Transfer from Probationary to Regular Staff Form
Transfer from Probationary to Regular Staff Form
For MaC and OPSEU Employees
Date: _________________________________
Name: _________________________________ Department:_______________________
Title: __________________________________ Grade: ___________________________
Assessing Supervisor: _______________________________________________________
1.
2.
Supervisor's supervisor: _____________________________________________________
Objectives of the Program:
A major objective of this review is to assess employee performance before transferring
from probationary to regular staff. Reviewing objectives and performance is especially
critical during the employee’s first year at Ryerson. The review provides an opportunity to
compare overall results obtained to overall performance expected during this first year.
For MaC employees this review does not replace the formal performance appraisal required
on an employee’s anniversary date.
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Transfer from Probationary to Regular Staff Form
INSTRUCTIONS
Completing the Evaluation Form
The Transfer from Probationary to Regular Staff form contains three sections:
SECTION A contains 9 factors against which the employee's performance should be
assessed. Review each factor carefully and assess the employee's performance in relation
to the descriptive information. Comment in the space provided.
Note: You may omit the Leadership factor if it is not a requirement of the employee's job.
If the employee is non-supervisory, but still exercises some degree of leadership in his/her
position, this factor should be included in the evaluation.
SECTION B deals with developmental plans for the employee.
1. Identify and list the employee's principal strengths.
2 Identify and list principal areas for improvement and development.
3. Outline the agreed upon course of action, and plan for implementation.
SECTION C is provided for summary comments and signatures.
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Transfer from Probationary to Regular Staff Form
FACTOR:
Job Knowledge
Consider the employee’s knowledge of the job responsibilities and tasks. Does the
employee understand how the job fits into the larger organization? Consider also technical
knowledge under this factor; is the employee familiar with the equipment he/she is
required to use, policies, procedures, etc.
FACTOR:
Quality of Work
Does the employee strive to complete work thoroughly and accurately, correcting errors by
self-checking. Is preparatory work to the main task carried out in a complete manner?
Consider the quality of the final product.
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Transfer from Probationary to Regular Staff Form
FACTOR:
Quantity of Work
Consider the employee’s ability to keep up with the normal pace of work. Is he/she able to
adjust to fluctuations in workflow? Can the employee handle a substantial work volume or
a number of assignments simultaneously?
FACTOR:
Initiative/Work Commitment
Under this factor, please comment on the effort, perseverance and willingness the
employee exhibits. Is the employee resourceful in finding solutions to problems, actively
seeking ways of doing things better? Consider the amount of supervision required and
initiative shown to learn new skills and assist others.
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Transfer from Probationary to Regular Staff Form
FACTOR:
Planning and Organization of Work
Comment on work plans, both short and long term. Are the work plans realistic given time
and resources available? Is the employee able to plan his/her work effectively, and
address the degree of supervision required to do so? Consider the new methods or
procedures that the employee may develop to meet changing conditions.
FACTOR:
Dependability/Reliability
Comment on the degree to which the employee can be counted on to complete
tasks/assignments in a timely manner; does the employee meet deadlines? Consider
follow-up systems. An important part of this factor is punctuality/attendance; does the
employee attend at work regularly and does he/she arrive at work on time?
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Transfer from Probationary to Regular Staff Form
FACTOR:
Interpersonal Relationships/Human Relations
How does the employee interact with others: clients, peers, supervisors? Is the employee
cooperative and helpful and recognized as a positive element in the work environment?
Does the employee accept direction and criticism? Are controversial or delicate matters
handled skillfully?
FACTOR:
Judgment
Consider the necessity and degree to which the employee must use judgment to foresee
and evaluate the impact of decisions, the use of common sense. Comment on the
employee’s ability to think clearly, calmly and positively under stress.
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Transfer from Probationary to Regular Staff Form
FACTOR:
Leadership
Does the employee inspire teamwork, loyalty, confidence and support of others? Are staff
developed and criticism used in a constructive and instructive manner? Are staff given
required scope and credit for good performance? Are rules applied consistently? Do others
respect and seek the employee’s guidance and counsel? If applicable, are subordinates’
performance appraisals completed regularly?
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Transfer from Probationary to Regular Staff Form
B. DEVELOPMENTAL PLAN
Use the following space to identify the employee’s strengths and areas for improvement.
Be specific with respect to how improvement or development can be accomplished (e.g.
further-on-the-job training, formal education, specific short-term training, etc.)
1.
The employee’s principal strengths are:
2.
The employee’s main areas for development and improvement are:
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Transfer from Probationary to Regular Staff Form
3.
Outline the agreed upon course of action to be taken and the timing of such action:
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Transfer from Probationary to Regular Staff Form
C. SUMMARY COMMENTS
_____________________________
Supervisor’s Signature
_____________________
Date
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Transfer from Probationary to Regular Staff Form
Employee’s Acknowledgement of Assessment:
The employee’s signature means simply that they have seen the appraisal and overall
rating. (It does not necessarily indicate agreement with them).
and/or
Employee’s Comments on the Appraisal by the Supervisor:
_________________________________
Employee’s Signature
___________________
Date
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Transfer from Probationary to Regular Staff Form
Supervisor’s Superior’s Agreement/Amendment (if any):
___________________________________
Supervisor’s Superior’s Signature
__________________
Date
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Transfer from Probationary to Regular Staff Form
The following area to be completed only if the superior has made comments or amended
the ratings of the assessing supervisor.
Acknowledgement of the Superior’s Comments or Amendments (if any):
1.
Assessing Supervisor
_____________________________
Signature
2.
___________________
Date
Employee’s Signature or Comments:
____________________________
Signature
___________________
Date
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