MEDIA ADVISORY
Caribbean Community Secretariat, P.O. Box 10827, Turkeyen, Greater Georgetown, Guyana ♦ Tel: 592-222-0001-75 ♦
Fax: 592-222-0171/0095 ♦ E-mail: <carisec3@caricom.org><piu@caricom.org> ♦ Website: http://www.caricom.org
NO:
37/2007
DATE: 06 September 2007
CARICOM SUMMIT ON CHRONIC NON-COMMUNICABLE DISEASES
(CARICOM Secretariat, Turkeyen, Greater Georgetown, Guyana) The first CARICOM
Heads of Government Meeting on Chronic Non-Communicable Diseases (NCDs) is
scheduled for 15 September 2007 at the Crowne Plaza Trinidad.
On behalf of the Secretary-General, it is our pleasure to invite you/your organisation
to participate in the Media coverage of this summit.
A fully-equipped Media Centre will be among the facilities in operation for the
duration of the meeting. The Media Centre will be located in the Ajax Room at the
meeting venue and will be available for use by accredited media practitioners and
representatives covering the Summit.
Please indicate your interest by completing the “Request for Accreditation” form, and
assignment letter, attached, and forward to
Ms Yvonne Chrysostom
Director of Information
Ministry of Public Administration and Information
Government Information Service
3rd Floor Park Plaza
St. Vincent & Park Street
Port-Of-Spain
Telephone: (868) 623-3648 /681-0934
Fax: +1 (868) 627-1278
Email: chrysostomy@pai.gov.tt
ychrysostom@hotmail.com
with copies to: piu@caricom.org, carisec3@caricom.org
FIRST SUMMIT OF CARICOM HEADS OF GOVERNMENT
ON CHRONIC NON-COMMUNICABLE DISEASES (CNCDs)
15 September 2007
ATTACHMENT I
MEDIA FACILITIES
Access to the Media facilities will be available only to accredited media professionals - journalists,
photographers, radio broadcasters, film and television cameraperson, production assistants and
technicians.
The Media Centre will be equipped with computers and other basic tools, mainly facsimile, photocopying
and telephone services. However, no long distance (overseas) calls or fax messages will be
available on the Media Centre’s lines; arrangements for these must be made and the cost borne
by the individuals themselves.
WHAT YOU NEED TO KNOW
1.
Editing and Taping Facilities:
Radio and television correspondents who require editing and taping support must request these
services through the Host Country Counterpart at least twelve (12) working days prior to the
start of the Meeting.
2.
Press Briefings/Conferences
Regular briefings by the Meeting spokesperson and news conferences by Heads of Delegation will be
held in the Press Briefing Room, which will be located on site.
3.
Media Identification
Security for the conference requires all media personnel to have both their media house
identification and their Media Accreditation badges clearly visible when working at the conference
site.
4.
Customs Clearance
Radio and television reporters, technicians and photographers are required to submit to the Host
Country Counterpart, the following information for effective Customs clearance:
(i)
Date(s) of arrival and departure;
(ii)
Airline and flight number;
(iii)
5.
Four (4) copies of an itemised list of equipment, and the value of
equipment.
each
piece
of
Departure Tax
A departure tax of Trinidad is TT$100 (Approximately US$17.00) payable at the airport if it is not
already prepaid and included in the overall ticket price.
Page 2 of 6
6.
Accommodation
Each media practitioner or representative is responsible for his/her own accommodation, including
making own reservation, and responsibility for all charges pertaining to accommodation.
Page 3 of 6
FIRST SUMMIT OF CARICOM HEADS OF GOVERNMENT
ON CHRONIC NON-COMMUNICABLE DISEASES (CNCDs)
15 September 2007
ATTACHMENT II
Media Requirements



Four copies of an itemised list of the type and number of pieces of equipment for use in the
coverage of the Meeting;
Estimated dates of arrival and departure;
Indication of accommodation arrangements (hotel/private etc.).
CONTACTS:
Caribbean Community (CARICOM) Secretariat
Mr. Carlton James
Advocacy and Communications Adviser
Office of the Secretary-General/PIU
Caribbean Community (CARICOM)
Secretariat
Ms. Dorrett Campbell
Communications Officer
Public Information Unit
Caribbean Community (CARICOM)
Secretariat
Turkeyen, Greater Georgetown
GUYANA
Tel:
(592) 222-0020-75; Ext. 2218
Fax: (592) 222-0171 or 222-0095
E-mail:
cjames@caricom.org
Turkeyen, Greater Georgetown
GUYANA
Tel:
(592) 222-0010 Ext. 2423
Fax: (592) 222-0171 or 222-0095
E-mail:
dcampbell@caricom.org
and
carisec3@caricom.org
Host Country Counterparts
Ms Yvonne Chrysostom
Director Of Information
Government Information Service
3rd Floor Park Plaza
St. Vincent & Park Street; Port-Of-Spain
Telephone: (868) 623-3648 /681-0934
Fax: +1 (868) 627-1278
Email: chrysostomy@pai.gov.tt
ychrysostom@hotmail.com
Ms Paige Deleon
Manager, Communications and Media
Relations to the Prime Minister
Office of the Prime Minister
Whitehall,
Maraval Road
Port-of-Spain
Trinidad
Telephone868) 622-1625
Email: opmtt.whitehall@gmail.com
Page 4 of 6
FIRST SUMMIT OF CARICOM HEADSOF GOVERNMENT
ON CHRONIC NON-COMMUNICABLE DISEASES (CNCDs)
15 September 2007
ATTACHMENT III
(Please complete one form per applicant and send directly to the hotel)
Occupancy:
Standard
Double
Arrival Date
…….............……........
Departure Date
…..……….....................
Name(s) of Media Representative: ............……………...................................
Organisation: ......................................……………......................................
Address: .....................................…………….............................................
.........................................................………….........................................
Telephone: ……………………………..……………
Fax: …………………………..………….…….
Mobile: ………………………………..…………… E-mail: ……………………….………..………
Signature: ....….................................... Date: ..................................…
Page 5 of 6
ATTACHMENT IV
FIRST SUMMIT OF CARICOM HEADS OF
GOVERNMENT ON CHRONIC NONCOMMUNICABLE DISEASES (CNCDs)
15 September 2007
ACCREDITATION FORM FOR MEDIA
COUNTRY:
NATIONALITY:
GENDER:
Male
PERSONAL INFORMATION:
Female
photograph
FULL NAME: …………………………………………………………………………………………………………
POSITION: ………………………………………………………………………………………………………….
MEDIA HOUSE: ……………………………………………………………………………………………………
ADDRESS: …………………………………………………………………………………………………………..
TELEPHONE: ……………………………………………………………………………………………………….
FAX: ……………………………………………………………………………………………………………………
E-MAIL: ………………………………………………………………………………………………………………
MEDIA:
PRESS
TELEVISION
RADIO
PRINT
AGENCY
OTHER
APPARATUS:
SIGNATURE: ……………………………………………………………………….
DATE: ………………………………………………………
TRAVEL DETAILS
ARRIVAL DATE:
(in Host Country)
DEPARTURE DATE:
(from Host Country)
TIME:
FLIGHT NO.:
TIME:
FLIGHT NO.:
Return form on/or before Monday, 7 September 2007 to:
Ms Yvonne Chrysostom
Director of Information
Government Information Service
3rd Floor Park Plaza
St. Vincent & Park Street; Port-Of-Spain
Telephone: (868) 623-3648 /681-0934
Fax: +1 (868) 627-1278
Email: chrysostomy@pai.gov.tt
ychrysostom@hotmail.com
Page 6 of 6