COTSWOLDS CONSERVATION BOARD
Executive Committee Meeting
10.00 a.m., Thursday 25 th May 2006
The Wheatsheaf Inn, High Street, Northleach
AGENDA
1. Apologies and Introductions
2. Declarations of Interest
3. Public Questions
To receive any written public questions, submitted to the Director no later than 5.00 p.m. two working days before the day of the Meeting.
4. Minutes of the Executive Committee Meeting held on 27 th April 2006
To approve, as a correct record, the Minutes of the Meeting of the Executive Committee
Meeting held on 27 th April 2006 (copy attached) and to consider any matters arising not covered elsewhere on the Agenda.
5. Reports from Sub-Committees and Grants Panel
(i)
(ii)
(iii)
Living and Working Sub-Committee (9 th May 2006 - oral report)
Conserving and Managing Sub-Committee (19 th May 2006 - oral report)
Enjoying and Appreciating Sub-Committee (no meetings held since last
(iv)
Executive Committee Meeting)
Grants Panel (3 rd April 2006 - attached)
6. Cotswold Hills Geopark
Summary: A Geopark is being developed covering part of the Cotswolds AONB.
Author : Mark Connelly, Land Management Officer.
Recommendations:
(a) That the proposed boundary be agreed;
(b) That the Executive Committee supports continued involvement with the
Geopark development;
(c) That the Memorandum of Agreement be commended to the Conservation
Board for agreement.
Conserving, enhancing, understanding and enjoying the Cotswolds Area of Outstanding Natural Beauty
1
Cotswolds Conservation Board The Old Police Station Cotswold Heritage Centre Northleach Gloucestershire GL54 3JH
Tel: 01451 862000 Fax: 01451 862001 Website: www.cotswoldsaonb.org.uK

7. Landscape Strategy and Guidelines
Summary: Landscape Strategy and Guidelines have been drafted for Landscape
Character Type (LCT) 3, Rolling Hills and Valleys, LCT 8, High Wold Valley and LCT 9,
High Wold Dip-slope.
Author : Mark Connelly, Land Management Officer
Recommendation:
That the three LCT Landscape Strategy and Guidelines for Rolling Hills and
Valleys, High Wold Valley and High Wold Dip-slope be commended to the
Conservation Board for adoption.
8. Caring for the Cotswolds Project
Summary: To note and endorse the position with funding a successor to the Caring for the Cotswolds Project
Author: John Tabor, Project Manager - Caring for the Cotswolds
Recommendation:
That the approach set out in the report be endorsed and that a further report be submitted to the Executive when the outcome of the submissions is known.
9. Cotswolds AONB Management Plan Review
Summary : This report provides an update on the review of the Cotswolds AONB
Management Plan and the accompanying Strategic Environmental Assessment.
Author: Malcolm Watt, Planning Officer
Recommendation:
That progress with the Management Plan Review and Strategic Environmental
Assessment be noted.
10. Evaluation of the Sustainable Fund 2005-2006
Summary: A review of the achievements and lessons of the Sustainable Development
Fund since its launch in the Cotswolds in September 2005.
Author: Anne Powell, Sustainable Development Fund Officer
Recommendation:
That the achievements and lessons of the SDF over the first 6 months of its operation be noted.
Conserving, enhancing, understanding and enjoying the Cotswolds Area of Outstanding Natural Beauty
2
Cotswolds Conservation Board The Old Police Station Cotswold Heritage Centre Northleach Gloucestershire GL54 3JH
Tel: 01451 862000 Fax: 01451 862001 Website: www.cotswoldsaonb.org.uK

