New Jersey Renaissance Faire at Liberty Lake
May 23, 24, 30, 31 & June 6 & 7, 2015
School Days- May 28 & 29
2015 MERCHANT INFORMATION
Greetings,
Thank you for your interest in the 2015 New Jersey Renaissance Faire! All Artists and craftspeople are royally
invited to display their finest medieval talents and wares in the bustling marketplace of the 6th Annual New Jersey
Renaissance Faire. The most popular Renaissance-themed event in the State of NJ will be held at Liberty Lake in
Bordentown, NJ and will enchant New Jersey for THREE consecutive weekends May 23, 24, 30, 31 and June and
June 6 and 7 (10am-6pm) plus two school days on Thursday and Friday May 28 & 29 (9am-2pm). Our school
days bring curious and energetic students who are eager to experience the Renaissance flavor. Merchants have
commented that our students on School Day were one of the most pleasant crowds of children they have
encountered.
This highly anticipated event produced by fellow Renaissance Faire actors and merchants has gained a reputation
as one of the best small Renaissance Faires in the area. The 2013 faire brought approximately 6,200 weekend
visitors and 2800 students on our school days, and 2014 saw almost 10,500 visitors through the gates on our
public days. New Jersey Renaissance Faire was recognized as the Best Renaissance Faire (under three years
old) by the Renaissance Festival Podcast Awards for 2011.
As a testament to how much our fans love our faire, they donated over $22,000 to our Kickstarter
campaign to help us provide office space and infrastructure to help our faire continue to grow. This money
will be used to build an office space for us on the grounds of Liberty Lake that will hopefully double as our ticket
space and give us a central location for check in, writing and directing and to allow us to hire the staff we need to
continue to help the faire grow.
There are six (6) stages featuring continuous live revelry- a medley including dancing, music, juggling, and acting
troupes. Crowds will cheer armoured knights as they joust on horseback, charging head on at a full gallop with
only a lance and a shield to defend them. There will be a human chess match. Visitors will be challenged with
medieval feats such as archery, ax throwing and other tests of strength and skill. Strolling villagers and minstrels
add to the Renaissance atmosphere, as do face painters and fortunetellers. In 2014 we added an adult themed wine
garden stage which was a huge success to our guests and allowed us greater control of alcohol consumption and
enthusiastic patrons. The theme for the 2015 New Jersey Renaissance Faire will be announced shortly, to great
fanfare!
Skilled artisans will sell and demonstrate time-honored arts and crafts such as weaving, blacksmithing,
leatherworking, pottery, woodcarving, jewelry, clothing, and even glassmaking. Education as well as
entertainment is important to us, and we encourage merchants to demonstrate their skills and explain their
Renaissance significance to Faire visitors.
The aroma of mouth-watering turkey legs, fresh pastries and other delicious treats will fill the air. To ensure a fun
filled trip back in time, participants follow STRICT faire guidelines: Dress in Renaissance garb, decorate booths
in a Renaissance theme, and interact with visitors in an appropriate Renaissance period style, language and
manner.
The New Jersey Renaissance Faire’s marketing campaign incorporates sponsorship from local media as well as
paid advertising throughout the area. We do our best to provide an enthusiastic audience that’s excited to buy your
wares. In addition we limit the number of merchants in each category to maintain a proper ratio between the
number of merchants and the patrons. We encourage participants to bring items with a broad price range to appeal
to our varied visitors, which include adults, teenagers, and our specialty: families with young children!
The New Jersey Renaissance Faire is located around picturesque Liberty Lake, located minutes off the NJ
Turnpike- exits 6 & 7, and seconds off Route 295, Exit 52A at the wonderful Liberty Lake facility located at 1195
Florence Columbus Rd, Bordentown, NJ 08505.
