Unitatea de Implementare a Proiectului Băncii Mondiale de Ameliorare a Competitivităţii Project Implementation Unit of the World Bank Competitiveness Enhancement Project Ministerul Economiei al Republicii Moldova Ministry of Economy of the Republic of Moldova MD-2004, Chişinău, Bd. Stefan cel mare, 180, bir. 815 Tel. +373-22-296-723, Fax +373-22-296-724 180, Stefan cel Mare ave., off. 815 MD-2004, Chişinău Tel. +373-22-296-723, Fax +373-22-296-724 E-mail: piu@mec.gov.md E-mail: piu@mec.gov.md Invitation to Quote “Financial Sector Reform Project” SHOPPING FSRP/G-4/S-6 Procurement of Video and Audio Conference System for National Commission for Financial Market Invitation to Quote (ITQ) - Shopping For Goods PROCUREMENT OF VIDEO AND AUDIO CONFERENCE SYSTEM FOR NATIONAL COMMISSION OF FINANCIAL MARKET Date: April 26, 2011 Project Title: Source of Funding: Contract Ref: Moldova Dutch TA-TF Financial Sector Reform Dutch Grant TF 093288 FSRP/G-4/S-6 To: According to the list Dear Supplier, 1. You are invited to submit your price quotation(s) for the supply and installation of the following equipment: Video and Audio conference system Information on technical specifications and required quantities are indicated in Annex A to Terms and Conditions of Supply. 2. The Republic of Moldova has received a grant from the International Development Association, and intends to apply the proceeds of these funds to eligible payments under the contract for which this invitation for quotation is issued. 3. You must quote for all the items under this Invitation. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items. Incomplete or partial Quotes will not be considered. Alternative quotations/options are not allowed. 4. You shall submit by fax or by e-mail the Price Quotation with the Form of Quotation the following address: Project Implementation Unit of the World Bank Competitiveness Enhancement Project 180, Stefan cel Mare Ave., office 815 MD-2004, Chisinau, Republic of Moldova Fax: + 373 22 296-724 E-mail: piu@mec.gov.md 5. Your quotation in English language should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information (in Moldovan or Russian language) for each quoted item, including names and addresses of firms providing service facilities in Moldova. 6. The deadline for receipt of your quotation (s) by the Purchaser at the addressed indicated in Paragraph 3 is: May 06, 2011, 15-00, Chisinau time. Late quotations will be declared late and rejected. 7. The evaluation of the price quotations will be conducted through shopping procedures set out in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, May 2004 revised October 2006, Para. 3.5 “Shopping”. 2 8. Quotations by fax or by electronic means are acceptable. 9. Your quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract. Incomplete or partial Quotations will not be considered. Alternative quotations/options are not allowed. Please sign the Terms and Conditions of supply attachment to the Contract and fill in the table as per Annex to the Terms and Conditions demonstrating substantial responsiveness of the equipment proposed to the technical specification required, and return them to the Purchaser. (i) PRICES: The prices should be quoted for delivery CIP (Chisinau, 77, Stefan cel Mare ave., MD-2012) for imported goods or EXW for domestically supplied goods plus the price of delivery to the place of destination (Chisinau, 77, Stefan cel Mare ave., MD-2012), according to INCOTERMS, 2000. Prices can be quoted in any Bank member country currency, including Euro, but no more than three currencies. (ii) The price should not include custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova due to the fact that the services under this contract are subject to Value Added Tax at zero rate (Government Decisions No. 246 as of April 08, 2010 and art. 104 c1) of Fiscal Code as of April 24, 1997). This Decision exempt from paying these taxes and impose the Value Added Tax at zero rate to all the Services procured under the “Moldova Dutch TA-TF Financial Sector Reform” Project. Therefore, quotations should not include the above mentioned local taxes, and bidders should confirm this in their quotations (see also clause "Fixed Price" in "Terms and Conditions of Supply" section of this ITQ). (iii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparing their prices converting CIP/EXW price to Moldavian Lei based on the selling exchange rate offered by the Commercial Bank “Moldindconbank” (as published by the bank on http://www.moldindconbank.com/news_ro/) on the date specified in Paragraph 5 of this invitation for submission of quotations. In evaluating the quotations, the Purchaser will determine for each offer the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows: (a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern; (b) Where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; (c) If a Supplier refuses to accept the correction, his quotation will be rejected. 