Guide to Curriculum
Curriculum Process and Development
2008
Curriculum Task Force 2005 – 2008:
Joseph Collins: co-chair
Nancy Svoboda: co-chair
Patricia Coleman
Joy Dunigan
Mary Hill
Phyllis Goodman
Annette Haggray
Terry Jackson
Loretta Mattas
Christine Monnier
Sheryl Mylan
Karen Randall
Shamili Sandiford
Catherine Stablein
Meryl Sussman
David Villarroel
Betty Willig
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Table of Contents
Curriculum Task Force Charge ....................................................................................................... 3
Purpose of the Curriculum Development Process ........................................................................... 4
College Curriculum Committee (CCC) ........................................................................................... 5
Membership ................................................................................................................................ 5
Duties and Responsibilities ......................................................................................................... 5
Committee Quorum Requirements ............................................................................................. 6
Committee Attendance ................................................................................................................ 6
Division Curriculum Committees (DCC) ........................................................................................ 7
Membership ................................................................................................................................ 7
Duties and Responsibilities ......................................................................................................... 7
Special Division Curriculum Committees ....................................................................................... 9
Adult Education and English as a Second Language Curriculum Committee ............................ 9
Teaching and Learning Center (TLC) Curriculum Committee ................................................. 10
Older Adult Institute (OAI) ....................................................................................................... 10
Curriculum Process ....................................................................................................................... 12
Curriculum Process Flow Chart ................................................................................................ 12
Major and Minor Revisions Defined ............................................................................................. 13
Information Required for New and Revised Curriculum .............................................................. 15
Classification of Verbs Related to a Cognitive Taxonomy ........................................................... 17
Curriculum Process for New and Revised Courses, Certificates and Degrees .............................. 19
Curriculum Process for Deletion of Courses, Certificates and Degrees ........................................ 21
Special Topics ............................................................................................................................... 23
Programs with No Full Time Faculty........................................................................................ 25
Special Topics Flow Chart ........................................................................................................ 26
Illinois Articulation Initiative ........................................................................................................ 27
IAI Approval Process ................................................................................................................ 27
Illinois Articulation Initiative Work Flow ................................................................................ 28
Curriculum Change Dates ............................................................................................................. 29
Close Dates for Print and Online Catalog ................................................................................. 29
Curriculum Submission Dates................................................................................................... 30
ICCB Meeting Dates ................................................................................................................. 30
IAI Panel Submission Dates ..................................................................................................... 31
Curriculum Post Approval Process ............................................................................................... 32
Curriculum Post Approval Process ............................................................................................... 32
Curriculum Post Approval Process for New, Revised or Deleted Courses, Certificates, Degrees
and Programs............................................................................................................................. 32
Curriculum Post Approval Process Work Flow ........................................................................ 33
New Program Process ................................................................................................................... 34
New Program Development Process Document (QIP 8 A) ...................................................... 34
New Program Process Flow Chart ............................................................................................ 37
New Program Development Guide ........................................................................................... 40
Linked Development Guide .......................................................................................................... 40
Quick Guide to Curriculum Forms and Processes......................................................................... 41
Glossary ......................................................................................................................................... 43
Appendix ....................................................................................................................................... 53
Resources: ................................................................................................................................. 53
Guide to Curriculum
2
July 2007
Curriculum Task Force Charge
The Curriculum Process Task Force will review the Guide to Curriculum Development,
the current Electronic Curriculum Workflow Database process, and the recommendations
from the Instruction Committee of the Faculty Senate regarding the curriculum approval
process. The Task Force will present a set of recommendations to the Vice President for
Academic Affairs for the purpose of making the curriculum approval process more
efficient and more effective.
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Purpose of the Curriculum Development Process
Curriculum reflects the mission and vision of the college. The college strives to provide a
rich and diverse curriculum that is responsive to the varied and ever changing needs of
the communities it serves.
The purpose of the curriculum development process is to ensure consistent quality,
accountability and adherence to high standards of excellence, while maintaining
compliance with all state requirements and other accrediting bodies. Full time faculty are
responsible for curriculum development. Faculty and academic administrators
collaborate to review, evaluate, and update the curriculum and oversee initiation, design,
development, modification, and discontinuance of courses and programs.
This guidebook outlines processes and procedures relating to approval requirements for
degrees, certificates, and courses. It includes forms for proposing, revising or deleting
courses and instructions for approval of new occupational programs, transfer programs,
alternative options within existing programs, and apprenticeship programs. It also
includes forms for reporting non-substantial changes to existing programs
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College Curriculum Committee (CCC)
Membership
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One Full-Time Faculty member to be chosen annually from each DCC, acting as liaison
with, and chosen by, the DCC and reviewed by the Faculty Association Committee on
Committees
One additional Full-Time Faculty member representing each academic division, chosen
by the Faculty Association Committee on Committees in consultation with the DCC, for
a minimum term of two years with the option for reappointment. To ensure continuity,
each year approximately 50 percent of these members should be completing their terms.
One Full-Time faculty member representing the ABE/ASE/ESL/GED Discipline
Curriculum Committee and reviewed by the Faculty Association Committee on
Committees, for a minimum term of two years with the option for reappointment.
One Full-Time Faculty member representing the counseling faculty, chosen by the
Faculty Association Committee on Committees for a minimum two year term with the
option for reappointment.
One Full-Time Faculty member representing Faculty Senate, chosen annually by and
reporting to the Instruction Committee. This member has no voting rights.
One administrator from each academic division, for a term of two years
An Articulation and Curriculum Specialist (non-voting)
One student representative (non-voting)
An Associate Vice-President representing Academic Affairs, who will serve as chair
(non-voting except in a tie)
An Articulation and Curriculum Specialist to prepare meeting packets and take and
distribute meeting minutes
Duties and Responsibilities
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The committee will ensure that each proposal is consistent with college mission and
vision statements.
The committee will determine whether each proposal is IAI compliant (if applicable) and
meets ICCB guidelines.
The committee will resolve issues involving overlap among divisions.
The initiator/sponsor (or designee) is expected to be present at the CCC meeting. The
associate dean/dean may also be present.
The committee will either approve a proposal, OR recommend revision, OR reject the
proposal.
Agendas of the CCC meetings will be made available in an internal electronic
format such as an intranet or portal site and through an e-mail sent to
Administrators, Classified and Full-Time Faculty.
Minutes of the CCC meetings will be made available in an internal electronic format such
as an intranet or portal site and through an e-mail sent to Administrators, Classified and
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Full-Time Faculty.
 Decisions will be made by majority vote of the committee.
 The chair or designee will inform the college community of meeting times and agenda
items and notify the appropriate initiator/sponsor of when a proposal will be considered by
the committee.
 Other than the procedures specific in this report, the CCC will establish a regular meeting
schedule during the academic year.
Committee Quorum Requirements
Quorum is defined as fifty percent plus one (50% + 1) of the voting members of the
College Curriculum Committee. Proxies sent to the Committee Chair or the Articulation
and Curriculum Specialist acting as committee Secretary, will be counted in the quorum.
Each voting member may hold only one proxy.
Committee Attendance
Voting members must be present or send a proxy for each meeting. Any voting member
who does not attend two meetings during a term and does not send a proxy will be
replaced. The CCC membership’s guidelines will be used in determining a replacement
member.
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Division Curriculum Committees (DCC)
Each academic division will have one Division Curriculum Committee to act
as a forum for the review of curriculum proposals.* See Special DCC Section
Membership
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The composition and size of the DCC is the decision of the Full-Time Faculty in the
division and should be representative of its disciplines and constituencies.
To replace members due to resignation or completion of term, the chair of the DCC will
put out a call for volunteers via e-mail to all Full-Time Faculty in the division. Decisions
will be made by a majority vote of the DCC.
The chair of the DCC will be a faculty member chosen annually by and from the
membership of the committee..
