SPECIFICATION 203 OCCUPATIONAL SAFETY AND HEALTH Copyright MAIN ROADS Western Australia MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 1 of 34 SPECIFICATION 203 OCCUPATIONAL SAFETY AND HEALTH REVISION REGISTER Date 05 May 2012 Clause Number Description of Revision 203.19(3) & Authorised By Approval of OSH Management Plan Incident Register Form CMPM 203.02 AS/NZS 4360 was superseded by AS/NZS ISO 31000 A/MPCMP 203.17(d), 203.18, Annexures 203B AS updated 203.41.6(b) reword 203.41.3 Required reporting time changed Table 203B.2 amended 20 Mar 08 Specification Guidance Notes Clause 1 & Annexure 203A (k) Included reference to National Standard for Construction Work requirements CMPM 29 Jun 07 Annexure 203B 3. Reference to Table 203C.4 corrected to 203B.4 CMPM Guidance Notes New note concerning cyclone preparedness 203.33(6) 13 Apr 2011 MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 2 of 34 CONTENTS Clause Page No GENERAL .................................................................................................................... 5 203.01SCOPE ................................................................................................................ 5 203.02REFERENCES ................................................................................................... 5 203.03DEFINITIONS .................................................................................................... 6 203.04 – 203.05 NOT USED------------------------------------------------------------------6 OSH POLICY ............................................................................................................... 7 203.06CONTRACTOR’S OSH POLICY ..................................................................... 7 203.07OSH COMMITMENT STATEMENT ............................................................... 7 203.08 – 203.15 NOT USED ......................................................................................... 7 PLANNING ................................................................................................................... 7 203.16HAZARD IDENTIFICATION, RISK ASSESSMENT & CONTROL.............. 7 203.17LEGAL AND OTHER REQUIREMENTS........................................................ 8 203.18OBJECTIVES AND TARGETS ........................................................................ 9 203.19OSH MANAGEMENT PLANS ......................................................................... 9 203.20 – 203.30 NOT USED ................................................................................... 10 IMPLEMENTATION ................................................................................................... 10 203.31STRUCTURE AND RESPONSIBILITY ......................................................... 10 203.32TRAINING AND COMPETENCY ................................................................. 11 203.33CONSULTATION AND COMMUNICATION .............................................. 12 203.34DOCUMENTATION ....................................................................................... 13 203.35DOCUMENT AND DATA CONTROL .......................................................... 13 203.36 HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROLS ... 13 203.37 EMERGENCY PREPAREDNESS AND RESPONSE .................................. 15 203.38 – 203.40 NOT USED ....................................................................................... 16 MEASUREMENT AND EVALUATION ....................................................................... 17 203.41MONITORING & MEASUREMENT ............................................................. 17 203.42 INCIDENT INVESTIGATION -CORRECTIVE AND PREVENTATIVE ACTION ..................................................................................................................... 17 203.43RECORDS AND RECORDS MANAGEMENT ............................................. 18 203.44OSH SURVEILLANCE AND AUDIT ............................................................ 18 203.45 – 203.50 NOT USED ................................................................................... 19 MANAGEMENT REVIEW ........................................................................................... 19 203.51REVIEW ........................................................................................................... 19 203.52 – 203.80 NOT USED ................................................................................... 19 AS BUILT AND HANDOVER REQUIREMENTS ........................................................ 19 203.81 – 203.90 NOT USED ................................................................................... 19 CONTRACT SPECIFIC REQUIREMENTS ................................................................. 20 203.91 – 203.99 NOT USED ................................................................................... 20 MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 3 of 34 ANNEXURE 203A ...................................................................................................... 21 PRINCIPAL IDENTIFIED HAZARDS ...................................................................... 21 ANNEXURE 203B ...................................................................................................... 22 OCCUPATIONAL HEALTH AND SAFETY RISK CLASSIFICATION ................. 22 ANNEXURE 203C ...................................................................................................... 26 OSH RISK CONTEXT ................................................................................................ 26 ANNEXURE 203D ...................................................................................................... 27 CONTRACTORS OSH MANAGEMENT PLAN CROSS REFERENCE KEY .............. 27 MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 4 of 34 SPECIFICATION 203 OCCUPATIONAL SAFETY AND HEALTH (OSH) GENERAL 203.01 SCOPE 1. The work under this specification consists of the management of the Contractor’s OSH obligations and standards under AS/NZS 4801, and the establishment and implementation of an OSH Management Plan. 203.02 REFERENCES 1. Australian Standards, MAIN ROADS Western Australia Standards and MAIN ROADS Western Australia Test Methods are referred to in abbreviated form (e.g. AS 1234, MRS 67-08-43 or WA 123). For convenience, the full titles are given below: Acts and Regulations Occupational Safety and Health Act 1984 Occupational Safety and Health Regulations 1996 Environmental Protection Act 1986 Environmental Protection (Noise) Regulation 1997 Explosives and Dangerous Goods Act 1961 Dangerous Goods Regulation1992 Mines Safety and Inspection Act 1994 Mines Safety and Inspection Regulations 1995 Road Traffic Code 2000 Australian Standards AS 1742.3 Traffic Control Devices for Works on Roads Australian/New Zealand Standards AS/NZS ISO 19011 Guidelines