11. Europarc 2006 Conference
Summary: A review of the Europarc 2006 Conference programme.
Author: Martin Lane, Director
Recommendation:
That progress towards the Europarc 2006 Conference, 20 - 24 September 2006,
Oxford, be noted .
12. Friends of the Cotswolds
Summary: To agree proposals for the recruitment of Directors for the Friends of the
Cotswolds.
Authors: Martin Lane, Director, and Simon Randall, Board Member
Recommendations:
(a) That the proposals and timetable for the recruitment of Directors for the
Friends of the Cotswolds be agreed;
(b) That the Board’s Director and the current sole Director of the Friends of the
Cotswolds draft and place adverts for the positions of Directors of the
Friends of the Cotswolds and prepare job descriptions and an information pack for the posts.
13. Business Plan Quarterly Review
Summary: This paper presents the Exceptions Report & Finance Report for
Year End 2005/2006.
Author: John Mills, Business Planning & Project Development Officer
Recommendation:
That the Exceptions Report & Finance Report be noted.
14. Draft Statement of Accounts, Statement of Internal Control and Accounting
Policies
Summary: To give the Executive Committee an early sight of the draft Statement of
Accounts and Statement of Internal Control, and to approve Accounting Policies used in the preparation of the Statement of Accounts.
Authors : Martin Lane, Director; Reg Talbot, Financial Consultant; and John Hunt,
Cotswold District Council’s Accountant
Conserving, enhancing, understanding and enjoying the Cotswolds Area of Outstanding Natural Beauty
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Cotswolds Conservation Board The Old Police Station Cotswold Heritage Centre Northleach Gloucestershire GL54 3JH
Tel: 01451 862000 Fax: 01451 862001 Website: www.cotswoldsaonb.org.uK

Recommendations:
(a) That the Executive Committee comments on the current draft of the
Statement of Accounts;
(b) That the Executive Committee approves the following changes to the
Accounting Policies - i. that individual items with a value of less than £10,000 should not be treated as fixed assets for the purposes of the Statement of Accounts; ii. that the level of materiality for related party transactions be set a level of £10,000 as detailed in paragraphs 4a) and 4b) below.
15. Internal Audit Strategic Plan 2005/06-2008/09
Summary: To seek the Executive Committee’s approval of the Internal Audit Strategic
Plan 2005/06 - 2008/09.
Authors : Martin Lane, Director, and Reg Talbot, Financial Consultant
Recommendation:
That the Executive Committee approves the Internal Audit Strategic Plan 2005/06 -
2008/09.
16. Corporate Risk Register
Summary: To seek the Executive Committee’s approval of the Corporate Risk Register
2006/07.
Authors : Martin Lane, Director and Reg Talbot, Financial Consultant
Recommendation:
That the Executive Committee approves the Corporate Risk Register 2006/07.
17. Draft agenda for next Board Meeting 29 th June 2006
To note the draft Agenda for the next Meeting of the Board, to be held on 29 th June 2006
(attached).
18. Other Business
Such other business which, in the opinion of the Chairman, is urgent.
Conserving, enhancing, understanding and enjoying the Cotswolds Area of Outstanding Natural Beauty
4
Cotswolds Conservation Board The Old Police Station Cotswold Heritage Centre Northleach Gloucestershire GL54 3JH
Tel: 01451 862000 Fax: 01451 862001 Website: www.cotswoldsaonb.org.uK

Martin Lane, Director 19 th May 2006
Should you be unable to attend the Meeting, please forward your apologies to the Committee Administrator,
Stephen Holley. Telephone 01285 623201 or e-mail stephen.holley@cotswold.gov.uk
Distribution:
All Members of the Executive Committee
(Ken Betteridge, Niel Curwen (Chairman), Liz Eyre, Tim Hill, Sue Hope, Verena Hunt, Richard Lloyd, John
Millington, Tony Phillips, Julie Soutter, Carole Topple, Jeff West (Vice-Chairman)
All other Board Members for information
Conserving, enhancing, understanding and enjoying the Cotswolds Area of Outstanding Natural Beauty
5
Cotswolds Conservation Board The Old Police Station Cotswold Heritage Centre Northleach Gloucestershire GL54 3JH
Tel: 01451 862000 Fax: 01451 862001 Website: www.cotswoldsaonb.org.uK