The Awakening Common-unity
2010 Vendor Form
Business Name: __________________________________email: ___________________
Address: __________________________________________ Phone: _______________
Contact Name: ____________________________________ Phone: ________________
Type of display, service provided or goods to be sold:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Is electricity needed at your booth? _______________________
Building on last year’s expanded interest; we will again divide exhibitors and
vendors into three categories. The categories are as follows:
Land Stewardship – this category involves all exhibitors and vendors related to the
organic food-farm connection, climatology, soil conservation, ecosystems, waste
reduction, recycling, composting, etc.
Natural Health – this category includes all exhibitors and vendors related to personal
growth, nutrition, and transformation - everything from raising consciousness to herbal
remedies; it would include Yoga, massage, and all things pertaining to personal health.
Green Living Architecture – this category includes all exhibitors and vendors related to
building systems using solar energy, water energy, wind energy, and anything involving
“green living” architecture.
Based on the above categories, which does your display, service provided or goods to be
sold fall into: _____________________________
The Staunton Recreation and Parks Department will be able to provide one 6-8 foot
table and two chairs on the day of the event to the first 50 vendors who have returned
this form and signed the hold harmless agreement. Vendor/display set-up will begin at
10am for the event on August 28, 2010 that officially begins at 12 noon. Vendors may
sell or display their goods and services until dusk. Due to a lack of lighting, we ask that
vendors have their 20X20 space cleaned by dusk. Please complete this form and send it
to: Jennifer Jones, Superintendent of Recreation, City of Staunton, P.O. Box 58,
Staunton, Va. 24401 to secure your space at the event.
Please keep these notes in mind…
o You may only pull onto the grass areas beyond the bumper rail to load and
unload. No vehicle will be allowed to remain on the grass during the event.
o You are responsible for supplying anything necessary beyond tables and chairs
such as additional chairs, tents.
o Limited electricity is available BUT you must bring your own extension cords.
o You must clean up your own space. Trash cans will be provided within close
proximity to the vendor area.
The following HOLD HARMLESS AGREEMENT must be signed by all participants
or in the case of a minor, his or her guardian.
Witnesseth: Whereas, the undersigned desires to be involved in the above event in the
City of Staunton’s parks system, and in consideration of this permission granted to them
by the City of Staunton to sponsor/participate in a planned event pursuant to a usage
permit does hereby agree as follows:
The undersigned, jointly and severally (if more than one), agrees to indemnify and hold
harmless the City of Staunton, a municipal corporation, against any and all liability, loss,
cause of action, damages or injuries to persons or property, including death, which may
occur by reason of the use of Staunton City parks.
The undersigned, jointly and severally, (if more than one), agrees to indemnify and hold
harmless the City of Staunton, a municipal corporation, against any expenses incurred by
the City with regard to cleaning the premises, setting up the premises on behalf of the
undersigned, and restoring the premises to its normal condition after the rental period set
forth in the rental agreement.
The undersigned, jointly and severally (if more than one), agree to indemnify and hold
harmless the City of Staunton, a municipal corporation, against any expenses incurred by
the City with regard to use of park property as set forth in correspondence to the below
party.
The undersigned further agrees to pay, to the complete exoneration of the City of
Staunton, it’s officers, employees, and agents, for any court costs, negotiation fees, or
attorney fees incurred by the City of Staunton, or any of their officers, employees, or
agents, with respect to the defense of any such claims set forth above.
Signature of Participant
Date