10. (iv) AWARD OF CONTRACT: The award will be made to the participant offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful participant will sign a Contract as per attached form of contract and terms and conditions of supply. (v) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this Invitation to Quote. Further information can be obtained from: Mr. Aureliu Casian, Executive Director Project Implementation Unit 3 of the World Bank Competitiveness Enhancement Project 180, Stefan cel Mare Ave., office 815, MD-2004, Chisinau, Republic of Moldova Fax: + 373 22 296-724 E-mail: piu@mec.gov.md 11. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Invitation to Quote. Failure to furnish all information or documentation required by the Invitation to Quote may result in the rejection of the quote. 12. A prospective bidder requiring any clarification of the Invitation to Quote shall contact the Purchaser in writing at the Purchaser’s address specified in the Paragraph 10. The Purchaser will respond in writing to any request for clarification, provided that such request is received no later than two (2) calendar days prior to the deadline for receiving of quotes. 13. At any time prior to the deadline for receiving of quotes, the Purchaser may amend the Invitation to Quote by issuing addendum. Any addendum issued shall be part of the Invitation to Quote and shall be communicated in writing to all who have obtained the Invitation to Quote directly from the Purchaser. 14. The bidder shall bear all costs associated with the preparation and submission of its quote, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 15. The Purchaser reserves the right to accept or reject any quote, and to annul the bidding process and reject all quotes at any time prior to contract award, without thereby incurring any liability to bidders. 16. At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity of goods, provided this does not exceed fifteen (15) percentage per item, and without any change in the unit prices or other terms and conditions of the quote and the Invitation to Quote. 17. Please confirm by fax/e-mail the receipt of this invitation and whether or not you will submit the price quotation(s). Yours sincerely, Aureliu Casian Executive Director Project Implementation Unit of the World Bank Competitiveness Enhancement Project 4 FORM OF CONTRACT THIS AGREEMENT number FSRP/G-4/S-6 made on May__, 2011, between Project Implementation Unit of the Competitiveness Enhancement Project (PIU), having its principal place of business at: 180, Stefan cel Mare Ave., office 815, MD-2004, Chisinau, Republic of Moldova office 815, Chisinau, Tel/Fax: + 373 22 296724 (hereinafter called “the Purchaser”) on the one part and ______________________________________ (hereinafter called “the Supplier”) on the other part. WHEREAS the Purchaser has invited quotation for procurement of the Video and Audio Conference System for National Commission of Financial Market (NCFM) to be supplied by Supplier, viz. Contract FSRP/G-4/S6, (hereinafter called “Contract”) and has accepted the Quotation by the Supplier for the supply of goods under Contract at the sum of __________ (___________________________) hereinafter called “the Contract Price”. NOW THIS AGREEMENT WITNESSETHES as follows: 1. The following documents shall be deemed to form and be read and construed as part of this agreement, viz: a) Supplier Quotation; Term and Conditions of Supply, Technical Specification; b) Addendum (if applicable); 2. Taking into account payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby concludes an Agreement with the Purchaser to execute and complete the supply of Contract and remedy any defects therein in conformity with the provisions of Contract. 