Bridge City Friends Meeting
Job Description
CLERK
Rev January 2010
JOB SUMMARY
The Clerk, who is a member of BCFM, is appointed for two years at a time. The
Clerk facilitates the business of the Meeting and is the Meeting representative in the
wider community.
JOB DESCRIPTION
Presides at Meeting for Worship for Business:
 Sets agenda to expedite the flow of business, making sure that any carry over







business is on the agenda.
Distributes (electronically) the agenda and previous month's minutes to
members of BCFM in a timely manner.
Is aware of background on significant agenda items in advance of Meeting for
Business.
Listens receptively, finds points of unity, helps people bring forth questions,
and stops and summarizes the sense of the Meeting.
Maintains a sense of worship during the business meetings.
Follows up where appropriate, or arranges for this to be done.
Arranges for and facilitates Threshing Sessions as directed by Meeting for
Business
Arranges for ad hoc committees as needed
Facilitates Communications and Community within the Meeting:
 Attends Ministry and Oversight (M&O) Meetings.
 Keeps in touch with all committee clerks and attends committee meetings as
needed.
 Is available for phone calls and consultation.
 Attends Meeting for Worship regularly.
 Is active in the life of BCFM, by attending meeting functions and social events.
Facilitates Paperwork or arranges for it to be done:
 Carries out correspondence as directed by Meeting for Business.
 Presents State of the Society Report to Spring Quarterly Meeting (or arranges
for someone else to do this) and forwards to NPYM Annual Session.
 Completes and forwards Annual Statistical report to NPYM in June with the
help of M&O committee.
Acts as Meeting Contact with the wider community:
 Checks the Meeting's post office box regularly and distributes mail to






appropriate committees.
In consultation with M&O committee responds to phone calls and contacts
from the wider community or arranges for some other Friend to assume this
responsibility.
Communicates and coordinates activities and information with other monthly
meetings in NPYM and with worship groups under the care of BCFM.
Stays in touch with other Friends groups in the Portland area (Multnomah,
Reedwood, West Hills, etc).
By being knowledgeable of the wider world of Friends, is able to keep Friends
at BCFM updated on regional, national and international Quaker activities.
Participates (and represents BCFM) in ecumenical events in Portland.
In consultation with Oversight committee makes sure that the meeting contact
information (address, contact name, etc) is updated in publications.
It is important to remember that the Meeting resides under God's care and the care of
every individual in the Meeting. The Clerk should not be overwhelmed by the job, be
able to discern what is most important for the life of the Meeting and do this work
within her or his own strengths. The Clerk will be comfortable delegating authority
and responsibility, is able to ask for help to get things done, and trusts that we have
many able, willing hands ready to do what the Meeting senses is valuable.
Bridge City Friends Meeting
Job Description
RECORDING CLERK
Rev January 2010
JOB SUMMARY
The Recording Clerk is responsible for preparation of the minutes of the Meeting for
Worship for Business. The Recording Clerk is appointed for a two-year term and is
normally a member of the Society of Friends who is an active participant in the life of
the Bridge City Meeting.
JOB DESCRIPTION
 Articulation of the sense of the Business Meeting through sensitive and clear





composition of the minutes Read drafts of minutes aloud during Meeting for
Business when requested by the Clerk to make sure the language accurately
captures the sense of the Meeting.
Attends all Meetings for Business or in consultation with the clerk and M&O
committee arranges for a substitute to take minutes.
Types minutes, shares them with the Clerk for comments and as a check on
accuracy, then arranges for the minutes to be circulated (via email, or other
methods) among meeting members prior to the next business Meeting.
Maintains a file of monthly meeting minutes and makes sure that a copy of the
approved minutes are sent to the archivist every month.
When the clerk is unavailable to clerk a business Meeting the recording clerk
maybe called on to clerk the meeting. This decision is made by the clerk,
recording, and the Ministry and Oversight Committee.
Generates occasional official correspondence on behalf of the Meeting.
