UNIVERSITY OF OREGON
CLASSIFIED POSITION DESCRIPTION
( ) New ( ) Revised (X) Annual Update
SECTION 1. POSITION INFORMATION
a. Class Title: Educational Program Assistant 2
b. Class No.: 2313
c. Effective Date: 07-01-2014
d. Position No.: B99325
e. Working Title: Compost/Zero Waste Program Coordinator
f. Work Unit: Campus Operations
g. Employee Name:
___________________________________________________________________________________________________
h.
Position: (X) Permanent
( ) Seasonal
( ) Limited Duration
( ) Academic Year
(X) Full Time
( ) Part Time
( ) Intermittent
( ) Job Share
___________________________________________________________________________________________________
i.
FLSA: ( ) Exempt (X) Non-Exempt
j. Eligible for Overtime: (X) Yes ( ) No
___________________________________________________________________________________________________
SECTION 2. PROGRAM/POSITION INFORMATION
a. Describe the program in which this job exists. Include program purpose, who's affected, size, and scope. Include relationship to
agency mission.
The mission of the University of Oregon Campus Zero Waste Program is to provide excellence in waste reduction and materials
recovery service, strive to meet zero waste goals and promote Program efforts to the entire University community, while
attaining reduction, material reuse, recycling, composting, zero waste goals mandated by the State and University of Oregon.
The Program has 3 distinct focused programs within the larger Campus Zero Waste Program: Recycling Program, Housing Zero
Waste Program, and the Compost/Zero Waste Program. The Program also works with OIMB in Charleston and White Stag in
Portland. Not only does the program provide campus services, it functions to serve as a place where students can be employed
and involved in leadership roles. The Program has over $800,000 budget and employs 55+ student employees (17.5 FTE
equivalent), countless volunteers/academic interns and manages over 2000 sites, promotional programs and waste reduction and
recovery efforts (i.e. Reusable Office Supply) to help the campus achieve zero waste.
The program is a cooperative venture between Campus Operations, ASUO, University Housing and University Administration.
The program includes assisting other institutions in establishing zero waste and waste reduction/diversion programs and works
with the city, county and state on zero waste efforts.
This program operates as part of Campus Operations. The Department of Campus Operations supports a quality university
experience through: The operations, maintenance and cleaning of campus buildings, building-systems, utilities, equipment, and
grounds; and the administration and oversight of all construction of capital projects on campus as well as the management of
energy projects. Our customers are the students, faculty, and staff of the university, campus visitors, and the employees of
Campus Operations.
B
Describe the purpose of this position, and how it functions within this program, by completing this statement:
The purpose of this position is to develop, implement, monitor, expand and oversee the UO Compost/Zero Waste Program as a
focused program within the overall Campus Zero Waste Program. The Compost/Zero Waste Program serves to coordinate all
the compost efforts campus-wide including: all campus food service outlets, Housing food service, living areas, campus
buildings, all student events and campus catered meetings/conferences/festivals/events. Duties include: developing, assessing,
implementing, overseeing operational and promotional programs for all compost/zero waste on campus; researching and
identifying compostables technology/products, overseeing an average of 20 student employees (10 FTE) in operations
promotions and administrative duties.
Incumbent represents the Compost/Zero Waste Program and Campus ZW Program to outside entities including: industry reps,
government officials, other institutions, professional organizations. Position duties include: creating tracking mechanisms,
record keeping, research, regulatory compliance, providing technical information, and industry/government/collegiate
networking. Position is responsible for providing trainings, presenting at/attending conferences, holding/attending meetings, and
representing compost/zw interests in the overall program. Incumbent must create comprehensive reports for all compost/zw
activities for legislative compliance and program monitoring. Position works a flexible schedule as needed.
SECTION 3. DESCRIPTION OF DUTIES
List major duties. Note percentage of time duties are performed. If this is an existing position, mark "N" for new duties or "R" for
revised duties.
___________________________________________________________________________________________________
% of Time
N/R
DUTIES
___________________________________________________________________________________________________
35
N
PROGRAM DEVELOPMENT AND REPRESENTATION
Promote compost/zero waste efforts and further the University’s waste-stream management in terms of
waste reduction, reuse, recycling and composting campus-wide and in University Housing areas.
Accomplish the above goals by: researching institutional waste management “best practices;” creating,
implementing, maintaining, promoting, and tracking new programs and program results; assessing existing
programs for effectiveness; expanding programs as needed/warranted; and working with students to
develop, promote, and implement project/program proposals for operations and promotional ideas.
Develop and oversee campus-wide zero waste events program. Recruit, oversee and train staff and
volunteers on site monitoring and zero waste events recovery at all campus and catered events.
Research compost markets and compostable products for compatibility with Program and processors.
Create and administer special programs (i.e. compost monitoring program)
Develop policies and procedures for Compost/Zero Waste Program operations.
Monitor the program for compliance, efficacy, efficiency and expansion opportunities.
