YMCA PARENT
HANDBOOK
2013-2014
Table of Contents
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Mission and Vision
o Early Childhood
o School Age and Camp
General Information
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Enrollment
 Notification of Changes
o Custody Agreements
o Rates
o Locations and Office Staff
o Hours/Days/Months Open
o Closures
o Licensing
 Licensing Review of Participant Information
 Parental Review of Minimum Standards
 How to Contact Licensing, Child Abuse Hotline, and DFPS
Website
o Staff
o Participant Dress Code
o Breastfeeding
Operational Policies
o Child Attendance and Release of Children
 Sign-in Procedures
 Sign-out Procedures
o Medication
o Illness and Injury
o Medical Emergencies and Parental Notifications
o Immunizations and TB Testing
o Health Statements and Vision and Hearing Screening
o Daily Health Checks
o Meals and Food Service Practices
o Discipline and Guidance
 General Rules
 Rewards for Positive Behavior
 Consequences for Breaking the Rules
o Transportation
o Water Activities
o Field Trips
o Animals at the Facility
o Parental Visits and Family Participation
o Parent Conferences
o Babysitting and Contact With YMCA Staff Outside of the Program
Financial Policies
o Registration
o Discounts
o Fees and Payment Schedule
o Acceptable Forms of Payment
o Non-Sufficient Funds
o Credit
o Financial Assistance
o Delinquent Payments
o Withdraw from Program
o Additional Fees
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o Holiday and Vacation Policy
Exclusion for Illness Policy
Youth Program
Early Childhood Education Program
o Philosophy
o Placement in Groups
o Annual Parent/Family Workshop
o Infant
o Toddler
o Potty Trainer
o Preschool
o Items from Home
o Discipline
o Biting
Extended Care
Emergency Preparedness Plan
Gang Free Zone
Preventing and Responding to Abuse and Neglect of Children
o Staff Training
o Employee and Parent Awareness of Warning Signs
o Employee and Parent Awareness of Prevention Techniques
o Community Collaborations
o Parental Action Steps
Parent Statement of Understanding
YMCA and Social Media
o Facebook Page
o YMCA App for Andriod and iPhone
Parent Advisory Committee
o Members
o Subcommittee
YMCA Website
YMCA Mission and Vision
Mission: To put Christian Principles into practice through programs that
build healthy Spirit, Mind and Body for all.
Our Association, in harmony with the YMCA national purpose, perceives itself as a
Christian fellowship dedicated to improving the quality of life through programs and
services which provide opportunities for people to reach their highest potential, develop
a positive attitude of self and others, appreciate good health and fitness, acquire a value
system and maintain spiritual awareness that manifests itself in our daily lives.
The Wichita Falls YMCA is committed to our mission by providing programs, activities and
relationships that teach and model Christian values in order to strengthen kids, families
and communities. Caring, Honesty, Respect, and Responsibility are core values evident in
all that we do. We are a non-profit organization that provides services and programs to
boys, girls, men and women of all ages in Wichita Falls and the surrounding area. The
YMCA is one of the community’s major resources for child care, health and fitness,
outreach and social activities for children, families, adults and senior citizens. The YMCA
has grown in its service to the community since its inception. Beginning with a single
facility, the YMCA now operates out of four physical branches: Downtown Branch, East
Branch, Child Care/Youth Center Branch and Bill Bartley Branch. Some of the YMCA’s
current programs include: Licensed Child Care for infants through 12 year olds; school
age holiday and summer youth camps; youth sports including baseball, basketball,
gymnastics, racquetball, soccer and swimming; CPR and First Aid training; lifeguard
training; adult fitness classes and sports classes & leagues; specialty fitness classes for
senior citizens; Silver Sneakers; personal training, child watch services; bible study and
recreation games and activities for people of all ages. The YMCA is also proud to be the
host for the Soap Box Derby as well as other special events for the community, such as
triathlons, 5K runs, YMCA Healthy Kids Day and many more. The YMCA is also an active
participant in Teens Make A Difference Day. YMCA professional staff work with many
other area agencies in providing wellness programs, special-area talks to groups and
volunteering at local events in order to better serve the community.
A major objective of the YMCA is to strengthen and support family life. Our educational
program is an ideal way to accomplish this objective. However, all those involved must
play a role in the process of care and development if it is to succeed. Parents, caregivers, children, and other family members all play an important and vital role in caring
for and facilitating the development of children and in strengthening and supporting the
family.
The Vision for YMCA Child Care is that we and our Partners will lead the way in creating a
community that is empowered, enabled, and inspired to assure that every child grows up
with a healthy spirit, mind, and body. We will achieve this Vision by strengthening the
relationship between children, their parents and their child care providers; ensuring that
all children and families have access to diverse and quality programs and activities;
pledging to provide quality curriculum and resources to make certain that all children
have the skills necessary for entering kindergarten; and bring individuals, groups,
organizations and neighborhoods together to form a community that supports the
success of all children.
Infant/Toddler/Preschool
The YMCA Early Childhood Program offers a well-balanced, child-centered program
focused on the developmental needs of children, ages six weeks-five years. We have
developed specific goals for each group including small and large motor skills,
communication, self-help and social skills. We encourage parents to discuss their child’s
progress with the staff and to communicate any questions or concerns.
School Age and Camp
Our Afterschool and Summer Camp programs provide a positive environment for
children, 5-12 years, to build strong educational skills and character development.
Children benefit from a variety of positive interactions with counselors, mentors,
religious leaders, as well as their families. We carefully design every aspect of our
program to expand the imagination and encourage lifelong positive values. Personal
attention, homework, physical activity and expressive arts are a big part of their day.
Children learn the importance of making choices, taking turns, developing language skills
and working in a group while they play games and create to the limits of their
imagination. Our programs offer full day care when schools are closed for breaks, staff
development days, and for the summer. We encourage the youth in our community to
become more involved. The wide scope of our program allows us to increase community
awareness of the risks children face when left alone afterschool. While encouraging
volunteerism within our staff, our participants, and their families we build a lasting
positive influence upon our community.
The YMCA School Age Program has three locations for before school care and eight
locations for after school care. We serve 21 elementary schools in and around the
Wichita Falls area. If there is not a site at your child’s school, the YMCA will make every
effort to provide transportation to a working site. Through a recreation-based program,
we encourage cooperation, sportsmanship, friendship, and most of all…FUN!!!
General Information
Enrollment
To assure the best possible experience for children and parents, we recommend a preregistration visit of the center’s facilities. We will provide a registration packet at that
time. We require that the first week’s tuition and supply fee accompany registration.
Children's files must be legible and complete. The YMCA must have a copy of your child's
immunization records; we need new copies of these each year. Any pertinent
information regarding your child will be added to his/her file throughout the summer (ex.
Child counseling forms, additional information from parents, additional pick up
information).
 No one except the YMCA staff, our licensing representatives, and yourself will be
able to access your child's file.
 We cannot release internal YMCA record keeping documents to any party
without a court order.
Throughout the program year there are times when it becomes necessary to modify or
update our operational policies. When changes occur we will provide parents and staff
an addendum, a printed copy of the updated Parent Handbook and or email a digital
copy. A digital version of the handbook is always available under the Child Care tab of
our website, www.ymcawf.org.
It is the responsibility of the parent or legal guardian to keep proper registration, medical
information and current phone numbers/address in his/her child’s permanent records.
Please be sure to contact the business office in regard to updating your information.
Only the primary parent who completed the enrollment form by signing the back can
make changes and those changes must be completed in person on the original form. All
changes of information must be made within 3 days.
Custody Agreements
YMCA staff are not trained to review legal documents or court decrees. Decisions
regarding who is authorized to pick up a child will be governed by the Primary
Parent/Guardian listed on page 1 of this document. NO PERSON UNDER THE AGE of 18
MAY PICK UP A CHILD WITHOUT A SIGNED AFFADAVIT ON FILE. We require a copy of
dated and stamped court documentation stating custody arrangements.