The NJ Renaissance Faire creates a magical experience that patrons, merchants and cast members yearn to return
to, year after year. Come celebrate the colorful culture of our renaissance village (named “Crossford”) and join us
at our Faire this year! If you have any questions, please contact Ryan Southerland at (609) 521-6084, TJ Miller at
(888) 864-8222 or Email us at Ryan@njrenfaire.com. The application deadline is March 1, 2015. We look
forward to hearing from you!
New Jersey Renaissance Faire at Liberty Lake
May 23,24, 30, 31 and June 6 & 7, 2015
School Days- May 28, 29
2015 MERCHANT INFORMATION
Thank you for considering participation in the 2015 New Jersey Renaissance faire. If you have any questions,
please contact merchant contact Ryan Southerland at (609) 521-6084, Jason Klein at (904) 476-8680 or
TJ Miller at (888) 864-8222 or Email us at Ryan@njrenfaire.com
FAIRE DATES & TIMES: School Days: Thursday, May 28, Friday May 29 (9am – 2pm)
Faire Days: Saturday/Sunday May 23, 24, 30, 31 & June 6 and June 7 (10am- 6pm)
FAIRE SITE: Liberty Lake, located at 1195 Florence Columbus Rd, Bordentown, NJ 08505
ATTENDANCE: 2600 in 2010, 4500 in 2011. 6500 in 2012 (1500 on our school day), 9000 in 2013 (2800 on
our 2 kids days), 12500 (2000 on 3 kids days)
BOOTH SPACES: 60+
APPLICATION DEADLINE: March 1, 2015
ACCEPTANCE: Acceptance is a commitment to the show and deposited fees are non-refundable. Once
accepted, an exhibitor will be informed by Email. An information packet will be handed to participants on
arrival.
REQUIREMENTS: All crafts and wares should be consistent with the Renaissance theme as detailed on the
Vendor Application form under “Terms and Conditions.” Participants must follow the faires guidelines by
wearing Renaissance attire, decorating their booths in the Renaissance theme and interacting with visitors in the
appropriate style. Furthermore, preference will be given to all works and products that are original, handcrafted
pieces.
FAIRE THEME: TBA
CAMPING: Limited primitive camping and limited RV spaces (without hookups or power) are available for
vendors at an additional fee of $50.00. In addition, there are many affordable hotels nearby.
PETS: Pets are not allowed for patrons of the faire. Pets are allowed for camping vendors. However, all pets
must be kept at the vendor’s camp and leashed at all times when outside.
APPLICATION: Must Include: completed application form, all fees (checks payable to: NJ Renaissance Faire)
photos, slides, or digital images of work to be sold and booth set up unless other arrangements have been made.
All vendors including artisans, food vendors as well as games and rides must provide proof of insurance before
the opening of the show.
Please mail application to:
NJ Renaissance Faire
Attn: Merchant Coordinator
1195 Florence-Columbus Road
Bordentown, NJ 08505
Terms and Conditions for All Vendors
Craft Specification: Preference will be given to original handcrafted products. Works that are mass-produced,
manufactured, or made from commercial molds might not be accepted. Imported items are strictly limited and will
be accepted on an individual basis. We discourage imported or assembled items because this hurts the ability of the
artisan to market their handmade products. The number and type of crafts and merchandise will be limited in
fairness to all. Consideration will be given to past participants of excellent quality. A limited number of service
providers (for example fortune telling and body art) will be accepted. Service providers will be juried as well. The
faire committee reserves the right to prohibit the display of any work it deems unacceptable. Merchandise will be
juried prior to acceptance of application. To be accepted products must be indicative of the Renaissance era in both
medium and subject matter. Merchants may ONLY display merchandise or offer services (such as tarot reading)
which were listed and/or shown on their application and approved via the acceptance letter. Items not listed cannot
be sold without a written approval.
Inspections: The faire committee will inspect shops at daily intervals to assure that all merchandise displayed or on
sale was previously approved during the application process. Any merchant not adhering to these rules and
regulations will be written up and their application may not be accepted for next year.
Acceptance: If your vendor application is accepted at jury, you will receive an email confirmation or phone call.
