Post Reference Number: AC/048/12
Post Title:
Pay Band:
Reporting to:
Vetting Support Officer
Team Support
Security Manager
Location: T ŷ Hywel, Cardiff Bay
Pattern of Working : Part time working either a 5 day week of 20 hours between 10:00 to 14:00, or a 3 day week of 22.5 hours between 08:00 to
16:00. Alternative arrangements will also be considered. You will not normally be required to work weekends or Public and
Privilege Holiday days.
Purpose of the post:
The Vetting Support Officer will be responsible for assessing, commencing and recording the correct security clearance for National
Assembly staff and contractors. The successful candidate will be based at the National Assembly Buildings, Cardiff Bay.
Key Tasks:
 To be the main reception point for all initial vetting requirements for new starters required to work within the National Assembly for
Wales (NAfW) estate, ensuring that suitable checks are carried out within the parameters of NAfW policy.
 Registration of candidates with external vetting agencies and monitoring returns to ensure suitable security clearance can be issued.
 Identifying personnel whose security clearance is in need of renewal and ensuring this is actioned prior to the lapse date.
 Maintenance of the personnel security vetting database(s).
 Authorising issue of NAfW security passes.
 Arranging for allocation of AMSS ICT profiles where required.

 Liaison with vetting points of contact in other departments, ensuring that changes in policy are promptly distributed.
 Maintenance of paper vetting records in accordance with the Data
Protection Act, ensuring secure storage and appropriate disposal where required.
Skills and experience needed:
This section states which skills and experience are deemed to be essential for this role.
Essential Job Specific Criteria:
 Effective English written communication skills to ensure that all important information is logged and transmitted.
 Strong ICT skills, including the use of MS Office packages.
Desirable
 The ability to communicate orally and in writing through the medium of Welsh.
Core Competence Areas and Behaviours Specific to the Post:
These are the specific competencies that you will be expected to demonstrate in this role.
Working with and Valuing Others
 Able to communicate with colleagues and customers politely, assertively and clearly
 Works with colleagues to deal with difficult situations and respond to customers needs
Learning & Improving
 Ability to be thorough in following procedures, listen attentively and think of ways to help people with their problems
 Works with colleagues to improve service delivery
Delivering Results to our Customers
 Ability to deal efficiently, effectively and politely with customers to ensure a quality customer service
 Ability to prioritise workload and work to strict deadlines

General Information
 The successful candidate will be subject to an enhanced criminal record check;
 The successful candidate will be employed on a flexi-time contract, with the hours negotiable with the Head of Security.
Details of the Selection Process:
Completed application forms must ac.recruitment@wales.gov.uk
by the closing date be sent to
Closing Date: 2 April 2013
Please note that candidates successful in the shortlisting stage will be required to undertake an Access based IT assessment as part of the selection process.