Bridge City Friends Meeting
Job Description
TREASURER
Rev January 2010
JOB SUMMARY
The Treasurer is a member of Bridge City Meeting and is appointed for a two-year
term to manage and track the financial affairs of the Meeting. The Treasurer receives
and disburses funds as the Meeting directs, keeps the account books of the Meeting
and reports monthly to Meeting for Business. The Finance Committee ensures that the
accounts are audited at least once a year. The Treasurer is a member of the Finance
and Property Committee and normally attends its monthly meetings.
JOB DESCRIPTION
 Obtains updated information on the Meeting's liability insurance each year.











Originals of insurance policies are normally retained in the BCFM lock box,
with copies held by Treasurer or Finance Committee for reference.
Pays Meeting bills
Prepares and presents a monthly financial report to the Monthly Meeting for
Business that shows the budget, disbursements, and receipts for the month and
year to date.
Maintains the Meeting's financial records.
Handles occasional financial transactions such as sale of donated stock.
Sends receipts to contributors when requested and at the end of the calendar
year (for tax exempt purposes) and works with Ministry and Oversight
Committee to write letters of thanks for special contributions (when
appropriate), enclosing a receipt.
Works with Finance, Children's Program and other committees in preparing the
annual budget. Reminders are needed in early spring. The budget is presented
to the Meeting for Business in November for approval in December. The
Meeting's fiscal year starts on January 1.
Maintains Meeting checkbooks and other financial instruments.
Keeps in touch with requests for funds for new projects and refers them to
Finance Committee for consideration, or to the proper committee if a budget
already exists.
Ensures that any payroll and related tax reports are prepared and submitted in a
timely way.
Participates on and provides information to support the work of the Finance
Committee.
Collaborates with and oversees the work of the Assistant Treasurer.
Bridge City Friends Meeting
Job Description
ASSISTANT TREASURER
Rev January 2010
JOB SUMMARY
The Assistant Treasurer is appointed annually for a two-year term and serves as a
back-up to the Treasurer. It is generally hoped that the Assistant Treasurer will be led
to serve as Treasurer in the following term. The Assistant Treasurer should be capable
of performing all of the duties of the Treasurer in order to fill in as needed. In
addition, the Treasurer may assign specific duties to the Assistant Treasurer.
JOB DESCRIPTION
 Serves as a member of Finance and Property Committee.
 Collects contributions and deposits them in the bank.
 Maintains records and makes reports to Business Meeting when the Treasurer is
unable to do so. Maintains familiarity with the Treasurer's records.
 Assists the Treasurer according to the needs of the Treasurer and the abilities of
the Assistant Treasurer.
Bridge City Friends Meeting
Job Description
FINANCE AND PROPERTY COMMITTEE
Rev January 2010
JOB SUMMARY
The Finance and Property committee shall consist of 3 members serving two-year
terms. The committee shall consist of the treasurer, assistant treasurer and another
Friend who shall serve as clerk of the committee.
JOB DESCRIPTION
 Prepare and present the annual budget to the monthly meeting.
 Make recommendations to the monthly meeting regarding investments of






meeting funds and implement the directions of the meeting regarding
investments.
At the direction of the monthly meeting bring recommendations for criteria for
access and management of "special funds".
Arrange for periodic audit of the meeting's financial books.
Communicate with members and attenders about the financial status of the
meeting.
Shall be responsible to work with our landlord regarding our use of their
property.
Shall arrange for and maintain appropriate levels of insurance (liability and
renters) for the meeting.
Keep an inventory of our "physical property" (chairs, bookcases, sign, etc) and
take appropriate action to maintain the meeting property or acquire new items
at the direction of the monthly meeting.
Bridge City Friends Meeting
Job Description
MINISTRY AND OVERSIGHT COMMITTEE
Rev January 2010
JOB SUMMARY
The Ministry and Oversight Committee serves 2 primary functions. These are
fostering the spiritual life of the Meeting and facilitating the pastoral care of the
Meeting. The committee maintains membership records, and stays in touch with
members and attenders of the Bridge City community. It accept requests for
membership, marriage, and other official requests and arranges for committees of
clearness. It is responsible for the Meeting for Worship, helping Friends settle into
worship, and arranging for the closure of Meeting. Members of this committee shall
encourage friends to move forward on their spiritual journeys.