Normal tenure of committee members will be for a minimum term of two years with the
option for reappointment. To ensure continuity, each year fifty percent of the terms on
DCC will expire.
The DCC for the following academic year is formed in the Spring and announced to the
division at that time.
One full-time counseling faculty member, chosen by a majority vote of the full-time
counseling faculty, will serve a minimum two-year term on the Health, Social, and
Behavioral Division CC with the option for reappointment.
Duties and Responsibilities
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The DCC will annually choose a DCC member to serve on the College Curriculum Committee
liaison between the two committees. This selection will be reviewed by the Faculty Association
Committee on Committees.
The DCC will bi-annually choose a non-DCC Division Faculty member to serve on the
College Curriculum Committee. This selection will be reviewed by the Faculty Association
Committee on Committees.
The DCC will annually choose a member to serve on the ABE/ASE/ESL/GED Division
Curriculum Committee and serve as liaison between the two committees.
The DCC will provide a liaison to the Instruction Committee.
The committee will ensure that each proposal is consistent with the college mission and
vision statements.
The, committee will ensure that each proposal meets established criteria, is formatted
correctly, and has no adverse impact on or overlap with other courses/programs within the
division or the college.
The DCC chair will send an e-mail to all Faculty , all Administrators and all Staff
with the agenda for each meeting, the meeting dates and times, and courses/programs
being considered.
The committee will resolve intra-division conflicts arising from a proposal.
The committee will make the final decision for any course numbered in the
1800/2800/1820/2840 range, either to approve the proposal or to return the proposal for
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revisions, or to reject the proposal.
(See Approval Process for Courses in the 1800 series/2800 series)
The initiator/sponsor (or designee) is expected to be present at the DCC meeting and the
committee will not address specific curriculum in the absence of an initiator/sponsor (or
designee).
The DCC will consider feedback (via the Comments on Electronic Curriculum Workflow
Database) from discipline faculty and the associate dean in making its decision.
E-mail and other communications from faculty/administration outside of the discipline,
sent to DCC chair will also be considered in the decision.
The committee will either approve the proposal OR recommend revision OR reject the
proposal.
The DCC will make every effort to process each proposal in a timely manner.
The chair will schedule and conduct meetings, maintain official records, and call for votes.
Decisions will be made by majority vote of the faculty members of the committee.
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Special Division Curriculum Committees
Adult Education and English as a Second Language Curriculum
Committee
Membership:
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Full-time Faculty selected from each of the Academic Division Curriculum Committees.
Reviewed by the Faculty Association Committee on Committees.
Two (2) Full-time Faculty representing the Adult Education and ESL discipline.
One of the Full-time Faculty representing the Adult Education and ESL discipline will
chair the committee
Non-voting members will include Program Managers from each area where there are no
Full-time Faculty
To replace members due to resignation or completion of term, the chair of the DCC will
put out a call for volunteers via e-mail to all full-time faculty in the division and/or other
DCC chairs. Decisions will be made by a majority vote of the DCC.
The chair of the DCC will be a faculty member chosen annually by and from the
membership of the committee.
Normal tenure of committee members will be a minimum of two years with the option
for reappointment. To ensure continuity, each year fifty percent of the terms on DCC will
expire.
The DCC will annually choose a DCC member to serve on the College Curriculum
Committee liaison between the two committees. This selection will be reviewed by the Faculty
Association Committee on Committees.
The DCC for the following academic year is formed in the Spring and announced to the
division at that time.
Duties and Responsibilities
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The DCC will provide a liaison to the Instruction Committee.
The committee will ensure that each proposal is consistent with the college mission and
vision statements.
The, committee will ensure that each proposal meets established criteria, is formatted
correctly, and has no adverse impact on or overlap with other courses/programs within the
division or the college.
The DCC chair will send an e-mail to all Faculty , all Administrators and all Staff
with the agenda for each meeting, the meeting dates and times, and courses/programs
being considered.
The committee will resolve intra-division conflicts arising from a proposal.
The committee will make the final decision for any course numbered in the
1800/2800/1820/2840 range, either to approve the proposal or to return the proposal for
revisions, or to reject the proposal.
(See Approval Process for Courses in the 1800 series/2800 series)
The initiator/sponsor (or designee) is expected to be present at the DCC meeting and the
committee will not address specific curriculum in the absence of an initiator/sponsor (or
designee).
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The DCC will consider feedback (via the Comments on Electronic Curriculum Workflow
Database) from discipline faculty and the associate dean in making its decision.
E-mail and other communications from faculty/administration outside of the discipline,
sent to DCC chair will also be considered in the decision.
The committee will either approve the proposal OR recommend revision OR reject the
proposal.
The DCC will make every effort to process each proposal in a timely manner.
The chair will schedule and conduct meetings, maintain official records, and call for votes.
Decisions will be made by majority vote of the faculty members of the committee.
Teaching and Learning Center (TLC) Curriculum Committee
Membership:
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One full-time Faculty representing each Academic division, Counseling and Library and
one full-time Education discipline Faculty. All are appointed by the Faculty Association
Committee on Committees.
Faculty Coordinator of the Teaching and Learning Center
Non-Faculty Coordinator of the Teaching and Learning Center as a non-voting member.
To replace members due to resignation or completion of term, the chair of the DCC will
notify the Vice-President of the College of DuPage Faculty Association who will put out
a call for volunteers via e-mail to all Full-time Faculty .
The chair of the DCC will be a faculty member chosen annually by and from the
membership of the committee..
Normal tenure of committee members will be a minimum of two years with the option
for reappointment. To ensure continuity, each year fifty percent of the terms on DCC will
expire.
Duties:
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The committee will ensure that each proposal is consistent with the college mission and
vision statements.
The, committee will ensure that each proposal meets established criteria, is formatted
correctly, and has no adverse impact on or overlap with other courses/programs within the
division or the college.
The committee will review credit, Continuing Education Unit (CEU) and non-credit course
proposals offered through the TLC
The committee will make the final decision for any course numbered in the
1800/2800/1820/2840 range, either to approve the proposal or to return the proposal for
revisions, or to reject the proposal.
(See Approval Process for Courses in the 1800 series/2800 series)
Committee decisions end the process.
Older Adult Institute (OAI)
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Each Division Curriculum Committee will make the final decision for any course numbered in
the 1800/2800/1820/2840 range, either to approve the proposal or to return the proposal for
revisions, or to reject the proposal.
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(See Approval Process for Courses in the 1800 series/2800 series)
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Curriculum Process
Curriculum Process Flow Chart
Curriculum Process for:
New and Revised courses
New and Revised Discipline Certificates
New and Revised Discipline Specific A. A. S Degrees
Minor Revisions
Major Revisions
Division
Curriculum
Committee
Course entered
into CurricUNET
Sample
Syllabus where
appropriate
College
Curriculum
Committee
Approve
Disappr
ove
Approve
Academic VP
Dis
app
ro v
e
Dis
ap
Process Ends
Discipline
Members
(5 days)
Advisory
Committee
Librarian
Comments
(5 days)
Legend
Information
Movement to next step of process
End of process
Major revision and return to faculty initiator or
sponsor
Minor revision completed by faculty initiator or
sponsor, but continuing through the process
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ICCB
Associate Dean
Support or
Non-Support
(10 days)
Office of
Articulation and
Curriculum for
IAI and Transfer
p ro
Approve
Faculty
develops
course with
discipline
12
Dean Support or
Non-Support
(5 days)
Major and Minor Revisions Defined
Approval
DCC, CCC and VP Academic Affairs have voted or determined that the proposal has met
the criteria for approval and that it will go forward to the next internal or external level.
Disapproval
DCC, CCC or VP Academic Affairs have voted or determined that the proposal has not
met the criteria for approval and that it will not go forward to the next internal or external
level.
Major Revisions
Major revisions to the proposal requested by the DCC, CCC or VP Academic
Affairs, will cause the proposal to be returned to the initiator/sponsor and
discipline for review of suggested revisions. Once the initiator/sponsor and
discipline has reviewed and approved the proposal, the proposal follows the usual
path through the DCC as if it were a new course.