We do not have the ability to interpret said documentation. Therefore, we will follow it
to the best of our abilities. The documentation needs to be specific (i.e. 1st, 3rd, 5th
weekend of the month). If one parent neglects to place the other parent on the
enrollment form, it doesn’t mean that we can keep the other parent from seeing his/her
child unless we have court documentation. Once we are in possession of this type of
documentation, we will not allow parents to make “exceptions”. Any changes will result
in the parents providing new court documentation reflecting said changes.
Rates
Registration (pro-rated $5/month beginning in Oct, minimum $20)
Supply Fee (Early Childhood)
Activity Fee (Day Camp)
Infant (6wk-17mn)
Toddler (18mn-36mn)
3yr+ (not potty trained)
3yr-5yr (potty trained)
½ day YMCA Pre-K (7:30am to 12:30 pm OR 12:30 pm to 5:30 pm)
$60 annually
$35
$35
$498/month
$455/month
$455/month
$412/month
$325/month
½ day Pre-K or Head Start (25 hrs)
School Term WITHOUT Holidays, Breaks, Early Release
$308/month
School Term including Holidays, Breaks, Early Release
$340/month
Full Year
$358/month
School Age
Before OR After School Only
School Term WITHOUT Holidays, Breaks, Early Release
$185/month
School Term including Holidays, Breaks, Early Release
$230/month
Full Year
$265/month
Before & After School until 6 pm
School Term WITHOUT Holidays, Breaks, Early Release
$245/month
School Term including Holidays, Breaks, Early Release
$288/month
Full Year
$312/month
Day Camp Only
$380/month
Extended Care from 6 pm-9 pm (3 yrs & up and potty trained)
Or hourly
Drop-In Fees
Registration
Early Childhood
Daily
Weekly
School Age
Early Release
Full Day
Weekly
$45/wk
$5/hr
$25
$35
$125
$15
$25
$105
Late Pick Up Fee
$7.50/5mins per child
Reinstatement Fee
$25 (if re-enrolled within the same program year)
Late Payment Fee
$15
Administrative Fee
$5/month (non-bank draft accounts only)
Convenience Fee
$2 per transaction (credit/debit only)
Returned Check/Draft Fee $35
**REGISTRATION, FIRST WEEK, SUPPLY, AND ACTIVITY FEES ARE
NON-REFUNDABLE**
Locations
YMCA Youth Center (Branch Business Office)
(940)855-2301
2600 Spur 325, Wichita Falls, TX 76306
Branch Director
Michelle McCoy michellem@ymcawf.org
Administrative Assistant
Tiffaney Jones tiffaney@ymcawf.org
Office Manager
Ondrea Navarro ccbilling@ymcawf.org
Early Childhood Program Director Jody Bata
jody@ymcawf.org
Youth Program Director
Ryan Martin
ryan@ymcawf.org
Local schools served through this site for:
Before School Care - John Tower, SAFB, Haynes, Burgess, Scotland, Alamo, Crockett,
Houston, Farris and City View.
After School Care - John Tower, Haynes, Farris, Sheppard, and City View.
Bill Bartley Family YMCA
5001 Bartley Dr, Wichita Falls, TX 76302
Early Childhood Program Director Belinda Cavitt
Youth Program Director
Ryan Martin
Infant & Toddler Building
Preschool Building
(940)761-1000
belinda@ymcawf.org
ryan@ymcawf.org
(940)766-4882
(940)766-4876
Local schools served through this site for:
Before School Care - Brook Village, Cunningham, Fain, Fowler, Franklin, Jefferson, Milam,
Southern Hills, West Foundation and Wichita Christian.
After School Care - Cunningham, Fain, Fowler, Jefferson, Milam, Southern Hills and
Wichita Christian*.
East Branch YMCA
302 Tulsa, Wichita Falls, TX 76301
Early Childhood Program Director
(940)766-0259
Belinda Cavitt
belinda@ymcawf.org
Local schools served through this site for Before School Care are: Rosewood Head Start,
Lamar and Washington Jackson.
Local schools served through this site for After School Care are: Rosewood Head Start,
Lamar and Washington Jackson.
After School Sites
Sam Houston
West Foundation
Burgess
Franklin
Youth Program Director Ryan Martin ryan@ymcawf.org
2500 Grant St, Wichita Falls, TX 76309
5220 Lake Wellington Pkwy, Wichita Falls, TX 76310
1107 Maurine St, Wichita Falls, TX 76306
2212 Speedway Ave, Wichita Falls, TX 76308
Other YMCA Locations
Downtown YMCA
1010 9th St
(940)322-7816
Days/Hours of Operation
Bill Bartley Family YMCA
Monday-Friday
Child Care Buildings
6am - 6 pm
YMCA Youth Center
6am - 6 pm
Extended Care
6 pm - 9 pm
(3 yrs & up and potty trained)
East Branch YMCA
6am - 6 pm
Burgess, Houston,
3:30 pm- 6 pm (Aug-May, on days school is in session)
Franklin, & West Foundation
Day Care Closures
The Wichita Falls YMCA Child Care will be closed on the following holidays for 2013-2014:
Labor Day – Monday, September 2nd
Thanksgiving – Thursday/Friday November 28th & 29th
Christmas – Mon-Wed, December 23rd, 24th, & 25th
We close at 6 p.m. on New Year’s Eve – Tuesday, December 31st
New Year’s Day – Wednesday, January 1st
Early Childhood ONLY**** Annual Staff In-service Day – Friday, May 23rd
Memorial Day - Monday, May 26th
Independence Day – Friday, July 4th
We will give a 30-day notice for any additional days that the YMCA may be
closed.
Licensing and Evaluation
The YMCA Child Care Centers are licensed by the Texas Department of Family Protective
Services Child Care Licensing Division (TDFPSCCLD) and the Wichita Falls Health
Department. Our centers meet all requirements of this licensing process and are always
open to unannounced visits by licensing and health department personnel as well as
parents. Our Family Y and Youth Center facilities are 4 Star Texas Rising Star providers
through Workforce Solutions Child Care and the Early Childhood programs are
participants in the North Texas Area United Way’s Race for the Stars quality
improvement program and the Texas School Ready! Project through the Children’s
Learning Institute.
During annual inspections, we are required to make your child’s enrollment information
available to our Licensing Representative. Texas state law allows them to review and or
photocopy your child’s enrollment information. You may request to review a copy of
Minimum Standards for Licensed Child Care Facilities or Minimum Standards for Licensed
Before and After School Programs at our business office. Standards are also available to
staff and parents in their classrooms and at off-site afterschool locations. These
standards may also be viewed by visiting the Texas Department of Family Protective
Services website, www.dfps.state.tx.us.
Parents may contact our local Licensing office at (325) 691-8232, 925 Lamar St, Suite
1800, Wichita Falls, TX 76301. They may reach the Child Abuse Hotline 1-800-252-5400
or online at www.txabusehotline.org.
YMCA Staff
Our staff is comprised of both professional and paraprofessional caregivers. Staffing for
each center meets the licensing requirements related to age, educational background,
continuing education, and caregiver-child ratio.
Staff members are selected based on their qualifications, skills, and concern for the
health, safety, and development of children. We provide regular, on-going training in
child development and childcare techniques for all staff members. Also, all staff receives
CPR/AED, First Aid, and Food Handlers certifications.
Supervisors conduct evaluations for all staff on an on-going basis. We also encourage the
parents to inform us when they feel a staff member has had an extraordinary
performance in the classrooms or school site, as well as if you have any concerns about
inappropriate conduct or activities. We appreciate all feedback from our program
participants.
Participant Dress Code
For the safety of your child, please follow these guidelines when dressing them for
school:
Play clothes should be comfortable and something that you don’t mind getting dirty as
the children will be going outside and doing craft projects daily. (No PJ’s)
Earrings – ABSOLUTELY NO HOOPS, studs only.
Must wear shoes – Please send children in tennis shoes. NO SANDALS, CROCS,
FLIP-FLOPS, OR HEELYS. You will be contacted and required to bring them tennis
shoes. It is possible that your child may not be accepted until they have tennis shoes.