JOB DESCRIPTION
 Help social committee up the meeting room and encourage Friends to gather in













a spirit of worship. Greet visitors and new comers.
Help Friends settle into worship and facilitate the transition from singing to
worship.
Close meeting for worship, facilitate announcements and introductions,
welcome visitors and encourage them to sign the guest book.
Help clear the meeting room and leave it in order.
Encouraging those with a gift for vocal ministry and foster both vocal and
listening ministries.
Be in tune with the pulse of the community, working with other committees to
set up discussion groups, social gatherings, threshing sessions etc., as seems
necessary and appropriate.
Provide pastoral care to individuals in the meeting
As overseers of the life of the community, provide eldering in a loving way
when necessary.
Assist the clerk, and provide guidance and support at business meetings or as
requested.
Reach out to the wider community - arrange for appropriate advertising in the
local area or in Quaker publications.
Work with the Directory Manager in maintaining the meeting roster, including
an email address list
Prepare an annual State of Society report
Accept and act on requests for membership or marriage, clearness committees
etc.
Maintain membership files and stay in touch with members of the meeting.
 Report to business meeting and have minuted important life events in our
meeting: births, deaths, new and transfer memberships.
 At the direction of the meeting, or clerk, or from a sense of the committee help
set meeting policies and practices. Be aware of our history and the good order
of Friends.
Bridge City Friends Meeting
Job Description
WEBSITE MANAGER
Rev January 2010
JOB SUMMARY
Web Site Purpose:
 To support outreach and informational services for Bridge City Friends
Meeting to the public at large (i.e. worship meeting times & locations).
 To provide an additional means of communication and source of information
for meeting attenders, committees, and officers.
General Content Guidelines:
 The content of the pages will be limited to items of information related to the
activities of Bridge City Friends Meeting, including archive of past decisions
and meeting minutes.
 Though content will be related to the activities of Bridge City, links for further
information may be provided on the pages as well. (Peace & Social Concerns,
AFSC, etc).
 Judgement about content that is appropriate will be exercised by the Web
Manager in consultation with the Ministry & Oversight Committee Clerk and
in consultation with the Meeting Clerk when necessary.
 All items posted will contain information as to the source of that information
whenever possible.
Privacy Policy:
 No e-mail addresses, mailing addresses, or telephone contact numbers will be
posted on the site without expressed permission of the person listed.
 No contact information for Friends under the age of 18 will be posted on the
NPYM website at any time.
JOB DESCRIPTION
 To renew in a timely fashion the registration of web domain name





www.bridgecitymeeting.org for our use.
To arrange for an internet provider to provide server space to host the web
pages.
To design and write web pages as needed
To maintain the web site and keep it current.
To be a contact person for committees and officers of Bridge City Friends
Meeting to receive information to be posted on the web.
To consult with the Ministry and Oversight Committee Clerk when items of
concern arise to either reach a decision or to refer the matter to the Committee
as a whole.
 To report to the Ministry and Oversight committee on the progress, status, and
concerns related to the web site.
 To work with the Archivist & Directory Coordinator who may have special
needs with regard to the use of the site.
 Seek advice and volunteer work from those within the meeting who have the
technical skills and knowledge to try to keep costs to a minimum.
Bridge City Friends Meeting
Job Description
ARCHIVIST
Rev January 2010
JOB SUMMARY
The Archivist gathers and preserves materials relating to the development and history
of Bridge City Meeting. The records should show proceedings that are significant in
the light of history and are of concern to Friends. The Archivist is appointed for a
two-year term.
JOB DESCRIPTION
 Maintains master list of the contents of the Bridge City Meeting Archive
 Assembles and maintains complete set of Minutes of Business Meetings.
 Assembles and maintains an index of Decisions Reached (in electronic form)





with reference to corresponding Business Meeting Minute.
