VENDOR SPACE RENTAL 1
AGREEMENT
Rates and Information for all shows
A
Contact Data:
Company Name: _____________________________________________________________________
Contact Person: ______________________________________________________________________
Address: _____________________________________City, State, Zip: __________________________
Phone: _______________________Fax: _______________________ Cell: ________________________
Website: _____________________________________ Email: _________________________________
______________________________________________________________________________________________
Vender Space Rental Information (All applicants must complete Items: A, B, C, E & F)
Each vendor will be provided with approximately a 10X 10; 1 skirted table, 2 chairs,
signage, listing in resource guide.
The Beyond Care Resource Show offer space on the exhibitor floor at the following rates :
B
Show Selection(s)
 Corporate/Government
Shared Business Space
 Small Business

Non-profit, Community Services
(information only no retail, does
Include Medical Corporations, HMO
PPO.MMO, or others
$350
$250
$150
Request Exhibitor demonstration, presentation or seminar at no additional charge.
Please complete all appropriate information.
C
Payment Method: Credit Card
Check
Cash/Money Order
Credit Card Information: Visa __ MC __AMEX __ OTHER__________
Amount $__________________ Credit Card # _________________________________________ Expiration: _____________
Cardholder _____________________________________________________________________________________________
Zip code for billing address __________________ 3-digit code on back of the card____________________________________
Signature _________________________________________________________ Office Authorization # __________________
Please make Checks or Money Orders payable to: Beyond Care.
Office: 6002 Liberty Road * Gwynn Oak, Maryland
Phone: 410-281-9616 * Fax: 410-281-2196 * Email: beyondcare@verizon.net
Seminar, Demonstration, Workshop and Show Form
Office Use:
Space Number: __________ Pmt by: __________ Seminar: __________ Sponsor: _______
2
To participate in the demonstration/seminar/show & workshop arena
your company must first be an Exhibitor.
D
Demonstrations, Seminars, Shows & Workshop
Specified Area of Resource Show Hall
A Microphone, Podium, Stool, Table, Speakers and Electrical will be provided
The presenter must provide any additional equipment required.
[Anything in addition is the responsibility of the company providing the presentation]
Your company is responsible to provide its own LCD Projector, Screen, CD player, laptop.
Company Name: ______________________________________________________________________________
Speaker/MC Name: ____________________________________________________________________________
Please provide Presenter name and personals for introduction. (Please print)
Are you providing a:
Preference:
Seminar
Main Stage
Demonstration
Workshop
Show _______________
Break Out Arena
Topic of Seminar/Demonstration or Workshop (Please Print) ______________________________________________
For a Show, what type of activity/demo are you planning: ________________________________________________
Please provide a description of the presentation (If needed, attach continuation of description; sheet attached  )
_______________________________________________________________________________________________
E
List of Merchandise/Products/Services of Your Business
Is your company providing a prize other than a door prize donation (when applicable)? Yes _______
No ______
_________________________________________________________________________________________________________
Signature
Date
Please contact us with any questions and concerns for set-up. Forward this form back with your Exhibitors Application
Form, Conditions of Agreement, Advertising Information and Sponsorship Form if you are a Sponsor.
Email: beyondcare@verizon.net Phone: 410-281-9616 * Fax: 410-281-2196
Office Use:
Space Number: __________ Pmt by: __________ Seminar: __________ Sponsor: _______
F
Conditions of Agreement
1. Registration
3
a). Registration is accepted and valid for reserving a space when the following agreement has been properly
signed and returned to Beyond Care along with full payment, by Credit Card, Check, Cash or Money Order.
.
b). I, the contracting vendor agree to abide by the rules and regulations of this registration as indicated in the
Vendor/Exhibitor Rules & Regulations accompanying this agreement while attending The Resource Show.
The term “Exhibitor” shall mean any person, persons, firm, society, organization or company applying for
and being assigned space at the Resource Show.
2. Organizer/Exhibitor Liability-Responsibility Clause:
a). Beyond Care, any entity associated with the Beyond Care network, any local or state or any other
government, and industry agency will NOT assume responsibility for loses or damages incurred from
pilferage or any other causes. The organizer of the show does not accept responsibility for injury to any
persons, loss of, or damage to products & goods, exhibitors, equipment or decorations by fire, accident, theft,
or any other cause while in the building or on the grounds. The Exhibitor agrees to this clause, as a part of
the exhibitor space agreement. Product Sampling: The Exhibitor is fully liable for any allergies or issues
that develop due to sampling of product or demonstrations and release The Beyond Care Resource Show, the
facility (building location of the show) and any other entity and staff not affiliated with the Exhibitors
personal product and or service of any liability.