Minor Revisions
Minor Revisions are revisions requested by DCC, CCC, or VP Academic Affairs
agreed to by the Faculty initiator or sponsor that do not impact the basic
presentation of the course/proposal. Proposal will then go forward to the next
level.
Criteria for Approval (all of the following):
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Proposal materials complete
Materials communicate effectively
Materials are clear to each participant in the approval process
Materials show academic viability in the discipline
Materials are academically sound within the discipline
Materials show appropriate academic rigor
Materials show adequate resources available for success of proposal
Materials appropriate to proposed credit
Materials include proof of “need for course/certificate/degree” and show a
population likely to benefit from the proposal
Materials include advisory committee minutes where appropriate
Course Proposals will be incorporated into the college’s certificate(s)/degree(s).
DCC, CCC, and/or VP Academic Affairs support relevant partnership
agreements.
Proposal does not duplicate material and/or focus in currently existing
course/certificate/degree
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Major Revisions may include changes to any or all of the following:
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Course credit
Pre-requisites
Course title that causes a change in course focus
Course description
Course objectives
Course topics
Evaluation
Grammar, usage and/or capitalization that change meaning or interpretation
Hiring guidelines, especially those that are very different from other courses in
the discipline
Minor Revisions may include changes to any or all of the following:
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Date of offering
Spelling, grammar, capitalization, usage errors that do not change meaning or
interpretation
Order of course objectives
Order of topics
Clarifications added to course title such as:
 Full name of software
 Full name of specific certifications
 Update to current technology
 Clarification of technological terms
Criteria for Disapproval (at least one of the following:
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Proposal materials incomplete
Materials are not clear and/or communicate ineffectively
Materials do not show academic viability in the discipline
Materials are not academically sound within the discipline
Materials do not show appropriate academic rigor
Materials do not show adequate resources available for success of proposal
Materials are not appropriate to proposed credit
Materials do not include proof of “need for course/certificate/degree” and show a
population likely to benefit from the proposal
Materials do not include advisory committee minutes where appropriate
Proposal duplicates material and/or focus in currently existing
course/certificate/degree
Course Proposals can not be incorporated into the college’s
certificate(s)/degree(s)
DCC, CCC, and/or VP Academic Affairs do not support relevant partnership
agreements.
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Information Required for New and Revised Curriculum
Basic Information:
 Discipline
 Course name
 Course number
 Class size
 Credit hours
 Lecture, lab and/or clinical hours
 Course description
 Pre-requisites
 Other pre-enrollment criteria
 Course Objectives
 Course Topics
 Methods of Evaluation
 CIPS code
 PCS code
 Full-Time Faculty author or sponsor
 Student population served
 Rationale for new proposal or revision
 Discipline Full-Time Faculty response to proposal
Classification Information:
 CIPS code
 PCS code
Supplemental Information:
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Library resources availability and adequacy
Discipline meeting minutes (recent)
Advisory committee meeting minutes (recent)*
Expanded rationale and supporting documentation for new proposal and/or major
revision*
Outside sources supporting new proposal (professional organizations, accrediting
agency regulations, Federal/state regulations, employment demand and trends etc.)
Rationale for revisions
Outside sources supporting revisions (professional organizations, accrediting agency
regulations, Federal/state regulations, employment demand and trends etc.)
Transfer agreements
IAI compatibility*
IAI core number(s)*
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IAI major number(s)*
ICCB template course (based on course from another college approved by ICCB,
where appropriate)
Resources required (capital, technology, faculty, staff)
Instructor qualifications
Funding sources*
Partnership agreements and/or contracts
Possible fulfillment of requirements for specific degrees
Possible fulfillment of electives for specific degrees
Review and Support
 Discipline Full-time faculty review, support, questions, non-support and other
comments.
 Discipline Librarian review and acknowledgement of library resource support
 Associate Dean support or non-support and rationale
 Division Curriculum Committee approval
 Dean support or non-support and rationale
 College Curriculum Committee approval
 Vice President Academic Affairs approval
*Required for new proposals and major revisions.
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Classification of Verbs Related to a Cognitive Taxonomy
Knowledge – emphasis on recall of specifics or universals
Choose
Define
Identify
Review
Survey
Select
Tabulate
Complete a word, phrase or statement
Answer question
Indicate
Label
Record
List
Confer
Locate
Review
Match
Name
Recognize
Comprehension – emphasis on recall of specifics or universals
Graphic, nonverbal communications
Classify
Interpret
Describe
Measure
Estimate
Recognize
Compute
Explain
Summarize
Express
Paraphrase
Give an example
Convert
Compare importance of
Put in order
Review and explain
Trace
Application – emphasis on recall of specifics or universals
Arrange
Apply
Calculate
Construct
Demonstrate
Differentiate
Implement
Prepare
Use information/tools Present
Compile data
Solve
Translate
Create
Change/convert
Use
Perform (a certain activity
Analysis – emphasis on recall of specifics or universals
Analyze
Debate
Determine
Differentiate
Divide
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Review to analyze
Form generalizations
Deduce
Draw conclusions
Separate
17
Make inferences
Organize
Interpret relationships
Explain
Group
Synthesis – emphasis on recall of specifics or universals
Combine and organize
Plan
Develop
Construct
Devise
Design
Categorize
Select
Produce
Organize
Create
Formulate
Evaluation – emphasis on recall of specifics or universals
Evaluate
Assess
Judge
Compare and contrast
Appraise
Diagnose
Defend
Justify
This is a partial list of quantitative words that can be used.
Source: “A Guide to Curriculum”, College of DuPage, 2001
Other Sources:
“Bloom's Taxonomy of Cognitive Levels” at:
http://edtech.clas.pdx.edu/presentations/frr99/blooms.htm
“Major Categories in the Taxonomy of Educational Objectives(Bloom 1956)” at:
http://www.krummefamily.org/guides/bloom.html
“Krathwohl's Taxonomy of Affective Domain” at:
http://classweb.gmu.edu/ndabbagh/Resources/Resources2/krathstax.htm
“Taxonomy of Educational Objectives” (Wikipedia) at:
http://en.wikipedia.org/wiki/Taxonomy_of_Educational_Objectives
“Anderson and Krathwohl - beyond Bloom” at:
www.uwsp.edu/education/lwilson/curric/newtaxonomy.htm
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Curriculum Process for New and Revised Courses,
Certificates and Degrees
See New Program Process and New Program Development Guide for new programs
1. Full-Time Faculty or another writer with a Full-Time Faculty Sponsor develops or
revises course, certificate, degree (termed proposal in the remainder of this
document).
2. Proposal is shared with Full-Time Faculty in the discipline (see Disciplines without
Full-Time Faculty for alternatives), Associate Dean and where appropriate Program
Advisory Committee.
3. Discipline Meeting and, where appropriate, Program Advisory Committee meeting
minutes will be electronically attached to the proposal.
4. Proposal data is entered into Electronic Curriculum Workflow Database.
5. Where appropriate for transfer, Illinois Articulation Initiative or outside accrediting
body, a sample syllabus is attached.
6. Proposal is launched and approved by author or sponsor.
7. Proposal is electronically sent to Full-Time Faculty in the discipline, Discipline
Librarian, and Office of Articulation and Curriculum (in that order if not completed
simultaneously).
8. Full-Time Faculty in the discipline have 10 days to comment on the proposal.
9. Discipline Librarian has 5 days to comment on the proposal.
10. Proposal is electronically sent to the Associate Dean who has 10 days to record
support or non-support of the proposal.
11. Support by the Associate Dean may include a rationale. Non-support should include a
rationale and information that can be evaluated by the Division Curriculum
Committee.
12. In the case of non-support by the Associate Dean, a dialog between the Associate
Dean and Discipline Faculty may be used to resolve differences and generate support.