Arranges for the storage of the assembled documents.
Insures the accessibility of the archives to meeting officers.
Serves as historian for inquiries regarding the meeting's procedures and actions.
Helps interested people find needed materials.
Periodically reports to the Ministry & Oversight Committee
Reports to the Meeting for Business as requested
Bridge City Friends Meeting
Job Description
CHILDREN'S PROGRAM COMMITEE
Rev January 2010
JOB SUMMARY
The Children's Program Committee is made up of four people who worship at Bridge
City Meeting, serving two year staggered terms. The committee is responsible for the
religious education of children in the Meeting. It creates and provides a program for
these children during Meeting for Worship each First-day from September through
mid-June. These may include classes and other activities.
In addition, although religious education is not provided during the summer months,
the Committee enlists the help of the Meeting community to help provide childcare
for this group of children during the summer, which often involves taking the children
to the park.
The committee should meet regularly to review the program, consider religious
education materials, and design ways of continuously involving the children in the
life of the Meeting.
JOB DESCRIPTION
 Committee members are responsible for providing a First Day program





(planning and teaching or coordinating volunteer efforts) to children from preschool through the 8th grade.
Teachers are responsible for arriving in time to set up the classroom before
worship begins at 10:00 am, attend the first 15 minutes of worship, accompany
the children to the classroom, and clean up the classroom afterwards.
Committee members coordinate the purchase of art and craft supplies,
curriculum materials and books from the Committee's budgeted funds.
The Committee arranges for appropriate programs for Central Friends, ages 11
to 14.
It is the policy of BCFM that at least two adults or one adult and one teen be
with the children during First Day School.
Children's Committee is responsible for hiring childcare as needed to support
First Day School.
Bridge City Friends Meeting
Job Description
NOMINATING COMMITTEE
Rev January 2010
JOB SUMMARY
The Nominating Committee assists Bridge City Meeting in identifying attenders to
serve the meeting community in voluntary committee work and with individual
responsibilities. Members serve two-year terms which are staggered to ensure
continuity. The Committee includes three members, one of whom serves as clerk.
JOB DESCRIPTION
 Conducts annual survey of the leadings and willingness to serve of each








attender.
Maintains listing of current committee membership, clerks, and designated
volunteers.
Contacts each interested attender to discuss possible volunteer roles for coming
year.
Develops proposed roster of volunteer positions for consideration by Meeting
for Business no later than May of each year.
Assists Meeting for Business in evaluating and seasoning recommended roster
of volunteer positions, works with each attender to find appropriate role.
Maintains job descriptions of each volunteer position and updates as necessary.
Addresses any position vacancies that occur during the year as promptly as
possible by identifying appropriate candidates and bringing those
recommendations to the next business meeting for consideration and seasoning.
Maintains records of past committee participation, term length, and other
information that may assist future Meeting planning.
Responds to other needs for volunteer assistance as identified by Business
Meeting throughout the year.
Bridge City Friends Meeting
Job Description
PEACE & SOCIAL CONCERNS COMMITTEE
Rev January 2010
JOB SUMMARY
The Peace & Social Concerns Committee (P&SCC) serves as a resource and linkage
between Bridge City Friends Meeting, other Friends meetings, and the larger
community, working on issues of social justice and peace. The P&SCC assists the
BCFM community in identifying opportunities for service and advocacy and
facilitates consideration of peacemaking and social issues within the Meeting.
The Peace & Social Concerns Committee cooperates with community and other
Friends' organizations active in the work of overcoming social, economic and
political injustice. The committee keeps the BCFM community informed of
opportunities for service and advocacy toward this goal and encourages the living of
the historic Quaker peace testimony in daily life.
JOB DESCRIPTION
 Monitor social justice and peace issues of current concern and share relevant




information with the BCFM community.
Notify the Meeting of specific events and items requiring action through
regular reports to Meeting for Business and announcements to the Meeting
community in a timely manner.
Identify issues of substantial concern meriting public action by the Meeting and
present such for full consideration by the Meeting for Business.