3. The Purchaser hereby covenants to pay in consideration of the goods supply and acceptance of Contract and remedying of defects therein, the Contract Price in accordance with Payment Conditions prescribed by Contract. Signature and seal of the Purchaser: FOR AND ON BEHALF OF Signature and seal of the Suppler: FOR AND ON BEHALF OF the Project Implementation Unit of the Competitiveness Enhancement Project ____________________________ Name of Authorized Representative _______________________ Mr. Aureliu Casian Executive Director 5 Terms and Conditions of Supply Project Name: Moldova Dutch TA-TF Financial Sector Reform TF093288 Purchaser: Project Implementation Unit of the World Bank Competitiveness Enhancement Project Consignee: National Commission for Financial Market Package No: FSRP/G-4/S-6 1. Prices and Schedules for Supply The description of proposed equipment is in indicated in the paragraph 13 of this Terms and Conditions of supply. The Supplier acknowledges that he will also be responsible for: a) Delivery of the Video and Audio Conference System equipment to the following address: 77, Stefan cel Mare Avenue, 2nd floor, Chisinau, Republic of Moldova; b) Verification and testing of the installation; c) Installation and configuration of the goods should be done according to the Government Decision Nr. 1274 dated 23 November 2007 on Technical requirements for "Radio equipment, telecommunication equipment and their conformity"; d) Training of the 2 (two) staff administrators in using the video and audio conference system. 2. Fixed Price: The prices indicated above are firm and fixed and not subject to any adjustment during contract performance. We are confirming that the prices do not include the custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova. 3. Country of Origin: The goods offered should have their origin in World Bank member countries, and you will be required to furnish a certificate of origin for each item. 4. Delivery Schedule: The delivery and installation should be completed within thirty (30) calendar days from the date of signing of contract. 5. Applicable Law: The Contract shall be interpreted in accordance with the laws of the Purchaser's country. 6. Resolution of Disputes: The Purchaser and the Supplier shall make every effort to resolve amicably by direct informal negotiation any disagreement or dispute between them under or in connection with the Contract. In the case of a dispute between the Purchaser and the Supplier, the dispute shall be settled in accordance with the provisions of the laws of the Purchaser's country. 7. Delivery and Documents: Upon shipment, the Supplier shall notify the Purchaser by cable of fax the full details of shipment, including contract number, description of goods, quantity, the vessel, etc. The Supplier shall mail the following documents to the Purchaser: (i) copy of the Supplier’s invoice showing goods’ description, quantity, unit price, and total amount; (ii) delivery document (‘factura de expeditie’) duly filled in, signed and sealed. 8. Payment for your invoice will be made 100% against delivery of goods in Moldavian Lei according to the official exchange rate of national bank of Moldova prevailing on the date of payment. The Payment will be made during 5 working days upon receipt and acceptance of your invoice(s) for delivered and final acceptance document for installed equipment which has to be signed by Consignee. 6 9. Warranty: Goods offered should be covered by manufacturer’s warranty as indicated in the Annex A to Terms and Conditions of supply from the date of delivery and installation confirmed by Consignee. Please specify warranty period and terms in detail according to the Annex A requirements. At the same time during the warranty period the supplier should solve all technical issues during 4-hours after calling the service center and replace the equipment under the warranty during 21 working days. 10. Packaging and Marking Instructions: The Supplier shall provide standard packing of the Goods as required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. 11. Defects: All defects will be corrected by the Supplier without any cost to the Purchaser within 30 day from the date of notice by Purchaser. Name and address of service facility which will correct the defects that are to be corrected by the supplier within the warranty period: 77, Stefan cel Mare Avenue, 2nd floor, Chisinau, Republic of Moldova, or any other place agreed in writing by the parties 12. Force-Majeure: The supplier shall not be liable for penalties or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force-Majeure. For purposes of this clause, “Force-Majeure” means an events beyond the control of the Supplier and not involving the Supplier’s fault or negligence and not foreseeable. Such events may include, but not restricted to, act of Purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes. If a Force-Majeure situation arises, the Supplier shall promptly notify the purchaser in writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by Force-Majeure event. 