2016 Spring Nara Institute of Science and Technology Graduate School of
Information Science and the University of Oulu Department of Information
Processing Science Double Degree Doctoral Program―Information and
Application Guide for the Acceptance and Dispatchment of Students
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I.
Outline and information concerning the Double Degree Program
Nara Institute of Science and Technology Graduate School of Information Science (hereinafter
referred to as “our graduate school”) and University of Oulu Department of Information Processing
Science (hereinafter referred to as University of Oulu) have established the Double Degree Program for the
purpose of cultivating doctoral students into researchers that will contribute to future research and
development and highly specialized technicians. Students will be trained to become valuable human
resources with an international perspective in order to contribute to international academic exchange.
1. Outline
Doctoral students will either be sent from the University of Oulu to our graduate school or from our
graduate school to Oulu University and will maintain their status as a student in their original graduate
program while entering in to the program of the accepting university. Upon the completion of the
program, the student will be issued separate doctoral degrees from both universities. The residency
requirements for the two universities are four years for Oulu and three years for our graduate school;
within either of these terms students are required to spend at least one year at the accepting university
2．Number of Students for Acceptance and Dispatchment
Acceptance：Limited
Dispatchment：Limited
3．Qualifications for Application and Entrance Examination
(1) Acceptance of Students to our Graduate School
① Qualifications for Applying
Applicants must fulfill one of the Following Conditions:
(1) a Master’s student of Oulu University who are accepted into the doctoral program and will have
received this degree before entering the doctoral program
(2) an Oulu University doctoral student
② Additional Information
(1) The selection of applicants is, as a rule, based on the examination of written materials.
However, an oral examination may be held if deemed necessary.
(2) Entrance to the program is the spring semester of 2016
(2) Dispatchment from our Graduate School
①Qualifications for Applying
Applicant must fulfill the Following Conditions:
(1) Applicants must be one of the Following:
(a) a master’s student of our graduate school who is accepted into the doctoral program and will
have received this degree before entering Oulu University
(b) a doctoral student of our graduate school.
(2) Have the necessary language ability to participate in class and carry out research
②Additional Information
(1) Student selection for the program will be based on the reviewing of application materials and
interview results at each school
(2) Entrance into Oulu University is from the spring semester of 2016
4．Additional Information
(1) Students enrolled in the program will be treated as mutual students of each university and the
screening, entrance and tuition fees are to be waived.
(2) Any fees incurred through transportation and accommodations are to be paid by the student.
(3) Both universities will provide appropriate assistance in arranging housing for the student.
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Ⅱ
NAIST Acceptance Information
1. Admission Capacity
Limited
2. Qualifications for Application:
Applicants must fulfill one of the Following Conditions
(1) Master’s student of Oulu University who is accepted into the doctoral program and will have
received this degree before entering our graduate school
(2) Oulu University doctoral student
3. Application Procedures
(1) Application period
Spring semester of 2016 : November 30 (Mon) - December 4 (Fri), 2015
(2) How to apply
● Please send all required documents by mail or bring them directly to the address below.
When sending by e-mail, please scan all certificates and letters of recommendation required for
application and send as attachments. Original certificates and letters of recommendation must be
submitted at the time of enrollment.
Admissions Section, Educational Affairs Division
Nara Institute of Science and Technology
8916-5, Takayama, Ikoma, Nara 630-0192, Japan
gakusei@ad.naist.jp
● When applying by mail, application forms must arrive at NAIST by the last day of the application
period, Japan time.
● When bringing documents directly, please note that we accept application forms from 9:00 am
to 5:00pm during the application period (closed from 12:00pm to 1:00pm and Saturdays,
Sundays and holidays.)
(3) Notification of examinee number
Upon receiving application documents, we will notify you of your examinee number by e-mail.
(4) Documents required
a
b
Documents required
NAIST Acceptance
Application form
Graduation / expected
graduation certificate / letter for
master’s degree or equivalent
c
Transcripts for master’s or
equivalent courses
d
Student registration certificate
e
Letter of acceptance
to doctoral program
f
Letter of recommendation
Remarks
Form provided by NAIST
Please fill out in English.
Must be issued by a graduate school or academic
institution/official. If written in a language other than
English, please attach an English translation.
Must be issued by a graduate school or academic institution.
If written in a language other than English, please attach an
English translation.
If written in a language other than English, please attach an
English translation.
〈Only required for master’s degree students that are
accepted into the Doctoral program〉
All non-English documents concerning acceptance must be
accompanied by an English translation
Form provided by NAIST. Must be issued by the president of
applicant’s university, the dean of University Of Oulu.
Must be in English.
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g
Research experience and
background
h
Statement of research plan as
a doctoral student at NAIST
Any form is acceptable. Maximum: Five pages (A4,
one-sided) Please write in English.
In adittion, if you have any English publications, please attach
one (offprint) copy of each.
Any form acceptable. Maximum: Two pages (A4, one-sided).
Please write in English.
(5) Other notifications
● If you have a physical disability and require any special help in following your academic
program, please consult with the Admissions Section at Educational Affairs Division <e-mail:
gakusei@ad.naist.jp> prior to your application.
● If the application documents are incomplete, the application will not be accepted in principle.
Before submitting your application, make sure to check that all the necessary documents are
enclosed or attached. Further changes to the submitted documents cannot be accepted.