3. Location & Dates of Operation
 Caregivers & Senior Health Awareness & Resolution Expo
a). The Patapsco Arena 3301 Annapolis Blvd. Baltimore, Maryland 21230
b). Set-up: Day before Show Thursday, March 26, 2009 6pm-9pm
c). Friday, March 27, 2009 8am-10:00 am; Show starts at 10 am.
d). Breakdown after show end, 5 pm.
Optional Features that may or may not apply to this show:
Room reservations; please book under the Beyond Care Resource Show.
Hotel Name: ________________________________________ Phone: ________________
Confirmation Number: ______________________________
Resource Show developed to serve our target community with major focus on Seniors 55 or older and their
families, local communities and neighborhoods, Caregivers/Providers, Heath Care Providers, area business
owners with products and or services to meet the needs of our target community. The Show is open to the
entire public.
4. Vendor Space
a). Vendor space must be PAID IN FULL with application to receive a space reservation/assignment.
b). Exhibitors are required to leave their space in tact for viewing and receiving visitors until Show end on
final day of the Show. Any exceptional circumstances shall be addressed on an individual basis.
c). Beyond Care will provide the Exhibitor a space, (see contract), skirted table & 2 chairs, company
signage, original flyer ad to be copied and distributed by Exhibitor, listing in Show Resource Guide.
d). All Exhibitors and their representatives must wear their Exhibitor Badges.
e). All equipment, displays, sale goods, advertising materials including posters, leaflets, display boards, etc.
shall be kept in good order, within your allocated area and 0ommunity display information area
f). Exhibitors will be notified in advance of their allotted space. Space is allotted at the discretion of the
Beyond Care Event Organizer (as indicated, space selection upon receipt of payment).
g). Any transaction at the show is between the Show Attendee/Purchaser and the Vendor alone, Beyond Care
and Affiliates accepts no responsibility.
Office Use:
Space Number: __________ Pmt by: __________ Seminar: __________ Sponsor: _______
4
h). Beyond Care reserve the right to evict exhibitors at any time, with no refund, for unruly or unacceptable
conduct, infringement of any of the terms and conditions. The Representative/Organizer decision is final.
5. Vehicle Restrictions:
a) Vehicles are not allowed on Exhibit Floor at any time.
b) Vehicles must be parked in Exhibitor designated parking areas (when applicable).
c). In the event an Exhibitor require a vehicle to support any part of the business presentation in relation to
participation at The Show, the facility manager will designate a space customer to the facility or premises to
accommodate the Exhibitor (close proximity to the attendee entrance to the facility and the Organizer will
provide a method of reservation for this space. This process must be requested well in advance and must be
pre-approved by 1) The Beyond Care Show Organizer and 2) the facility Manager/Owner.
6. Cancellation: IMPORTANT PLEASE READ
a). Beyond Care must be notified 30 days prior to show date of any cancellations. No space will be held or
assigned until paid in full. Exhibitor and or Company will make every effort to re-let the space in event the
company is not able to attend. Any exhibitor who is a “no show” or cancels without notification will not be
refunded any monies paid.
b). In the event of the Organizer having to cancel the event due to any circumstances beyond its control, or
unforeseen occurrence, the Organizer will have the option to apply all monies paid to the rescheduled Show.
Otherwise the Organizer will refund all money paid. The organizer shall not be liable for any costs incurred
by the exhibitor as a result of such cancellation.
I have read and agree to the Conditions of Agreement accompanying the Space Rental Agreement
_________________________________________________________________________________________________________
Authorized Signature (Exhibitor)
Date
_________________________________________________________________________________________________________
Authorized Signature (Beyond Care)
Date
We Accept Most Credit Cards
Terms & Conditions of Agreement
Beyond Care
Phone: 410-281-9616 * Fax: 410-281-2196
beyondcare@verizon.net
2008 – Beyond Care Resource Show Productions
Office Use:
Space Number: __________ Pmt by: __________ Seminar: __________ Sponsor: _______