Organize Quaker dialogues or worship sharing discussions, etc., on the spiritual
and historical roots of Friends' concern for peace and social justice.
Any public action taken in the name of BCFM requires approval of the Meeting
for Business. Any individuals representing themselves as representing BCFM
require approval of the Meeting for Business.
Bridge City Friends Meeting
Job Description
HOSPITALITY COMMITTEE
Rev January 2010
JOB SUMMARY
The general work of the hospitality committee is to help generate a sense of
community by creating a hospitable atmosphere for Meeting for Worship and
Fellowship Time, as well as organizing occasions where friendliness, welcoming, and
care of individuals and the Meeting are promoted.
The committee shall consist of 4-5 members. Members should serve 2 year
overlapping terms.
Part of being in community is to share work, so this committee is encouraged to ask
others to assist in the work of building community.
JOB DESCRIPTION
In preparation for Meeting for Worship:
 Set up and breakdown the meeting room
 Provide or arrange for refreshments for fellowship time after Meeting for
Worship (set up and cleanup, leaving the meeting room and kitchen in good
order).
 Be responsible for purchasing coffee and other supplies as needed.
 By a monthly meeting decision (in 2006) coffee shall be Organic and Fair
Trade
 Be available to assist Ministry and Oversight Committee to help greet and
welcome visitors as needed.
In collaboration with Ministry and Oversight Committee, help celebrate
important life events in our meeting by planning and arranging:
 Welcoming new members, babies and children into the meeting community
 Receptions for weddings, and memorial meetings
 Initiate, plan and coordinate Meeting events, including (but not limited to) the
annual summer camping trip, Friendly 7's, holiday celebrations, etc. This might
be done in collaboration with other committees.
Bridge City Friends Meeting
Job Description
ANNOUNCEMENT COORDINATOR
Rev January 2010
JOB SUMMARY
The Announcement Coordinator is appointed for a two-year term. This position
receives e-mail communications from members of the BCFM e-mail list and other
Quaker organizations, and posts appropriate communications to the BCFM listserv.
JOB DESCRIPTION
 The Announcement Coordinator posts messages to the BCFM listserv in a




timely manner.
The Announcement Coordinator posts messages to the BCFM listserv in the
agreed upon format, which includes adding "BCFM" to the subject line, and
listing the author of the message in the e-mail if it is not there already.
The Announcement Coordinator may clarify the message with the author as
needed before posting, but does not decide which e-mails are appropriate for
posting. Members of the listserv community are expected to be self-monitoring
on the e-mails that they author. Exception: The Announcement Coordinator
may refuse to post e-mails containing overt electoral advocacy, per a
recommendation by Ministry and Oversight Committee, November 2007.
The BCFM listserv includes everyone in the BCFM directory that has an e-mail
address, unless they have specifically asked to be excluded.
The Announcement Coordinator is not responsible for maintaining the BCFM
listserv. Requests to be added or removed from the listserv are forwarded to the
person who keeps the listserv.
Bridge City Friends Meeting
Job Description
DIRECTORY MANAGER
Rev January 2010
JOB SUMMARY
The Directory Manager is appointed for a two-year term. This position maintains a
current BCFM directory of members and attenders, with direction from the Ministry
and Oversight committee. The Directory Manager distributes an updated copy to the
community via e-mail as needed.
JOB DESCRIPTION
 The BCFM Directory includes two documents: a smaller document that
includes only the member name, e-mail address and phone number, and a larger
document that includes the member name, e-mail address, multiple phone
numbers, address, names of family members, children's birthdates, committee
positions and terms, and when the member's directory information was last
changed.
 The Directory Manager checks the BCFM guest book and contacts signers to
see if they would like to be added to the directory.
 BCFM members and attenders contact the Directory Manager with any changes
in personal information. The Directory Manager updates the directory and
regularly distributes an undated directory to the community via e-mail.
 Yearly, the Directory Manager provides NPYM with the current BCFM
directory information, so that it can be incorporated into the NPYM directory.