Dresses & skirts – Girls must wear either bloomers or shorts underneath their
dresses or skirts.
Extra clothes – Please provide an extra change of clothing for all ages, as accidents do
happen.
Please dress children in weather-appropriate clothing and label all sweaters, coats, and
jackets.
We are required to take all children outdoors daily.
Breastfeeding
All YMCA facilities are breastfeeding friendly. Parents who choose to breastfeed are
welcome to come to the center to feed their child. Each infant classroom is equipped
with a glider rocker. A private space can be made available upon request, please visit
with your program director.
Wichita Falls YMCA Early Childhood and Youth Program Operational
Policies
*PLEASE READ CAREFULLY*
The Wichita Falls YMCA Child Care Branch is a comprehensive program licensed by TDFPS
and maintains all standards for the safety and well-being of the children enrolled. In
accordance with the Texas Department of Family Protective Services(TDFPS), a
statement, signed by the parent or legal guardian that he/she fully understands the
policies of the child care department, will be kept in his/her child’s permanent records.
Child Attendance and Release of Children
For safety precautions, children must be signed in and out of the center by an authorized
person whose name is on file in the admissions office. The names and driver’s license
number of each authorized person must be on the enrollment form.
The safety of our children and their families is our primary concern. Therefore, staff
members are reluctant to release a child to someone who appears intoxicated. Although
we cannot prevent you from taking your child, we may have no other recourse but to
involve the authorities. Please be sensitive to our position because this situation can be
awkward for all involved.
School age children are responsible for prompt arrival to the program. For safety
reasons, children are expected to check in at roll call to the After School Program
immediately after the school’s dismissal bell or when their bus arrives. Participants must
first check in with the staff before being allowed to take part in any extracurricular
activity at school. It will be necessary for the child to be signed out by an approved adult
(i.e. teacher, counselor, etc.). Examples of such activities may include: clubs, tutoring,
and assisting teachers. Parents need to let the YMCA business office know in writing
what extra-curricular activities their child will be participating in and how long it will last.
This is available at school site locations only, we will not return to pick up
children in d-hall, tutoring, etc.
Sign In Procedures
 Morning Drop off begins at 6:00am.
 Daily, the Responsible Party or Parent/Guardian must walk children in to class so
staff can meet and visually identify the Responsible Party or Parent/guardian.
 Daily, the Responsible Party or Parent/Guardian must clock their child/children
in on the attendance clock.
We cannot be responsible for your child unless he/she is signed in.
Sign Out Procedures
 Daily, the Responsible Party or Parent/Guardian must clock their child/children
out on the attendance clock.
 Parents must come to the classroom to sign out their child.
 A driver's license must be presented to the staff before the child can be
released. Staff will become familiar with the Responsible Party or Parent/
Guardian on the pick up list, and not ask for ID after the first few days. However,
at any time staff working the front desk or in the classroom may ask for ID.
Please be ready to present picture ID when asked.
 We will not release children to unauthorized persons.
 Only the person who signs the enrollment form can change information on the
form and must do so in writing.
 If you wish for someone to pick up your child who is not on your list you must
speak with a director. Be prepared to fax a copy of the person's driver license so
they can verify identity at pick up.
 Persons under the age of 18 can only pick up with a signed affidavit on file.
 Our program closes promptly at 6:00 pm every day. A late fee of $7.50 for every
five minutes after 6:00 pm will be charged. This amount will be added to the
weekly drafts of families enrolled in automatic draft billing, and invoiced to
families not on automatic draft billing.
Children who have not been picked up by 6:15 p.m. will be transported to the Youth
Center. Every effort will be made to contact a parent or emergency contact; however, if
the child/children is not picked up by 9 pm we will notify Child Protective Services.
Parents who chronically leave their children after the 6 pm closing hour will be
terminated from this program.
Call the YMCA between 7:30 am and 11 am on days when your child will not be attending
care. We would like to know where your child is every day for the child’s safety and
accountability. Please inform us of your child’s name and teacher.
Medication
Anytime a child requires medicine during their day with us, a medication form must be
on file from the parent authorizing the distribution of the medicine. Medication will be
stored in a secure area and will be released at sign-out. YMCA staff will always follow the
instructions on the bottle.
 Medication must be in the original container with the child's name clearly
marked.
 If a medication is prescribed, the label must contain the date, directions to
administer and the name and phone number of the physician prescribing the
medicine.
 All medicine must be given directly to a staff member.
 Children cannot administer medicine to themselves.
 We cannot administer over-the-counter medication without the written
permission of a medical professional if the label does not have a recommended
dosage that applies directly to the child. No exceptions! If the label says
“under ‘this age’ consult physician,” we require a physician’s
prescription.
 Rescue medications for allergies and asthma can be carried by the Lead Teacher
or Group Leader for the child with written permission from the child's
prescribing doctor.
Illness and Injury
If a child becomes ill or is injured at the YMCA, an attempt will be made to notify the
parents who will then be expected to pick them up within thirty minutes. If no parent
can be reached, the staff will use their judgment as to the seriousness of the condition.
 For those injuries and illnesses requiring medical attention 911 will be called
before a parent is notified. Parents will be notified of our course of action
immediately after we have stabilized the child or environment or called 911,
since the child's safety is our number one priority.
 In cases of illness children must be clear of fever, vomiting, and diarrhea for 24
hours without the aid of fever reducing medications before returning to care.
 If your child has a communicable disease, let us know when it first appeared.
 Children who are identified as having lice will not be allowed to return until they
are 100% nit free and our staff will be required to do a head check at drop off
the first day the child returns.
Please make sure contact info is always current
***THE YMCA WILL NOT BE HELD LIABLE***
Medical Emergencies and Parental Notifications
The YMCA does not carry Public Health or Accident insurance. You are participating at
your own risk and are responsible for yourself and your children. The YMCA is not
responsible for lost, stolen, or damaged articles belonging to a child or parent. All
possessions should be labeled with your child’s first and last name.
Immunizations and TB Testing
Immunization records are required for all participants not enrolled in public school. Please
submit immunization records with your Registration Form. TB testing is not currently
required for licensed child care participants in Wichita County.
Health Statements and Vision and Hearing Screening
Child Care Licensing standards require parents to make their child’s health statement
available to their providers. A Confidential Health History and Information form is
included in the registration packet and must be completed by your child’s physician.
Hearing and Vision screenings are REQUIRED for all 4 year olds. Screenings for children
5-12 years are done at the child's elementary school and are kept on file at the school.
Please be sure to fill out the screening records form on the enrollment form upon
registering.
Daily Health Checks
This operation will conduct daily health checks for every child to protect the health and
safety of each child as well as the other children served by our program.
Meals and Food Service Practices
Children in the child care program will receive nutritious meals and snacks throughout
the day. We try to involve the children in their preparation and in nutrition education. If
your child has any dietary restrictions, please indicate them on the medical section of
your child’s enrollment form.
We provide breakfast, lunch and afternoon snack through the USDA Child and Adult
Care Food Program (CACFP). At the Youth Center dinner will be served daily for
extended care participants.
Because we participate in the CACFP, we are required to have a written statement from
your child’s physician in order to make any food substitutions for allergies or
intolerance. This statement must include the food item, reason for needing
substitution and acceptable substitution (must have similar dietary value).
The YMCA will make every effort to provide a modified meal for children with
food allergies and intolerance. However, parents who choose to modify their
child’s diet due to religious or personal beliefs must provide a written
statement indicating they have chosen to do so, and may be required to
provide their child’s meals and or snacks.
Discipline and Guidance
It is our intent that each child enjoys the activities planned by understanding that they
are responsible for their own actions. With prior knowledge of our basic rules of safety
and good conduct, each child is made aware of how to exercise self-discipline. We are
here to help them, and we want them to succeed.
Basic rules of safety and conduct are included in our policies. Make certain you and your
child are aware of these rules. Parents will be informed through parent conferences if
their child continually displays poor behavior. General discipline techniques involve
positive reinforcement of good behavior and careful explanation of behavior that is
unacceptable. An activity may be denied for repeated misbehavior and the child will be
directed to an alternative activity. At no time will physical discipline be used.