13. Proposal, along with attachments and comments from Discipline Faculty and
Associate Dean, is reviewed by the Division Curriculum Committee (DCC).
14. The DCC can request a variety of changes including changes in editing, format,
wording, matching of course objectives and topics, level of course objectives, goals
of evaluation methods etc.
15. DCC change requests may or may not be honored by the initiator/sponsor, however,
the DCC retains the right to withhold approval.
16. Minor changes may be incorporated by the initiator/sponsor into the proposal. (See
Minor/Major change definitions)
17. Major changes must be communicated to and approved by the Discipline Faculty, and
supported or not supported by the Associate Dean. (See Minor/Major change
definitions)
18. If DCC approves the proposal, it is forwarded to the Dean who has 10 days to
indicate support or non-support.
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19. Support by the Dean may include a rationale. Non-support should include a rationale
and information that can be evaluated by the College Curriculum Committee (CCC).
20. In the case of non-support by the Dean, a dialog between the Dean and Discipline
Faculty may be used to resolve differences and generate support.
21. The proposal is then forwarded to the (CCC).
22. The proposal, along with attachments and comments from Discipline Faculty,
Associate Dean and Dean, is reviewed by the (CCC).
23. The CCC can request a variety of changes including changes in editing, format,
wording, matching of course objectives and topics, level of course objectives, goals
of evaluation methods etc.
24. CCC change requests may or may not be honored by the initiator/sponsor, however,
the CCC retains the right to withhold approval.
25. Minor changes may be incorporated by the initiator/sponsor into the proposal. (See
Minor/Major change definitions)
26. Major changes must be communicated to and approved by the Discipline Faculty, and
supported or not supported by the Associate Dean and Dean. (See Minor/Major
change definitions)
27. If CCC disapproves the proposal, the process for that specific proposal ends.
28. If CCC approves the proposal, the proposal is forwarded to the Vice President for
Academic Affairs.
29. If the Vice President for Academic Affairs disapproves the proposal, the process for
that specific proposal ends.
30. If the Vice President for Academic Affairs approves the proposal, the proposal is
prepared for forwarding to ICCB.
31. The Office of Articulation & Curriculum will then forward the proposal to ICCB for
approval.
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20
Curriculum Process for Deletion of Courses, Certificates
and Degrees
1. Full-Time Faculty or another writer with a Full-Time Faculty Sponsor develops
deletion rationale for course, certificate, degree (termed deletion proposal in the
remainder of this document).
2. Deletion proposal is shared with Full-Time Faculty in the discipline (see Disciplines
without Full-Time Faculty for alternatives), Associate Dean and where appropriate
Program Advisory Committee.
3. Discipline Meeting and, where appropriate, Program Advisory Committee meeting
minutes will be electronically attached to the proposal.
4. Deletion proposal data is entered into Electronic Curriculum Workflow Database.
5. Deletion proposal is launched and approved by author or sponsor.
6. Deletion proposal is electronically sent to Full-Time Faculty in the discipline,
Discipline Librarian (for information purposes only), and Office of Articulation and
Curriculum (in that order if not completed simultaneously).
7. Full-Time Faculty in the discipline have 10 days to comment on the deletion
proposal.
8. Deletion proposal is electronically sent to the Associate Dean who has 10 days to
record support or non-support of the proposal.
9. Support by the Associate Dean may include a rationale. Non-support should include a
rationale and information that can be evaluated by the Division Curriculum
Committee.
10. In the case of non-support by the Associate Dean, a dialog between the Associate
Dean and Discipline Faculty may be used to resolve differences and generate support.
11. Deletion Proposal, along with attachments and comments from Discipline Faculty
and Associate Dean, is reviewed by the Division Curriculum Committee (DCC).
12. The DCC can request additional information and support for deletion proposal.
13. DCC information and support requests may or may not be honored by the
initiator/sponsor, however, the DCC retains the right to withhold approval.
14. If DCC approves the deletion proposal, it is forwarded to the Dean who has 10 days
to indicate support or non-support.
15. Support by the Dean may include a rationale. Non-support should include a rationale
and information that can be evaluated by the College Curriculum Committee (CCC).
16. In the case of non-support by the Dean, a dialog between the Dean and Discipline
Faculty may be used to resolve differences and generate support.
17. The deletion proposal is then forwarded to the (CCC).
18. The deletion proposal, along with attachments and comments from Discipline
Faculty, Associate Dean and Dean, is reviewed by the (CCC).
19. CCC change requests for additional information and support may or may not be
honored by the initiator/sponsor, however, the CCC retains the right to withhold
approval.
20. If CCC disapproves the deletion proposal, the process for that specific deletion
proposal ends .
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21
21. If CCC approves the deletion proposal, the deletion proposal is forwarded to the Vice
President for Academic Affairs.
22. If the Vice President for Academic Affairs disapproves the deletion proposal, the
process for that specific deletion proposal ends.
23. If the Vice President for Academic Affairs approves the deletion proposal, the
proposal is prepared for forwarding to ICCB.
24. The Office of Articulation & Curriculum will then forward the deletion proposal to
ICCB for approval.
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22
Special Topics
Approval Process for Courses in Series Numbered 1800/2800/1820/2820/2840
1800 Series
Experiential Special Topics
1820/2820 Series
Selected Topics
2800 Series
Advanced Experiential Special Topics
2840 Series
Experimental/Pilot Class
Courses numbered 1800/2800/1820/2820/2840 are focused on specific changing topics
and/or areas of a discipline and are repeatable. To expedite the approval of these classes,
this alternative condensed review process has been created.












New course proposals must be approved a minimum of one semester in advance of the
semester in which the course is to be offered.
If the initiator of the proposal is not a full-time faculty member, the course proposal will
require a sponsor who is a member of the discipline or a related discipline.
In any discipline with no full-time faculty, material will be sent to members of each of the
disciplines in the Division and to members of related disciplines in other divisions.
In the case of a discipline that encompasses several other distinct disciplines, material will be
sent to members of each of the disciplines included in the encompassing discipline.
The proposal will follow the regular Curriculum Process, using Electronic Curriculum
Workflow Database or similar database software.
Proposals must be accompanied by all attachments required for any new course in the
Curriculum Process, plus any additional material requested by the discipline.
Proposals for new topics in courses numbered 1800/2800/1820/2820/2840 will be reviewed
by the Academic discipline, the Associate Dean of the sub-division housing the discipline, the
Division Curriculum Committee of the Division housing the discipline and sent to the chairs
of each of the other Division Curriculum Committees for review.
The Associate Dean of the sub-division housing the discipline will indicate support or nonsupport.
Initiator/sponsor is expected to be present for any discipline faculty meeting, if requested and
the Division Curriculum Committee meeting when the proposal is reviewed.
Course proposals must be approved by majority vote of “yes” or “pass” on Electronic
Curriculum Workflow Database by the discipline faculty with requests for revision to be
returned to the initiator/sponsor.
Course proposals must be approved by majority vote of “yes” or “pass” of the Division
Curriculum Committee faculty members with requests for revision to be returned to the
discipline faculty and then to the initiator/sponsor.
Courses not approved by majority vote of the discipline faculty and of the Division
Curriculum Committee will not be forwarded to the Dean.
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23



The process ends with the Approval/Disapproval of the Division Curriculum Committee and
with Support/Non-Support of the Dean when the proposal is approved by the Division
Curriculum Committee.
A database of course names, objectives and topics will be used to enforce the limits on
repeatability of courses when this becomes technologically feasible.
Review and repeatability of courses will be monitored as follows:
 2840 Series topics with the same or similar core content may not be offered more than
three (3) times.
 1800, 1820/2820/2800 Series topics repetitions will be reviewed by the discipline using a
discipline determined time frame and procedure. Default review is to include these
topics in the regular Program Review process.
