Environmentally Aware Events
Step 1: Gain Management or Sponsor Support
Step 2: Set Your Environmental Priorities
Step 3: Translate Your Priorities into Actions
Step 4: Evaluate the Event and Celebrate Its Success
MCMLA 2005 Environmental Policy
The MCMLA 2005 Planning Committee is planning an environmentally
aware meeting incorporating as many green practices as possible. Our goal is to
heighten the environmental consciousness of participants and to promote the
idea that it is feasible to plan an environmentally friendly meeting by consciously
rethinking our process, reducing and recycling waste, and reusing or purchasing
recycled materials. We will evaluate this event and celebrate its success by
sharing our experiences with others to inspire them to host green meetings.
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Approved by MCMLA 2005 Planning Committee: 12/6/2004
Green Team is drafting question lists (see below) (general and specific) for
presentation at the January 2005 MCMLA 2005 Planning Committee Meeting
for discussion and fine-tuning as a group.
Following the January 2005 MCMLA 2005 Planning Committee meeting:
o Committee chairs will be involved in talking with or presenting this
information to their respective contacts: hotel (JoanS), catering (Erica),
program (Claire), exhibits (John), UMFA (JoanS), Education (Jeanne),
Registration (Alice), etc.
o The Green Team will be glad to assist with this effort by:
 working on letters to be sent to contacts
 meeting jointly with the committee chairs and their contact(s)
 or, in whatever other way each committee would like assistance.
Questions for All Contacts
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We would like to highlight your successful greening efforts on a web page for
our conference.
o What are you currently doing that might be considered green?
o Are you planning any changes in the future to make your operation
more environmentally friendly?
The following web sites provide further information about green meetings:
o MCMLA 2005 Web Site: http://medlib.med.utah.edu/mcmla/2005
o EPA Green Meetings Web Site:
http://www.epa.gov/region03/p2/conference.htm
o Green Hotel Initiative
 Web site: http://www.ceres.org/our_work/ghi.htm
 Best Practice Survey:
http://www.ceres.org/our_work/ghi/bps_survey.pdf
o Oceans Blue Foundation Web Site:
http://www.bluegreenmeetings.org/Suppliers/index.cfm
MCMLA 2005 Planning Committee
Green Meeting Checklist
Green Team
caterer, conference center, etc.
initiatives during the meeting
General Planning Checklist: All Teams
Preventing and Reducing Waste
-sided printing for promotional materials and handouts.
and allow attendees to order copies.
-based inks and recycled,
chlorine-free paper
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Recycling and Managing Waste
d recyclable beverage containers in meeting areas
food vending areas.
tainers.
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Conserving Energy and Reducing Traffic
y lighted meeting and exhibit spaces.
make it easy to walk to/carpooling/shuttles
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Contracting Food Service and Lodging
e
-replacement of linens, soaps, etc.
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Buying Environmentally Aware Products
- and soy-based inks for promotional
materials and handouts.
s for handouts or samples (pocket or file
folders, cloth bags).
recovered materials and that also can be recycled.
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Educating Participants and Exhibitors
at another event.
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Other Environmental Priorities
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