The YMCA teaches all children the values of honesty, caring, respect and responsibility.
Parents will be notified of discipline problems. The practice at the YMCA is to encourage
and reward positive behavior, and redirect misbehavior. Although every attempt is made
to teach proper behavior, the following behaviors will result in automatic evaluation of
the child's ability to return to the program:
 Fighting and aggressive behaviors
 Running from staff and/or hiding from adults
 Any action that requires our staff to physically move or restrain a child
 Acting in a way that requires a counselor to spend an inordinate amount of time
with them
 Any other disruptive behaviors that a Director may deem inappropriate
General Rules
 Hands, feet and objects are kept to yourself
 ALWAYS ask permission to go anywhere
 Respect staff and follow class/group rules
 Be kind and considerate to our friends
Rewards for Good Behavior
 Smiles and praise from the staff
 Positive phone calls to parents
 Special surprises and rewards
 Super participant awards
 Being made a "good example" for the group
Consequences of Breaking Rules
 Warning - a clear message
 Reflection time
 Staff takes time to discuss behavior with child
 Parents are told the facts - which rules were broken - by Staff
 Program Director is called in for a conference
 Parents are called in for a conference
 For repeated offenses, child is sent home/suspended (no refunds)
 Dismissal from program
A child’s participation in activities is dependent upon his/her behavior. Should the child’s
behavior become disruptive or dangerous to him/herself, other children, or the staff, the
staff member in charge will notify the parent or legal guardian and they will be expected
to pick up their child immediately.
As in any group activity, the inappropriate behavior of a few children can spoil the
experience for the entire group. Therefore, the following conduct policies apply directly
to each child and will be used to determine his/her eligibility to continue as a participant
in the Wichita Falls YMCA Child Care Program. In accordance with the severity of the
infraction and the number of times an infraction occurs, a child may (A) lose the privilege
of participating in specific activity; (B) lose field trip privileges; (C) be suspended from the
program; or (D) be terminated from the program for:
 Intentionally and repeatedly going to unauthorized areas of the facility or
leaving the YMCA premises without permission.
 Repeatedly using foul language and/or being repeatedly rude and discourteous
to staff and other participants.
 Defacing YMCA property or the property of facilities visited during excursions.
 Repeatedly engaging in fighting.
Field Trips and Transportation
Children will be transported to and from field trips by YMCA buses with a YMCA certified
driver. Most YMCA buses are equipped with air conditioning.
 All campers will be provided a wristband on fieldtrip days. Wristbands include
the contact information of their classroom/group location.
 Children cannot buy their lunch or bring money on field trips unless noted.
 Buses remain at the fieldtrip location or in the area in case of emergency.
Vehicle Conduct Rules
 No fighting, swearing, or abusive behavior.
 Must remain properly seated and buckled in at all times.
 No eating or drinking on vehicles.
 May not throw or hang anything out of windows.
 Keep hands, feet, etc, in the vehicle at all times.
 Potentially dangerous actions will not be tolerated.
Field Trip Conduct Rules
 Every child must stay with their group at all times.
 Every child will be expected to be on their best behavior at all times while on the
vehicle or at the field trip site.
 Every child will respect all facilities, staff and equipment while on a field trip.
 No fighting, swearing, or abusive behavior will be tolerated while on a field trip.
Water Activities
All participants are swim tested prior to swimming. Even if your child is attending camp
on multiple weeks, they will be tested every week. Children wear wristbands that
indicate level of swim while in the pool.
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Red bands: Weak swimmers that are restricted to the shallow end of the pool
and required to wear life jackets
Yellow bands: Intermediate level swimmers that will be allowed only in the
shallow ends but do not have to wear life jackets
Green bands: Indicates proficiency & participant can swim the length of the pool
Swim days and lessons are conducted at YMCA.
Swim times are monitored by trained YMCA certified lifeguards.
Swim lessons are taught by trained instructors.
Staff attend mandatory pre-service training to ensure maximum coverage during
all pool times at the YMCA.
Lifeguards are trained and certified to operate at a 1:25 ratio or lower.
Children who do not wish to swim will be allowed to sit on the pool deck. These children
can bring books and activities to the pool during swim time.
Bring your child on swim days with their bathing suits on under their clothes and with
underpants in their bags. Please make sure that you pack a plastic bag for wet items.
Please label all clothing to prevent lost items.
Animals at the Facility
Animals are not a regular part of our programs. If there is an occasion for animals to be
present at the program, parents will be given written notification at least 48 hours in
advance.
Parental Visits and Family Participation/Volunteers
Parent's/Guardian's, upon presentation of identification, have the right to enter and
visit the facility in which their children are receiving care, without advance notice to
the provider. Entry and inspection is limited to normal operating hours while their
children are receiving care. The law prohibits discrimination or retaliation against any
child or parent/guardian exercising their rights to visit. The law authorizes the person
in charge of the child care facility to deny access to the parent/guardian under the
following circumstances:
 The parent/guardian is behaving in a way that poses a risk to the children
and staff in the facility.
 The parent/guardian is a registered sex offender.
Under no circumstances should a parent/guardian approach another
child other than their own. A parent who behaves in this manner will be
asked to leave the facility.
Families are encouraged to participate in classroom activities, special events and field
trips. Parents and or family members must have a volunteer application on file and
comply with minimum standards that apply to staff, including having a criminal history
check completed before they can participate in the facility’s operation. For more
information please contact your Program or Branch Director.
Parent Conferences
Parent conferences are available if needed and required for children with special needs
before camp begins. Conferences may also be required to problem solve and share
strategies for dealing with spirited behaviors. Please contact the Program Director to
arrange for a conference if needed.
Our Early Childhood Education Program conducts assessments of participants three
times per year. Parent/family conferences are then scheduled to review the results
and set goals for the child at home as well as the center.
Parents are welcome to schedule an appointment with an administrator to review or
discuss Texas Child Care Licensing’s Minimum Standards, the Operational Policies, or our
most recent operation inspection.
Emergency Support Services
The staff at the YMCA are here to support our families and participants throughout the
year. If you find you or your family is in need of assistance our staff are available to meet
with you to discuss your needs and assist you in finding the appropriate resources and
support services. You also have the option of contacting 211 for local resource
information.
Babysitting and Contact with YMCA Staff Outside of the Programs
The YMCA strives to employ the very best staff possible in all of our programs. During
staff time-off or after they are no longer employed with us, these persons are private
citizens and no longer subject to our employment rules and procedures. The YMCA
cannot and does not endorse or recommend its present or former staff members as
babysitters to any parent or guardian of any child in any of our programs. Any babysitting
arrangements with present or former staff of the YMCA is separate and independent
from any YMCA program and must be based on the independent investigation,
responsibility and judgment of the parent or guardian. I agree that the YMCA shall not be
responsible and will be held harmless from any claims or liability in connection with such
babysitting activities.
Financial Policies
Registration
A non-refundable fee is required at the time of registration:
 $60.00 per year
 $35.00 per year Supply Fee (ECH) or Activity Fee (Camp)
 First week’s care
Discounts
We offer a 10% sibling discount OR a 10% YMCA Family Membership discount. Must
have a full family membership without corporate discounts.
Fees and Payment Schedule
Tuition payments are due in advance either weekly, bi-weekly, semi-monthly or monthly.
Payments may be made at the Bill Bartley Family YMCA, Downtown YMCA or at the
YMCA Youth Center. If your child attends an after school site, you may pay at your child’s
site by check or money order. Under no circumstances should you ever pay cash at any
location.
All fees are based on enrollment, not attendance. The monthly fees hold a child’s place
at the center. All payments are due on the Friday before each service period, after that a
$15 late fee will be assessed. You may not register your child for a new program until
outstanding balances due are paid.
Those parents who choose not to set up automatic bank drafts will be charged a $5 per
month administrative fee. It is your responsibility to provide the YMCA with current upto-date bank information throughout the term of the program.