13. Required Technical Specifications (i) General Description a. Equipment provider should be established in the local market at least three years, be an official dealer (or representative, or reseller) of at least of one of the major brands, have his own maintenance service and be able to provide a cost-effective solution. b. All goods and materials to be incorporated in the goods must be new, unused, of the most recent and current models, incorporating all recent improvements in design and materials, unless otherwise provided for in these specifications. (ii) Specific details and technical standards - as per Annex A to Terms and Conditions of Supply (iii) Performance Parameters The Equipment supplied should be suitable to work under Moldovan conditions. The outdoor temperature varies from -250 C to +350 C and humidity varies from 5 to 100 percent. Supplier confirms compliance with above specifications (In case of deviations supplier to list all such deviations) 7 14. Failure to Perform: The Purchaser may cancel the Agreement if the Supplier fails to deliver the Goods, in accordance with the above terms and conditions, in spite of a 10 day notice given by the Purchaser, without incurring any liability to the Supplier. 15. Delays: If the Supplier fails to deliver any or all of the Goods by the date of delivery or perform the related services within the period specified in the Contract (as provided by Delivery schedule above), the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage of 0.2% of the delivered price of the delayed goods or unperformed services for each day or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage of ten (10)% of the contract price. NAME OF SUPPLIER________________________________________________ Authorized Signature________________________________________ Place: Date: 8 Annex A to Terms and Conditions of supply Specific details and technical standards Video and Audio Conference System Item Minimum Technical requirements Type of equipment 1 Conference System Server o o o o o o o 2 Chairman Unit, tabletop Proposed Equipment Specification Digital Wireless transmission technology Functions: discussion and 1+3 CH interpretation Audio video tracking immunity to RF interference from mobile phones and comparable devices Indicators of maximum active microphone number sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA Interfaces: USB interface Ethernet interface Video switcher interface Balanced LINE IN interface for connection to an external audio device Interpretation audio input interfaces mic. output interfaces for recording speech individually mixed audio output interface for recording the meeting Digital wireless Functions: discussion and 1+3 CH 9 Units Required Warr-ty 1 36 months 1 36 months Proposed Warr-ty Price / Unit TOTAL PRICE 3 Dual Delegate Unit, tabletop interpretation Vertical emission angle selectable via LCD menu Microphone On/Off button Channel selector and 2digit channel indicator display Battery: with micOn: min 14hours Sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA Output: loudspeaker, automatically mutes when microphone is active, stereo headphone jacks for headphones with controllable volume independently Lithium rechargeable battery pack 2 x Headphones with freq. range 20 Hz to 20 kHz Digital wireless Functions: discussion and 1+3 CH interpretation Vertical emission angle selectable via LCD menu Two microphone On/Off buttons, used for individual delegate identification and for individual video tracking Channel selector and 2digit channel indicator display Battery: with micOn: min 14hours Sound quality: Freq. Response: 20 Hz ~ 20 kHz, S/N: >80 dBA Output: loudspeaker, 3 10 36 months 4 Delegate unit’s batteries charger 5 Wireless Signal Transceiver 6 Wireless signal Receiver automatically mutes when microphone is active, stereo headphone jacks for headphones with controllable volume independently Lithium rechargeable battery pack 2 x Headphones with freq. range 20 Hz to 20 kHz Used for charging Lithium batteries Charges 20 pcs of batteries Charging indicator Ceiling mounting, easy to install Equipped with adjustable angle bracket Communication area sector within a radius of min 12 m from the unit Channel selection via up/down button, 4 channels available LCD display with channel number, language name, battery and signal status indication Adjustable volume Audio signal automatically muted when signal is too low Freedom of movement within communication area Headphones with freq. range 20 Hz to 20 kHz Battery life: 2×AA Rechargeable battery pack 52 hours Ni-MH rechargeable battery pack 11 1 36 months 2 36 months 80 36 months 7 Wireless Signal Receiver Charger Suitcase 8 Simultaneous Interpreter Unit 9 Audio amplifier Used for charging wireless receivers Charges min 30 pcs wireless receivers Power switch Charging indicator on the receiver Two alternating interpreters can use one interpretation unit in turn Two Headsets earphone