CINCINNATI PUBLIC SCHOOLS
CONFIDENTIALITY AGREEMENT
City School District of the City of Cincinnati (“CPS”) will provide the partner
organization with access to the District’s student information records system to view
personally identifiable student data. As authorized users of Cincinnati Public Schools’
student information records, the partner must maintain the confidentiality of these
records. The partners may not use or disclose personally identifiable information,
education records, or the individual names of students outside of any use authorized.
The Family Education Rights and Privacy Act (FERPA) prohibits a partner from
disclosing without authorization any student information that the partner may become
aware of as part of their duties as a partner. Students have the right to expect that their
personal information will not be shared with anyone other than authorized school
employees, as designated by Cincinnati Public Schools. Even when discussing a student
with individuals directly involved in the student’s education, such as teachers, principals,
guidance counselors, a partner may only share confidential information to the extent that
the information is relevant to the student’s educational growth, safety, or well-being.
A partner may not attempt to alter, change modify, add, or delete student records unless
specifically authorized to do so. A partner is only authorized to access student records to
the extent necessary to perform legitimate duties as a partner. A partner may not access
student information that the partner has no legitimate need to know.
As an authorized user of Cincinnati Public Schools’ information records a partner is to
safeguard the access code. A partner is responsible for any unauthorized use of access
code. A partner must report any suspicion or knowledge that the access code or any
confidential information has been misused or disclosed without authorization.
Student information may be disclosed in a grave medical emergency to the extent
necessary to facilitate medical care.
I have read the above and agree to maintain the confidentiality of student records. I
understand that failure to fully abide by the above is grounds for immediate discipline, up
to and including legal liability or termination.
Name (Print)
Signature
Confidentiality Agreement Student Info 12/13/05
Date