NOTICE OF ANNUAL MEETING
TAKE NOTICE that the 39th Annual Meeting of the
members of the Royal Heraldry Society of Canada will be
held at the Varscona Hotel, 8208, 106th St, Edmonton,
Alberta, on Saturday, September 24th, at 8:30 AM.
VEULLEZ PRENDRE NOTE que le 39ième Assemblée
des membres de la Société royale héraldique du Canada
aura lieu à l’Hotel Varscona, 8208 rue 106, Edmonton,
Alberta, le samedi 24 Septembre, 2005, à 8:30 h.
List of Current Officers and Vacant Positions on the Board of Directors
Officers, 2004-2005
The officers of the Society shall hold office for one (1) year from the date of election or appointment or until their
successors are elected or appointed in their stead.
President
Kevin Greaves
1st Vice President
Allan Bird
2nd Vice President
David Rumball
Secretary
John Wilkes
Treasurer
Vicken Koundakjian
Past President
Jean Matheson
Directors at Large, 2004-2005
Directors at Large who have served their three-year term shall be eligible for re-election, at the Annual Meeting at
which their term of office expires, and shall continue to hold office until dissolution or adjournment of the meeting at
which a successor is elected or appointed.
Directors-at-large with two years to complete:
Barbara Zaharescu
Auguste Vachon
D’Arcy Boulton
Directors-at-large with one year to complete:
John Ames
Peter Hannen
Chris Collin
Directors-at-large who have completed their term:
Mark Macpherson
Okill Stuart
David Cvet
To be Nominated for 2005-2006
President
Ist Vice President
2nd Vice President
Three Directors-at-large for three-year terms
INSTRUCTIONS FOR SUBMITTING
PROXIES AND NOMINATION FORMS
[A] PROXY FORMS:
By filling out a PROXY FORM you entitle another Society member to vote and act on your behalf at
the Annual Meeting, for the duration of the meeting. Your PROXY FORM, should you wish to use it,
should be returned to the Administrator at MCO Business Group, 11 Rosemount Avenue, Suite 400,
Ottawa, ON K1Y 4R8, to be RECEIVED AND REGISTERED by the Administrator at least 24 hours
prior to the commencement of the Annual Meeting. You may also fax your proxy form c/o
Administrator of the Society at 613-728-5298
[B] NOMINATION FORMS:
Nomination forms for Officers and Directors-at-Large are included in this mailing. Careful
consideration should be given to whom you wish to nominate to the Board. Nominees should be
members of the Society, have some knowledge about the organization of the Society and have the
resources, both financial and time, to attend all meetings. The nominator should mail or fax the signed
nomination to the seconder, the seconder to the nominee and the nominee to the Society, to be received
not later than six weeks before the AGM. They may be mailed to the Administrator of the Society at the
above address or faxed to 613-728-5298. Members making multiple nominations should photocopy the
appropriate form(s).
PROXY FORM FOR AN ANNUAL OR SPECIAL GENERAL MEETING OF THE SOCIETY
I, _______________________________________ a voting member in good standing of The Royal Heraldry
(Please Print)
of Canada/La Societe royale heraldique du Canada, hereby exercise my right of proxy to appoint:
______________________________________, a voting member in good standing
OR failing him/her
The President
The 1st Vice President
The 2nd Vice President
to attend, act and vote on my behalf at the Annual/Special meeting of the Society to be held on
(Date) _______________________ (including adjournments thereof) in the following manner:
All agenda items with the exception of:
Signature
of appointer
Date ___________
It is understood that this Proxy dies with the termination of the above meeting.
In accordance with By-laws of the Society all proxies to be exercised must be registered with the Secretary,
c/o Administrator, at least twenty-four (24) hours, prior to the commencement of such meeting at which such
Proxy is designated to be used. Proxies may be mailed as indicated in the attached instruction sheet or be
sent by FAX to the Secretary, c/o Administrator at (613) 728-5298.
