APRIL 2015
93.671
FAMILY VIOLENCE PREVENTION AND SERVICES /
GRANTS FOR BATTERED WOMEN’S SHELTERS—GRANTS
TO STATES AND INDIAN TRIBES
State Project/Program:
FAMILY VIOLENCE PREVENTION GRANT
U. S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
Funding was initially authorized through the Family Violence
Prevention and Services Act, which was enacted in Sections 301-313 of
Title III of the Child Abuse Amendments of 1984 (P.L. 98-457). The
Act was amended and reauthorized in 1988, 1992, 1994, 1996, 2000,
2003, and most recently in Title III of the Child Abuse Prevention and
Treatment Act, as amended by Public Law (P.L.) 111-320, enacted
December 20, 2010 (42 U.S.C. § 5101, et. seq.); Family Violence
Prevention and Services Act (42 U.S.C. §10401, et. seq., as amended
by P.L. 111-320).
Federal Authorization:
N. C. Department of Health and Human Services
Division of Social Services
Agency Contact Person – Program
N. C. DHHS Confirmation Reports:
Kevin Kelley
Section Chief
(919) 527-6401
Kevin.Kelley@dhhs.nc.gov
SFY 2015 audit confirmation reports for payments made to
Counties, Local Management Entities (LMEs), Boards of
Education, Councils of Government, District Health
Departments and NC DHHS/Division of Health Service
Regulation Grant Subrecipients will be available by mid
September
at
the
following
web
address:
http://www.ncdhhs.gov/control/auditconfirms.htm. At this
site, click on the link entitled “Audit Confirmation Reports
(State Fiscal Year 2014-2015)”. Additionally, audit
confirmation reports for Nongovernmental entities
receiving financial assistance from the NC DHHS are
found at the same website except select “NonGovernmental Audit Confirmation Reports (State Fiscal
Years 2013-2015)”.
Agency Contact Person – Financial
Kathy Sommese
Budget Officer
(919) 527-6415
Kathy.Sommese@dhhs.nc.gov
The Auditor should not consider the Supplement to be “safe harbor” for identifying audit
procedures to apply in a particular engagement, but the Auditor should be prepared to justify
departures from the suggested procedures. The Auditor can consider the Supplement a “safe
harbor” for identification of compliance requirements to be tested if the Auditor performs
reasonable procedures to ensure that the requirements in the Supplement are current. The
grantor agency may elect to review audit working papers to determine that audit tests are
adequate.
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FAMILY VIOLENCE PREVENTION GRANT
I. PROGRAM OBJECTIVES
Family Violence is defined as any act or threatened act of violence, including any forceful
detention of an individual, which (a) results or threatens to result in physical injury and (b) is
committed by a person against another individual (including an elderly person) to whom such
person is or was related by blood or marriage or otherwise legally related or with whom such
person is or was lawfully residing. The purpose of this program is to support the establishment,
maintenance and expansion of programs and projects to prevent family violence and to provide
immediate shelter and related assistance for victims of family violence and their dependents.
II. PROGRAM PROCEDURES
The federal cognizant agency is the Administration for Children and Families, U. S. Department
of Health and Human Services. The NC DSS applies for federal funding through an annual
application process. This program is funded one hundred percent federally funded.
Procedures for Awarding Funds to Subrecipients
The Family Violence Prevention grant is administered by the North Carolina Department of
Health and Human Services, Division of Social Services (DSS). Funds are allocated to
subrecipients based on a funding formula utilizing U. S. Census data and county land acreage.
Once this process is completed, a formal award notification is sent to subrecipients. The Division
enters into a contract agreement with each agency to provide allowable services. The contract
period runs from October 1st through September 30th of each year.
Subrecipients are reimbursed through submission of the DSS-1571 III Administrative Costs
Report to the NC DHHS Controller’s Office. A subgrantee under this grant is subject to
provisions of OMB Circular A-133. All federal and State requirements are communicated to
subrecipients as part of the contracting process.
Funds may be used to provide shelter related services and other supportive services. The State is
required to monitor, evaluate, and report on all programs funded by this grant in accordance with
regulations adopted by the NCDSS, which can be found at:
http://www.ncdhhs.gov/dss/Monitoring/docs/NC%20DSS%20Monitoring%20Plan-SFY%201112.pdf.