Acceptable Forms of Payment
 Bank Draft – Free
 Credit/Debit Card - $2 convenience fee
 Check
 Money Order
NSF-Non Sufficient Funds
If the YMCA receives a check or draft back from your bank, we will notify you by letter
that we have received it. There will be an additional charge added to your account for
every returned check/draft. The charge for returned checks/drafts is $35.00.
If we receive a second returned check, you will not be able to write another check to the
YMCA Early Childhood and Youth Program. The matter of the returned check must be
taken care of by the end of the week in order for your child to continue in our program.
You may not write a check to replace your NSF check.
Should any program draft not be honored by your bank, for any reason, you are still
responsible for the payment, plus any applicable service charge assessed by the YMCA.
The YMCA is using a third party to assist in the collection of returned checks and bank
drafts. If your check or bank draft is returned for any reason, your account will be debited
electronically for the amount of the check and/or draft plus a processing fee.
Credit
Please understand that the YMCA does not pro-rate fees for any reason. Our monthly
rates are established to be inclusive of YMCA closures due to holidays, inclement
weather, or other unforeseeable incidents. Therefore, we will not prorate the weeks that
include holidays, teacher in-service days, etc.
 We do not refund or prorate fees for inclement weather.
 We do not refund or prorate fees for cancellations/changes in activities and
trips. We will do our best to reschedule an equivalent to any activity that was
cancelled or changed.
 We do not prorate or refund for illness.
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We do not prorate or refund if a child is removed from the program for behavior
problems.
We do not prorate or refund parents who arrive late on fieldtrip days and miss
the bus.
Financial Assistance
The YMCA board and staff are committed to meeting the needs of a diverse population.
In keeping with this mission, we welcome those who cannot afford our services to apply
for financial assistance. Financial assistance is available through the YMCA and TWSCC
(CCAS). Please contact one of our staff for more information.
We understand that families may have unplanned circumstances that impact their
financial obligation to the YMCA. We will make every attempt to work with our families.
However, our deadlines and payment policies are in place to manage our complex daily
operations. Please contact our Business Office to avoid a suspension in
services at: 940-855-2301.
Because we know that emergencies can happen, we are willing and open to speak with
any parent to discuss options in the event that they experience an unexpected hardship.
The following guidelines will be used to make decisions regarding absence and illness
credits or refunds:
 A doctor's note stating child's health will prohibit him/her from participating in
the program for five or more days.
 A child moves out of the area or to another state.
 A family emergency requiring five or more days away from home.
All refunds or program credits given are issued on a prorated basis. The YMCA reserves
the right to apply any credit due to other outstanding balances. Refunds are issued within
30 days of cancellation.
Delinquent Payments
We will consider fees not received by Monday at 9 p.m. delinquent and may assess a late
fee. If your tuition is not current, you will be notified by center staff. Office staff are
willing to work with you to set up a payment schedule. Failure to keep payments current
is grounds for termination from the program. If it becomes necessary to use outside
assistance in collecting fees, you will be responsible for all attorney and legal fees.
Withdraw from Program
If you are going to drop your child from the program, you must inform the YMCA in
writing, providing a two week notice. You will be responsible for payment until we
receive written notification. Non-attendance, without written cancellation, does not
relieve you of the responsibility to pay for the program.
Bank Draft Participants - Understand that you must cancel, in writing, at least fifteen
days prior to the date of bank draft in order to stop payment. If you need to stop a
program draft you must do so at the program branch (business office) in person.
Stopping a program draft does not automatically stop a membership draft.
Additional Fees
Parents may be asked to pay for field trips or parties (CASH ONLY) should always be paid
at the front desk, not given to classroom/group staff. If you have any questions
regarding fees, please call the child care office.
Vacation
The YMCA Child Care Program offers two weeks of vacation per year for full year
participants ONLY. You must be enrolled in the program for one year before vacation
time is available. The program year is defined as September through August. For
anything more, you will be required to pay the full rate to hold the spot for your child.
Exclusion for Illness Policy and Procedure
Any of the following accompanied by behavior changes or other signs or symptoms of
illness will result in your child being excluded from care. It is understood that infants
sometimes run a temperature for various reasons, but if the temperature is above 100.4
axillary, the infant will not be accepted to the facility for the day of the temperature. If
the child develops a temperature during the time they are in care, a parent or emergency
contact will be called to come pick them up within 30 minutes of notification. In this
case, the child will not be able to return to care the following day. They must stay out for
an entire school day after the fever ceases without the use of medication.
Symptoms requiring the removal of a child from the child care setting are as follows:
Fever – 100.4 or greater No Exceptions!
*Diarrhea – Defined as runny, watery, bloody, or mucous-tinged, increased number of
stools for ANY reason, specifically 2 or more episodes in 24 hours. If an infant or child
has two episodes of diarrhea (Anything different from the infant or child’s normal stool)
the parent will be responsible for picking up the child within 30 minutes of notification.
The child should be free of any episodes for 24 hours prior to returning to the child care
setting. This means that they may not return the following day. They must stay out for
an entire school day.
FYI – Research shows that teething DOES NOT cause high fever or diarrhea of the above
nature. Therefore, for the health of the other infants, children and staff, there will be no
exception to the above two definitions.
*Vomiting – Defined by two or more episodes in a 24-hour period. The child should be
free of any episodes for 24 hours prior to returning to the child care setting. If two
vomiting episodes occur (anything different from normal infant spit-up) a parent will be
notified immediately and be responsible for picking up the child within 30 minutes.
*RSV (Respiratory Syncytial Virus) – If a child under the age of 3 years has been
diagnosed with RSV, the child will not be accepted to child care until they have been
under treatment for 5 days and a written note from a medical professional indicates the
child is no longer contagious. The director of the facility has the right to not accept a
child if he/she continues to exhibit nasal secretions with a loud barky cough and/or fever.
*Lethargy – Defined as continued sleepiness or inability to participate in their daily
classroom activities.
*Uncontrolled Breathing – Defined as wheezing and/or croupy cough or shallow
breathing.
*Rash with or without Fever – Must have a doctor’s note to return.
*Purulent Conjunctivitis “Pink Eye” – They may return to care 24 hours after they begin
medication, so long as they no longer have goopy, runny eyes.
*Scabies or Head Lice – Must be out 24 hours after treatment and be free of visible nits.
They may return to care the day after they are treated and all nits/eggs have been
removed. Children may not remain is care if they are found to have live bugs or 3 or
more nits.
*Strep Throat – Children diagnosed with this illness will not be allowed to return for 3 full
days after they have begun taking antibiotics.
If your child is suffering from any of the above symptoms, he/she should
NOT be brought to the child care facility. A doctor’s note does not
supersede our policy.
All of the preceding information was taken from the State of Texas Minimum Standards
and Guideline for Licensed Child Care Centers. All rules will be enforced by all licensed
centers in order to follow the law and continue to serve you.
Your Trash is Our Treasure
Any time during the year that you have any of the following, please donate it for our arts
and crafts supplies. THANKS!!
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Spoons
Marbles
Coffee Cans w/lids
Felt
Toilet Paper Tubes
Paper Towel Tubes
Masking Tape
Washable Ink Pads
Wax Paper
Paint Brushes
Rice
Tissue Paper
Foil
Glitter
Styrofoam Balls
Buttons
Spools
Beads
Balloons
Pipe Cleaners
Butter Tubs w/lids
Dried Flowers
Glue
Puzzle Pieces
Baby Food Jars w/lids
Pom-Pom Balls
Markers (even if dried out)
School Age Child Care
Nurturing youth development, energizing healthy living and inspiring social responsibility
through programs is the cause of the YMCA. Our goal is to provide exciting hands on
educational experiences for students, meals and snacks daily, and enable youth to
participate in traditional camp and afterschool activities. YMCA activities are the vehicle
whereby staff nurture, energize and inspire. The activities are designed to encourage
healthy eating habits and exercise, broaden educational experiences, and instill Christian
values by allowing youth to have hands on experiences. Ultimately this will empower our
students to know they have the ability to make their dreams reality. Staff members are
trained to work with youth of all ages, ethnicities and socio-economic backgrounds and
relish the fact that they are mentors and role models for life skills.