Bridge City Friends Meeting
Job Description
LIBRARIAN
Rev January 2010
JOB SUMMARY
The Librarian is responsible for creating, maintaining and sustaining the Meeting
library for the purpose of the religious/spiritual education and sustenance of the
Meeting community.
JOB DESCRIPTION
 Keep the Meeting library in good order and make recommendations to the
Meeting for improvements.
 Monitor the library's holdings and circulation to the Meeting community
 Purchase appropriate holdings and administer funds designated for this
purpose.
Bridge City Friends Meeting
Job Description
ADULT EDUCATION COMMITTEE
Rev January 2010
JOB SUMMARY
The function of the Adult Education Committee is to provide the adults in the
Meeting community educational activities for their personal and corporate
spiritual/religious edification and enrichment. Terms in the Adult Education
Committee are two years, preferably staggered to ensure continuity. The committee
shall consist of 3-4 members, including a clerk, selected through a Meeting
nominating process. Membership in the Society of Friends is suggested but not a
requirement of this committee.
JOB DESCRIPTION
 Organizes discussions, presentations, workshops, etc., of interest to the Bridge
City Friends Meeting community and relevant to the spiritual well-being and
religious education of the adult members and attenders.
 Consults and collaborates with other relevant Meeting committees, as well as
other Quaker and community organizations, to provide pertinent educational
opportunities to Bridge City Friends Meeting.
 Manages allocated funds for speakers' honoraria, childcare and other
appropriate expenses, as needed.
Bridge City Friends Meeting
Job Description
RISING CLERK
Rev January 2010
JOB SUMMARY
The Rising Clerk is appointed for one year at a time, and is an active member of
Bridge City Friends Meeting. The person in this position is the nominee for presiding
Clerk. Following the term as Rising Clerk, the person would serve as presiding Clerk
of the meeting. During the term of Rising Clerk, the person would serve as a regular
member of the Ministry and Oversight committee.
JOB SUMMARY
 The Rising Clerk will be a regular member of the Ministry and Oversight
committee.
 Other than participation on Ministry and Oversight, there are no specific tasks
for this position. What is done depends on the individual in the position.
 The Rising Clerk shall work with and job shadow the presiding Clerk in order
to allow for a smooth transition as one Clerk leaves and the other becomes the
Clerk.
 The Rising Clerk may use this year to personally prepare themselves to be
Clerk: To set up a support committee, to attend workshops and retreats, to do
contemplative work, etc.
Bridge City Friends Meeting
Job Description
NPYM COORDINATING COMMITTEE MEMBER
Rev January 2010
JOB SUMMARY
January 2010 NORTH PACIFIC YEARLY MEETING COORDINATING
COMMITTEE Approved at Annual Session, July 19, 2008, Revised October 2008
Job description re-approved: NPYM Steering Committee, January 2009
The Coordinating Committee (CC) is composed of one member from each monthly
meeting, one member from each Preparative Meeting, (if the PM wishes and after
consultation with their overseeing Monthly Meeting and the CC Clerk), one member
from Jr. Friends and Young Friends (if the group wishes, after consultation with the
CC Clerk) one member from each standing committee, the CC Clerk, CC Recording
clerk, CC Associate Clerk, NPYM Presiding Clerk and Treasurer.
As of January 26, 2008, we have 20 Monthly Meetings and 2 Preparative Meetings.
There are 10 standing committees: Annual Session Planning, Discipline (Faith and
Practice); Finance and Legal; Information Technology; Ministry and Oversight;
Nominating; Outreach and Visitation; PeaceandSocialConcerns; Site; and Youth.
Therefore, the Coordinating Committee would consist of 35 - 39 people.
CHARGE:
The Coordinating Committee supports and enriches the life of NPYM. It is the venue
where Standing Committees and Monthly Meetings share about their work and
inspiration. The committee identifies and links converging and emerging issues, and
offers support to groups within NPYM. In addition, the committee provides support
and oversight to NPYM Standing Committees. CC meetings are meetings for worship
with a concern for business, and members participate in discernment and decisionmaking according to the good order of Friends, under the leading of the Spirit.All
members of CC bring their experience from their committees andMonthly Meetings
as they share together in the work on behalf of NPYM.
