GOVERNMENT OF RAJASTHAN
OFFICE OF THE JOINT DIRECTOR. REGIONAL VETERINARY BIOLOGICAL UNIT.
JAMDOLI. AGRA ROAD. JAIPUR
Tender form
TERMS & CONDITIONS FOR THE SUPPLY OF EQUIPMENTS/CHEMICALS FOR THE YEAR 2011 – 12
Name & Address of the firm to whom sold
M/s……………………………………………….
……………………………………………………
……………………………………………………
Telephone…………………..
Telegram Code……………………………
Fax No……………………….
Note :- TENDER FORM IS NOT TRANSFERABLE
Price Rs 200/-(TwoHundred Only)
Signature of Tenderer with Seal
1
GOVERNMENT OF RAJASTHAN
OFFICE OF THE JOINT DIRECTOR. REGIONAL
VETERINARY BIOLOGICAL UNIT. JAMDOLI.
AGRA ROAD. JAIPUR
TERMS & CONDITIONS
FOR THE SUPPLY OF EQUIPMENTS/CHEMICALS
FOR THE YEAR
2011 - 12
PHONE NO: 0141-2680616
Note: - Please read the Terms & Conditions carefully.
Incomplete Tenders are liable to be rejected.
2
TENDER FORM IS NON-TRANSFERABLE
TERMS & CONDITIONS OF CONTRACT FOR THE SUPPLY OF EQUIPMENTS/CHEMICALS
N.B. TENDERER SHOULD READ THESE CONDITIONS
CAREFULLY AND COMPLY STRICTILY WHILE SENDING
THEIR TENDERS IF A TENDERER HAS ANY DOUBT
REGARDING
THE
CONDITION
OF
SPECIFICATION,
MENTIONED IN THE TENDER NOTICE/ CATALOGUE, HE
SHOULD, BEFORE SUBMITTING THE TENDER, REFER
THESE TO THE JOINT DIRECTOR,REGIONAL VETERINARY
BIOLOGICAL UNIT,JAIPUR AND OBTAIN CLARIFICATION.
THE DECISION OF THE JOINT DIRECTOR,REGIONAL
VETERINARY BIOLOGICAL UNIT,JAIPUR SHALL BE FINAL
AND BINDING ON THE TENDERER.
1.
Sealed tender will be received till 3.30PM on 26.12.2011by the Joint Director, Regional
Veterinary Biological Unit,Jaipur for the purchase of EQUIPMENTS/CHEMICALS for the year
2011-2012.
2. (i) for chemicals only manufacturers are eligible to participate in the tender.
(ii) for cotton, card board boxes and partitions manufacturers authorized/ distributers / agents
are aligabligle to participate in the tenders
3. Sealed Tenders super scribed "Tenders for the supply of EQUIPMENTS/CHEMICALS for the
year 2011-2012" containing COVER A & COVER B as prescribed here after should be
submitted to the Joint Director, Regional Veterinary Biological Unit,Jaipur
4. The Tenderer should send along with the Tenders the following certificate for the items
tendered in separate cover here after called "COVER A"
(I) Earnest Money deposit in favor of Joint Director, Regional Veterinary Biological
Unit,Jaipur
(II) Duly
attested
photocopy
of
manufacturing
license
for
the
product
EQUIPMENTS/CHEMICALS duly approved by the licensing authority for every product
quoted in the tender. The license should be renewed and up to date.
(III) Duly attested photocopy of import license for EQUIPMENTS/CHEMICALS . If applicable.
(IV) Competency Certificate issued under Price preference rules as well as Registration of SSI
units issued by the Director of Industries, Rajasthan in respect of stores for which they
are registered duly attested.
(V) Duly Attested authorization certificate issued by manufacturer/ importer if applicable
(VI) Latest Sales Tax clearance certificate duly attested.
(VII) The Declaration form in Annexure "A" Signed by the tenderer and notarized.(Sealed &
signed by Notary Public.)
(VIII) Original Tender Catalogue Ann. B duly filled. It should be sent along with tender (Terms &
Conditions of contract) in cover ‘A’.
