ACL
Tutorial 3
COMMANDS:
ANALYZE -> CLASSIFY
ANALYZE -> SUMMARIZE
DATA -> SORT
DATA -> REPORT
ANALYZE -> PROFILE
ANALYZE -> STRATIFY
AP Trans
1. CLASSIFY the data in AP_Trans by Vendor_No and accumulate on Invoice_Amount
How would an auditor use this data in an audit?
.
2. The SUMMARIZE command generates a record count and accumulates totals of character or
date key fields. It is most effective for large input files, because it can report on a limitless
number of unique key fields. Summarize is similar to Classify except: (1) it requires a sorted file,
(2) you can include additional character or numeric fields that are not accumulated in the
summary file, and (3) it can create a comprehensive report.
Summarize AP_TRANS on all numeric fields using Vendor_No., check PRESORT, and save as
SUMVEN.
a. How would an auditor use this regarding a fictitious vendor fraud?
b. View the types of the fields in SUMVEN. What type are they?
c. Using the FILTER command eliminate vendors with total invoices below a materiality
threshold of $2000.
d. EXPORT the resulting file as an Excel spreadsheet, name it AuditSumVen.
e. Open the AuditSumVen Spreadsheet.
f. REPORT the results in the LOG using the REPORT function. Give the report a heading, and
print it to screen (you will use the LOG to retrieve the REPORT when needed). FILTER the
amount at $2,000 using IF (expression) box. Open LOG and see results.
3. AP_TRANS
STRATIFYING DATA
Before stratifying data, you need to obtain the maximum and minimum limits of the data using
the PROFILE command.
a. Run the PROFILE command on the Invoice_Amount in preparation of running the
STRATIFY command.
b. Run the STRATIFY command on the Invoice_Amount. Accumulate on Quantity and
Unit_Cost.
c. Re-run STRATIFY but eliminate the outlier. [HINT: Run STATISTICS first to find value of
2nd highest invoice amount]
d. How would you use the 2nd highest invoice?
e. View the data as a bar chart.
4. INVENTORY
STRATIFYING DATA
a. Run the PROFILE command on all of the amount fields in preparation of running the
STRATIFY command.
b. Run the STRATIFY command on VALUE. Accumulate on VALUE.
c. Which of the numbers would be of interest to an auditor?