The Afterschool and Summer Camp Programs at the YMCA are focused on supporting four
primary focus areas:
1.
Increasing access to high-quality afterschool and summer programs that address
educational and character development for all children
2.
Supporting the professional development and career goals of counselors/mentors
3.
Providing information, referrals, and financial assistance to families
4.
Ensuring that children with developmental delays or disabilities are identified and
have access to specialized services and supports.
Convenience
Transportation provided to and from school (from a YMCA facility)
Before school care as early as 6:00 a.m.
After school care for Pre-K-6th until 6:00 p.m.
Quality
Well trained, qualified leadership
Nutritious snacks daily
Groups of no more than 15 per leader for individual attention
Arts and Crafts, health-related topics, PE skills, help with homework, games, and much
more
Before School Care
Bill Bartley Family YMCA services the following schools:
Franklin, Milam, Brook Village, Cunningham, Fain, Fowler, Jefferson, Southern Hills, West
Foundation, and Wichita Christian
YMCA Youth Center services the following schools:
Alamo, City View, Crockett, John Tower, Burgess, Haynes, Scotland Park, Sheppard, and
Houston
East Branch YMCA services the following schools:
Lamar, Rosewood, and Washington Jackson
After School Care
Burgess services: Burgess, Scotland Park
Houston services: Houston, Crockett, Alamo
West Foundation services: West Foundation
Family YMCA services: Fowler, Fain, Franklin, Southern Hills, Brook Village, Cunningham,
Milam, Jefferson
YMCA Youth Center services: Haynes, John Tower, City View, Farris, Sheppard
East Branch YMCA services: Lamar, Washington Jackson, Rosewood
Out of School Care
When school is out for Teacher In-Service/Staff Development, Student Holidays,
Thanksgiving, Christmas Break, or Spring Break, care will be held at the Youth Center (2600
Spur 325, off Airport Drive). If you have any questions regarding out of school care, please
feel free to call the business office. Transportation will be provided from the Family YMCAthe child must arrive by 7:30 a.m. and will return at 5:30 p.m. The Drop-Off location is also
the Pick-Up location.
Early Release
When school releases early, our staff and/or vehicles will be at their school sites to pick up
children or receive children from their school. If you have any questions regarding early
release, feel free to call the business office.
What to Bring to Camp
 Labeled Change of Clothes
 Labeled Sunscreen (spray)
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Labeled Insect repellant
Hat
Wat er Bo ttl e
Swimsuit and towel on swim days or water play
Plastic bag for wet clothes on swim day
On Field trip days all children will need to wear their Camp T -Shirt
Preschoolers should bring a change of clothes, sleeping bag or towel and
pillow for nap time
 Please write your child's name on everything.
Please dress your child in appropriate play clothing and tennis shoes.
What NOT to Bring to Camp
 Electronics, cell phones or video games
 Toys
 Food or B e v era g e s ( w e p ro vid e b r eak fa st, lu n ch , an d sn a ck d ai ly)
 Personal items from home
 Money or other valuables
Clothing/Belongings/Lost and Found
Please check Lost and Found at the end of each day for your child's missing belongings.
Please note: items will be donated to local charities following the last week of
camp.
Calendars
Weekly calendars with themes, special events, and other important
information are posted every week and are available upon request. If you
have questions about the week's activities, please contact the Camp
Director. Weekly calendars are finalized by Thursday of the preceding week.
A Typical Day at Camp
6 to 8 am
Early Stay – Supervised Free Time
8 to 9 am
Opening Ceremonies, Camp Groups Split, Breakfast
9 to noon
Morning Activities, Outdoors
Noon to 1 pm
Lunch
1 to 1:30 pm
Bible Study/Rest Period
1:30 to 4:30 pm
Swim/Afternoon Activities
4:30 to 5 pm
Closing Ceremonies
5 to 6 pm
Late Stay/ Supervised Free Time
Swim days vary by group and rotate to indoor and outdoor pools.
Fieldtrip days vary by group and week. Please check your individual group
calendars weekly.
Preschool Camp Information
Our preschool camps are a fun enrichment option for the summer. Our purpose is to be
active, use our hands and imaginations, make friends and explore. All summer day camp
policies in this handbook apply to Preschool Campers; however, below you will find
additional information unique to our preschool camps.
Preschool Camper Must
 Be independent and able to verbalize their needs
 Be fully potty trained. They do not need prompting, can tell a staff person when
they need to use the restroom, clean themselves independent of adult assistance
and do not wear pull ups
 Able to interact in ratios of 1:10
 Be able to follow the direction of our teachers
A Note of Separation Anxiety
Some preschool campers have difficulty at drop off time. As a parent, it is often easy to
think your child dislikes the camp and staff by their reactions at this difficult time. We
assure you that minutes after you leave your children are playing and interacting
comfortably. The best way to help your child to adjust is to spend as little time with your
camper at drop off as you can. Consider talking to and preparing your child before camp
by scheduling play dates with trusted friends and family where you may leave them for a
period of time and they can experience time away from Mom and Dad.
Preschool Camp Schedule
The core of each camp day is offered from 9am to 4pm. Daily gathering time is from 6am
to 6pm and closing activities from 4:30pm to 5pm each day. Each camp starts their day
with an opening ceremony and ends with a closing ceremony.
Camp provides breakfast, lunch, and snack.
Preschool campers are grouped together and only co-mingle with kindergarteners.
Activities include circle time, exploration hands on time, discovery learning time, activity
centers, arts and crafts, projects, and more
Children will have splash or swim time a minimum two times per week
Children at preschool camps may take occasional bus fieldtrips, but will not go out of the
Wichita Falls area.
Behavior Management of Preschool Campers
 We use redirection and positive reinforcement in most situations
 We talk to the children at their level, both verbally and physically
 When a child has been told at least three times about a behavior and still refuses
to comply, we may use personal reflection time
 Personal Reflection Time is a time of separation from the activity The time is one
minute for every year the child is, not to exceed 5 minutes
 Preschool age children will sometimes physically act out or refuse to move. Our
staff will redirect and work with children making every effort to ease anxieties
 Though biting and pinching is typical for this age, preschool staff will employ
strategies to help children communicate verbally
 If a child does not respond to behavior management strategies we
may reevaluate if preschool camp is the right fit for your child
 Any child who aggressively reacts to a staff person will be evaluated and may not
be able to continue in our program
 Physical Discipline of any kind will never be used or tolerated
Items to Bring to Preschool Camp (please label everything)
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Extra Clothing with a plastic bag to put soiled or wet clothes in.
Please dress children in play clothes
On water days children should come to camp with swimsuits under their clothing
to minimize change time. Please supply clean under clothes in child's bag
NO flip flops or other sandals that can be flipped off
Water bottles with your child's name on it
Please put sunscreen lotion on your camper(s) before camp and leave
a bottle of sunscreen in his/her bag for use throughout the day
Water shoes
Towel
Weekly Enrollment Schedule
Camp Session Dates
Deadline to
Camp Session Dates
Register
Deadline to
Register
Session 1 June 9 t h – 13th
June 4, 2014
Session 7 July 21 st – 25 t h
July 16, 2014
Session 2 June 16 t h – 20 t h
June 11, 2014
Session 8 July 28 n d – Aug
July 23, 2014
1s t
Session 3 June 23 r d – 27 t h
June18, 2014
Session 9 Aug 4 t h – 8 t h
July 30, 2014
Session 4 June 30 t h –July 4 t h
June 25, 2014
Session 10 Aug 11 th – 15 t h
August 6, 2014
Session 5 July 7 t h – 11 t h
July 2, 2014
Session 11 Aug 18 th – 22 n d
August 13, 2014
Session 6 July 14 t h – 18 t h
July 9, 2014
Session 12 Aug 25 th – 29 t h
August 20, 2014
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**TBD by school start
Early Childhood Program
Nurturing youth development, energizing healthy living and inspiring social responsibility
through programs is the cause of the YMCA. Our goal is to provide exciting hands on
educational experiences for children, meals and snacks daily, and enable young children to
engage in experiences that enhance and enrich each child’s cognitive, language, social,
emotional, physical and creative development. The activities are designed to encourage
healthy eating habits and exercise, broaden educational experiences, and instill Christian
values by allowing children to have hands on experiences. Ultimately this will empower
our children to be successful. Staff members are trained to work with children of all ages,
ethnicities and socio-economic backgrounds and relish the fact that they are teachers,
mentors and role models for life skills.