The above certificates should be submitted in cover A and super scribed as "CERTIFICATES FOR
THE SUPPLY OF EQUIPMENTS/CHEMICALS
Signature of Tenderer
3
THE TENDER WILL BE LIABLE FOR OUTRIGHT REJECTION IF :(a) ANY RATES ARE DISCLOSED IN COVER A (In catalogue)
(b) ANY DISCOUNTS/ SPECIAL OFFERS ARE MADE IN COVER A
NOTE: QUOTED OR NON-QUOTED SHOULD BE MENTIONED IN CATALOGUE.
5. The tender form duly filled as per Ann. "C" giving the rates for various items in individual
envelopes (One envelopes for each item) should be sent in separate sealed cover here after
called. "COVER B" Each envelopes should be super scribed with the Name of the Item
Quoted.
COVER B should also be addressed to the Joint Director, Regional Veterinary Biological
Unit,Jaipur and should be superscripted "FINANCIAL BID FOR THE SUPPLY OF
EQUIPMENTS/CHEMICALS . " A senior officer of the company or concern with authority to
transact business should authenticate each page.
6. Both covers should reach the Joint Director, Regional Veterinary Biological Unit,Jaipur in
specified time Tenders will be opened in the presence of tenderers who choose to be present.
Cover B will be opened only for those concerned which satisfy the standard criteria laid
down by the office regarding details furnished by the tenderer in COVER A in complete
compliance of Tender terms & conditions.
7. In the event of quotation being submitted by a firm it must be signed separately by each or any
member thereof. In the event of a partnership firm it must be signed on behalf of the firm by a
person holding a power of attorney authorizing him to do so and in the case of company the
quotation should by executed in the manner laid in the Articles of Association. Any change in
the Constitution of the Firm/Company shall be notified forthwith by the contractor to the Joint
Director, Regional Veterinary Biological Unit,Jaipur and such change shall not relieve any
former member of the Firm/ Company from the liability under the contract. No new partner/
partners shall be accepted in the Firm/ Company by the contractor in respect of the contract
unless he/ they agree to abide by all its terms and conditions and deposit with the Joint
Director, Regional Veterinary Biological Unit,Jaipur a written agreement to this effect. The
contractors receipt or acknowledgement of any partner subsequently accepted as above will
bind all of them and will be sufficient for discharge of any of the purposes of the contract.
8. EARNEST MONEY
Tender must be supported with Earnest Money which should be 2% of the estimated cost In
case of SSI units of Rajasthan the amount of Earnest Money would be 0.5% of the total
estimated cost. The Earnest Money must be submitted in any of the following forms :(i) Cash, demand draft, bankers cheque or through treasury challan under head:
8443- civil Deposits
(Kha) Deposits not bearing interest
103 - Security Deposits.
The Earnest Money will be refunded to the unsuccessful tenderer in due course whereas in the
case of successful renderer it will be treated as part of security.
NOTE :- The Central and Rajasthan State Government Undertaking need not furnish any
Earnest Money.
Signature of Tenderer
4
9. (i)
(ii)
10.
It may be noted that the department does not undertake to assist in the procurement of
raw material whether imported or controlled as well as restricted and as such the tenderer
must offer their rate to supply the specific items from own quota of stock by visualizing. The
prospect of availability or raw material needed. Any of the above points if taken, as
argument for non supply/ late supply will not be entertained.
Indigenous Products offered for supply by the manufacturer will get preferential treatment
in the matter of approval.
GUARANTEE/ WARRANTY CLAUSE :The tenderer would give guarantee that the EQUIPMENTS/CHEMICALS would continue
to conform to the description and quality till the expiry period or if earlier of the said goods/
stores / articles to be purchased and that not with standing the fact that the purchaser may
have inspected and / or approved the said goods/ stores / articles. If during the expiry
period the said goods/ stores / articles be discovered not to conform to the description and
quality as foresaid ( the decision of the purchase officer in that behalf will be final and
conclusive), the purchaser will be entitled to reject the said goods/ stores / articles or such
portion there of as may be discovered not to conform to the said description and quality. On
such rejection the said goods/ stores / articles will be at the sellers risk and all the
provisions relating to rejection of goods, Etc., Shall apply. The renderer shall, if so called
upon to do so replace the goods, etc. Or such portion there of as is rejected by the
Purchase Officer, otherwise, the tenderer shall pay such damage as may arise by reason
of such breach of the contract here in contained. Nothing here in contained shall prejudice
any other right of the Purchase Officer in that behalf under this contract or otherwise.
