JOB PROFILE JOB TITLE JOB GRADE Humanitarian Preparedness and Emergency Response Adviser 7 DEPARTMENT CHASE Operations Team, London, UK JOB FAMILY FUNCTION OF DEPARTMENT Humanitarian The Conflict, Humanitarian & Security Department’s Operations Team (CHASE/OT) is contracted through Crown Agents by the Department for International Development (DFID) to provide an operational team delivering advice and assistance on humanitarian issues. ORGANISATION CHART: The post-holder will report to the Deputy Director Resilience and Learning. Day to day management will be by the CHASE preparedness advisor. During response the post-holder will report to the Deputy Director Response. MAIN JOB PURPOSE (a) Support DFID humanitarian preparedness through support to country offices MAIN RESPONSIBILITIES OF JOB considered at extreme or high risk of disasters. (b) Support DFID humanitarian preparedness in countries or regions without DFID permanent presence but considered at extreme risk of disasters. c) Support DFID humanitarian emergency response as directed by the joint CHASE/ CHASE OT management. Identification, design and advice on humanitarian preparedness materials and tools to be used by DFID; Provide direct preparedness support to prioritised country offices in areas considered at extreme or high risk of humanitarian disasters including, a) review and improvement of existing Emergency Response Plans with key stakeholders, b) support to training of DFID and other relevant HMG staff, c) liaison with potential partners and donors at national and regional level in collaboration with key Country Office stakeholders, d) liaison with relevant HMG departments. Provide direct preparedness support to CHASE and/or relevant geographical departments in prioritised geographical areas at extreme risk of humanitarian disasters but without DFID permanent presence, mainly through support to the development of emergency preparedness plans (ensuring appropriate DFID ownership) and liaison with appropriate departments within HMG. Identification, design and advice on emergency response strategy and implementation of projects and programmes in countries affected by large scale sudden onset humanitarian disasters. This will in particular be in countries or regions previously covered by preparedness activities with deployment as part of the response team as appropriate. Advising ministers and senior officials on humanitarian policy issues including drafting high quality briefing, and providing input into correspondence and parliamentary submissions as required. Any other duties as appropriate to the position, as requested. FINANCIAL AUTHORITY KEY RESULT AREAS As per the Group Policy and Delegation Rules at Senior Manager Level COMPETENCY PROFILE JOB TITLE JOB GRADE DEPARTMENT/COMPANY/OFFICE CORE COMPETENCIES: CLUSTER COMPETENCY Management of Work Humanitarian Specialist 7 CHASE Operations Team, London, UK LEVEL See Competency Dictionary 1 2 3 4 5 √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ √ Commercial Sense Client Centred Planning & Implementing Quality Focus Knowledge & Information Sharing Technical Capability Personal Effectiveness Communication Analytical & Innovative Thinking Decision Making Personal Intelligence Leadership & Management People Development JOB SPECIFICS & CIRCUMSTANCE: Requirement Level Qualification Humanitarian Preparedness and Emergency Response advisers are Experience Circumstance Deployment required to have a minimum of a masters degree or equivalent level of academic and professional experience in a subject area clearly related to humanitarian work. In exceptional circumstances substantial experience will be accepted in lieu of higher degrees. Knowledge and experience gained working on or in developing countries and/or in fragile and conflict affected environments, is required. Humanitarian Preparedness and Emergency Response advisers are required to demonstrate knowledge and experience of technical competencies alongside the core DFID competencies. The six technical competences required of Humanitarian Preparedness and Emergency Response advisers are as follows: 1. Humanitarian risks assessment and analysis 2. Planning and managing humanitarian responses 3. Humanitarian theory, practice and architecture. 4. Disaster resilience theory, practice and architecture. 5. Practical experience of running or working in humanitarian operations. 6. Knowledge of the development effectiveness agenda, the international development system, and institutional and organisational knowledge. Level Maintain full readiness to undertake overseas deployment and Duty Officer role when required. Skills The following specific skills are required for this job, an F, I or E (defined below) is entered against the skill to indicate level required. Foundation (F) - basic operational ability and skills, fundamental knowledge; apply knowledge and skills to straightforward tasks and duties. Independent (I) - takes responsibility for own results; increased expertise and experience; ability to apply fundamental skills to more complex tasks. Expert (E) - acknowledged expert in specialised field; highly skilled professional operator in required job tasks; coaches and advises other F I Humanitarian Specialism Project Planning Design, implement, monitor and advise on effective strategy Design, Work Breakdown Structure Stakeholder Analysis, Resourcing and Exit E X X Project Implementation Project Financial Management Job Holder: Line Manager: Resourcing, mobilising, activity scheduling and monitoring, milestone review and adjustment Project budgeting Signed: Signed: Dated: Dated: X X Appendix A Preparedness Advisor CHASE OT Key Result Areas Contract 1 Contribute to the preparation of technical proposals. Operational Management 1 Manage preparedness processes with country offices and selected partners. 2 Manage response operations in HQ or the field as required. Corporate relations 1 CHASE. 2 NGOs, Suppliers. 3 Other Government Departments: MOD/FCO/BIS. 4 UN agencies, Red Cross/Red Crescent. 5 DFID Regional and Country Desk Offices. 6 Regional organisations and National Governments. Reporting 1 Contribute to daily monitoring, CHASE OT weekly reports, CHASE monthly humanitarian update. 2 Preparation and submission of humanitarian reporting and advice to DFID. 3 Activity feedback and reports. Systems maintenance 1 Contribute to SOP overview and review. 2 Project cycle management. Project accounts 1 Adhere to internal budget and accounting processes where required. Human Resources 1 Briefing of core team, project staff and consultants in areas of experience and expertise. 2 Manage teams at HQ and in the field for disaster impact and needs assessment missions as and when required. Training 1 Assist internal and external training in areas of experience and expertise. 2 Undertake pre-deployment training where necessary.