III. COMPLIANCE REQUIREMENTS
Crosscutting Requirements
The compliance requirements in the Division of Social Services “Crosscutting
Requirements” in Section D (DSS-0) are applicable to this grant.
A. ACTIVITIES ALLOWED OR UNALLOWED
Funds under this program cannot be used as direct payment to any victim or dependent of a
victim of family violence.
Subrecipients can utilize these funds to provide the following services to victims of family
violence.
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FAMILY VIOLENCE PREVENTION GRANT
1. Shelter: The provision of temporary refuge and related assistance in compliance with
applicable State law and regulations governing the provision on a regular basis, which
includes shelter, safe homes, meals and related assistance to victims of family violence
and their dependents.
2. Related Assistance: The provision of direct assistance to victims of family violence and
their dependents for the purpose of prevention further violence, helping such victims to
gain access to civil and criminal courts and other community services, facilitating the
efforts of such victims to make decisions concerning their lives in the interest of safety,
and assisting such victims in healing from the effects of the violence. Related assistance
includes:
a. Prevention services such as outreach and prevention services for victims and their
children, employment training, parenting and other educational services for victims
and their children, preventive health services within domestic violence programs
(including nutrition, disease prevention, exercise, and prevention of substance abuse),
domestic violence prevention programs for school age children, family violence
public awareness campaigns and violence prevention counseling to abusers;
b. Counseling with respect to family violence, counseling or other supportive services by
peers individually or in group, and referral to community social services;
c. Transportation, technical assistance with respect to obtaining financial assistance
under Federal and State programs, and referrals for appropriate health-care services
(including alcohol and drug abuse treatment), but does not include reimbursement for
any health care services;
d. Legal advocacy to provide victims with information and assistance through the civil
and criminal courts and legal assistance; or
e. Children’s counseling and support services and child care services for children who
are victims of family violence or the dependents of such victims.
B. ALLOWABLE COSTS/COST PRINCIPLES
Subrecipients may claim reimbursement for the costs of purchasing any of the above
allowable activities from another source.
In addition to the above allowable activities, subrecipients may claim reimbursement for the
purchase of any other services, with prior written approval from NC DSS.
Subrecipients may claim reimbursement for travel costs to meetings and other events.
All subrecipients that expend State funds (including federal funds passed through the
N. C. Department of Health and Human Services) are required to comply with the cost
principles described in the NC Administrative Code at 09 NCAC 03M .0201.
G. MATCHING, LEVEL OF EFFORT, EARMARKING
Not applicable.
I. PROCUREMENT AND SUSPENSION AND DEBARMENT
Procurement
All grantees that expend federal funds (received either directly from a federal agency or
passed through the N. C. Department of Health and Human Services) are required to conform
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FAMILY VIOLENCE PREVENTION GRANT
with federal agency codifications of the grants management common rule accessible on the
internet at http://www.whitehouse.gov/omb/.
All grantees that expend State funds (including federal funds passed through the N. C.
Department of Health and Human Services) are required to comply with the procurement
standards described in the North Carolina General Statutes and the North Carolina
Administrative
Code,
which
are
identified
in
the
State
of
North Carolina Agency Purchasing Manual accessible on the internet at
http://www.pandc.nc.gov/documents/Procurement_Manual_5_8_2013_interactive.pdf.
Nongovernmental subrecipients shall maintain written Procurement policies that are followed
in procuring the goods and services required to administer the program.
Suspension and Debarment
The listing of most debarred and suspended parties can be viewed at the following web site:
https://www.sam.gov.
J. PROGRAM INCOME
This requirement has not been passed to the subrecipients; therefore, additional testing is not
required.
L. REPORTING
This program is required to report financial data on OMB form SF-425 annually.
Additionally, program data is reported on OMB form FVPSA SF-PPR on an annual basis.
M. SUBRECIPIENT MONITORING
The State monitors the subrecipient to:




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Provide reasonable assurance that the contractor complies with State and federal
requirements;
Ensure that the purchased activity and/or service is being provided in compliance with the
written agreement and Division policy;
Ensure that funds are expended only for allowable activities and for eligible recipients;
Requires the contractor to take prompt corrective action where areas of non-compliance
are found.
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