for quality and/or environmental management system auditing AS/NZS ISO 31000 Risk Management – Principles and guidelines AS/NZS 4801 Occupational Health and Safety Management Systems, specification with guidance for use MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 5 of 34 MAIN ROADS Standards Code of Practice Traffic Management for Works on Roads (internet address: http://www.mainroads.wa.gov.au - go to the web page Using Roads/Road Traffic Information/Traffic Management Work Zones on Roads MAIN ROADS Specifications Specification 201 Specification 202 Specification 204 203.03 QUALITY SYSTEMS TRAFFIC ENVIRONMENT DEFINITIONS 1. The meaning of terms and definitions in this Specification shall be as defined in AS 4801. The following particular definitions will apply: 2. OSH means Occupational Safety and Health or Occupational Health and Safety. OSH 3. The OSH Management Plan shall be the documented plan established by the Contractor, detailing the Contract OSH objectives and targets, and specifying the necessary operational processes and procedures, and the related resources to achieve the specific requirements of the Contract. OSH Management Plan 4. OSH Risk Assessment and Treatment Register: shall be the document that contains the Contractor’s identified Contract specific OSH hazards, hazards identified by the Principal the assessment of the risks associated with the identified hazards and details the control measures that shall be put in place to manage the hazards. Risks 5. OSH Management Representative (OSH MR): The person the Contractor has nominated as having primary responsibility for ensuring that the approved OSH Management Plan is implemented and managed over the term of the Contract. OSH MR 6. Incidents: Any unplanned event resulting in, or having the potential for injury, ill health, damage or other loss. Incidents 7. Personnel shall include all employees of the Contractor and all persons deemed to be employees of the Contractor under the OSH Act (1984). Personnel 8. Surveillance shall mean conformity evaluation by observation and judgement accompanied as appropriate by measurement, testing or gauging. Surveillance 203.04 – 203.05 NOT USED MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 6 of 34 OSH POLICY 203.06 CONTRACTOR’S OSH POLICY 1. The Contactor shall have an OSH Policy in accordance with AS/NZS 4801 and include a copy of the Policy in the OSH Management Plan. The Contactor’s OSH Policy must support Main Roads’ Safety, Health and Wellbeing Policy Statement located under About Us / Corporate Information on the Main Roads web site: http://www.mainroads.wa.gov.au OSH Policy 2. The Contractor shall prominently display a copy of the Company’s OSH Policy on the OSH Notice Board for the duration of the Contract and include it in information provided to persons at the Contract induction. A copy of the Policy shall also be supplied to each subcontractor. Communication 203.07 OSH COMMITMENT STATEMENT 1. The Contractor shall develop a Contract specific OSH Management Commitment Statement based on the Company’s OSH Policy. Contract Specific 2. The Contractor’s Representative and the OSH MR shall sign the Commitment Statement and prominently display a copy on the OSH Notice Board for the duration of the Contract. A copy of the Commitment Statement shall be included in information provided to persons at the Contract induction and a copy shall also be supplied to each subcontractor. Communication 203.08 – 203.15 NOT USED PLANNING 203.16 HAZARD IDENTIFICATION, RISK ASSESSMENT & CONTROL 1. The Contractor shall prepare an OSH Risk Assessment and Treatment Register in accordance with Annexure 203B for OSH hazards associated with the Contract. Assessment and Register 2. The OSH Risk Assessment and Treatment Register shall be prepared using competent occupational safety and health persons. The OSH Risk Assessment and Treatment Register shall be authorized by the Contractor’s Representative and the OSH MR. Assessment Team 3. The completed OSH Risk Assessment and Treatment Register shall form part of the OSH Management Plan. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 7 of 34 4. The OSH Risk Assessment and Treatment Register shall address all Contract hazards including the hazards listed in Annexure 203A Principal Identified Hazards. If the Superintendent directs that additional hazards be considered then the Contractor shall incorporate these additional hazards into the OSH Risk Assessment and Treatment Register. The Contractor must also comply with Occupational Health and Safety Regulations 1996, Division 12 of Part 3, Construction industry – consultation on hazards and safety management. The Contractor must include the hazards reported in the Designers report in their OSH Management Plan. 203.17 Principal identified Hazards LEGAL AND OTHER REQUIREMENTS 1. The Contractor shall at least maintain current published editions of the following documents at the Contractors site office for the period of the Contract; Mandatory Documents a) Occupational Safety and Health Act 1984 and Regulations 1996 b) Codes of Practice – Manual Handling, Prevention of Falls at Workplaces, Excavation, Managing Noise at Workplaces, First Aid, Workplace Amenities, Working in the Vicinity of Overhead Power Lines, The Safety and Health of Children and Young People in Workplaces and Personal Protective Equipment. c) Guidance Notes – General Duty of Care in Western Australian Workplaces, Plant in the Workplace, Electricity (Residual Current Devices), Safe Movement of Vehicles in the Workplace d) Standards – AS/NZS 4801 - Occupational Health and Safety Management Systems, specification with guidance for use, AS/NZS ISO 31000 – Risk Management – Principles and guidelines 2. Application of the Contract requirements, Standards and Codes of Practice in no way relieves the Contractor from undertaking any activity, function, process or procedure necessary to meet its duty of care obligations as prescribed in the OSH Act 1984 or other relevant legislation or standards. 3. The Contractor shall detail and implement procedures for the engagement of subcontractors which ensures all subcontractors that are engaged to carryout work under the Contract are competent to carry out the work safely. Subcontractors 4. The OSH Management Plan shall detail the procedure for resolving OSH issues raised by personnel, during the Contract. The procedure shall be included in the Site Induction process and be prominently displayed on the OSH Notice Board. OSH Issue Resolution MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 8 of 34 203.18 OBJECTIVES AND TARGETS 1. The Contractor shall determine the Contract Occupational Safety and Health objectives and targets for the Contract in accordance with AS/NZS ISO 31000 and clearly detail these Contract objectives and targets in the OSH Management Plan. 2. The Contractor shall detail the procedure that ensures the Contractor’s Representative and OSH MR regularly reviews the Contract OSH performance, including subcontractor performance, against the prescribed OSH objectives and targets. 