Exhibit 29
PBC Item #2
Requires each campus to provide a comparison of the CMP/CSU/GAP business unit
ledger balances for periods 1-12 to ensure population of data is complete in the GAP
Ledger. All three ledgers (CMP, CSU and GAP) should have the same balance for each
natural classification.
CMS has developed a baseline report across CSU to meet this external audit Prepared by
Client request.
Effective FY 2011-12, the CMP/CSU/GAP Ledger Comparison report will be produced
and provided by the Chancellor’s Office for each campus, and then posted to the PBC
SharePoint site. It is the responsibility of the campus to review this report and reconcile
any differences between ledgers.
Following is a user guide on how to run this report:
Last revised April 12, 2012
Page 1
Exhibit 29
1.0
CMP/CSU/GAP Ledger Comparison (GL09012)
1.1
Overview
As part of the external audit, each campus is required to provide a comparison of the
CMP/CSU/GAP business unit ledger balances for periods 1-12. The purpose of this requirement
is to prove that the derived GAAP ledger data includes the entire population of current year
activities. All 3 ledgers (CMP, CSU and GAP) should have the same balance for each natural
classification.
A custom Run Control page and SQR process (CSUGL012) is used to generate the report, which
extracts the information from the PS_LEDGER table. The format of the file has been defaulted to
“PDF”.
1.2
Running the Report
CMP/CSU/GAP Ledger Comparison Run Control Page
Navigation: CSU State & SW Reporting >Campus Reports >CMP/CSU/GAP Ledger Comparison
Processing Steps
Screenshot
1. Create a Run
Control or
Search for an
existing one to
use.
The
CMP/CSU/GAP
Ledger
Comparison
page will
appear.
 CMP Bus Unit:
Enter the
Campus
Business Unit.
Required field.
 CSU Bus Unit:
Enter the Legal
Business Unit.
Required field.
 GAP Bus Unit:
Enter the GAP
Business Unit.
Required field.
 Fiscal Year:
Last revised April 12, 2012
Page 2
Exhibit 29
Processing Steps
Enter the Fiscal
Year to run this
report for.
Required field.
Screenshot
 From Period/To
Period: Enter
the From and To
Accounting
Period(s) range.
 CSU Natural
Class Range:
Enter the
appropriate
From / Thru
range.
2. Run report and
go to process
monitor to
View/Print
Report.
1.3
Report Example
Sample in .pdf:
Adobe Acrobat
Document
Last revised April 12, 2012
Page 3