with microphone for monitoring and speaking Adjustable volume Auto relay interpretation facility Relay interpretation switches Floor channel switches Adjustable headphone volume Numbering key Output channel selectors Microphone ON/OFF keys Mute facility prevents constrained voice being transmitted Speak slowly facility to alert the current speaker to slow down Output power: Max 180W, Rated 120W Outputs: Speaker — 8 _, 70 V, 100 V; TAPE OUT (RCA)— 1V Inputs: Channel 1...3 (MIC 1...3) XLR balanced 600_, 1mV; TEL (terminal) 600_, 100mV; Channel 4 (MIC 4) XLR balanced, 600_, 0.5mV; AUX 1 (RCA) unbalanced, 22k_, 100 1 12 36 months 1 36 months 1 12 months 10 Audio speakers 11 Radio microphone handheld set mV; Channel 5 (MIC 5) balanced 600_, 100mV; AUX 2 (RCA) unbalanced, 22k_, 100mV; AUX 3 (RCA) unbalanced, 22k_, 100mV Frequency response 50 Hz – 20 kHz Tone controls: Bass ±10 dB at 100 Hz; Treble ±10 dB at 10 Hz Controls FRONT: Power switch; Channel 1...5 volume; Bass, Treble control; Indicators: Power ON; Output level Rated power: min 25 W Transformer power taps 25W–15W–5W–8 Sensitivity (1 m /1 W ) 92 dB Maximum SPL 105 dB Frequency response 55 Hz – 22 kHz Dispersion at 1000 Hz, degrees 90° conical Carrie frequency range 785 MHz – 810 MHz or 795 MHz – 820 MHz Modulation FM Channels 100 Audio bandwidth 80 Hz – 18 kHz S/N ratio > 105 dB Working range 100 m Receiver way Two frequency conversion super-heterodynes Intermediate frequency 110 MHz, 10,7 MHz Sensitivity 12 dB V 13 4 12 months 2 12 months 12 Projection screen wall mounted 13 Multimedia Projector 14 DVD-player 15 Video conferencing system Dimension 240x 240 cm Type – manual Viewing angle 150° Brightness -3500 ANSI Lumens (Max.) Contrast Ratio - 2100:1 Typical (Full On / Full Off) Resolution - WXGA (1280 x 800) Video Input - two 15-pin D-sub, one composite video RCA and one Svideo, one HDMI 1.3 (HDCP compliant) Video Output - one 15pin D-sub Audio input - one phone jack 3.5mm, one pair of RCA connector; one microphone input Ceiling mount Video output – S-video Audio output - one pair of RCA connector USB 2.0 interface Video Standards and Protocols H.264, H.263, H239 (dual display) Video resolution – up to 720p / 60 fps Network protocol H.323/SIP up to 4Mbps Multipoint integrated server up to 4 sites (Simultaneous connections with 3 clients) Video input – 1 x SVideo, 1 x DVI-I Video output – 2 x DVI-I HD video out, 1 x SVideo Audio input – 1 x Line- 14 1 6 months 1 36 months 1 12 months 1 12 months 16 17 level stereo in (RCA), 1 x 3.5mm stereo mini (PC Audio), 1 x VCR / DVD stereo audio-in (RCA) Video camera with 1920 x 1080 CMOS imager , 12X optical zoom System management – web-based, SNMP Network protocol H.323/SIP up to 4Mbps Video Standards and Protocols H.264, H.263, Video conferencing H239 (dual display) soft client (installed on PC with web People Video Resolution camera) - up to VGA (640x480) Content Video Resolution up to XGA (1024 x 768) To be considered all Cable system for connections between all interconnecting of all the systems equipment TOTAL (CIP or EXW conditions, please clarify and delete what is not appropriate) 10 12 months 1 set N/A We are confirming that the prices do not include the custom duties, excise-duty, custom procedures tax and Value Added Tax (VAT) in Moldova NAME OF SUPPLIER ___________________ Authorized Signature ____________________ 15 FORM OF QUOTATION _____________, 2011 To: Project Implementation Unit of the World Bank Competitiveness Enhancement Project 180, Stefan cel Mare Ave., office 815 MD-2004, Chisinau, Republic of Moldova Fax: + 373 22 296-724 We offer to execute the Contract FSRP/G-4/S-6 for procurement of the Video and Audio Conference system for National Commission of Financial Market (NCFM) in accordance with the Conditions of Contract accompanying this Quotation for the Contract Price of _________________________(amount in words and numbers) (______________) (name of currency)_____________. We propose to complete the delivery of Goods described in the Contract within a period of ___________________months from the Date of Signing of the Contract. This Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive. We hereby confirm that this Quotation complies with the Validity of the Quotation required by the proposal documents. Authorized Signature: _________________________________ Name and Title of Signatory_________________________________ _________________________________ Name of Supplier: _______________________________________ Address: _______________________________________ _______________________________________ Phone Number _______________________________________ Fax Number, if any _____________________________________ 16