The faire committee will try its best to put you in the area you requested. Preference will be given to participants in
good standing from the previous year’s faire. We do not guarantee fulfillment of location requests. Acceptance is a
commitment to the show; your check will be deposited within 2 weeks after the application deadline at latest. There
will be no refunds for cancellations by the vendor.
Booth Spaces: Your booth must fit within the measurements you requested and paid for. The size of the assigned
space will correspond with what you listed on your application. Merchants are responsible for setting up their own
booths. All booths must have a Renaissance appearance, including decorations, signs, tables, etc. All modern metal
(including aluminum tent poles) MUST be masked or securely covered utilizing period materials such as burlap,
tapestry or some other period fabric. Plastic coolers and cases must be covered. Booths are expected to have visible
period signage. A painted or carved wood sign or a fabric banner is recommended. Booths must be open and
decorated appropriately at all times during Faire operating hours, rain or shine.
Costume Requirements: It is required that all merchants must be dressed in appropriate costume of the Middle
Ages or the Renaissance during Faire operating hours. Keep in mind that NJ Renaissance Faire is a familyoriented Faire: no overly revealing outfits will be permitted. It is also asked that appropriate period language be
used when dealing with patrons. All participants must remain in character at all times while in view of patrons.
Please avoid conversations about contemporary topics (such as modern sports and computers, etc.)
Hours of Operation: The Faire will be open to the public on Saturday and Sundays from 10am until 6pm, and
“Kids Days” from 9am until 2pm. All vehicles must be off-site one hour before show time each morning.
All booths must remain open for business to the public during operating hours, no break down of booths
until final cannon is sounded. All Vehicles will not be permitted on-site until 15 minutes after show closing,
or until the public is cleared from the site.
Set-up & Teardown: Merchants may begin setting up their booths on Monday, May 18. All booths must be
completely set-up by 9am on Saturday, May 23rd. Teardown will occur on the final day of the Faire after the
gates are closed. You will need to be out of the facility by Monday June 8th by 8 PM. Additional time can be
arranged on a case-by-case basis.
Parking: Merchants are required to park in the designated areas and no merchant may double park or block any
access to the parking areas.
Merchant Responsibilities: Merchants are responsible for keeping their area clean during and after the show.
Keep all items of non-medieval appearance hidden from public view. Please provide your own trash barrel for
use inside the booth. It is required that all merchant booths contain a fire extinguisher.
The site is a No Smoking Site.
With the exception of the use of square and other similar credit card devices cell phones, I pads, tablets etc.
Must be kept out of sight.
Security: During the weekdays the grounds are run as a campground with picnics being held regularly. The
entrance to the site is closed at night but not locked. The Faire is not responsible for work left overnight in
booths. A security guard will be on site patrolling the fairgrounds each night during the festival weekends.
Camping: Merchants are allowed to camp on the grounds for the duration of the event in the designated
camping areas for an additional fee of $75.00. Limited rough tent camping spaces and trailer/RV space (without
water or electricity) is available on an as needed basis. Includes shower and bathroom facilities. Please check
with the vendor coordinator for further details.
Food Vendor Requirements: Food vendors must adhere to health/hygiene requirements set by the NJ State
Department of Health and Human Services. An inspector will be present on Saturday morning, just before the
show opens; to make sure that food vendors adhere to the guidelines. Also, a Fire Marshal will conduct a
thorough inspection. Food vendors who cannot meet health/hygiene and fire safety requirements will have to
leave the Faire. Food menus (including beverages) and prices must be submitted and approved with the vendor
coordinator by May 1. These will be reviewed to prevent too much overlap and will be reviewed each year.
These menus and pricing will be set at the start of the Faire and may not change without written consent of the
festival. Prices must be posted at all times. Food storage units and trailers will not be permitted in the area;
they will be located in a separate area. As previously mentioned, it is necessary that merchants are dressed in
garb at all times and that booths and signs are medieval in theme and your area is kept clean. Absolutely No
menu changes may be made without written approval from the Vendor Coordinator.