11.
The names & makes of articles which are offered should be mentioned against each item
of the catalogue. Here indication of English/ USA / Indian will not serve the purpose.
(i) In the case of supply of imported item the suppliers shall furnish a certificate along with
the bill to effect that the firm has completed all the formalities in connection with the import.
12.
MARKING:
On each item of EQUIPMENTS/CHEMICALS "Rajasthan Sarkar" should be affixed with
indelible ink on the original label. This will cover containers.
13.
In case, any item supplied by the approved firm does not conform to the required standard
the payment there of, if received by the supplier shall have to be refunded to the indenting
officer/ Joint Director, Regional Veterinary Biological Unit,Jaipur. Apart from this such
supplier will not have any rightful claim to the payment of cost for substandard supplies
which are consumed either in part or whole pending receipt of laboratory test. It may be
noted that supply of goods less in weight and volume than those mentioned on the label of
the container is an offence and the same will be dealt with in the manner mentioned.
Samples:
Sample of card board boxes, partitions and cotton should be submitted with tender in
proper packing .
14.
Signature of Tenderer
5
15.
16.
17
Each Sample shall be marked suitably either by written on the sample or on a slip or durable
paper securely fastened to the sample, the name of the tendred and serial number of the
item of which it is a sample in the schedule.
Approved sample would be retained free of cost up to the complete supply. The government
shall not be responsible for any damage, wear and tear or loss during testing, examination,
etc. the sample shall be collected by the tenderer on the expiry of stipulated period. The
government shall in no way make arrangements to retrun the sample.
Samples not approved shall be collected by the unsuccessful tenderer. The government will
not be responsible for any damage,wear and tear, or loss during testing, examination
etc.,during the period these samples are retained. The uncollected samples shall be
forfeited and no claim for their cost, etc., shall be entertained.
18.
RATES
Rates and necessary particulars should be filled in legibly and clearly in the quotations
which should be signed at the bottom of each page. Only net rates should be quoted. No
free goods or cash discounts should be offered. Rate must be valid for the entire period of
the tender and must be offered conforming to the following :-
(i)
(ii)
Delivery of EQUIPMENTS/CHEMICALS should be given F.O.R at the stores of BP Lab Jaipur.
Rates must be offered net only against the specified packing of the items. The net rate must
be inclusive of all charges by way of packing, forwarding, incidental or transit charge
including transit insurance and any other levies or duties etc. Charged on the product. If
rates are quoted giving any free goods quantity or cash discounts the same shall not be
considered.
(iii) Only Sales Tax and surcharge if applicable will be paid over net rate.
(iv) Excise duty or surcharge prevailing on the date of submission of the rate must be
included in the net rate and should also be shown separately in col. 7 of the Financial Bid
(Ann. C)
In the event of any subsequent variation (increase or decrease) in these charges by the
government (state or central) the same will be modified accordingly.
(v)
Other statutory increase or decrease shall be agreed upon mutually between government
and contractor as revised rate shall be applicable on order received by the contractor on
or subsequent to the date of such increase/decrease in government duty.
(vi)
The rates should be confined as far as possible to the packing units mentioned in the
catalogue and different rate for different packing should be avoided. Further only total
price should be offered against specified item. In no case the rate should be split up
showing the cost of any on the component parts of the specified item. If split price are
found, the item may be treated as rejected.
(vii) The rates must be written both in words and figures. There should be not erasures and /
or overwriting, Corrections if any should be made clearly and initialed with dates, No
paper should be detached from the tender form.
(viii) The tenderer should sign the terms and conditions on every page of the tender form in
token of his acceptance of all the terms & conditions of the tender and return the same
along with tender, He should also sign at the bottom of each page of the original tender
catalogue, Non receipt of terms and conditions duly signed with the tender shall render the
tender to be rejected.
Signature of Tendere
6
(ix)
19.
The words, "No Quotation" should be written across those items in the catalogue for
which the tenderer does not wish to tender. Any change or insertion of any other
condition or stipulation or blanks in the above terms of supplies are not allowed and if so
found, shall render the tender to the rejected without notice.