NOMINATION FORM FOR OFFICERS
The Nominating Committee invites nominations for Officers (President and First and Second Vice President) of the Society to be
elected at the forthcoming Annual Meeting. The Nominating Committee will present a slate of candidates that will be presented
members at the meeting, but nominations will be accepted from the floor until declared closed at the Annual Meeting. The form
should be completed and mailed/faxed to the appropriate persons as indicated in the attached instruction sheet.
We nominate ________________________________________________for PRESIDENT
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address _______________________________________________________________________Dated_________________
We nominate ________________________________________________for 1ST VICE PRESIDENT
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address _______________________________________________________________________Dated_________________
We nominate ________________________________________________for 2ND VICE PRESIDENT
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address
_______________________________________________________________________Dated__________
Members wishing to nominate more than one Officer should photocopy this form.
NOMINATION FORM FOR DIRECTORS
The Nominating Committee invites nominations for Directors to replace the three Directors whose terms expire each year. If in
addition, other Directors are elected to Executive positions, or yet others discontinue their directorships for whatever reason, then
more than three positions may need filling each year. Elections will take place at the forthcoming Annual Meeting. The form
should be completed and mailed/faxed to the appropriate persons as indicated in the attached instruction sheet.
We nominate ________________________________________________for DIRECTOR
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address _______________________________________________________________________Dated_________________
We nominate ________________________________________________for DIRECTOR
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address _______________________________________________________________________Dated__________
We nominate ________________________________________________for DIRECTOR
MOVER _______________________________________ /_____________________________________________
(Please print)
(Signature)
SECONDER ____________________________________ / ____________________________________________
(Please print)
(Signature)
I accept this ______________________________________/ ____________________________________________
Nomination (Please Print)
(Signature)
Address ______________________________________________________________________Date____________
NOMINATION FORM FOR FELLOWS/HONORARY FELLOWS OF THE RHSC
Article XVI of the By-laws of the Society provides for a Faculty of Fellows in two Classes: Fellows and Honorary Fellows.
FELLOWS shall be distinguished active members of the Society who have made significant contribution to the aims and purposes
of the Society and have demonstrated a superior knowledge of, and made significant contributions to, the fields of heraldic
scholarship, art, armory, chivalry or analogous subjects as they relate to Canada.
HONORARY FELLOWS: Persons including, but not restricted to, members of the Society may be nominated as Honorary
Fellows who have significantly engendered, encouraged or fostered a proper respect for, and the correct understanding of, the
significance and place of heraldry in Canada, or may be persons whose patronage from time to time has enhanced the prestige or
honour of the Society.
Note: The Society grants Honorary Fellowships for merit and contribution of merit. It does not award Honorary Fellowships solely for long-time membership or
service to the Society itself.
Nomination of candidates for election to the Faculty of Fellows shall be:
a) Made in writing and
b) Treated as CONFIDENTIAL until the Board approval has been given and
c) In such form as prescribed by the Board and
d) Endorsed by no fewer than three (3) members of the Society, two (2) of whom shall be members of the Faculty and one
(1) of whom shall be a Director of the Society, and be accompanied by a brief CV relevant to the Candidate’s contribution
to heraldry in Canada and the rationale for the nomination and
e) Submitted to the Secretary of the Society to be received not less than three (3) weeks prior to the date of the relevant
Annual General Meeting.
The Secretary shall forward to the Chairman of the Fellowship Committee (the President of the Society) all nominations for
election to the Faculty of Fellows not less than two (2) weeks prior to the Board meeting at which elections to the Faculty are to be
made. The Chairman shall present to the Board those selected as Fellows or Honorary Fellows for approval.
NOMINATION
CANDIDATE________________________________________________________________________( please print name)
FOR:
FELLOW [
NOMINATORS
1)
]
HONORARY FELLOW [
]
_________________________________________________________________________________
(Please print)
(Signature)
2)
_____________________________________________________________________________________________________
(Please print)
(Signature)
3)
_____________________________________________________________________________________________________
(Please print)
(Signature)
Note: Eligible members wishing to nominate more than one person to the Faculty are requested to photocopy this form.