203.19 OSH MANAGEMENT PLANS 1. The OSH Management Plan shall address all the work under the Contract and shall detail all procedures, processes, work practices and information required by the Contract. 2. The Contractor shall complete the information requested in Annexure 203C and include it as part of the OSH Management Plan. Risk Content 3. If not submitted and explicitly approved in writing during the Tendering process, the Contractor shall submit a suitable fully documented Occupational Safety and Health Management Plan to the Superintendent for approval prior to commencement of work under the Contract. Hold Point 4. Any person engaged to undertake any work under the Contract, including subcontractors, shall be required to comply with the approved OSH Management Plan while undertaking the work. Application of the OSH Management Plan 5. Subcontractor OSH Management plans established under other than the Contractor’s certified OSH Management System shall not be permitted to form part of the approved OSH Management Plan. 6. Once the Superintendent has approved the OSH Management Plan it shall not be amended without the approval of the Superintendent. Any proposed amendments to the approved OSH Management Plan shall be submitted to the Superintendent for approval. Amendments 7. Where any of the following events occur the Contractor shall review its approved OSH Management Plan and submit suitable amendments to the Superintendent for approval within 1 week, or other timeframe directed by the Superintendent, whichever is the lesser: Mandatory Changes a) a non-conformance; b) the Contractor’s practice no longer reflecting the approved OSH Management Plan; c) an incident occurring; MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 9 of 34 8. Where the Contractor fails to submit suitable amendments to the Superintendent for approval within the specified timeframe the Superintendent may direct the Contractor as to what amendments are necessary. Amendments directed by the Superintendent shall be implemented forthwith at the Contractor’s cost. Failure to Amend OSH Management Plan 9. The Contractor shall promptly provide the Superintendent with a controlled copy of the approved OSH Management Plan. The Superintendent’s copy of the OSH Management Plan shall be controlled under the Contractor’ Quality System for the duration of the Contract. 203.20 – 203.30 NOT USED IMPLEMENTATION 203.31 STRUCTURE AND RESPONSIBILITY 1. The Contractor shall appoint in the OSH Management Plan a competent OSH MR in accordance with the requirements of AS/NZS4801for the duration of the Contract. The OSH MR shall be on Site at all times activities relating to the execution of the work under the Contract are taking place and have the necessary authority and resources to meet his/her responsibilities. OSH MR 2. The Contractor shall clearly define, document and communicate the OSH responsibilities and accountabilities of all Contract management personnel, employees and subcontractors. The Contractor shall detail the OSH reporting hierarchy for the Contract in the OSH Management Plan. Responsibilities 3. The Contractor shall ensure that the legislative duties of employers and employees as outlined in Section 19(1) and 20(1) and (3) of the Occupational Safety and Health Act 1984 are detailed and communicated to personnel as part of the Site induction process. Legislative Duties 4. The Contractor shall be directly responsible for the OSH management and control of all activities relating to the execution of the work under the Contract including work under the Contract undertaken by subcontractors. Contractor 5. The OSH Management Plan shall detail the procedures and processes that the Contractor shall implement to ensure subcontractors at all times comply with the requirements of the approved OSH Management Plan. Subcontractors 6. The Contractor shall provide each subcontractor with all relevant Contract information and the parts of the approved OSH Management Plan that are relevant to the work to be undertaken by the subcontractor. Relevant Information MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 10 of 34 7. The Contractor shall ensure that all subcontractors who will be undertaking work under the Contract have documented safe systems of work in place prior to commencing work. Safe Systems of Work 8. The OSH MR shall review and approve in writing all subcontractor safe systems of work and any other OSH documentation produced by subcontractors in accordance with the approved OSH Management Plan, to verify its compliance, prior to the subcontractor commencing work. 9. Subcontractors shall not amend or deviate from the approved safe system of work without the approval in writing of the OSH MR. 10. The Contractor shall ensure that subcontractors suitably complete and promptly return all documentation required by the approved OSH Management Plan for the work being undertaken by the subcontractor. 11. The Contractor shall be responsible for ensuring subcontractor compliance with both the approved OSH Management Plan and approved safe systems of work, and the maintenance of records to demonstrate subcontractor compliance. Subcontractor Compliance 12. The Contractor shall maintain safe access to each portion of the Works until the Superintendent has undertaken Audit and Surveillance of that portion of the Works. Where Plant or Equipment is used by the Contractor to provide the safe access, the Contractor shall make this plant and equipment including operators available to the Superintendent at all reasonable times to undertake Audit and Surveillance. Safe Access 203.32 TRAINING AND COMPETENCY 1. The Contractor shall detail the OSH competencies and training received by its Contract management personnel. 2. The OSH Management Plan shall have a detailed Register of the skills and competencies for all personnel for the activities that the personnel will undertake under the Contract (e.g. mobile plant operators, crane operators, traffic controllers, doggers, etc.) Skills Register 3. The Contractor shall demonstrate and maintain documentary evidence of competencies on Site for the duration of the Contract. Documentary evidence shall be made available to the Superintendent within 24 hours upon request. Records 4. The Contractor shall develop and detail a Site induction training program as part of the OSH Management Plan that includes as a minimum; Site Induction Training a) Training related to hazards likely to be encountered on Site and control measures that have been developed in response to these hazards; MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 11 of 34 b) Roles and Responsibilities c) The requirements of the approved OSH Management Plan 5. The Contractor shall conduct Site-specific Occupational Safety and Health induction training for all personnel, the Superintendent and its agents, and all visitors not escorted on Site by inducted persons. 