CITY OF KINGSTON HERITAGE FUND
2014 SIR JOHN A MACDONALD PROJECT GRANT
GUIDELINES
The City of Kingston Heritage Fund (CKHF) Project Grant stream provides grants
to cultural heritage organizations and community organizations operating a
heritage or cultural program activity. From time to time, enriched funding may be
made available for projects which fit thematic subjects identified as a priority for
cultural heritage interpretation by the City of Kingston.
In November 2014, Council approved an envelope of one-time funding to support
activities relating to the celebration of the bicentennial of the birth of Sir John A.
Macdonald in 2015. An amount of $50,000 was allocated to community-initiated
activities planned to celebrate Sir John A. Macdonald and his relationship to the
history of Kingston in particular. Grants will be available for distribution, to a
maximum of $10,000 per successful application. Both organization specific, and
collaborative projects will be considered.
CKHF is administered by the Kingston Association of Museums, Art Galleries,
and Historic Sites, Inc. (KAM), using a juried, peer-review process, subject to a
Council approved management plan.
Purpose
CKHF Sir John A. Macdonald Project Grants are intended to align with City
Council approved priorities to create opportunities for recognition of the
significant role of Sir John A. Macdonald in Kingston’s history, including:
 his status as a new Canadian;
 his history as a Kingston resident;
 his professional career as a practicing lawyer;
 his political career as a City alderman.
In keeping with general CKHF Project Grant objectives, Sir John A. Macdonald
Project Grants should also:
 support the development and presentation of projects of merit that
strengthen Kingston’s cultural heritage community;
 provide more meaningful and relevant cultural heritage experiences
for diverse audiences;
 facilitate the development of partnerships and dynamic
collaborations within the cultural heritage community and beyond;
CITY OF KINGSTON HERITAGE FUND
2014 SIR JOHN A. MACDONALD PROJECT GRANT GUIDELINES
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enhance civic identity and quality of life for residents through
cultural heritage;
enhance the reputation of the City of Kingston as a community
where history and innovation thrive.
Eligibility
Organizations may apply for support for one project per grant cycle*. To be
eligible to apply for a CKHF Project Grant, organizations must meet all of the
criteria listed below. Applicants must:
 be located in the City of Kingston;
 be a non-profit organization, whose fundamental focus may or may
not be cultural heritage, but whose project application is culturally
heritage based;
 have been incorporated for a minimum of two years by the end of
the calendar year in which the grant application is made;
 exhibit a record of developing and delivering successful
programming which meets its community’s needs;
 demonstrate effective and efficient planning and administrative
practices, which meet acceptable levels of competency for the nonprofit sector;
 provide proof of $5 million liability insurance coverage, naming
KAM and the City of Kingston as additional insured;
 provide a copy of a current year-end financial statement.
In the case of a collaborative application, the lead agency must meet all eligibility
criteria listed above, and there must be a clear demonstration of the benefit of the
project to all partners. In addition, for monitoring and accountability purposes,
collaborative applications must clearly indicate the division of partnership
responsibility for the project.
* Organizations applying for a regular CKHF Project Grant and/or Operating
Grant may ALSO apply for a Sir John A. Macdonald Project Grant.
Exclusions:
The following are ineligible for CKHF funding:
 Projects which are already receiving funds though other City of Kingston
funding streams;
 Projects that have been completed prior to approval of an application;
(retroactively funded projects will not be considered)
 Project activities related to fundraising events/projects, or deficit reduction;
 Project costs related to capital purchases including, but not limited to the
purchase of land, fixtures, or physical facilities;
 Normally, the following organizations will not be eligible for CKHF Project
Grants:
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CITY OF KINGSTON HERITAGE FUND
2014 SIR JOHN A. MACDONALD PROJECT GRANT GUIDELINES
o academic units of educational institutions;
o Cultural heritage institutions which are wholly owned and operated
by senior levels of government;
o Art galleries, art collectives, arts festivals, and arts based projects
eligible for funding from the City of Kingston Arts Fund.
Organizations in receipt of operating or other funding from the City of Kingston
separate from CKHF, are deemed ineligible for funding through the CKHF
Program Grant fund program for the duration of their municipal support
agreement. If clarification regarding eligibility is required, please contact the
Kingston Association of Museums, Art Galleries, and Historic Sites, Inc. (KAM)
office, contact details below.
