SCOPE OF IEA WIND TASK 28 AND ITS SECOND PERIOD 2012-2014 Three years of experience within the working group and supporting institutions of IEA Wind Task 28 on social acceptance of wind energy have shown the international exchange on social acceptance issues to be extremely valuable for those involved such as administrations, the research community, IEA Wind members and for further wind energy promoters in the respective countries, e.g. wind energy associations. The development of wind energy respectively the debates surrounding the projects in the field - have also proven that social acceptance is a topic to be further deepened if the policy targets for renewable energy production are to be accomplished: specific projects require social acceptance to be realized and proponents and opponents need support to work together to improve the projects. This seems to be increasingly recognized by industry as well as administrative institutions, but to achieve longterm acceptance of wind power, the topic needs further attention and escorting projects such as Task 28 with their interdisciplinary and trans-national approach. The work of Task 28 should therefore be continued in 2012 and following years on the basis of the topics identified as crucial to social acceptance, the international exchange within IEA Wind and dialogue with the various stakeholders. The main areas of the future work of Task 28 proposed for the next period can be summarized as follows: Measurement and monitoring resp. quantification / valuation, assessment of the magnitude of the issue and tracking of developments Support for the establishment of policies and standards; successful supporting structures Discussion of current and new issues influencing social acceptance that are being debated in the participating countries and stressing of research gaps Deduction / dissemination of the lessons learned, good practices, successful strategies etc. Taking into account the importance of wind energy development not only in industrial, but also in developing countries, the participation of further IEA Wind countries is encouraged for the new period. Task 28 will deliver overviews on the issue of social acceptance in various countries and will provide inputs for national legislation and implementation based on experience from other regions. The network of international experts will assist the participating countries in developing their knowledge and will provide possibilities to sensitize experts and practitioners on the issue of social acceptance. The awareness on the importance of social acceptance of wind power and the knowledge on successful strategies will improve wind projects in the participating countries. TEM – AIM, AUDIENCE, AGENDA The TEM on Social Acceptance in 2012 will serve as a “success control” of the first phase: feedback to results and the final report of IEA Wind Task 28 as a discussion of issues and targets for the second phase: issues to be elaborated, State-of-the-Art in the countries and disciplines present at the TEM, Good Practices from the various backgrounds. The focus lies on the improvement of social acceptance of wind energy projects, but will also include aspects of acceptance of transmission infrastructure. The target audience for this workshop includes IEA Wind Task 28 working group members and national experts from its network Researchers, experts and practitioners from IEA Wind countries and countries interested in participation in the second phase of IEA Wind Task 28 Experts on Social Acceptance issues from non-IEA Wind-countries such as France, Eastern Europe, Asia, and South America The meeting is intended for up to 50 people attending the TEM. The outcome of the workshop is expected to be a document or a proceeding of the workshop which will include: A summary of the workshop Presentations by participants A compilation of topics that are crucial for future development of foundation structures The specific agenda will be arranged based on the topics of all presentation.