6. The Contractor shall evaluate all persons undertaking the Site induction training through a written test to ensure that inductees have an understanding of the OSH requirements for the Contract. The written tests shall be signed and dated by the person undertaking the induction training to attest to their understanding and be retained by the Contractor as a record the training has been completed. 203.33 Evaluation CONSULTATION AND COMMUNICATION 1. The Contractor shall detail procedures that will ensure that personnel are suitably consulted and communicated with during the planning and application of work activities associated with the Contract. Procedures 2. The Contractor shall detail procedures for the identification, assessment and control of hazards associated with the day-to-day work activities. These procedures shall include requirements for consultation with personnel involved in the work activity. 3. The Contractor shall have procedures for ensuring that OSH information is communicated to and from its personnel. The Contractor shall hold an OSH meeting with all personnel or their representatives at the Site at least on regular fortnightly intervals. 4. Minutes shall be recorded for all OSH meetings and posted on the OSH Notice Board within 48 hours of the meeting. Meeting Minutes 5. The Contractor shall maintain at the Site an OSH Notice Board, located in a prominent position and accessible to all personnel, for the distribution of OSH information. OSH Notice Board 6. The Contractor shall, as a minimum, establish and implement procedures for reporting relevant and timely information in accordance with AS/NZS4801 and the following criteria outlined in Main Roads’: Reporting a) Contractor’s Monthly Safety Performance Report form; and b) Safety Incident Report and Incident Register form. All forms can be obtained from Main Roads’ website, internet address: http://www.mainroads.wa.gov.au under: Building Roads/Contracting to Main Roads/Occupational Safety and Health MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 12 of 34 203.34 DOCUMENTATION 1. The Contractor shall establish, implement and maintain a controlled copy of all Contract OSH documentation on Site. Controlled Copies 2. Where the OSH Management Plan references other documentation, including (but not limited to) the Contract, the Contractor’s OSH Quality System, the OSH Act and Regulation, Australian Standards, WorkSafe Codes of Practice, these references shall be explicit and unambiguous. The Contractor shall ensure that section and clause numbers are clearly denoted in the OSH Management Plan. All documentation referenced in the OSH Management Plan shall be available on Site for the duration of the Contract. Referenced Documents 3. The Contractor shall complete Annexure 203D which crossreferences the requirements of Specification 203 to the OSH Management Plan. The OSH Management Plan shall utilise section and clause numbers so that cross-references are explicit and unambiguous. 203.35 DOCUMENT AND DATA CONTROL 1. The Control of documents and the Control of records shall be in accordance with Specification 201 QUALITY SYSTEMS. Quality System 2. OSH data resulting from works under the Contract shall be controlled in accordance with AS/NZS 4801 for Document and data control. 203.36 HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROLS 1. The Contractor shall detail and implement procedures that will identify hazards, assess risks and determine suitable control measures as they arise throughout the term of the Contract. These procedures shall both comply with and be implemented and managed in accordance with the Specification. JSA’s and Safe Work Practices 2. Where the Contractor intends to utilise standard safe work practices as part of a control for identified hazards they shall be explicitly referenced in the OSH Management Plan and copies kept on Site for the duration of the Works. 3. The Contractor shall detail and implement procedures that ensure control measures are evaluated for effectiveness and modified as necessary. The evaluation procedure shall detail the responsibilities, timelines and records that will be kept as part of the process. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Evaluation Page 13 of 34 4. Where a hazard Risk Rating in accordance with Annexure 203B is controlled through administrative risk control measures, the Contractor shall ensure that the administrative measures are: Control Measures a) clearly documented and those personnel responsible for implementation and management are explicitly defined; b) understood by all relevant personnel through training and assessment; c) implemented as documented and promptly reviewed for effectiveness following initial implementation; d) amended and authorised as required; e) adequately supervised, managed and audited to ensure continuing compliance; and f) available at all times wherever the measures are being implemented. 5. All plant and equipment used to undertake work under the Contract shall comply with all statutory and manufactures requirements at all times. Plant and Equipment 6. The Contractor shall demonstrate that for all plant and equipment; a) Certificates, licences and permits required by the OSH Act and Regulations are current, prior to commencing work on Site; Plant Certificates b) There is documentary evidence that plant is fit for use and purpose prior to commencing work on Site; Inspection c) Records of inspections for daily, routine and programmed service, cleaning and/or maintenance are maintained for the duration of the Contract; Records d) Operators of plant or equipment are trained, experienced and competent to operate the particular item and that they hold the required licence or certificate where necessary. Operator 7. The Contractor shall mount and operate amber rotating beacons to all moving road plant and vehicles that shall be used by the Contractor or subcontractors on the Site in accordance with AS1742.3. The Contractor shall ensure that the amber rotating beacons are operating and clearly visible by all persons from all directions for a distance not less then 250 metres in any environment. Amber Rotating Beacons 8. Any piece of plant or equipment not complying with the Specification shall cease operating until the Contractor can demonstrate to the satisfaction of the Superintendent that the piece of nonconforming plant or equipment conforms to these requirements Nonconforming Plant 9. Traffic Management hazards shall be address in accordance with Specification 202 TRAFFIC. Traffic Hazards MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 14 of 34 10. All of the personnel (including subcontractors) subject to the Contractor’s OSH Management Plan shall wear at all times high visibility safety garments or vests complying with AS/NZS 4602 while on worksites that are subject to either construction equipment or the travelling public. To increase visibility, the Contractor is encouraged to use “full torso” high visibility safety garments (i.e. rather than using garments that only satisfy the minimum requirements of AS/NZS 4602). High Visibility Vests 11. The Contractor shall use either fluorescent red, fluorescent orange or fluorescent yellow coloured vests to obtain the best visual contrast against the prevailing background, particularly for workers in vulnerable locations such as traffic controllers. Vest Colour 12. For night-time and low light conditions, all personnel shall wear high visibility RETROREFLECTIVE safety garments or vests in accordance with AS/NZS 4602. Night-Time 13. High visibility safety garments or vests which in the opinion of the Superintendent do not comply with the Contract, for whatever reason, shall be replaced by the Contractor with compliant safety garments or vests at no cost to the Principal. Noncompliance 14. No firearms or lethal weapons shall be allowed on any part of the work under the Contract including camps. No Firearms 15 The Contractor shall meet their obligations under the OSH Regulations 1996 in respect to the “exposure standard for noise.” Noise Exposure 14. All pesticides, including herbicides, insecticides, rodenticides, fungicides, molluscides and algaecides shall only be applied by operators licensed in accordance with the Health Act 1911, Health (Pesticides) Regulations 1956. Pesticide Operators 15. The Contractor shall address the OSH Issues detailed under the heading CONTRACT SPECIFIC REQUIREMENTS. Other Hazards 203.37 EMERGENCY PREPAREDNESS AND RESPONSE 1. All potential emergency situations that arise out of Site work or impact on the Site including emergencies that may arise from Site locations shall be identified and detailed in the OSH Management Plan. Emergency Situations 2. The OSH Management Plan shall include an emergency preparedness and response plan for the Site which details emergency procedures for preventing and mitigating all potential emergency situations. Emergency Response 3. The emergency preparedness and response plan shall document the nominated key personnel for the associated emergency situation with their contact details and the contact details of the emergency service providers. Contact details of relevant Main Roads Organisation personnel shall be included where the emergency could significantly affect the operation of any part of the road network. Emergency Contacts MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 15 of 34 4. The Main Roads Organisation defines those personnel not part of the Contract responsible for the operation of the road network such as the Regional Manager, Heavy Vehicle Operations or the Incident Centre – Traffic Operations. 5. The Site Induction program shall address the identified issues in the emergency preparedness and response plan to ensure that all Site personnel are aware of procedures in the event of an incident or emergency occurring. Communication 6. The Contractor shall practice their emergency preparedness within six (6) weeks of the commencement of work and at least four (4) monthly intervals thereafter. Emergency Drills 7. The Contractor shall review, then revise where necessary their emergency preparedness and response procedures following the practice or the occurrence of incidents. Review 8. An industrial first aid kit shall be provided and maintained in accordance with the Western Australian Code of Practice – “First Aid, Workplace Amenities and Personal; Protective Equipment. First Aid Kit 9. The Contractor shall ensure that a minimum of two of its personnel, holding a current Senior First Aid qualification that meet the Australian Resuscitation Council guidelines and polices, are on Site at all times for the duration of the Contract. First Aiders 10. The Contractor shall render first aid to: a) the Contractor’s employees; b) any subcontractor and their employees; c) the Superintendent and the Superintendent’s staff. d) Main Roads’ employees, agents, contractors and subcontractors; and e) any other person on Site if needed. 11. The Contractor shall ensure that a copy of the Material Safety Data Sheets relating to all hazardous substances at the Site is kept at the first aid station. MSDS’s 203.38 – 203.40 NOT USED MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 16 of 34 MEASUREMENT AND EVALUATION 203.41 MONITORING & MEASUREMENT 1. The Contractor shall establish, implement and maintain detailed procedures, in the OSH Management Plan, for the monitoring and measurement of OSH practices to achieve the Contract Occupational Safety and Health objectives and targets and relevant OSH legislation. Workplace Inspections 2. The monitoring and measurement of OSH practices shall be undertaken by the Contractor through regular inspection of workplace activities. Workplace inspections shall be undertaken on at least a two (2) weekly interval and the results of the inspection documented. 3. Within 7 days of the end of each month the Contractor shall submit to the Superintendent a completed Contractor’s Safety Performance Report form obtainable from the Main Roads’ website in accordance with Clause 203.33.6 b). 203.42 Reporting INCIDENT INVESTIGATION, CORRECTIVE AND PREVENTATIVE ACTION 1. Non-conformances shall be managed in accordance with the requirements of Specification 201 QUALITY SYSTEMS for the Control of Non-Conforming Product. 2. Corrective and preventative actions shall be managed in accordance with the requirements of Specification 201 QUALITY SYSTEMS for the Improvement of the OSH Management Plan. Corrective Actions 3. All lost time incidents associated with the Contract works or reportable incidents as defined by Section 19(3) of the OSH Act 1984 shall be immediately notified to the Superintendent. Incident Reporting 4. The Contractor shall provide to the Superintendent within 5 days of the incident occurring a detailed report of all incidents, including events which would have become lost time incidents were it not for fortuitous circumstances, on the form obtainable from the Main Roads’ website in accordance with Clause 203.33.6 b). The Contractor shall provide copies of all reports and information associated with the incidents to the Superintendent. 5. Where the Contractor has been: a) Served with a prohibition or improvement notice under the OSH Act; or b) Required to comply with any order issued by an inspector under the Energy Coordination Act 1964(WA); or MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 17 of 34 c) Required to notify the WorkSafe Western Australia Commissioner or the Director of Energy Safety of any matter, the Contractor shall immediately supply a copy of that notice, order or notification to the Superintendent. 