TAX
Only one kind of the sales tax will be payable whether Rajasthan Sales Tax or Central
Sales Tax depending on the relative station of supply as the case may be.
20. SECURITY DEPOSIT
All firms whose offers are accepted will have to deposit a Security Deposit equal to five
percent of the total value of approximate quantity as per tender catalogue. The earnest
money of successful renderer will be adjusted toward security deposit and balance will be
given in one of the following forms only.
(i)
Cash through Treasury Challan deposited under head "8443" - Civil Deposit - 103 Security Deposit".
(ii) Bank Draft or Banker Cheque of a scheduled bank.
(iii) Post Office Saving Bank Pass Books
(iv) Defence Saving Certificate, Kisan Vikas Patras, National Saving Certificates and any
other script/ instrument under National Saving Schemes for promotion of small savings issued by
a Post Office in Rajasthan, if the same can be pledged under the relevant rules. They shall be
accepted at their surrender value at the time of tender and formally transferred in the name of
purchase Officer before submission of tenders with the sanction of Head Post Master.
Successful tenderers will have to execute an agreement on a Non Judicial Stamp Paper of Rs.
500/- in the prescribed form with the Joint Director, Regional Veterinary Biological Unit,Jaipur
and deposit security for the performance of the contract within15 days from the date of
acceptance of the tender. Under Registered cover communicated to him. The security will be
refunded after six months from the date of expiry of the contract or on the expiry of the
guarantee if any, whichever is later. The department will pay no interest on security deposit.
Incase of breach of any terms and conditions of the contract or on unsatisfactory performance, the
amount of security deposit shall be liable to forfeiture in full or part by Joint Director, Regional
Veterinary Biological Unit,Jaipur and decision of Joint Director, Regional Veterinary Biological
Unit,Jaipur shall be final. If a tenderer fails to deposit the security or to execute the agreement
within the period specified, it will be treated as a breach of the terms and conditions of tender and
will result in forfeiture of Earnest Money besides any other action for this default. The expenses of
completing and stamping the agreement shall be paid by the tendered who shall furnish to the
Joint Director, Regional Veterinary Biological Unit,Jaipur one executed, stamped counter part of
agreement free of charge.
NOTE: Central and Rajasthan State Government Undertakings need not to furnish amount of
Security Deposit.
Firms which are registered with the Director of Industries & Supplies, Rajasthan, Jaipur shall
furnish the amount of security deposit @1% of the estimated cost of the tender separately
subject to their furnishing competency certificate in original or a copy thereof self attested. This
document must show that the firm holds registration during the total period of the contract. In
absence of such documentary proof the furnishing of full security deposit will be compulsory.
It is to be noted that earlier years earnest money/security deposit, even if lying in this
department, shall not be considered towards this contract and therefore separate earnest
money/security deposit should be furnished.
Signature of Tenderer
7
21. SUPPLY ORDERS
The supply order should be executed within 34 days from the date of registered post.
Material delivered at the destination/store of the BP lab.Jaipur. The test report of chemicals with
supply.
22.
23.
Subletting or assigning contract to third party is prohibited. In the event of Tenderer
violating this condition, the Joint Director, Regional Veterinary Biological Unit, Jaipur shall
be at liberty to place the contract elsewhere on the Tenderer account and at his risk. The
renderer shall be liable for any loss or damage, which the Government may sustain in
consequence or arising out of such replacement of the contract.
LIQUIDATED DAMAGES.
(i) The time specified for delivery in the tender form shall be deemed to be the essence of the
contract and the successful Tenderer shall arrange supplies within that period on receipt of
Supply order from the Purchasing Officers.
(ii) If the Tenderer fail to deliver the goods within the period specified the Purchasing Officer may
at his discretion allow extension of time subject to recovery from the tenderer agreed liquidated
damages and not be way of penalty a sum equal to the following percentage of the value of
store which the tenderer has failed to supply for the period of delay as stated below:
a. Delay up to one-fourth period of the prescribed Delivery period - 2.5%
b. Delay exceeding one fourth but not exceeding half of the prescribed delivery period - 5%
c. Delay exceeding half but not exceeding three-fourth of the prescribed delivery period 7.5%
d. Delay exceeding three-fourth but not exceeding the period equal to the prescribed delivery
period - 10%
NOTE:(1)
Fraction 0
(2)
f.a. day in reckoning the period of delay shall be eliminated if it is less than half a
day.
