Request for Quotation
Supply of Road & Bridge Making Equipment
Council
Address:
Telephone:
E-mail address:
Fax:
Contact Person:
Local Buy Contract Number
Request for Quotation (RFQ)
RFQ Number:
Closing Time for RFQ:
Quotes to be returned to:
Complete all details here
BUS 212- 0111
Detail Request Here:
Supply 1 x Multi-Tyre Roller
Place RFQ Number Here.
5pm - 2nd April 2011
Minimum 5 days
Via Vendor Panel Only
A contractor’s quotation is to remain valid for 30 days.
LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
INTRODUCTION
This Request for Quotation is issued under the terms and conditions of the Local
Buy Contract No. BUS 212-0511
Quotations are to be supplied in an electronic format only.
SCOPE OF PROJECT
Supply and Deliver One Only Multi-tyre roller
A Dynapac may be offered as trade.
Photos and details will be supplied upon request.
EQUIPMENT TO BE DELIVERED BY
Supply Details of when you wish the machine to be delivered and operational
EG.
Within 8 week of date of Purchase Order
EQUIPMENT BEING REPLACED
Supply Details of Machine currently in use.
Make:
Model:
Power:
Capacity:
No Cylinders:
Transmission Type:
NEW EQUIPMENT SPECIFICATIONS
Provide details of the specifications for the NEW EQUIPMENT required.
NOT TO EXCEED 2 PAGES
Vandalism Kit Required:
Y/N
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LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
OPTIONAL EXTRAS
(DELETE IF NOT REQUIRED)
Provide details of the OPTIONAL EXTRAS required for the NEW EQUIPMENT.
NOT TO EXCEED 1 PAGE
Contractors for the supply of Front End Loaders are not to fit
lifting hooks to loader buckets
ACCESSORIES
(DELETE IF NOT REQUIRED)
Provide details of the Accessories required for the NEW EQUIPMENT.
NOT TO EXCEED 1 PAGE
EXTENDED WARRANTY REQUIRMENTS
(DELETE IF NOT REQUIRED)
If Council seeks an Extended Warranty please provide details of what you are seeking.
TRAINING REQUIRED
(DELETE IF NOT REQUIRED)
Purchasers are to supply Contractors with Training Form; Contractors must complete in detail a
schedule of the training to be supplied. This form must be completed as part of their Quotation
SERVICING AUTHORISATION
(DELETE IF NOT REQUIRED)
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LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
Council seeks to conduct Warranty repairs at the supplier’s expense.
FINAL TESTING AND INSPECTION LOCATION
Council to advise if they wish final testing to occur at their location or at the contractors
location.
(If testing and final inspection occurs at the Contractors premises final acceptance must
occur at the nominated delivery location as advised by council refer)
DELIVERY AND PRICING
If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a
Purchaser may cancel the Purchase Order.
The quoted Price is inclusive of all charges for packaging, packing, insurance and delivery of the
Goods in accordance with this Agreement; and all Taxes except GST.
Price may not be increased without the Purchaser’s prior consent. The Purchaser has the right to
refuse to give its consent.
PAYMENT SCHEDULE
In accordance with General Conditions of Contract Payment is required within 30 days of
receipt of invoice.
QUOTATION COMPONENTS TO BE SUPPLIED BY THE QUOTING
CONTRACTOR
(DELETE SPECIFIC LINE ITEMS IF NOT REQUIRED)
The contractor must supply the following as part of their complete quotation to council.
1. Expected delivery date if order is placed within 30 days of the date of the Quotation.
2. Illustrations of proposed machine
3. Drawings of proposed machine
4. Brochures of proposed machine
5. Engine performance data on proposed machine
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LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
6. Weight and performance calculations on proposed machine
7. Details of oils and coolants used in the proposed machine
8. The contractor is to complete any attached proformas as supplied by the Purchaser.
9. Contractors must supply with every quotation to the Purchaser a detailed and itemised list
showing the service interval of the equipment, number and cost of relevant parts and their
part numbers required per service, volume of coolants and lubricants required per service
to a total of 6yrs / 6000 hrs, a Service Contract maybe formed on the basis of costs
supplied.
10. A Contractor’s whose equipment runs engines that are based on Selective catalytic
reduction (SCR) technology must supply usage figures for AdBlue in their engines.
11. Contractors must submit with their quotations an Operating Noise Schedule.
12. Contractors must supply with their quotation a detailed assessment and supporting
documentation on the Market Resale Value @ 6yrs / 6000 hrs for the Equipment being
quoted on, this is also to be present as % of purchase price in current Australian Dollars.
NOTE: “buy back” pricing will not be accepted
13. The Contractor must attach to all Quotations forwarded to Purchasers a Fit for Duty
Statement in which they guarantee the Equipment outlined in the Quotation shall offer
satisfactory performance to recognised benchmarks for availability and productivity to
Council after the equipment is commissioned.
14. Any free services which the Contractor nominates to supply, additional to those specified,
shall be carried out in accordance with the details supplied by the Contractor at a site
approved by the Purchaser
15. Contractors must supply with their quotation a detailed list and pricing of specialist tools
required to service and maintain the equipment being quoted on.
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LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
REGIONAL LOCATION OF OPERATION
Supply Details of physical geographical location equipment will be located and used.
EG:
Scenic Rim Regional Council, Boonah Kalbar, Aratula, Moogerah Area
OPERATIONAL USE OF MACHINE
Supply details of what work the equipment will be doing.
EG: Resurfacing of gravel road network. – Shale to Blue Metal Rock prominent substructure
CLIMATIC CONDITIONS
Supply Details of climate conditions equipment will be operated in.
Winter Minimum:
Summer Maximum
Humidity Max
-5 Degrees Celsius
40 Degree Celsius
95%
REGISTRATION OF MACHINE
Supply details of council’s current registration requirements.
Common Date:
3rd Party Insurance Company:
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LGA Procurement/Local Buy Contract BUS 212- 0511
Request for Quotation Specification
COUNCIL AUTHORISATION
AUTHORISED BY:
COUNCIL NAME:
COUNCIL OFFICER:
POSITION:
PH:
FAX:
SIGNATURE:
DATE :
SUPPLIER ACCEPTANCE
I/we accept and understand all specifications relating to this Request for Quotation and understand and agree this
Request for Quotation is not regarded as an order, contract or approval to initiate works. All replies to this Request for
Quotation are subject to approval.
SUPPLIER ACCEPTANCE BY:
COMPANY NAME:
REPRESENTATIVE:
POSITION:
PH:
FAX:
SIGNATURE:
DATE:
Please return this Request for Quotation document along with your quotation
response to the above mentioned Council Representative.
The Quotation will not be accepted without receiving this document signed.
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