6. Where the Contractor has been served with a summons or is convicted of any offence in relation to occupational safety and health, the Contractor shall immediately supply a copy of that summons to the Superintendent or notify the Superintendent of the conviction and any penalty imposed. 7. The OSH Management Plan shall detail the reporting and investigation procedures for incident investigation. The procedures shall include the investigating officer responsible and the time limits imposed for reporting and investigating the incident and to closeout the incidents in a timely manner to prevent a recurrence Procedure 8. The Superintendent may participate in or undertake an investigation into the incident/injury or illness at its discretion and the Contractor shall cooperate with and provide assistance to the investigation organised or undertaken by the Superintendent. 9. Where the Contractor has been served a Prohibition or Improvement Notice in accordance with the OSH Act 1984 for OSH issues associated with work under the Contract, the Contractor shall immediately supply a copy of the Notice to the Superintendent and these Notice(s) shall constitute a Non-Conformance in accordance with Specification 201 QUALITY SYSTEMS. 203.43 Notice RECORDS AND RECORDS MANAGEMENT 1. The Control of Records shall be in accordance with the Contractor’s approved Quality Plan for the Contract and these procedures shall be supplemented with procedures that are OSH specific for Records and Records Management in accordance with AS/NZS 4801. 2. Records shall be registered, ordered and retained on Site for the duration of the Contract. 203.44 Minimum OSH Records OSH SURVEILLANCE AND AUDIT 1. The Superintendent shall reserve the right to conduct surveillance and second party audits on the Contractor and any subcontractor undertaking work under the Contract. Surveillance and Audit 2. The Contractor shall promptly provide the Superintendent upon request any documentation, records or assistance during the surveillance or audit activity. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 18 of 34 3. The Contractor shall develop and maintain an Audit Schedule that details the audits planned to be undertaken by the Contractor of the work under the Contract, including subcontractors, for the duration of the Contract in accordance with AS/NZS 4801. The Audit Schedule shall form part of the OSH Management Plan. OSH Audit Schedule and Audit Reports 4. The Contractor’s shall fully implement its approved Audit Schedule and produce a documented report for each audit. The report shall detail the scope of the audit, the audit questions and audit findings. The Superintendent shall be promptly provided with copies of all audit reports and with other documentation to show all matters raised have been appropriately addressed. 5. Unless otherwise directed by the Superintendent the Contractor shall undertake its initial OSH Audit within 4 weeks of commencement of work. The Contractor shall undertake subsequent OSH Audits at a frequency not less than once every 3 months. Minimum OSH Audit Frequency 6. All Contractor OSH audits shall include an assessment of subcontractor compliance with the approved OSH Management Plan. Compliance 203.45 – 203.50 NOT USED MANAGEMENT REVIEW 203.51 REVIEW 1. The Contractor shall undertake an independent review of the OSH Management Plan for the Contract in accordance with the requirements of AS/NZS 4801 Compliance 2. A review of the OSH Management Plan shall be undertaken 3 months after the commencement of the Contract work and every 6 months thereafter for the duration of the Contract. System Review 3. Following the completion of the review, the Contractor shall submit a written report that details the suitability, adequacy and effectiveness of the OSH Management Plan and to certify that the Site procedures, practices and operations are in accordance with the Contract 203.52 – 203.80 NOT USED AS BUILT AND HANDOVER REQUIREMENTS 203.81 – 203.90 NOT USED MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 19 of 34 CONTRACT SPECIFIC REQUIREMENTS Note: PM may determine to include hazards detailed in the Designer’s report within this section (refer clause 1.02.1, Responsibilities of Designers) and delete this note. 203.91 – 203.99 NOT USED MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 20 of 34 ANNEXURE 203A PRINCIPAL IDENTIFIED HAZARDS The Contractor shall assess the risks and determine suitable control measures utilising the hierarchy of control for at least the following hazards and incorporate the assessment into the Contract OSH Management Plan. CONTRACT MANDATORY a) Traffic including pedestrians, cyclists and access for people with disabilities b) Personnel working around Mobile Plant c) Plant and machinery - including overturn, falling objects and noise d) All trenches and excavations e) Dust f) Hazardous substances including Pesticides g) Hot bituminous works h) Subcontractors i) Manual Handling j) Waste Management k) Hazards identified from Designers Report CONTRACT SPECIFIC l) Cranes, crane drivers and dogmen m) Contact with services and energy sources n) Fall from Heights o) Working in isolation p) Working in remote areas q) Fatigue r) Working in confined space s) Working in vicinity of Rail Crossings (NOTE: AMEND OR ADD TO THE ABOVE LIST OF HAZARDS AS REQUIRED BY THE NATURE OF THE WORKS, AND DELETE THIS NOTE) MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 21 of 34 ANNEXURE 203B OCCUPATIONAL HEALTH AND SAFETY RISK CLASSIFICATION 1. In order to clearly understand the risks associated with this Contract and thence outline the manner in which identified risks will be managed, the Contractor shall undertake an assessment of all significant foreseeable risks associated with the Contract and determined the treatment measures that, so far as practicable, minimise the risk. 2. The identification and assessment process must be undertaken in accordance with AS/NZS ISO 31000 and the likelihood and consequences rated before the application of risk treatments (Primary Risk) and after (Residual Risk) the determined controls utilizing Table 203B.1, Table 203B.2 and Table 203B.3 of this Annexure 203B. AS/NZS ISO 31000 3. The Contractor shall, so far as practicable, control or reduce identified risks in accordance with the hierarchy of control as defined by AS/NZS 4801. Treatment measures shall be authorised and managed by the Contractor in accordance with Table 203B.4 Management Approach for Residual Risk Rating. Risk Control and Reduction 4. The Superintendent may direct the Contractor as to the Primary Risk Rating and the Residual Risk Rating to apply to any risk. The Contractor shall reassess, authorise and manage its risk control measures in accordance with the level of risk directed by the Superintendent. 