(3)
The maximum amount of agreed liquidated damage shall be 10%
(iii) If the tenderer is unable to complete the supply within the specified or extended period, the
purchasing officer shall be entitled to purchase from elsewhere without notice to the tenderer
on his (i.e. Tenderers) account and risk the goods or any part thereof which the tenderer has
failed to supply or if not available the best and nearest substitute thereof or to cancel the
contract. The tenderer shall be liable to pay any loss or damage which the purchasing officer
may sustain by reasons of such failure on the part of the tenderer. The tenderer shall not be
entitled to any gain on such purchases made against default. The recovery of such loss or
damage shall be made from any sums accruing to the tenderer under this or any other contract
with the government. If recovery is not possible from the bill and the tenderer fails to pay the
loss or damage, within one month of the demand, the recovery of such amount or sum due
from the tenderer shall be made under the Rajasthan Public Demand Recovery Act. 1952 or
any other law for the time being in force.
(iv) In case more than one supplier has been approved for any item under the approved list the
risk purchases may be made at a higher rate from any other firm whose rate is duly approved.
It is necessary for the approved supplier to acknowledge receipt of orders with in fifteen days
from the date of dispatch of order failing which the purchasing officers will be at liberty to initiate
action to purchase the items on risk purchase system at the expiry of the prescribed supply
period.
Signature of Tenderer
8
24.All the stores supplied shall be of the best quality and conforming to the specification, trade
mark laid down for them and in strict accordance with and equal to the approved specification,
In case of any material of which there are no standards or approved specification. The decision
of Joint Director, Regional Veterinary Biological Unit,Jaipur as to the quality of stores is final and
binding upon the tenderer. In case any of the article supplied are not approved, they shall be
liable to be rejected and any expenses of loss caused to the supplier as a result of rejection of
suppliers shall be entirely at his account.
25. The tenderer shall be responsible for the proper packaging and delivery of the material to the
consignee. In the event of any loss, damage, or breakage, leakage or shortage, the renderer
shall make good the loss and shortage found at the checking of the materials by the consignee.
No extra cost on such account shall be admissible
26.. Remittance charges on payment made to the firms will be borne by the firms.
27. All correspondence in this connection should be addressed to the Joint Director,Regional
Veterinary Biological Unit,Jaipur. Technical questions should be referred to the Joint
Director,Regional Veterinary Biological Unit,Jaipur direct by correspondence or by personal
contact.
28. Direct or indirect canvassing on the part of Tenderers or their representative shall disqualify
their tenders
29.(a) The quantity indicated in the catalogues are mere estimates and are intended to give an
idea to the respective Tenderers to enable them to decide whether they will undertake to
supply the article to this office on most competitive rates. The figures indicated in the catalogue
do not constitute any commitment on the part of office to purchase any of the articles in the
quantities shown therein against each or in any quantity whatsoever.
(b) While making a Purchases the provision of GF & AR to prefer participating SSI unit of
Rajasthan for the product under the (Purchase preference to industries of Rajasthan) Rules
1995 as Amended up to date at the time of NIT may be adhered to. It is further made clear that
the Department does not bind itself to purchase all or any quantity mentioned in the catalogue
and no objection against the quantity of the indent of approved item being more or less than the
approximate quantity will be entertained and shall not be acceptable as a ground for non supply
of the quantity indented.
30. The Store Purchase Committee will have the right of rejection of all or any of the quotations
without giving any reason for the same. The right to conclude parallel rate contracts with
another firm for the stores detailed in this catalogue is also reserved.
31. The contract for the supply can be repudiated at any time by the Joint Director, Regional
Veterinary Biological Unit,Jaipur if the supplies are not made to his satisfaction after giving an
opportunity to the Tenderer of being heard and after reasons for repudiation being recorded by
him in writing.
32. Extra stipulation or any other condition contrary to the above Tender conditions are not
acceptable and may render the tender liable to rejection.
33. The tender must be submitted with a declaration as noted Annexure-A agreeing to abide by all
conditions of the tender and accept them in to-to .