PROGRAM REPRESENTATION
Function as liaison to campus, the community and other colleges on Compost/Zero Waste related programs,
operations and promotions.
Provide trainings to event participants, operational staff, campus staff, food service employees, University
Housing staff, and members of the public on collection system and program compliance procedures.
Serve on local, state and national associations and committees representing collegiate recycling issues as
needed. Attend and speak at local, state and national conferences/webinars on university residential
recycling, sustainability, and other compost/zero waste efforts and activities. Schedule site tours with
colleges/industry representatives and students, other trainings as needed.
Assess and create safety initiatives for program staff and participants.
Represent compost/zero waste issues to program administration. Establish goals and projects with Campus
Zero Waste Program Manager, ZW Operations Manager, Housing and EMU Administration, to develop
systems to increase compost/zero waste and events efficiency, reduce waste, and promote safety.
Create, revise, and recommend program policies, procedures, goals, projects and expansion as needed.
40
R
ADMINISTRATION OF PROGRAM OPERATIONS
Oversee all compost/zero waste operations.
Oversee compost/zero waste operations needs including key and key-code acquisition, daily operations,
special projects, and events with the Zero Waste Operations Manager and Recycling Coordinators.
Create and maintain all compost/zero waste events site equipment inventory and site maps.
Ensure compliance with laws, contracts, OSHA regulations, fire codes, facilities work rules and University
policies. Ensure compliance on compost/zero waste through implementation of program operations and
administration and representation of compost/zero waste interests in Zero Waste Program activities.
ADMINISTRATION OF PROGRAM OPERATIONS (CONTINUED)
Oversee, direct, train, and schedule all Recycling Program staff on compost/zero waste
operations/policies/procedures. oversee student employees on compost administrative and
education/promotion activities. Create and administer training programs for all campus participants, food
service staff, EMU and Housing kitchen and custodial staff, and Campus Recycling Program staff working
on compost and zero waste events, to ensure efficacy and compliance with laws.
Create and utilize tracking programs to maintain tracking for all zero waste/compost activities, related
assessment forms, vendor information for campus events, and special events tracking and reporting,
Analyze data for program benchmarking and troubleshooting.
Respond to customer requests for service. Troubleshoot operations by coordinating service and networking
with users.
Ensure maintenance and safe condition of program vehicles and equipment.
Assist in other program operations as needed. Respond to service requests.
Fill-in for absent employees (students and/or Coordinators/Program Director) as needed.
Track all student payroll documents and prepare timesheet for student signature.
Assess budgetary equipment and material needs. Work directly with Director on budgetary requests.
5
R
DIRECT OPERATIONAL DUTIES
Fill in for other coordinators at warehouse during absences. Forklift operation for materials marketing.
Load and unload full recycling gaylords to and from recycling tractor trailers. Entails getting on and off
forklift, using pallet jack to manually move gaylords. Changing propane tank as needed.
Fill in for regular crew duties as needed for absences, non-routine material overflow. Coordinate large zero
waste events and assist at annual large materials collection events such as move-outs, Involves operating
large program vehicles, loading and unloading equipment, moving cardboard cages, servicing materials
barrels to central location, picking up 55 gallon barrels of recyclables and compost.
Operate compost cartlifter by compost drop box as needed when students are absent. Load full compost
toter, operate electric lift, dump compost.
20
N
PROGRAM PROMOTION
Promote Compost/Zero Waste Program efforts and activities by developing, coordinating, managing and
implementing, promotional events and programs such as: compost workshops, tabling events, contests.
networking with other institutions, and marketing and advertising campaigns. Create and distribute program
educational signs, brochures, posters, and literature.
Create and provide presentations to campus community, students, Housing staff and Residence Hall/Family
Housing residents to promote program efforts.
Master and utilize advanced computer programs such as InDesign and Excel to ensure consistency in
program promotional materials, signage and extensive tracking systems.
Provide input, information, records and description of promotional activities to program website.
Assist Program Manager in overall operation and promotion of the total Campus Zero Waste Program
through coordinating efforts with Compost/Zero Waste Program promotions and other campus-wide
education/promotional activities.
Respond to inquiries from students, administrators, other entities regarding the UO Housing and Campus
Zero Waste Program and general waste related inquiries.
Give interviews and site tours upon request. Schedule meetings and tours as needed.
This department believes that each employee makes a significant contribution to our success. That contribution should not be limited
by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job
scope, but not limit the incumbent or the department to just the work identified. It is our expectation that each employee will offer
his/her services whenever and wherever necessary to ensure the success of our endeavors.
SECTION 4. WORKING CONDITIONS
Describe work environment (e.g., office, industrial, outdoors, etc.).
This position performs duties in an industrial warehouse setting, "in the field," and in an office setting. Must drive large vehicles.
There is frequent exposure to Pacific Northwest weather conditions. Travel to and work at recovery facilities and various locations for
site visits, conferences, meetings, presentations/speaker engagements. Employee will perform duties within department and/or OROSHA guidelines and training stipulations.