● If any falsification or discrepancy is found in any of the documents submitted, admission may
be revoked.
4. Screening Method
Applicants are evaluated according to a screening of application documents.
However, an oral examination may be conducted in addition if necessary. In that case, students will be notified
separately of the date and place of the oral examination.
5. Examination Results and Enrollment Procedures
Spring semester of 2016
Results announced
January 15(Fri), 2016
Enrollment procedure
Late March, 2016
The examination results will be announced on the NAIST website (http://www.naist.jp/en) from 10:00 am
(scheduled) on the dates specified above. We will also notify applicants by e-mail.
6. Additional information
 Once submitted, documents will not be returned for any reason.
 In compliance with the Private Information Protection Law regarding private information owned by an
Independent Administrative Legal Entity, all private information (including entries in documents
required for application and examination results) are used only for the purpose of screening (follow-up
check included), and are not used for any other purpose.
 If you have any further questions regarding the application guide, please contact us at the following
address.
Admissions Section, Educational Affairs Division
Nara Institute of Science and Technology
8916-5, Takayama, Ikoma, Nara 630-0192, Japan
Phone: +81(743)72-5083/5084 Fax: +81(743)72-5014
e-mail: gakusei@ad.naist.jp
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(*Do not fill in.)
Nara Institute of Science and Technology Double Degree
Doctoral Program NAIST Acceptance Application Form
Applicant’s ID
＊
Photograph
Graduate School of Information Science
Applying to:
Admission
Name of laboratory or
professor
38mm × 30mm
Taken within the past
2016 Spring Admission
3 months, full-faced
from shoulders up, no
headwear except for
(Family name)
(Given name)
Full name
Date of birth (Year/Month/Date)
Qualifications for Application
religious reasons.
Sex
(
M
/ F )
Faculty of Science, University Of Oulu
Courses: (Master / Doctor )
Graduated / expect to graduate on
(Month)
(Year)
(Day).
Zip code:
Address:
Tel:
e-mail:
Current address
Curriculum Vitae
Name
Educational background
Year/Month (Entrance) – Year/Month
(Completion)
/
–
/
/
–
/
/
–
/
/
–
/
Employment record
From Year / Month – To Year /
Month
/
–
/
/
–
/
Awards and Citations
Year / Month
・For educational background, start with elementary school entrance. If you were a research student in any institute,
specify the name of the institute and the length of time.
・If any falsification in the curriculum vitae is found, admission will be revoked.
＊Please check as appropriate.
Applicants from workplace: I will ( ) resign from my job.
(
) continue working after admission.
Financial status for proposed study:
(
) MEXT Scholarship Student
(
) Foreign Government-Sponsored Student
5
( ) Self-financed Student
Letter of Recommendation
To the President of NAIST
Name of the student, recommended
:
Reason for recommendation:
(Please state in English your reasons for recommending the above-mentioned person as a suitable candidate.)
Date :
Recommender’s name :
Title :
(President or dean)
Recommender’s signature :
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Ⅲ NAIST Dispatchment Information
1. Admission Capacity
Limited
2. Qualifications for admissions
Applicants must fulfill the Following Conditions:
(1) Applicants must be one of the Following:
(a)a master’s student of our graduate school who is accepted into the doctoral program and will have
received this degree before entering Oulu University
(b)a doctoral student of our graduate school
(2)Have the necessary language ability to participate in class and carry out research
3. Application Procedures
(1) Application period
Spring semester of 2016: February 2 (Tue) - February 4 (Thu), 2016
(2) Documents required
a
b
c
d
Dispatch Application
Research Plan for
UOULU Study Period
Proof of Language
Ability
Academic advisor’s
letter consent
Form provided by NAIST
At least two pages in length (A4, single sided, English)
TOEIC, TOEFL scores, etc.
Form provided by NAIST
(3) Place of Submission- Admissions Section, Educational Affairs Division
(4) Notification of screening number
After accepting the application materials, applicants will be sent their screening number by e-mail
4. Screening Process in our Graduate School
(1) Screening Method
①Reviewing of applicant’s materials
②Presentation of Research Plan and its defense
(2) Screening Period
Spring semester of 2016 : February 15(Mon) - February 19(Fri), 2016
(3) Announcement of Screening Results (tentative)
Spring semester of 2016: 10am, March 4 (Fri), 2016
Place: Bulletin board of the Graduate School of Information Science
5. Screening Process at Oulu University
Students that passed the screening at NAIST will submit application materials for Oulu University.
receiving the screening process results from Oulu University, students will be notified by e-mail.
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After
2016 Spring Nara Institute of Science and Technology Double Degree
Doctoral Program NAIST Acceptance Application Form
Application Date
※Screen No
(mm/dd)
※Leave this area Blank
(Family name)
M
・
F
(Given name)
Full Name
Date of
Birth
(Year/Month/Date)
/
Educational
Background
year/monthyear/month
Student
Number
-
/
/
Admission to Nara Institute of Science and Technology Information
Science Master’s Program
/
Graduated ･ Will Graduate Nara Institute of Science and Technology
Information Science Master’s Program
ZIP Code
Permanent
Address
Phone (
)
-
Phone (
E-mail
)
-
ZIP Code
Contact
address in
Japan
Research
Theme at
UOULU
Advisor’s
reason for
approval
Advisor
印
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