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24
Programs with No Full Time Faculty
Sponsorship Criteria for Curriculum Approval in Disciplines without Full-Time
Faculty
Task: To identify criteria and establish sponsorship guidelines for curriculum in
disciplines without full-time faculty.
Below are outlined different possible cases:
1. The discipline(s) involved fall into interdisciplinary categories (see documents
attached): in this case, any new course should be sponsored by a Full-Time
faculty with advanced degrees in at least two of the disciplines or by two FT
faculty in different disciplines.
2. The discipline(s) involved has no FT faculty, but has a full-time coordinator: in
this case, the course could be initiated by a PT faculty within the hiring guidelines
and/or with relevant experience, and sponsored by the FT faculty coordinator.
3. The discipline(s) involved has no FT faculty and no coordinator: in this case, the
course could be initiated by a PT faculty within the hiring guidelines and/or with
relevant experience, and sponsored by a FT faculty from a related discipline.
5-7-08
25
Special Topics Flow Chart
Curriculum Process for:
1800 SeriesExperiential Special Topics
1820/2820 SeriesSelected Topics
2800 SeriesAdvanced Experiential Special Topics
2840 SeriesExperimental/Pilot Class
Minor Revisions
Faculty
develops
course with
discipline
Division
Curriculum
Committee
Course entered
into CurricUNET
app
ro v
Course
Offered
e
n
No
p
-Su
po
rt
Sample
Syllabus
Approve
Dis
Advisory
Committee
Associate Dean
Support or
Non-Support
(10 days)
Discipline Members
(5 days)
Dean Support or
Non-Support
(5 days)
Chair of Other
Academic Division
CCC Comments
Legend
Information
Movement to next step of process
End of process
Minor revision completed by faculty initiator or sponsor, but
continuing through the process
5-7-08
26
Process Ends
Illinois Articulation Initiative
IAI Approval Process
1. The Faculty Initiator or Sponsor should indicate a request for IAI approval using
the proper IAI number in area provided in Electronic Curriculum Workflow Database
software. Upon approval by College Curriculum Committee, the Faculty Initiator or
Sponsor should send to the Articulation Coordinator:
 Most recent syllabus that includes all material in the Active Course File,
including the date the syllabus and any supportive materials were prepared
 Method(s) of evaluating student performance (including the number, and type
of assignments)
 Text(s) used and required reading lists, if applicable
 Delivery modes identified (traditional and non-traditional)
2. The Articulation Coordinator sends to and receives at least three (3) returns of the
Articulation Request form (available in appendix) indicating transfer acceptance
from:
 three public universities, or
 at least three baccalaureate degree-granting institutions to which a majority
(51%) of the college’s students transfer, or
 one or more baccalaureate degree-granting institutions to which a majority
(51%) of the college’s students majoring in the field for which the course is
required transfer.
3. The Articulation Coordinator submits a request for IAI Panel review for General
Education Mathematics, Physical/Life Sciences, and Social/Behavioral Sciences
to the ICCB Panel. General Education Communication, Humanities and Fine Arts
are submitted to IBHE Panel for review. Completed materials are to be received
by the panel no later than September 15th for Fall review and February 15th for
Spring review.
4. The IAI Panel will approve, reject or may seek additional information on the
course being reviewed prior to a decision. In the event additional information is
needed, the Articulation Coordinator will notify the Faculty Initiator/Sponsor of
the request and upon receipt will forward the requested information to the Panel
for consideration.
5. The Articulation Coordinator will notify the Faculty Initiator/Sponsor, Division
Dean, Associate Dean, CCC, DCC of any rejection or approval by the Panel.
6. For approved courses, the Articulation Coordinator will submit a request to ITransfer for an appropriate update to the I-Transfer website and will notify the
Curriculum Coordinator of the course approval.
7. The Curriculum Coordinator updates the Master Course file to reflect approval.
8. The Articulation Coordinator notifies appropriate Academic and Student Affairs
Division(s), to include Counseling and Advising Services, Records, Registration
and Information Technology for appropriate COD website updates.
For more details and the most current information please visit http://www.itransfer.org or
contact the Articulation Coordinator.
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27
Illinois Articulation Initiative Work Flow
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28
Curriculum Change Dates
Close Dates for Print and Online Catalog
Materials
Online Catalog
Print Catalog
This will become the official catalog
Discrepancies
Corrected immediately upon
notification
Close date is April of year
prior to printing**
Minor Revisions
Effective CCC and VPAA
approval.
Close date is April of year
prior to printing**
Major Revisions
Effective CCC and VPAA
approval unless ICCB approval
is required
Close date is April of year
prior to printing**
New Course,
Certificate, Degree
and/or Program
CCC and VPAA approval by
December for inclusion in Fall
Term of the next year.*#
Close date is April of year
prior to printing**
May carry “Pending ICCB
Approval” caveat.
*April 2009 is close for 2010 Catalog.
** Approval by December 2009 for Fall 2010.
# May carry “Pending ICCB Approval” caveat.
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29
Curriculum Submission Dates
Curriculum
Minor Revisions
Approval
CCC and VPAA
Materials Submitted to CCC by:
September to be effective in
following Spring Term.
March to be effective in following
Fall Term
Major Revisions
CCC and VPAA, if
ICCB approval not
required.
September to be effective in
following Spring Term.
March to be effective in following
Fall Term
New Course, Certificate,
Degree and/or Program
ICCB Approval
December of year prior to offering
in the next Fall Term
*Curriculum Process stops during breaks and Summer Term
ICCB Meeting Dates
Curriculum
Minor Revisions
Enter Materials into Electronic
Curriculum Workflow Database*:
Minimum of 3 months prior to CCC
meeting
ICCB Meeting
Date
Major Revisions
Minimum of 3 months prior to CCC
January, June, and
meeting. More time may be required for December**
IAI panels to review materials.
New Course, Certificate,
Degree and/or Program
Minimum of 1 year prior to CCC
meeting
January, June, and
December**
CCC Meeting Dates: First Friday of each month during Fall and Spring Terms of the academic
year or second Friday of new term.
DCC Meeting Dates: Vary by Division. Contact your DCC Chair.
**Submit Materials to ICCB
March 31 – May 19
September 22 – November 3
ICCB meetings are Subject to Call
5-7-08
**ICCB Meeting Date
January 28, 2008
June 6, 2008
December 2008 (TBA) Subject to Call
30
IAI Panel Submission Dates
IAI Panel Meeting
Fall
Spring
Submission Date
September 15
February 15
Please contact the Articulation Office and review materials available at:
http://www.itransfer.org.
5-7-08
31
Curriculum Post Approval Process
Curriculum Post Approval Process for New, Revised or Deleted
Courses, Certificates, Degrees and Programs
1. New, revised or deleted course, certificate, degree or program is approved by
CCC.
2. Prerequisite and course description changes approved by Vice-President of
Academic Affairs.
3. The Curriculum Coordinator prepares paperwork for all other changes and
submits those changes to ICCB and/or other appropriate regulatory agency(ies)
4. If the new, revised or deleted course, certificate, degree or program is not
approved by ICCB and/or other appropriate regulatory agency(ies), curriculum
materials are returned to Curriculum Coordinator and/or Articulation Coordinator
as appropriate.
5. The Curriculum Coordinator and/or Articulation Coordinator forwards materials
with rationale for objections to the Faculty Initiator/Sponsor, Division Dean and
Associate Dean for review.
6. If the new, revised or deleted course, certificate, degree or program is approved
by ICCB and/or other appropriate regulatory agency(ies), approval is sent to the
Curriculum Coordinator and/or Articulation Coordinator as appropriate.
7. The Curriculum Coordinator and/or Articulation Coordinator notifies the Faculty
Initiator /Sponsor, Division Dean and Associate Dean, Discipline Coordinator and
Faculty.
8. The approved curriculum materials are recorded in an electronic course
management database.