Signature of Tenderer
9
34.FALL CLAUSE
The prices charged for the Store supplies under the contract by successful Tenderer shall in no
event exceed the lowest price at which the successful Tenderer sells the stores of identical
description to any other person during the period of the contract. If any time, during the period
of the contract, the renderer reduces the sales price chargeable under the contract, he shall
forth with notify such reduction or sale to the Joint Director, Regional Veterinary Biological
Unit,Jaipur and the price payable under the contract of the stores supplied after the date of
coming into force of such reduction or sale shall stand correspondingly reduced.
35. Articles rejected by the purchasing officer will have to be replaced by the tenderer at his own
cost within the time limit fixed by the purchasing officer.
(i) If however, due to exigencies of government work such replacement either in whole or in
part is not considered feasible, the Joint Director, Regional Veterinary Biological Unit,Jaipur
Rajasthan, Jaipur after giving opportunity to the renderer of being heard, shall for reasons to
be record, deduct a suitable amount from the rates. His decision in this matter will be final
Expenses on laboratory test of items supplied sale have to be borne by the suppliers
36. The Stores purchase Committee can relax any of the terms and conditions of the tender. In
case of urgency the Terms & Conditions can be relaxed by the Joint Director, Regional
Veterinary Biological Unit,Jaipur subject to subsequent confirmation by the PC,
37. Tender forms shall be filled in ink or typed. No tender filled in pencil shall be considered. The
renderer shall sign the tender form at each page and at the end in token of acceptance of all
the terms and conditions of the tender.
38. Rate shall be written both in words and figures. There should not be errors and/or over-writings.
Corrections if any should be made clearly and initialed with dates. The rates should mention
Rajasthan State Sales Tax or Central Sales Tax separately.
39.The renderer shall be responsible for the proper packing so as to avoid damage under
normal conditions of transport by sea, rail and road or air and delivery of the material in good
condition to the consignee at destination. In the event of any loss, damage, breakage or
leakage or any shortage the renderer shall be liable to make good such loss and shortage
found at the checking/inspection of the materials by the consignee. No extra cost on such
account shall be admissible.
40. Direct or indirect canvassing on the part of the renderer or his representative will be a
disqualification.
41. Insurance: - (i) The goods will be delivered at the destination godown in perfect condition. The
supplier, if he so desires, may be insured the valuable goods against loss by theft, destruction
or damage, by fire, flood, under exposure to whether or otherwise viz., (war rebellion, riot,
etc.,)The insurance charges will be borne by the supplier and State will not be required to pay
such charges, if incurred.
42. Payments:(i) Advance payment will not be made except in rare and special cases. In case of advance
payment being made, it will be against proof of dispatch and to the extent as prescribed in
financial powers by rail/reputed goods transport companies, etc., and prior inspection, if any.
The balance if any will be paid on receipt of the consignment in good condition with the
certificate to that effect endorsed on the inspection not given to the tenderer.
(ii) Unless otherwise agreed between the parties’ payment for the delivery of the stores will be
made on submission of bill in proper form by the tenderer to the Purchase Officer in
accordance with GF & AR all remittance charges will be borne by the tenderer.
Signature of Tenderer
10
(iii) In case of disputed items, 10 to 25% of the amount shall be with held and will be paid on
settlement of the dispute.
(iv) Payment in case of those goods which need testing shall made only when such tests have
been carried out, test results received conforming to the prescribed specification.
43. Recoveries: - Recoveries of liquidated damages, short supply, breakage, rejected articles shall
ordinary be made from bills. Amount may also be withheld to the extent of short supply,
breakage, rejected articles and in case of failure in satisfactory replacement by the supplier
along with amount of liquidated damages shall be reconfirmed from his dues and security
deposit available with the department. In case recovery is not possible recourse will be taken
under Rajasthan PDR Act or any other law in force.
44. Tenderers must make their own arrangements to obtain import license, if necessary.
45. If a tenderer imposes conditions which are in addition to or in conflict with the conditions
mentioned herein, his tender is liable to summary rejection. In any case none of such
conditions will be deemed to have been accepted unless specifically mentioned in the letter of
acceptance of tender issued by the Purchase Officer.