Sales Tax: Collection and remittance of New Jersey sales tax (7%) is the responsibility of each merchant. The
NJ Department of Revenue will be given a list of participating merchants following the event. All merchants are
responsible for keeping track of their sales and paying NJ Sales Tax.
Animals: No pets (other than those pre-approved as part of entertainment acts/rides) will be allowed on site during
the Faire. However, they are permitted in the camping areas. All pets must be kept at the vendor’s camp and
leashed at all times when outside.
Insurance: Proof of insurance is mandatory for all vendors. All vendors shall provide the faire with proof of
adequate General Liability coverage in the amount of $200,000 upon final execution of this application form.
“New Jersey Renaissance Faire” must be named as an additional insured on the certificate of insurance.
Failure to Comply: Failure to comply with rules will make merchants ineligible for awards and admission to
future shows and may result in a merchant being asked to leave immediately. The Faire Committee reserves the
right to make final interpretation of the rules. Please read carefully the indemnification/waiver of claims on the
application.
Your application package must include:
 Completed application form. An online form for vendor applications will be available at
NJRenFaire.com/vendors
 Images of your proposed work for sale, including booth set-up.
 Space fee check made payable to NJ Renaissance Faire
Please remember the following:
 The Faire committee will send notification emails or phone confirmation between 2-3 weeks after the
application deadline.
 If you are accepted, we will deposit your space fee check immediately. Acceptance is a commitment to
show, and deposited booth fees are non-refundable for cancellation, withdrawal, etc.
 The Faire Committee juries slides and photos and we look for: appropriateness to medieval theme,
craftsmanship, quality, uniqueness and whether the work will sell to our target audience.
 All vendors must enclose a copy of your current insurance policy listing New Jersey Renaissance Faire as
additional insured.
New Jersey Renaissance Faire at Liberty Lake
May 23, 24, 30, 31 & June 6 and June 7 2015
School Days- May 28 & 29
Merchant Name: _________________________________________________________________________________
Merchant Booth Name:_____________________________________________________________________________
Address: __________________________________________________________________________________________
Street
City
State
Zip
Home Phone: _______________Cell Phone: _________________ Email Address: _______________________________
I participated in the 2014 Faire
I’d like the same space I had in 2014:
YES
NO
Special Booth Site Requests: ________________________________________________________________________
Other Faires that you have participated in: _____________________________________________________________
Description of merchandise/services: __________________________________________________________________
(For more room please attach a separate page or pages)
INSTRUCTIONS:

Indicate the number of booth spaces needed and circle/fill in the appropriate size/space fee.

Indicate the actual size of your booth

Write total costs in right hand column and add up grand total.

Merchant Booth Fees
# Spaces
10x10
15x15
20x20
25x25
Total
Merchant Booth
$325
$375
$425
$475
Game/Ride
As above
Food * 12.5% of gross sales will
be added
Demo only (no sales)
Strolling merchant (w/booth)
Strolling merchant (w/o booth)
Electricity
As above
No fee
No fee
No fee
No fee
$200+booth fee
$250
$25 per
weekend
$75 (primitive)
Camping
Grand
Total:
DEADLINES:
Applications must be postmarked by March 1, 2015. Incomplete application packages will not be accepted for consideration.
Vendors will be notified of their status as soon as their application has been juried. As soon as the vendors are juried in, their booth fee
will be deposited. Acceptance is a commitment to show and deposited fees are non-refundable. Once accepted, an exhibitor information
packet will be mailed which will include your booth number and hotel/campground information; unless you prefer that we hold the
packet for pick-up until you arrive on site.
All checks made payable to: New Jersey Renaissance Faire
Please mail applications to:
NJ Renaissance Faire (Attn: Vendor Coordinator)
1195 Florence-Columbus Road, Bordentown, NJ 08505