Adjudication
The CKHF Grants Review Committee and Jury evaluate grant applications using
the following criteria, in the context of the applicant organization’s stated
mandate, and scale of operations:
 Merit: Based on the applicant’s quality of work, the organization’s
mandate/statement of purpose, the project description and supporting
materials.
 Impact: Based on the development of the applicant organization, or on
the audience or community for whom the project is intended.
 Viability: Based on the budget, the planning process and objectives of the
project, the timeline and communication plan;
 Relevance: Based on the project as proposed, and its alignment with the
goals of the CKHF Project grants, as stated.
Application Process
First time applicants are strongly encouraged to discuss their intention to
apply for CKHF funding with KAM’s Grant Review Officer, prior to submitting an
application.
 Application packages are available on the KAM website
www.kingstonmuseums.ca for download, or may be picked up at the KAM
Office, Kingston Public Library Information Desk – Central Branch,
Reception Desk at City Hall. (Please see relevant websites for opening
hours/location.)
 It is the responsibility of the applicant to ensure that the application is
complete, and that all required information is provided. A checklist is
included in the application package for your convenience. Incomplete
applications will not be accepted.
 Late applications will not be accepted.
 Handwritten, e-mailed, or faxed submissions will not be accepted.
Supporting Documentation
See also Application Checklist, contained in the application package.
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CITY OF KINGSTON HERITAGE FUND
2014 SIR JOHN A. MACDONALD PROJECT GRANT GUIDELINES
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Completed, signed application form;
Project budget;
List of current Board of Directors;
Previous year’s financial statement; current year’s operating budget;
Minimum of two letters of support for project concept;
In the case of a collaborative application, letters of intent from each
partnering organization, indicating anticipated role and financial
contribution.
Conditions of Funding
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CKHF grants are to be spent prior to 31 December 2015;
CKHF grants may only be used for the purposes outlined in the
application. Changes in scale, activities and timeframe must be reported
promptly to KAM’s Grant Review Officer, and approved before proceeding;
KAM reserves the right to place conditions on the release of CKHF grants
(pending confirmation of other sources of funding intrinsic to the project,
and/or proof of required insurance, for example). Any such conditions will
be communicated to the applicant in their letter of notification;
As a recipient of public funds, successful applicants are required to
maintain full and complete records regarding the receipt and disbursement
of funds received;
Organizations receiving CKHF grants are required to recognize the City of
Kingston and KAM’s contribution in promotional literature and material
developed for the funded project. Copies of corporate logos and
guidelines for their use will be provided to successful applicants, for this
purpose;
Dispute Resolution
All complaints and concerns regarding the CKHF application, review,
adjudication, and awards process, are to be made in writing to: Chair, CKHF
Grants Review Committee, c/o the KAM Office. The City of Kingston will be
notified of all concerns and complaints received.
For full details on the conflict of interest, Jury impartiality, and dispute resolution
process, please see Administrative Plan: City of Kingston Heritage Fund 2014
document, available as a download on the KAM website.
Deadlines and Important Dates
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2014-15 CKHF Heritage Fund Public Information Meeting: Delahaye
Room, Kingston Frontenac Public Library – Central Branch; 24 June
2014, 6:30 pm;
Deadline: CKHF Application: 4 pm, Friday, 29 August 2014;
Applicant notification: on or about 12 December 2014;
Distribution of grants: on or about 09 January 2015;
Interim reports due: on or before 17 July 2015;
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CITY OF KINGSTON HERITAGE FUND
2014 SIR JOHN A. MACDONALD PROJECT GRANT GUIDELINES
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Project completion date: on or before 31 December 2015;
Final reports due: on or before 18 March 2016.
Reporting guidelines for interim and final reports will be provided to successful
applicants, as part of their grant confirmation package. Late, incomplete or
missing reports will affect future grant eligibility.
Contact Information
Kingston Association of Museums, Art Galleries and Historic Sites, Inc.
82 Sydenham Street, 2nd Floor (Sydenham Street United Church Hall, laneway
entrance)
PO Box 1921, Station Main
Kingston, ON K7L 5J7
www.kingstonmuseums.ca
Ann Blake, CKHF Grant Review Officer
Managing.director@kingstonmuseums.ca
613 483-1924
Debbie Holdich, CKHF Assistant Grant Review Officer
info@kingstonmuseums.ca
613 583-4014
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