RESPONSIBILITIES:
1. Identify issues in the yearly meeting, paying particular attention to emerging
and converging concerns. Refer issues and concerns to appropriate standing
committees and/or to Meetings and Worship Groups and/or Annual Session
after appropriate seasoning. (Emerging issues are ones that may arise from a
Monthly Meeting, Preparative Meeting, Worship Group, Isolated Friend,
Quarterly Meeting, Annual Session or Standing Committee. Converging issues
are ones that are being dealt with by more than one committee, Meeting, etc.,
particularly when Friends do not know that others are working on this and that
there might be valuable connections.)
2. Facilitate networking and communication among Standing Committees, among
Meetings and Worship Groups and between all groups. 3. Ensure ongoing
contact with Isolated Friends and Worship Groups not under the care of a
Meeting, recognizing that the Outreach and Visitation Committee will do much
of this work.
3. Nurture standing committees and hold them accountable to their charges.
4. Ensure that newly identified tasks are assigned appropriately and equitably.
5. Report to annual session.
6. Support the presiding clerk in making sure that matters for annual session
consideration have been seasoned.
7. Encourage, facilitate, and help publicize YM-wide activities.
8. Oversee relationships with the wider family of Friends. This includes:
a. Receive reports from our representatives to Quaker Organizations
annually:
b. Set up ad hoc committees on affiliations as needed using the policy
approved by Steering committee in July 2008.
c. Appoint Pre-Nominating Committee at spring CC meeting.
9. Approve nominations of NPYM officers and committee members as necessary
between Annual Sessions.
10.Approve expenditures from within the framework of the budget.
11.Ask committees and officers to review their job descriptions and report back to
CC. If changes are suggested, CC shall decide who will approve the job
description, or, refer it to annual session for approval, if it involves major
changes. All descriptions shall be reviewed on a 3-year cycle.
12.Handle other decisions that do not involve changes to policy that are necessary
to carry out the work of the yearly meeting and that do not require full NPYM
attention at Annual Session. The first job will be to determine if the decision
should be referred elsewhere. Discernment will be necessary to identify which
decisions can be handled at Coordinating Committee and which rightly belong
at AS, in a Standing Committee, Monthly or Quarterly Meeting.
13.Ensure evaluation of NPYM structure.
14.Ask standing committees, including CC, to regularly self-evaluate, and follow
up on any issues identified.
CC WORKS PRIMARILY WITH:
Meetings and worship groups and NPYM Standing Committees. May also work
closely with Quarterly Meeting, NPYM ad hoc committees, Junior Friends, Young
Friends, worship groups not under the care of a meeting, isolated Friends.
MEMBERS:
All members of the CC should be members of the Religious Society of Friends or
long time attenders, well grounded in Quaker practice and experienced in Quaker
discernment and decision-making.
If a member cannot attend a meeting of CC, s/he should send regrets to the CC Clerk
and discuss whether someone else should come in their place.
A member may wear two hats at CC, e.g. as an NPYM officer and as a member
appointed by his or her Monthly Meeting. A person considering this should use a
careful discernment process to determine whether s/he can fulfill both roles
effectively, not only in CC meetings but also in relation to being the communication
link between CC and either a Standing Committee or Monthly Meeting.
CC IS APPOINTED BY:
MM appointed: Each MM in NPYM names one member of the Coordinating
Committee Preparative Meeting appointed: PMs may name one member, after
consultation with their overseeing Monthly Meeting and the CC Clerk.
Standing Committee appointed: Standing Committee Clerks are on Coordinating
committee by default; if a clerk wishes to have another committee member serve in
his or her place on CC, s/he should consult with his or her committee to select a CC
member.
NPYM appointed: CC Clerk, CC Recording clerk, CC Associate Clerk, NPYM
Presiding Clerk (The NPYM Officers), Treasurer
Junior Friends appointed by Junior Friends in consultation with CC Clerk: Young
Adult Friends appointed by Young Adult Friends in consultation with CC Clerk.