5. A Residual Risk Rating of Extreme is not permissible under the Contract. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 22 of 34 TABLE 203B.1 – QUALITATIVE MEASURES OF CONSEQUENCE OR IMPACT Level Descriptor 1 Insignificant Description Minor first aid treatment required; Immediate return to work. Minor medical treatment required; 2 Minor Not a lost time injury. Medical treatment required; 3 Moderate Lost time injury; WorkSafe report not required. Significant injuries; 4 Major Hospitalisation required; WorkSafe report required. Permanent and severe disablement; 5 Catastrophic Fatality. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 23 of 34 TABLE 203B.2 – QUALITATIVE MEASURES OF LIKELIHOOD Level Descriptor Description The event or hazard: A Almost certain is expected to occur in most circumstances, will probably occur with a frequency in excess of 10 times per year. The event or hazard: B Likely will probably occur in most circumstances, will probably occur with a frequency of between 1 and 10 times per year. The event or hazard: C Moderate might occur at some time, will probably occur with a frequency of 0.1 to 1 times per year (i.e. once in 1 to 10 years). The event or hazard: D Unlikely could occur at some time, will probably occur with a frequency of 0.01 to 0.1 times per year (i.e. once in 10 to 100 years). The event or hazard: E Rare may occur only in exceptional circumstances, will probably occur with a frequency of less than 0.01 times per year (i.e. less than once in 100 years). IMPORTANT NOTE: The likelihood of an event or hazard occurring shall first be assessed over the duration of the activity (i.e. “period of exposure”). For risk assessment purposes the assessed likelihood shall then be proportioned for a “period of exposure” of one year Example: An activity has a duration of 6 weeks (i.e. “period of exposure” = 6 weeks). . The event or hazard being considered is assessed as likely to occur once every 20 times the activity occurs (i.e. likelihood or frequency = 1 event/20 times activity occurs = 0.05 times per activity). Assessed annual likelihood or frequency = 0.05 times per activity x 52 weeks/6 weeks = 0.4 times per year. Assessed likelihood = C (i.e. Possible) MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 24 of 34 TABLE 203B.3 – QUALITATIVE RISK ANALYSIS MATRIX – RISK RATING Consequences Insignificant Minor Moderate Major Catastrophic 1 2 3 4 5 A (almost certain.) M H H E E B (Likely) L M H E E C (Moderate) L M H E E D (Unlikely) L L M H E E (Rare) L L M H H Likelihood TABLE 203B.4 – MANAGEMENT APPROACH FOR RESIDUAL RISK RATING Retained Risk Rating Required Treatment E Extreme risk Unacceptable risk. HOLD POINT. Work cannot proceed until risk has been reduced. H High risk High priority, OSH MR must review the risk assessment and approve treatment prior to its implementation. M Moderate risk Medium Risk, standard work practice subject to review (JSA) prior to implementation. L Low risk Managed in accordance with the approved SMP management procedures and standard safe work practices MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 25 of 34 ANNEXURE 203C OSH RISK CONTEXT The Contractor shall define the Context of the Risk Environment in which the Contract is undertaken and shall use the following headings as a minimum for inclusion into the OSH Management Plan: 1. The Location of the Contract, incorporating a location plan where possible. 2. Key Features in respect to terrain, including specific local features such as rivers, creek lines, steep ground, etc. that may impact on OSH issues associated with the Contract 3. Climatic conditions that may be expected over the term of the Contract 4. The timing and duration of the Contract 5. Likely numbers of personnel on Site and how the Contract will be resourced (i.e. subcontract, employee/day labour etc.) 6. Key work processes and likely associated hazards 7. Requirements for Work Camps, Fuel Storage facilities, Workshops, Explosive Storage facilities. 8. Location of material supply or dumping pits in respect to the worksite. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 26 of 34 ANNEXURE 203D CONTRACTORS OSH MANAGEMENT PLAN CROSS REFERENCE KEY This reference key table shall form part of the Contractors OSH Management Plan and shall be placed at the front of the OSH Management Plan. This table will be used by Auditors and MUST be filled in accurately by the Contractor. SPECIFICATION 203 REFERENCE CONTRACTOR’S OSH MANAGEMENT PLAN REFERENCE Clause Headings Ref 203.06.1 Contractor’s OSH Policy 203.06.2 Inclusion of OSH Policy in Induction 203.07.1 OSH Commitment Statement 203.07.2 Inclusion of OSH Commitment Statement in Induction 203.16 OSH risk Plan 203.17.1 Schedule of Mandatory Documents 203.17.4 Issue Resolution Procedure 203.18.1 OSH Objectives and Targets 203.18.2 OSH Performance Review Procedure 203.19.2 Annexure 203C Information 203.19.6 Management of Amendments to OSH Management Plan 203.31.1 OSH Management Representative 203.31.2 Roles and Responsibilities 203.31.3 Legislative Duties 203.31.9 Subcontractor Compliance 203.32.1 Management Competencies and Training MAIN ROADS Western Australia Contract xxx/xx Headings Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 27 of 34 203.32.2 Skills Register 203.32.4 Site Induction Training Program 203.32.6 Written Evaluation of Site Induction 203.33.1 Consultation Procedures 203.33.3 Communication Procedures 203.33.6 OSH Reporting Procedures 203.34.2 Referenced System Documents 203.35.1 Document and Data Control Procedures 203.36.1 Operational Hazard Identification, Assessment and Control Procedures 203.36.2 Standard Safe Work Practices 203.36.3 Risk Treatment Evaluation Procedure 203.36.5 Plant Management Procedures 203.36.10 High Visibility Vests 203.37.1 Emergency Preparedness and Response Plan 203.37.7 Emergency Plan Review 203.37.9 Nominated First Aiders 203.41.1 Monitoring and Measurement Procedures 203.41.2 Workplace Inspection Schedule 203.41.3 Contractor’s Monthly Safety Performance Report 203.42.4 Incident Reporting and Investigation Procedures 203.43.1 Records Management Procedures 203.44.3 Audit Schedule 203.51.1 OSH Management Plan Review MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 28 of 34 SPECIFICATION 203 GUIDANCE NOTES DELETE THESE GUIDANCE NOTES FROM FINAL DOCUMENT AFTER USING FOR REFERENCE All edits to downloaded TDP documents shall be tracked (most word processing software allows this to be done automatically). Deletions shall be struck through e.g. example. Insertions shall be in italics e.g. example. If all information relating to a clause is deleted then the clause number should be retained and the words "NOT USED" should be inserted. The proposed documents with tracked changes shall be submitted to the Project Manager for review, prior to printing the final batch of documents. When this final printing is carried out, the tracked changes option is to be turned off. The Custodian of this specification is the Contract Management Practice Manager. NOTE: SPECIFICATION 203 IS APPLICABLE TO MAJOR WORKS CONTRACTS ONLY, AS THE MINOR WORKS TENDER DOCUMENT CARRIES ITS OWN OSH SPECIFICATION. 