The Early Childhood Programs at the YMCA are focused on supporting four primary focus
areas:
1.
Increasing access to high-quality early childhood programs that address school
readiness and character development for all children
2.
Supporting the professional development and career goals of teachers/mentors
3.
Providing information, referrals, and financial assistance to families
4.
Ensuring that children with developmental delays or disabilities are identified and
have access to specialized services and supports.
Philosophy
The YMCA Early Childhood Program is based on a concern for the developmental needs of
each child. We are committed to nurturing individual differences and the growth of the
whole child (physical, social, emotional, and cognitive). We make every effort to keep
parents informed about what happens at the center concerning their child. We appreciate
receiving information about the child’s activities and progress at home. Strong
communication between home and center creates a better experience for both the child
and the parents.
Placement in Groups
Each child progresses at his/her own rate. Readiness to handle the different demands of
each group is the major factor in determining placement. We determine movement of
children through their groups by chronological age, development, and space availability
Annual Parent/Family Workshops
All parents and family members are encouraged to attend our annual parent workshops.
Currently these workshops are held in the late fall of each year. Lead teachers and their
support staff prepare and present topics and or activities families can implement away
from the facility that incorporate learning experiences.
Infants
During the early years, infants are learning to trust their world, actively explore their
environment, and do things for themselves. Staff show respect for children and interact
with them in caring ways. They plan individual activities and interactions with every infant
each day, centering on daily routines such as morning and evening transitions, diapering,
feeding or eating, and napping. They also introduce infants to a variety of activities
including art, outdoor time, playing with toys, looking at books, singing songs, exploring
water play, and more.
As new babies enter our program, we ask the parents to complete a short form that will
give us more information about their schedule, feeding, etc. Please be sure to return this
information to your child’s teacher as soon as possible. We strive to make the transition
into their new surroundings as easy and comforting as possible. Also, please inform the
staff daily on the time of last feeding and amount taken, any changes in diet (e.g. from
formula to milk, adding finger foods, juice, cereal, jarred foods, etc.), as well as any
changes in physical or emotional behavior (e.g. not eating well, fussy, teething, etc.)
We use the High Reach “Bright Babies” Curriculum for this age group. It is an activitybased curriculum in which the children learn through play and child-initiated activities. The
teachers plan “one on one” time for each child daily.
Parents are provided daily grams that share their child’s progress each day as well as new
experiences and developmental milestones. Children are assessed at least three times per
year and results are shared through parent conferences twice a year.
Supplies
Parents are responsible for providing formula (if different than what is provided by the
center), bottles and liners, bottled water if desired, diapers, diaper cream, powder, and at
least one change of clothes on a daily basis. Please be sure to label all items with your
child’s first and last name.
Toddlers
For toddlers, we plan a variety of fun learning activities to help them solve, predict, plan,
share, cooperate, empathize, and understand how to get along in their world. Again, the
focus is on maximizing play along with art, outdoor time, stories, songs, sand and water
play, food projects, creative movement, and imitation and pretending. We promote
positive self-esteem and self-help skills.
In general, we move our children to our toddler classrooms as they turn 18 months (15
months at the Youth Center), however we base the final transition decision on each child’s
individual development. If the child is currently in our infant room, the transition into the
toddler classroom will begin at least a month prior to their promotion to allow them ample
time to adjust to the classroom and their schedule.
We use Creative Curriculum and the Itty Bitty Bookworm literacy component for this age
group. Creative is a research based curriculum in which the children learn through play
and child-initiated activities, as well as teacher-initiated activities.
Parents are provided daily grams that share their child’s progress each day as well as new
experiences and developmental milestones. Children are three times per year and results
are shared through parent conferences twice a year.
Supplies
Every child is required to have their own rest mat labeled with their first and last name.
You may purchase these mats at Mardel’s and Toys ‘R Us year round, although Wal-Mart
does carry them during “Back to School” time and can found with the other school
supplies.
Parents also need to provide diapers, powder, ointment, and a change of clothes on a daily
basis. Pillow, blanket, sheet, etc. are a welcome addition to your child’s naptime. Please
be sure to label all items with your child’s first and last name.
Potty Trainers
When a child is physically and emotionally ready and has had some success at home, the
staff will continue toilet training at the center. It is important that children wear
appropriate clothing that is easy to pull down and fasten.
We use Creative Curriculum and the Itty Bitty Bookworm literacy component for this age
group. Creative is a research based curriculum in which the children learn through play
and child-initiated activities, as well as teacher-initiated activities.
Parents are provided daily grams that share their child’s progress each day as well as new
experiences and developmental milestones. Children are three times per year and results
are shared through parent conferences twice a year.
Supplies
Every child is required to have their own rest mat labeled with their first and last name.
You may purchase these mats at Mardel’s and Toys ‘R Us year round, although Wal-Mart
does carry them during “Back to School” time and can found with the other school
supplies.
Parents also need to provide diapers, pull-ups, or several pair of underwear and changes of
clothes. Soiled clothing will be placed in a plastic bag and sent home, as we are unable to
wash soiled linens in accordance with State Licensing’s Minimum Standards. Pillow,
blanket, sheet, rest mat, etc. are always welcome for your child’s naptime. Please be sure
to label all items with your child’s first and last name.
Preschool
For preschoolers, our curriculum prepares the children for preschool and kindergarten.
We do this by developing social and emotional skills, providing a variety of fun learning
activities to help them solve problems, cooperate with others, empathize, and understand
how to get along in their world. Again, the focus is on maximizing play along with art,
outdoor time, stories, songs, sand and water play, food projects, creative movement, and
imitation and pretending. We promote positive self-esteem and self-help skills.
Our 3 through 5 year old classrooms are currently participating in the Texas School Ready!
Project. These classrooms use Frog Street Press Curriculum which is a state approved
research based preschool curriculum. Children are assessed online using Teachscape.
These results are shared with parents twice annually during parent conferences. Parents
are provided weekly grams that share their child’s progress each day as well as new
experiences and developmental milestones.
Supplies
Every child is required to have their own rest mat labeled with their first and last name.
You may purchase these mats at Mardel’s and Toys ‘R Us year round, although Wal-Mart
does carry them during “Back to School” time and can found with the other school
supplies. Your $35 supply fee will cover most supplies. However, each teacher may have a
list of supplies needed for their classrooms. These supplies are not required, but they are
helpful. These items will be used daily and may need to be replaced at some at some point
during the year. Please remember to bring a change of clothes for your child, and send
them in tennis shoes (See Dress Code). Blanket, pillow, sheet, etc. are always welcome for
your child’s rest period. Please be sure to label all items with your child’s first and last
name.
Items from Home
Other than items for rest period or family photos, please do not bring toys or other
personal items into the center. They could be lost or broken. The toys and equipment at
the center have been specifically selected to be stimulating, educational, fun, and safe for
children. It would help if you explain this policy to your child.
THE YMCA IS NOT RESPONSIBLE FOR LOST, BROKEN, OR STOLEN
ITEMS!!!
Discipline
Discipline at the YMCA child care centers is based on understanding the child’s needs and
stages of development. Our goal is to develop self-discipline and respect for others. We
use positive reinforcement, reasonable expectations, logical consequences, distraction and
diversion, and if necessary, supervised removal from the group for short periods (timeout). We never administer physical punishment. Rules are simple and we explain them to
the children. Staff members are cognizant of the environment and help to prevent
potential problems.