CC MEMBERS APPOINTED WHEN:
Monthly Meeting appointed members: When the Monthly Meeting wants, but
member does not start his/her term until October 1.
Preparative Meeting appointed members: when the Preparative Meeting wants, but
member does not start his/her term until October 1.
Jr. Friends and Young Adult Friends members: when the group wants, but member
does not start his/her term until October 1.
Standing committee: clerks are appointed at NPYM Annual Session. They are on
Coordinating committee by default; if they wish to have another member serve on CC
in their place (for a one year term) they should consult with their committee to select
a CC member prior to October 1, which is when the term starts.
NPYM Officers and committees: NPYM Annual Session
TERMS BEGIN:
October 1 (All terms begin at the same time, regardless of when a member is
appointed. For example, if Meeting x appoints their new person June 1, that person
would not start on CC until October. That person would serve until September 30 of
the year in which her/his term ended, even thought their replacement had been
approved in June.)
TERM LENGTHS:
Monthly and Preparative Meeting appointed members: 2 years, with a
recommendation for no more than 2 consecutive terms (4 years total)
Jr. and Young Friends appointed for one year.
Standing Committee appointed members: 1 year, reappointment possible while on the
committee.
NPYM Officers: for duration of term of office
MEETINGS OF CC:
The committee will meet once in the fall and once in the spring and at least once at
Annual Session. Meetings other than the one(s) at Annual Session will take place in
either Portland or Seattle. Recommendation is that when CC meets between AS the
meetings be multi day. This allows for more time for business. More importantly this
allows for networking and community building, and worship both within the CC and
with Friends in the area.
CC REPORTS TO:
NPYM at annual session.
MM, PM, Jr. and Young Friends Appointed Members: communicate between CC and
their community. Monthly Meetings also report to all groups under their care.
Standing Committee Appointed Members: communicate between CC and the
standing committee
EXPENSES:
Reimbursement is provided for office expenses. Travel expense is reimbursed
according to the NPYM travel reimbursement policy. Submit expenses to the NPYM
Treasurer in a timely fashion.
Bridge City Friends Meeting
Job Description
FCNL LIAISON
Rev January 2010
JOB SUMMARY
The Friends Committee on National Legislation (FCNL) was founded in 1943 by
members of the Religious Society of Friends, and fields the largest team of registered
peace lobbyists in Washington DC. The FCNL liaison is a link between Friends
meetings and the FCNL Washington office, passing information in both directions.
The FCNL liaison is appointed for a two year term.
JOB DESCRIPTION
 The liaison let's FCNL know that he/she is the liaison for Bridge City Friends




Meeting.
The liaison communicates information from two main FCNL publications to
the meeting; the Legislative Action Message (LAM) and the Washington
Newsletter. The LAM is transmitted via email so the liaison should be able to
receive email.
The liaison organizes groups to establish a relationship with their
Representatives and Senators through lobby visits, phone calls, emails, and/or
letter writing.
The liaison communicates information from Bridge City Friends Meeting to
FCNL as appropriate.
The liaison is an ex-officio member of the Peace and Social Concerns
committee.
Bridge City Friends Meeting
Job Description
AFSC LIAISON
Rev January 2010
JOB SUMMARY
The American Friends Service Committee (AFSC) was founded in 1917, by the
members of the Religious Society of Friends, and is committed to the principles of
nonviolence and justice. AFSC sponsors many programs such as fostering peace in
communities, transforming criminal justice systems, responding to humanitarian
crises, and others. The AFSC liaison is a link between Friends meetings and the
AFSC office, passing information in both directions. The AFSC liaison is appointed
for a two year term.
JOB DESCRIPTION
 The liaison lets AFSC know that he/she is the liaison for Bridge City Friends
Meeting.
 The liaison stays informed with AFSC activities and communicates activities
that might be of interest to the meeting.
 The liaison communicates information from Bridge City Friends Meeting to
AFSC as appropriate.
 The liaison is an ex-officio member of the Peace and Social Concerns
committee.