9. The information is sent to the Faculty Initiator /Sponsor, Division Dean and
Associate Dean, Discipline Coordinator and Faculty, Advising Center, Records,
Registration, Public Information, Online and Print Course Schedule database and
Online and Print Catalog.
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32
Curriculum Post Approval Process Work Flow
Curriculum Post Approval Process Work Flow
New, revised or deleted
course, certificate, degree or
program approved using Curriculum
Process by CCC and/or ICCB and/or
other regulatory agency
as appropriate
Approved data recorded in
electronic course management
database and Datatel system
(replacement for CDAS and
Curricunet)
Data Sent to
Office of
Articulation and
Curriculum
Curriculum Coordinator
enters changes in CDAS/
Datatel Colleague
Information sent to:
Registration
Records
Advising Center
Online and Print
Course Schedule
Database
Division Office
Coordinator and/or
Discipline Faculty
Online and Print
Catalog
Database
Public
Information
Confirmation of Information Received Sent to Office of Articulation and Curriculum
5-7-08
33
Faculty Initiator/
Sponsor
New Program Process
New Program Development Process Document (QIP 8 A)
New Programs versus Modifications:
 New programs must go through the ICCB approval process, have a new, separate, and
identified CIPS code, have a new, separate and identified College Program code, may
require new resources and new budget allocations.
 Modifications or Program Extensions, as defined by ICCB Administrative Rules, do
not require completion of all of the New Program Development Process Steps.
Forms:
 ICCB Form(s) 20, 20T, 21 and others should be available in Electronic Curriculum
Workflow Database or by other electronic means.
 New programs require ICCB forms 20T, or 20 (permanent approval).
 Modifications or Program Extensions require ICCB Form 21.
 The new process of developing new programs should follow a format that could make
use of Electronic Curriculum Workflow Database for information, sign-offs and
approvals.
 The process should require sign-offs through a series of check lists so that as the plan
for the program is written, all parties throughout the College are fully informed and
can indicate commitment to the project.
New Program Development and Approval Steps:
1. Idea paper. The purpose of the idea paper is to encourage new program ideas.
Ideas submitted for new programs with information on market trends to support
idea. A form needs to be developed. Expected benefit to the institution should be
stated.
Initiator: Faculty, administrators, and staff.
Process: Idea paper should be discussed with the Dean for the appropriate
Division. If idea is approved by the Dean, the idea paper would be shared with
the other Deans and the VP for Academic Affairs at the Dean’s Council and
VPAA meetings. The idea should then be shared in a structured way with
Associate Deans and faculty for input. If the Idea paper is rejected by the Dean in
the initial stage, the writer could request a meeting with the Dean and/or the VP
for Academic Affairs for further discussion.
Approval: Dean for appropriate Division, Deans from other Divisions and VP
for Academic Affairs
Hold Bin: Ideas that have value, but can’t be brought forward when proposed can
be held and reviewed on an annual basis.
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34
2. Idea evaluation. Resources are identified to fund the next steps in the process.
This could be an innovation fund, Perkins funding or operating funds. This
evaluation could include an assessment of the idea’s relevance to COD’s mission,
local workforce board information in regard to need, and competition for this type
of program in the area. An assessment of related charge-backs should be included.
A review of alternative methods for delivering the program such as outsourcing
instruction, non-credit delivery should be included. The idea should be presented
to the College community and specific relevant Divisions. The researcher should
be identified and the contact hours assignment approved for stage 3, if needed.
Initiator: Dean
Process: Dean presents plan to VP for Academic Affairs
Approval: VP for Academic Affairs
Hold Bin: Ideas that have value, but can’t be brought forward when proposed can
be held and reviewed on an annual basis.
3. Research stage. Identify program resources including human, capital and
continuing operating expenditures, program viability, fit with district, long-term
job market trends, and competition. This stage should identify and satisfy all
information that will be needed to complete Forms 20 T and 20 Permanent for
submission to ICCB. A completed program proposal should be submitted by the
researcher to Academic Affairs administration. The research should follow an
outline that reflects requirements of Form 20.
Initiator: Assignment to faculty, outside consultant
Process: Assignment given by Dean of Division
Approval: Dean and Associate Dean, Cabinet and Board Approval for Part A of
Form 20.
4. Research Review. Determine next steps. Program proposal is approved or
denied. Budgetary approvals for faculty, capital equipment, IT equipment and
continuing operating expenses applied for through Action Plan process.
Initiator: Dean or designee
Process: Dean reviews research and determines Action Plan resources needed
Approvals: Per Action Plan process, Cabinet, consent from Board for ICCB
application, notification to Division Curriculum Committee and College wide
Curriculum committee.
Hold Bin: Ideas that have value, but can’t be brought forward when proposed can
be held and reviewed on an annual basis.
5. Completion of ICCB Form 20T or 20P. Information from research process is
used by appropriate Division office administration to complete forms and other
ICCB requirements once COD Curriculum process is completed.
6. Submission of ICCB forms. Submission of ICCB forms and tracking of
approvals through Associate VP of Academic Planning and Assessment support
office.
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35
7. Curriculum process. Appropriate submissions by faculty sponsor to Division
Curriculum and College wide Curriculum committees.
Initiator: Faculty sponsor/full-time faculty initiator.
Process: Curriculum process as defined by the Guide to Curriculum with ICCB
Form 20T or 20P included in DCC packet.
Approval: Approval process as defined. A check list is needed for Electronic
Curriculum Workflow Database. (See New Program Development Check List)
8. Final commitment. Formal commitment from all other areas including human
resources, finance through the Action Plan process. Budget set up for the new
program.
9. Submission of ICCB forms. Submission of ICCB forms and tracking of
approvals through Associate VP of Academic Planning and Assessment support
office.
10. Post ICCB Approval Process. Post Curriculum process begins after ICCB
approval. Resources allocated through finance based on Action Plans.
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36
New Program Process Flow Chart
New Program Process
Academic Division
Idea Generation, Evaluation and Research
Idea Papers
Dean’s Decision
Bin
Yes
To
H
old
Discussion with Other
Deans and Vice
President Academic
Affairs
Idea Evaluation
VPAA Approval
No
To
H
ol
d
Bi
n
Yes
Yes
No
Research
Includes information
for Form 20
Hold
Bin
Process
Ends
H
To
Research Results
old
Bin
No
Continue to Action Plan and
Curriculum Process
Dean Moves to
Action Plan
Yes
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37
New Program Process
All Areas of College
Action Plan Process
VPAA Decision
Information
Exchange
Information to Board
of Trustees
Yes
Continue to
Curriculum Process
Information to
Administrative Affairs,
Student Affairs and
Information
Technology
Administrative Affairs,
Student Affairs and
Information
Technology Review
and Determine
Resource Availability
Area Decisions
No
Yes
Process Ends
No
Cabinet Decision
No
Yes
Board Decision
Part B Form 20
Yes
New Program
Sent to ICCB
No
ICCB Decision
Yes
5-7-08
Begin Post-Approval Activities
38
Information to ICCB
for Part A of Form 20
New Program Process
All Areas of College
Curriculum Process
Combine with Action
Plans
Begin Curriculum
Process
(See Guide to
Curriculum)
DCC Decision
Yes
No
CCC Decision
No
Yes
VPAA Decision
No
Process Ends
Yes
No
Board Decision
Yes
New Program
Sent to ICCB
ICCB Decision
No
Yes
Begin Post-Approval Activities
5-7-08
39
New Program Development Guide
Linked Development Guide
Task
Resources/Help
Form/Guidelines
Propose Program
Developer Notes
Flow Chart
New Program Proposal Flow Chart
New Program Proposal Form
New Program Idea Proposal URLs
Hold Bin Review Form
Review Initial Proposal
Dean Proposal Review Form
New Program Proposal Flow Chart
Hold Bin Review Form
Dean’s Council Review
Dean’s Council Proposal Review
Form
New Program Proposal Flow Chart
Hold Bin Review Form
VPAA Review
VPAA Proposal Review Form
New Program Proposal Flow Chart
Hold Bin Review Form
Research
 Curriculum Description
 Labor Market Need
 Enrollment Data
Commitment of Funds
ICCB Form 20 – Part A
Research Flow Chart
ICCB Form 20 – Part B
Research Flow Chart
Financial Data Spreadsheet
Commitment of Funds Form
Curriculum Process
ICCB Form 20
Financial Data Spreadsheet
Guide to Curriculum (2008)
Electronic Curriculum Management
Software
Post Approval
Post Approval Documents
Post-Curriculum Process Flow Chart
Refer to the New Program Development Guide for more complete information.