Biting
Although biting is common in group settings of young children, when it happens it can be
disturbing to both parents and staff. The staff will work with parents to understand why
children bite and take measures to prevent potential bites from occurring. They do this by
supervising the children carefully; reacting quickly when children are in a dispute; paying
extra attention to children who have been known to bite; providing pain relief to children
who are teething; and meeting children’s needs promptly before they become frustrated.
If a bite should occur, the staff will notify parents. If a child establishes a pattern of biting,
the staff will work with parents to establish a plan of action. Biting is an action that we
take seriously, and we will take appropriate measures to ensure the health and safety of all
our participants.
Extended Child Care
(6:00 p.m. - 9:00 p.m.)
Extended Care with the YMCA is a child care program designed to provide care until 9:00
p.m. for children (3 and up, and potty trained) whose parents work or attend school past
6:00 p.m. Extended care provides quality, safe, and dependable care and activities
including individual study time, arts and crafts, health and fitness, dinner, and much more.
School age children can be transported from their school site to the YMCA Youth Center.
Preschool children must be enrolled at the Youth Center to receive Extended Care as they
cannot be transported for this service. Dinner will be provided for all children Monday
through Friday. Parents who need extended care will need to contact the business office
prior to 4 pm each day.
Emergency Preparedness Plan
An emergency preparedness plan is designed to ensure the safety of children during an
emergency by addressing staff responsibility and facility readiness with respect to
emergency evacuation and relocation. The plan addresses the types of emergencies most
likely to occur in the area including, but not limited to, natural events such as tornadoes,
floods or hurricanes, health events such as medical emergencies, communicable disease
outbreak, and human-caused events such as intruder with weapon, explosion, or chemical
spill.
The YMCA has consulted with local fire, health and emergency preparedness officials. Our
emergency drills are practiced regularly and may be modified or updated as our program
needs change or as directed by our local fire, health and emergency preparedness officials.
EVACUATION The first responsibility of staff is to move the children to the designated
safe area or alternate shelter known to all employees, caregivers, and volunteers.
Designated alternate shelter away from the operation:
#1 YMCA Youth Center, 2600 Spur 325, Wichita Falls, TX 76306 940-855-2301
#2 Downtown YMCA, 1010 9th St, Wichita Falls, TX 76301 940-322-7816
#3 Family YMCA, 5001 Bartley Dr, Wichita Falls, TX 76302 940-761-1000
The children will be moved to the designated safe area by: Classroom staff will
walk the children to the designated safe area or alternate shelter where they will remain
until the all clear signal is given. Staff will bring with them, their classroom sign in/out
sheet, enrollment binder, flashlight, first aid kit, and a facility emergency kit.
The children will be moved to the alternate shelter by: Children will be
transported to an alternate location by bus or van. Vehicles are owned and operated by
the Wichita Falls YMCA.
Children in attendance at the time of the emergency will be accounted for at
the designated safe area or alternate shelter by: Site Director or designee in
charge in their absence.
The emergency evacuation and relocation diagram for each child care operation is a floor
plan which is posted in a prominent place near the entrance or exit of each room used by
children, which shows the following:
 two exit paths from each room, unless a room opens directly to the outdoors at
ground level;
 the designated location outside the child-care operation where all caregivers and
children meet to ensure everyone has exited the operation safely;
 the designated location inside the operation where all caregivers and children
take shelter from threatening weather.
COMMUNICATION The emergency telephone number that is on file with Child Care
Licensing is 940-855-2301 and or the facility specific phone number.
Communication with local authorities (such as fire, law enforcement, emergency medical
services, health department), parents, and Licensing will be done by: Lead Staff, Site
Director, Program Coordinators, and Branch Administration.
The essential documentation for the child care operation will be gathered by
Classroom staff will bring their enrollment binder and sign-in/out sheets with them. This
information is also available from our Branch Office, located at 2600 Spur 325, Wichita
Falls, TX 76306
Essential documentation includes:
 Parent and emergency contact telephone numbers for each child in care;
 Authorization for emergency care for each child in care; and
 The child tracking system information for children in care.
Gang Free Zone
As a result of House Bill 2086 that passed during the 81st Legislature, Regular Session,
Chapter 42 of the Human Resource Code includes section 42.064, effective September
1, 2009. This new statute requires that information about gang-free zones be
distributed to parents and guardians of children in care at licensed child care centers.
A gang-free zone is a designated area around a specific location where prohibited gang
related activity is subject to increased penalty under Texas law. The gang-free zone is
within 1000 feet of the licensed site location.
The purpose of gang-free zones is to deter certain types of criminal activity in areas
where children gather by enforcing tougher penalties.
The Y’s Position on Child Abuse Prevention
We make an active effort to prevent child abuse. Parents have the right to discipline their
children, however parents must refrain from using physical or corporal punishment while
on YMCA property, school grounds or program space.
For the safety of the children entrusted in our care, the YMCA conducts and requires a
background check and references for all staff, every person employed in or by our
branches and programs. Allegations or suspicions of child abuse are taken seriously and
are reported to the state agencies for investigation. Programs are structured and observed
so that staff and volunteers are never the only adult present with children with the
possible exception of emergency conditions.
Periodic interviews/evaluations are conducted with children and parents regarding day to
day experiences, encouraging reports of any event out of the ordinary. Staff are required
to report all incidents and/or the disclosure of abuse.
Parent Statement of Understanding
The following information is important fro the safety and protection of your child. Please
read the following information carefully:
 I understand that I am not to leave my child at the YMCA or program site unless a
YMCA staff or volunteer is there to receive and supervise my child.
 I understand that I must escort my child into the YMCA or program site and sign
them in before I can leave my child.
 I understand that my child will not be allowed to leave the program with any
unauthorized person. Any person authorized to pick up my child must be either
listed with the YMCA or other arrangements must be made by calling the YMCA
office to inform them of a change.
 I understand that should a person arrive to pick up my child who appears to be
under the influence of drugs or alcohol, for the child’s safety, staff may have no
recourse but to contact the police. Please do not put staff in a position where
they have to make this judgment call.
 I UNDERSTAND THAT THE YMCA IS MANDATED BY STATE LAW TO REPORT ANY
SUSPECTED CASES OF CHILD ABUSE OR NEGLECT TO THE APPROPRIATE
AUTHORITIES FOR INVESTIGATION.
 I understand that children may not be left unattended in my vehicle while at any
of the YMCA facilities or sites.
 I understand that my unattended vehicle must be locked.
 I understand that the YMCA will not release information about children over the
phone.
 I understand that the YMCA reserves the right to terminate services at any time.
 I understand that, as a parent, I am never to approach any child regarding an
incident between my child and another child.
Note: It may be appropriate for the YMCA to insert fees, or other policy statements that
need additional emphasis at some point.
YMCA Child Care
Advisory Committee
Raneisha Russum – Chair
Crystal McGuirk
Tamara Bowersock – Board
Paul Bata
Beth Leonard
Carla Gebhart - Workforce
Brandy Rivers
Selina Brown
Theresa Welch
Tony Landours - Board
Laura Wetzel
Tiffaney Jones
Sonia Hutchinson Catherine Chastain - Coach
Jamie Zavala
Shelia Hammonds
Fundraising Committee (parent organized and led)
Raneisha Russum
Tracia Cherry
Beth Leonard
Jamie Zavala
Troy Hutchinson
Shelia Hammonds
YMCA and Social Media
Facebook
We invite our families to “Like” our facebook page. Here you will find updates on a variety
of topics from program registration and new classes to employment and volunteer
opportunities.
https://www.facebook.com/pages/Wichita-Falls-YMCA
Twitter
Follow us @ymcawf
YMCA App
To download our mobile app please search YMCA of Wichita Falls in your App Store on
your iPhone or Play Store on your Android device.
YMCA website: www.ymcawf.org
Wichita Falls YMCA - Early Childhood and Youth
Education Services
2600 Spur 325
Wichita Falls, TX 76306
940.855.2301
940.687.0887
Information is subject to change
Making a Difference
www.ymcawf.org