46. The Purchase Officer reserves the right to accept any tender not necessarily the lowest, reject
any tender without assigning any reasons and accept tender for all or anyone or more of the
articles for which tenderer has been given or distribute items of stores to more than one
firm/supper.
47. The tenderer shall furnish the following documents at the time of execution of agreement:(i)Attested copy of Partnership Deed in case of Partnership Firms
(ii)Registration Number and year of registration in case partnership firm is registered with
Registrar of Firms.
(iii)Address of residence and office, telephone numbers in case of Sole Proprietorship.
(iv)Registration issued by Registrar of Companies in case of Company.
48. If any dispute arise out of the contract with regard to the interpretation, meaning and breach of
the terms of the contract, the matter shall be referred to by the Parties to the Head of the
Department who will appoint his senior most deputy as the Sole Arbitrator of the dispute who
will not be related to this contract and whose decision shall be final.
49. All legal proceedings, if necessary arise to institute may be any of the parties (Government of
Contractor) shall have to be lodged in courts situated in JAIPUR and not elsewhere.
50 The latest G.F. & A.R. Rules and specific purchase rules shall be applicable to all the
supplies made in pursuance of this tender/ agreement of supply.
51.
52.
53.
54.
Price preference/preference will be given to the goods produced or manufactured by
Industries of Rajasthan over goods produced or manufactured by industries outside
Rajasthan as per purchase of stores (Preference to Industries of Rajasthan) Rules, 1995.
Specific narration of quality, specifications & classification etc. should be written in
covering letter of Annexure ‘B’ except RATES.
Validity:- Tenders shall be valid for a period of 3 months from the date of opening of
tenders.
The contractor shall not assign or sublet his contract, or any substantial part thereof to any
other agents.
Joint Director,
Regional Veterinary
Biological Unit,Jaipur
I / We have read the above terms and conditions and I / we agree to abide by the same.
Signature of Tenderer
11
ANNEXURE A
DECLARATION FORM
I/We ..............................................................having
our...........................................................................
Office
at....................................................................................................................................................
do declare that I/We have read all the conditions of the tender sent to me / us by the Joint Director,
Regional Veterinary Biological Unit,Jaipur for the tender floated by him for the supply of
EQUIPMENTS/CHEMICALS for the tender period of and agree to abide by all the conditions set
forth there in.
I/We declare that we are participating in this in the capacity of a ……………I/We enclose valid
Manufacturing / Import license along with authorization by foreign Principal bearing No. …….. Valid
up to …………… in support therefore. (PAGE…….)/ Authorization certificate issued by
manufacturers.
I/We further declare that the rates offered by us shall remain valid for the entire period to the
tender. I/We have enclosed the following documents as per details given against each:Item
Earnest Money Deposit
Particulars
Page……… Yes……… No………
Attested Photocopy of Manufacturing License for
Product Quoted
Attested Photocopy of Import License if applicable.
Duly Attested authorization certificate issued by
manufacturers
Duly Signed Tender Catalogue in Original-Ann. B
Competency Certificate and Registration Certificate
for SSI Units of Rajasthan from Industries Dept.
Page……… Yes……… No………
7.
Latest S.T/VAT Clearance Certificate copy.
Page……… Yes……… No………
8.
Name & Specimen Signature of Officer of the
Company
who
is
Authorized
to
make
Correspondence with the Department
1.
2.
3.
4.
5.
6.
Page……… Yes……… No………
Page……… Yes……… No………
Page……… Yes……… No………
1..............................................
2..............................................
3..............................................
Date
Signature
Name of firm
Address
Note: (i) Please Number each page and sign before Submitting the tender.
(ii) Please quote the rates in Annexure-C and send in cover B envelops.
12
ANNEXURE C
(USE SEPARTAE SHEET FOR EACH ITEM)
FINANCIAL BID FOR QUOTED ITEM
Cat No
Name Item
with full
Specification
Brand
Approx
Qty.
Packing
Unit
Rate Per Unit
(in words& Fig.)
