Budget Narrative
Fictional Education Service District (FESD)
Budget Period: March 2012 – June 30, 2013
Project: Expanding a Fictional Data Warehouse
Goals 1-4 Total Requested Amount: $234,650
FESD has estimated project costs using standard estimation procedures which are reviewed periodically
for accuracy and reasonableness. Because the RFA indicates that this is a cooperative agreement, we
have included cost to participate in any and all activities, including evaluations and the adoption of
standards deemed appropriate by ODE.
Personnel: $115,000
Project Director, Principal Investigator (0.10 FTE): Bob Smith
Mr. Smith will serve as the Principal Investigator. As co-director of the project, Mr. Smith will oversee
the establishment of the organization structure and the hiring of staff as well as provide leadership in all
aspects of the project. FESD is requesting $30,000 towards the Project Co-Director’s salary while
working on this project.
Project Manager (.75 FTE): Jane Spot
Ms. Spot will be responsible for the overall project management. FESD is requesting $50,000 towards
the Project Manager’s salary while working on this project.
Quality Assurance Lead (.5 FTE): John Doe
Dr. Doe will participate in all aspects of the system development to advocate quality, including working
from the requirements definition phase to develop detained test strategies and test plans. He will
perform all aspects of verification, including functional, regression, load and system testing and maintain
test automation at both the functional and system level. FESD is requesting $35,000 towards the Quality
Assurance Lead’s salary while working on this project.
Fringe Benefits: $49,450
The FESD fringe benefit rate is 43% of personnel costs. This rate covers Social Security, FICA,
health/life/disability insurance and unemployment compensation. FESD is requesting $49,450 per year
to cover fringe benefit expenses for project staff.
Travel: $550
FESD staff will travel between schools and the ESD. FESD anticipates reimbursement for 20 trips at an
average round trip of 50 miles at $0.55 per mile for a total of $550.
Equipment: $46,000
FESD is requesting $35,000 for a Storage Area Network, $9,000 for server clusters for a warehouse, two
data marts, a reporting server and a streaming server. We are also requesting $6,000 for miscellaneous
hardware including two load balancers and webinar infrastructure. Equipment is procured via a
competitive bid process.
Supplies: $9,250
For purposes of the project, it will be necessary to purchase supplies for three staff (excludes Mr. Smith).
A total of $250 is requested for office supplies including paper, staples, file folders, binders, printing,
copying and postage. A total of $500 is requested for telecommunications (phone and network charges).
A one-time expense of $4,000 is requested for a computer, software licensing, desk and chair. Total
supply costs per employee are $1,500, for a total of $4,500 for the three employees.
Contractual: $10,000
FESD proposes to hire consultation services related to quality assurance. Consultation services will
include the generation of a data quality implementation plan. This plan will be used to implement
processes and procedures to ensure data quality, validity and reliability as the data warehouse is
expanded. A competitive RFP process will be used to identify a consulting firm that can complete this
work for $10,000.
Teacher Substitutes: $3,000
This project will require four teachers to pilot the data program. This will require training and follow up
activities amounting to 3 days per teacher. The standard substitute rate is $170. Teacher substitutes
will be required for a total of 12 days at a cost of $1,680.
Training Stipends: $1,400
The Project Manager and Quality Assurance Lead will require advanced SQL training to implement the
data quality model. This training is offered locally, limiting travel expenses to mileage reimbursement.
The training is available for $700 per person, for a total cost of $1,400.
Other Costs: $0
FESD does not anticipate “other costs.”