5-7-08
40
Quick Guide to Curriculum Forms and Processes
Electronic
Curriculum
Workflow
Database Option
New Course
ICCB
Form(s)
Certificate(s)
or Degree(s)
Course(s)
Brief Explanation
Form 11
Existing
New
Course Revision
Form 12
Existing
Revision
Program Name
Change-Courses
New Courses &
New Degree
New Courses &
New Degree
New Courses &
New Certificate
New Courses &
New Certificate
Form 12a
Existing
Revision
Form 20
and 22
Form 21
and 22
Form 21
and 22
Form 21
and 22
Existing
10 or more new
course credit hours
9 or fewer new
course credit hours
9 or fewer credit
hours
New – less than 30
hours – 6 or fewer
new credit hours
Send also the Active
Course File
Credit, Lecture, Lab,
Course Title and/or
Course Curriculum
number. (Major Code)
Name change for an
entire curriculum
Form 20T or Form 20
Program Name
ChangeDegree/Certificate
New Program,
New Courses &
New Degree
Form 22
Existing
Form 20T
or 20,
Form 22
and Form
11
New
5-7-08
Existing
Existing
Existing
Send existing list and
proposed list of courses
Send existing list and
proposed list of courses
Send existing list and
proposed list of courses
Send existing list and
proposed list of courses
New
41
20T is for a 3 year trial
period after which time
a 20P will be submitted
to make the degree a
permanent one.
Glossary
Term
Description
Active
Course File
Contains:
 Course title
 Discipline name and abbreviated prefix
 Course Number
 Credits
 IAI
 Repeatability/variability
 Lecture, lab, contact and/or clinical hours
 Pre-enrollment criteria
 Description
 Objectives
 Topical outline
 Methods of evaluation
 Working syllabus required for IAI and
articulation for all 1.1 PCS courses, and other
courses and programs intended for transfer or
articulation agreements. Includes above
information, in addition to text and reading
materials, software applications, assignments,
and tests and/or other methods of assessment.
Professionals/practitioners in a discipline/program field
or fields
Advisory
Committee
(for
occupational
programs
only)
5-7-08
Duties





Volunteer expertise
Act as resources for faculty and students
Report professional trends
Review course and program objectives to ensure employment needs are met in
service region
Minutes of meetings, including membership and attendance and actions taken.
43
Associate
Dean
Administrator directly involved with a group of
disciplines within a division
Associate
VicePresident
Academic
Planning
and
Assessment
Chair, College Curriculum Committee
Attached
Files











Certificate





5-7-08




Confers with initiator/sponsor on proposal
Indicates support or non-support of proposal
Includes rationale for support or non-support where appropriate
Supervises dissemination of curriculum and related materials to committee
members
Supervises communication of meeting agenda and minutes to college
community
Schedules CCC meetings
Supervises compilation of meeting agenda
Assures that quorum requirements are met
Conducts meeting
Ensures that curriculum votes of CCC meeting are sent to Vice-President of
Academic Affairs for approval
Attached to course proposal
Advisory Committee Minutes for occupational
courses/programs
Discipline meeting minutes
Documentation of need for
course/certificate/degree/program
Documentation of employment opportunities for
occupational courses/programs
Emails
Specific courses/course grouped to meet
workplace needs as defined by a discipline
Advisory Committee.
Certificates can have courses from several
disciplines
Certificates are limited to 50 semester credits
and must be a subset of a specified A.A.S.
Degree; i.e., Human Services certificates are
subsets of the Human Services A.A.S. degree(s).
Courses are prescribed to meet a set of
44
Certificate
proposal (at
College
Curriculum
Stage in
process)
College
Curriculum
Committee
(CCC)
5-7-08
workplace skills for immediate job placement
eligibility upon completion
Includes:
 Required courses
 Elective courses
 Total credit hours
 Discipline review
 Grammar Pro review
 Librarian statement of available resources
 Statement of support or non-support by
Associate Dean
 Rationale for certificate
 Description of population served
 Demonstration and explanation of need for
certificate
 Description of required resources
 Advisory Committee minutes where appropriate
 Review by related or affected disciplines where
appropriate
 Approval of Division Curriculum Committee
 Statement of support or non-support by
Associate Dean
College-wide committee consisting of:
Voting members:
 Two (2) faculty from each academic division*
 One (1) faculty from Counseling*
 One (1) faculty from ABE, GED, ESL*
 One (1) administrator from each academic
division
Non-voting members:
 One (1) faculty representing the Faculty
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Reviews proposals
Suggests major/minor revisions to proposals
Votes to approve or disapprove proposals
Maintains minutes of each meeting
Communicates proposal and CCC meeting information to the college
stakeholders
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Course
Course
Details
Course
Proposal (at
College
Curriculum
Stage in
process)
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Association*
 Transfer coordinator
 Instructional Services representative - Secretary
 Associate Vice President of Academic Planning
and Assessment - Chair
*See College Curriculum Committee Member Selection
Procedures
Specific organized grouping of knowledge
Includes:
 Minimum/Maximum credit hours
 Minimum/Maximum contact hours
 Minimum/Maximum lecture hours
 Minimum/Maximum laboratory hours
 Minimum/Maximum clinical hours
 Minimum/Maximum other hours
 Repeatability
 Grade options
 Class size
 Fee recommendations (Optional)
 Instructor qualifications/Additional
qualifications
 CIPS code
 General Education IAI number (Verified by
Instructional Services)
 Majors IAI number (Optional)
Includes:
 Active Course File material
 Discipline faculty review and comments
 Grammar Pro review
 Librarian statement of available resources
 Statement of support or non-support by
46
Cover Sheet
Electronic
Curriculum
Workflow
Database
Associate Dean
 Description of population served
 Demonstration and explanation of need for
course
 Designation in curriculum for degrees and
certificates
 Description of required resources
 Advisory Committee minutes where appropriate
 Review by related or affected disciplines where
appropriate
 Approval of Division Curriculum Committee
 Statement of support or non-support by Dean
Includes:
 Course number
 Course title
 22 letter course abbreviation
 Course description
 Marketing description
 PCS code
 Description of student population to be served
 Explanation of need for course
 Resource requirements
Software used for course, discipline, certificate and
program proposals and revisions
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Maintains record of current course, discipline, certificate and discipline specific
AAS degrees
Provides data entry form for proposed revisions
Provides data entry form for new proposals
Provides templates for Experiential Special Topics, Selected Topics and Pilot
course proposals
Provides template for model course syllabi
Archives historic course, discipline, certificate and discipline specific AAS
degree materials
Provides internal and external access to course, discipline, certificate, and
47
Dean
Administrator involved with all of the disciplines within
a division
Discipline
Academic sub-set organized by subject matter
Discipline
Members
Full-time Faculty whose primary assignment is to teach
courses within the discipline
Discipline
specific
AAS
Degree
proposal (at
College
Curriculum
Stage in
process)
Includes:
 Required courses
 Elective courses
 Meets AAS degree requirements
 Total credit hours
 Discipline Faculty review and comments
 Librarian statement of available resources
 Statement of support or non-support by
Associate Dean
 Rationale for degree
 Description of population served
 Demonstration and explanation of need for
certificate
 Description of required resources
 Advisory Committee minutes where appropriate
 Review by related or affected disciplines where
appropriate
 Approval of Division Curriculum Committee
 Statement of support or non-support by Dean
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program-specific AAS degree curriculum information
Provides proposal history and tracking information
Confers with initiator/sponsor on proposal
Confers with Associate Dean for discipline
Indicates support or non-support of proposal
Includes rationale for support or non-support where appropriate
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Confer with Initiator/Faculty Sponsor
Review proposal
Suggest possible changes
Comment on proposal
48
Division
Curriculum
Committee
(DCC)
Faculty
Sponsor
Full-time Faculty who are representative of division
disciplines.* The committee chooses its members and
submits membership for review by the Dean.