SECTION 5. GUIDELINES
a.
List any established guidelines used to do this job, such as state or federal laws or regulations, policies, manuals or desk
procedures.
ASUO agreement on the establishment of the Campus Recycling (current Zero Waste) Program, OUS, Housing contract with
Campus Operations, OSHA, and State of Oregon/Federal/County laws, regulations, policies and procedures. SEIU contract and
UO student hiring policies and procedures. Fire code regulations, OSHA standards, Campus Operations Standards of goals of
Senate Bill 66 and state composting rules, stay current on market specifications of re-sale of materials, compostable products
specifications, respond to mandated state/county policies on resource recovery, waste reduction, purchasing.
b.
How are these guidelines used to perform the job?
Regulations, guidelines, policies and procedures ensure work is completed effectively, efficiently and in compliance with laws.
SECTION 6. WORK CONTACTS
Agencies, local state federal, professional orgs, industry,
With whom outside of co-workers in this work unit must this position regularly come in contact?
Who Contacted
How
Purpose
How Often?
Campus Committees
Phone, email, in
person
Represent
Regularly
UO Faculty, staff, Students,
University Housing
"
"
Develop programs/Promote/Problem/technical info/networking
Industry Representatives
"
"
Media/Community
"
"
"
Promote/Correspondence
Other Professionals
"
(College Environmental Professionals , State
Agencies)
"
"
Networking/Technical Info Exch. Regularly
Inquiry/ Response/Investigation
National Committee work/Regulations/Legislation/compliance
"
Daily
Consult, research, stay current on compost/zero waste
programs, markets, zero waste supplies and compostable products
Regularly
Regularly
SECTION 7. JOB-RELATED DECISION MAKING
Describe the kinds of decisions likely to be made by this position. Indicate effect of these decisions where possible.
Independent daily decisions involving composting/zero waste activities including operations, production and distribution of
promotional materials, establishment of new collection points, systems decisions, troubleshooting and decisions related to student
employees. Reviewing and responding to customer inquiries and requests for program action and technical information.
___________________________________________________________________________________________
SECTION 8. REVIEW OF WORK
Who reviews the work of this position? How? How often? Purpose of the review?
Position is supervised by Karyn Kaplan, Campus Zero Waste Program Manager. Work reviewed through regular contact and annual
performance appraisal. Purpose of review is to evaluate work performance, monitor program effectiveness/efficiency, ensure
legislative/program compliance, and for program development issues.
___________________________________________________________________________________________________
SECTION 9. ADDITIONAL JOB-RELATED INFORMATION
Any other comments that would add to an understanding of this position:
Travel on and off campus to evaluate program operations and improvement to recovery facilities (i.e., Transfer Station, Recycling
Program Warehouse, compost facilities). Review technology, attend/give presentations, seminars, classes and professional meetings
on and off campus. Requires ability to learn and operate step vans, cargo vans, trucks, passenger vans and forklifts.
SPECIAL REQUIREMENTS: List any special mandatory recruiting requirements for this position:
Must have knowledge of recycling/composting/zero waste systems, markets and operations. Must have experience in developing,
implementing and managing operational and promotional programs. Must have strong interpersonal skills sufficient to provide
excellent customer service and productively solve problems individually or in a team setting. Must possess leadership skills and
demonstrated supervisory experience. Must possess/demonstrate computer skills sufficient to generate spreadsheets, statistical
analysis, graphs/charts, and write memos/correspond. Must have oral/written communication skills sufficient to create/give public
presentations. Must have experience innovating creative educational materials. Must have ability to drive large vehicles and pass the
forklift and van training classes. Must be able to stand, bend, and lift/move 50 pounds.
Commitment to Affirmative Action, Diversity & Ethical Conduct
Position requires a commitment to the university’s affirmative action and equal opportunity goals and the diversity plans of the
university and Campus Operations. Position requires a commitment to maintain the highest ethical standards within the department
and university.
Driver’s License
This position is required to operate University owned vehicles on campus in high foot traffic areas. It is required to possess a valid
Oregon Driver’s License and to successfully apply for and receive a University of Oregon Drivers Certification card. The ability to
receive a University of Oregon Drivers’ Certification card is dependent upon an investigation of one’s driving record/history. Such
license may be denied by the University of Oregon Department of Public Safety in the event that the investigation is not successful. It
is required that this license be maintained throughout employment within this position with the University.
Position subject to a confidential criminal background check.
BUDGET AUTHORITY: If this position has authority to commit agency operating money, indicate in what area, how much
(biennially) and type of funds: Authorized to expend up to and including $500 without supervisor approval.
_________________________________________________________________________________________________
SECTION 10. ORGANIZATIONAL CHART
Attach a current organizational chart.
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_________________________________________
Employee Signature
Date
______________________________________________
Appointing Authority Signature
Date
___________________________________________
Supervisor Signature
Date