1
2
3
4
5
6
Excise
Component
included In
Rate (Col.6)
7
Signature
Date
Name in Capitals
Company / Firm Seal
NOTE:
1. Catalogue No. should be as per numbering in the Catalogue.
2. The Rate Quote should be inclusive of Excise Duty but exclusive of Sales Tax.
3. Exclusive Component should be separately shown in Column No. 6 for future reference.
4. Rate should be quoted on separate sheets for each item.
5. Rate should be quoted only for packing units mentioned in the Tender Catalogue.
6. No Quantity or Cash discounts should be offered.
7. Rate should be written both in words and figures.
8. Excise component included in quoted rate in column No. 6 should also be shown in above
col. No.7
13
ANNEXURE B
Government of Rajasthan
Office of Regional Veterinary Biological Unit (B P Lab)
Jamdoli, Agra Road, Jaipur
TENDER CATALOGUE FOR EQUIPMENTS/CHEMICALS
1 Firm’s Name
2 Telephone & Fax No.
3 Full Address
4 Local Address
( Any other detail about contact)
5 Details of EQUIPMENTS/CHEMICALS /Specification/Mark/Company
S.N.
Name of EQUIPMENTS/CHEMICALS
Specification
with
Approx. Quantity
Required
1
Formaldehyde
Min assy37-41%w/v,
Contents of methanol 8-14%. Without any
sediment .turbidity & AR Grade
500x500 ml
In glass bottles
2. a
Card board boxes 5 ply size 6-5 “Hx14L”x14w
4000 nos
Quoted/unquoted
Remarks
capacity 25 bottles of 300 ml. weight without
partition more then 730 gm per box
2. b
8 partition per card box of size 6-5
4000 x 8 nos
“Hx14’’Lx14’’w with 4 half height cut
3
4
Sodium thioglycoate powder for bacteriology
Min assay 98% & above fine powder
4x500 gm in
glass bottles
Sodium chloride (Nacl)
500x500 gm
Min assay 99% pH(5%aq.soln.)5.0-8.0 &
AR Grade
5
Surface & environmental disinfectant
Eco- friendly containing 1,6 di hydroxy,2,5dioxahexane 11% glutaraldehyde 5%,
Benzalkoninum chloride 5% Alkyl urea deri.3%
6
Hand & skin disinfectant
Eco- friendly containing 2 propanol IP 45%, 1-
(i)30x500 ml
bottle with
hand sprayer
(ii) 40x5 Ltr.
30x500 ml with
dispenser
Propanol30%,ethylehexadecyle-dimethyl
ammonieum-ethysulphate 0.2% with skin care
additives
7
Cotton absorbent Wool IP
500x500 gm
8
Cotton non absorbent
500x500 gm
Signature of authorized signatory
(Name & Seal)
14
Office of the Joint Director : Regional Veterinary Biological Unit, Jamdoli, Agra Road Jaipur.
S.N.
3618
Dated. 8.12.11
-: Tender Notice :Sealed tenders are invited from manufacturers for supply of chemicals & from
manufacturers/Authorized dealers/agents/distributers for the supply of card board boxes,
partitions & cotton during the year 2011-12 detailed as below :S.N. Name of Equipments/Chemicals
1(A) Card board boxes
-(B) 8 Partitions per card board box of size
6.5”Hx14”Lx14”W
2
Formaldehyde
3
Sodium thioglycoate
Approx. qty.
4000
4000x8
Approx cost.
84400/16080/-
Earnest money
1690/330/-
500x500ml
4x500 gm in
glass bottles
500x500 gm
33000/52000/-
660/1040/-
25000/-
500/-
12000/-
240/-
80000/12000/-
1600/240/-
4
Sodium chloride (Nacl)
5
Surface & environmental disinfectant
6
Hand & skin disinfectant
30x500 ml
bottles with
hand sprayer
40x5 Ltr.
30x500 ml
7
Cotton absorbent wool IP
500x500 gm
50000/-
1000/-
8
Cotton non absorbent
500x500 gm
50000/-
1000/-
Tender form can be obtained on cash payment of 200/-in working hours from 15/12/2011
Tender should be sent up to 26/12/2011 at 3-30 PM and so received tenders will be
opened at 4.00 PM on 26/12/2011 in this office. Tender form may also be downloaded from
Departmental website www.animalhusbandry.raj.govt.in and such downloaded Tender
form may be submitted with Tender fee of 200/-by demand draft.
Joint Director
15