 All are voting members
 All have previous experience in writing
proposals
 All are familiar with the curriculum process
 All are familiar with Electronic Curriculum
Workflow Database
*See Division Curriculum Committee Member
Selection Procedures
Full-time faculty member in the discipline or related
discipline
* See documents on disciplines without Full-Time
faculty as necessary
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Form 20 OL
5-7-08
Application to the Illinois Community College Board
for an Online Curriculum
Reviews proposals
Assists Faculty sponsor or discipline member by editing materials and
suggesting appropriate formatting
Suggests major/minor revisions to proposals
Votes to approve or disapprove proposals
Maintains minutes of each meeting
Communicates proposal and CCC meeting information to the college
stakeholders
Conducts research to generate proposal
Reviews materials from Advisory Committee
Confers with Instructional Services to determine CIPS and PCI codes
Confers with Transfer Coordinator to determine IAI needs and materials
Reviews materials from discipline meetings
Confers with discipline members
Confers with Associate Dean
Generates proposal
Inputs information in Electronic Curriculum Workflow Database
Meets with DCC and reviews any suggested revisions
Meets with CCC and reviews any suggested revisions
Meets with Academic VP and reviews any suggested revisions
Reviews approved proposal in Electronic Curriculum Workflow Database to
ensure accuracy
Maintains approved proposal in Electronic Curriculum Workflow Database to
ensure accuracy
Generates model syllabus where appropriate
All ICCB forms are in the ICCB Program Approval Manual at:
http://www.iccb.state.il.us/pdf/manuals/2008%20Program%20Approval%20Manual.pdf
49
Form 20 P
Application to the Illinois Community College Board
for permanent approval of an occupational curriculum
 Part A- Feasibility Analysis
 Part B – Curriculum Quality and Cost Analysis
All ICCB forms are listed at:
http://www.iccb.state.il.us/pdf/manuals/2008%20Program%20Approval%20Manual.pdf
Form 20 T
Application to the Illinois Community College Board
for temporary approval of an occupational curriculum
 Part A- Feasibility Analysis
 Part B – Curriculum Quality and Cost Analysis
All ICCB forms are in the ICCB Program Approval Manual at:
http://www.iccb.state.il.us/pdf/manuals/2008%20Program%20Approval%20Manual.pdf
Form 21
Reasonable and Moderate Extension of AAS degree or
Certificate
All ICCB forms are in the ICCB Program Approval Manual at:
http://www.iccb.state.il.us/pdf/manuals/2008%20Program%20Approval%20Manual.pdf
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Form 21 S
Illinois
Articulation
Initiative
(IAI)
If the reasonable and moderate extension is
being created from a cluster of closely related
programs (e.g., from the same four-digit CIP
code), the AAS or certificate that is the source of
the bulk of the coursework in the new program
should be identified as the parent program.
The other programs in the parent cluster should
be included in attachments described on the
form.
Reasonable and Moderate Extension of AAS degree or
All ICCB forms are in the ICCB Program Approval Manual at:
Certificate
http://www.iccb.state.il.us/pdf/manuals/2008%20Program%20Approval%20Manual.pdf
Short-Term Certificate for certificates of less than 7
semester credits and offered for a limited period of time.
“The Illinois Articulation Initiative (IAI) is a voluntary
statewide transfer agreement among 110 participating 2and 4-year Illinois public and independent institutions.
IAI was built on three key concepts: first, that "associate
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50
and baccalaureate degree-granting institutions must be
equal partners" in delivering lower-division courses;
second, that "faculties must take primary responsibility
for developing and maintaining program and course
articulation," and third, that "institutions are expected to
work together to assure that lower-division
baccalaureate programs are comparable in scope,
quality, and rigor." Faculty panels are responsible for
developing course recommendations and approving
courses submitted by participating institutions.
IAI is designed to help students transfer general
education and essential lower division requirements in
27 separate baccalaureate majors.”
http://www.ibhe.state.il.us/Academic%20Affairs/iai.htm
Initiator
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Full-time faculty member in the discipline (An
initiator can be full time or part-time faculty, but
the sponsor must be a full-time faculty member).
Where the initiator is not a full-time faculty
member in the discipline, a full-time faculty
sponsor in a closely-related discipline must be
the sponsor.
Curriculum should be reviewed by full-time
faculty either in the sponsor’s curricular area, or
in a combined curricular area designated for this
curriculum, as recommended by the full-time
faculty sponsor.)
* Only Full Time Faculty have login access to
Electronic Curriculum Workflow Database
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Conducts research to generate proposal
Reviews materials from Advisory Committee
Confers with Instructional Services to determine CIPS, PCI and PCS codes, and
new or revised Options of Study names, abbreviated prefixes, and numbers for
curricular areas/disciplines, and/or new certificates and degrees
Confers with Transfer Coordinator to determine IAI needs and materials
Review materials from discipline meetings
Confers with discipline members
Confers with Associate Dean
Generates proposal
Inputs information in Electronic Curriculum Workflow Database
Meets with DCC and reviews any suggested revisions
Meets with CCC and reviews any suggested revisions
Meets with Academic VP and reviews any suggested revisions
Reviews approved proposal in Electronic Curriculum Workflow Database to
51

ensure accuracy
Maintains approved proposal in Electronic Curriculum Workflow Database to
ensure accuracy
Generates model syllabus where appropriate
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Review proposal
Assesses level of resources available for use with proposed material
Reports appropriateness of current resources
Suggests acquisition of additional materials where appropriate

Librarian
Librarian assigned to a specific discipline
Program
“a course of study which culminates in a certificate
and/or an Associate’s Degree from College of DuPage”
Section D.7.5 FACULTY COORDINATOR
ASSIGNMENTS, (Addendum) CONTRACTUAL
AGREEMENT BETWEEN THE BOARD OF
TRUSTEES OF COLLEGE OF DuPAGE and
COLLEGE OF DuPAGE FACULTY ASSOCIATION
IEA/NEA 2003 -- 2007
Sample
Working
Syllabus
Templates
Active Course File plus assignments, textbook, specific
evaluation methods, used for IAI and transfer
articulation
Structured course outline with consistent objectives and
topics used for Experiential Special Topics, Selected
Topics and Pilot course proposals
Vice
President
for
Academic
Affairs
Administrator
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Discipline must propose template through Curriculum Process
Specific courses then applied to the template using Curriculum Process
See Provides templates for Experiential Special Topics, Selected Topics and
Pilot course proposals section of “Guide to Curriculum”
Reviews decision of CCC
Confers with initiator/sponsor, discipline members, associate dean, dean, DCC
and CCC members as necessary
Requests major/minor revisions
Approves or disapproves proposal
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Appendix
Resources:
New Program Development Guide – Full Report (QIP 8B) 2008
New Program Developer’s Guide and Forms
ICCB 2008 Program Approval Manual
ICCB Administrative Rules
Illinois Articulation Initiative
Course Submission - IAI Approval Process
IAI Forms Use the Forms drop down box – ICCB Form 13 and IAI Submission Form
Course Applicability System (CAS)
Report of PIEC Committee – submitted to P.I.E.C. on May 8, 2008
College of DuPage Guide to Curriculum 2000 and 2001 – Use the Forms drop down
box to view
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