1. GENERAL As part of the pre-qualification process contractors engaged on major works contracts are required to have OSH management systems that have been certificated to AS/NZS4801- Occupational Health and Safety Management System, 1.01 Principal Responsibilities Under the OSH Act 1984, the Principal has the capacity to exercise control and is also responsible for ensuring a safe and healthy working environment on construction sites. A key element of that responsibility is to identify hazards, assess the risks and determine suitable controls. 1.02 National Standard for Construction Work Under the OSH Regulations 1996, Division 12 of Part 3, Construction industry – consultation on hazards and safety management outlines the responsibilities of: Designers (Clause 3.140); Main Contractors (Clause 3.141); and Clients (Clause 3.139). MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 29 of 34 1.02.1 Responsibilities of Designers (Clause 3.140) Designers must forward to the Client a written report that identifies: all hazards arising from the design; assessment of the risks arising from the hazards; action taken to reduce the hazard risks; and any hazards identified but have not been resolved. The PM must ensure that they receive a detailed report from the Designer, appropriate for the nature of the hazard and degree of risk for each design. The PM must then determine how the hazards detailed in Designer’s report are communicated to the Contractor: in contract specific requirements, and / or in the Principal’s identified Hazards in Annexure 203A; or to include Designer’s report in the Information for Tenderers. The hazards identified in the Designers report must be addressed in the Contractor’s OSH Management Plan. 1.02.2 Responsibilities of Main Contractor (Clause 3.141) The Main Contractor must as far as practicable ensures that: all hazard records are maintained; assess the risk of injury from the hazards; take action by means to reduce the risks. It is therefore a requirement of this Specification that: a) The Project Manager or Superintendent shall ensure appropriate risk assessment for all foreseeable hazards have been identified and risk potential determined by competent team members in sufficient detail; b) Based on the outcome of the risk assessment the Specification will be added to in prescribed Clauses to reflect the risk profile; and c) The risk assessment will be forwarded to the Superintendent’s 2 nd party OSH Auditor when the Contract OSH Management Plan’s suitability is assessed to ensure the auditor is aware of the critical issues associated with the Contract. 1.02.3 Responsibilities of the Client (Clause 3.139) The Client must consult with the Designer and Main Contractor that persons doing the construction work may do so without risk to their health and safety. The Client must ensure that information given to the client meets workplace safety requirements Part 3, Division 12 of the OSH Regulations 1996 Construction industry – consultation on hazards and safety management etc. MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 30 of 34 2. PRINCIPAL IDENTIFIED HAZARDS (Annexure 203A) 2.1 Annexure 203A outlines a schedule of common hazards associated with Main Roads Contracts. The Contractor is required to at least address this list of hazards in its risk management plan and include the assessment, together with prescribed control measures into the Contract OSH Management Plan. 2.2 ACTION – Any unlisted hazards should be added to the list as necessary in accordance with the project team’s risk assessment. 3. HAZARD IDENTIFICATION (Clause 203.16) 3.1 This Section looks to ensure that issues associated with key OSH hazards are addressed in detail by the Contractor as part of the Contract OSH Management Plan. Specific requirements in respect to Plant and Equipment and Traffic Hazards have been included in the Specification and are mandatory for all contracts. Other requirements may be added based on issues that come out of the project risk assessment. 3.2 ACTION - Add specific requirements relating to identified hazards e.g. Asbestos, Dust, etc. in CONTRACT SPECIFIC REQUIREMENTS. It is worth noting that risk requirements relating to dust and vibration management, property damage and some environmental issues such as waste management have significance under the occupational safety and health legislation and have therefore been referenced as part of this Specification. These requirements also have environmental implications and the requirements for dealing with these environmental issues are dealt with in Specification 204 ENVIRONMENT. Traffic management is almost entirely an OSH management issue and is dealt with comprehensively through Specification 202 TRAFFIC. 4. CYCLONE PREPAREDNESS 4.1 Project Managers preparing project documentation for projects located within the regions most likely to be affected by cyclones are reminded that they shall consider the risks associated with this factor and ensure all tenderers are made fully aware of Main Roads’ cyclone procedures and requirements to allow them to consider them in relation to ANNEXURE 203C Item 3. 4.2 The Joint Resources Safety/WorkSafe Safety Bulletin issued on 2 April 07 provides recommendations that shall be included into existing cyclone procedures and is accessible through the following link: http://www.worksafe.wa.gov.au/newsite/worksafe/media/pdf/alerts/joint_safety_bulletin0 001.pdf MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 31 of 34 CONTRACT SPECIFIC REQUIREMENTS TO ADD OR DELETE The following clauses are to be placed under the CONTRACT SPECIFIC REQUIREMENTS as required. Note after inserting the clauses into the relevant section you will need to alter the clause number and heading to, “H2 DSB” style so that the newly inserted clauses will be included in the Contents’ table. 203.91 EXPOSURE TO ASBESTOS 1. The locations of any known or suspected deposits of asbestos in the vicinity of the Works are as detailed in Table 203.1 – Asbestos Deposits. Deposits TABLE 203.1 – ASBESTOS DEPOSITS Location (Slk or N/E Coordinates of Area) From Nature of Deposit Comments To "NO KNOWN DEPOSITS" 2. In the event that other deposits, or suspected deposits, of asbestos-bearing materials or naturally occurring asbestos are encountered during the work under the Contract the Contractor shall immediately report the occurrence to the Superintendent and to WorkSafe WA. Other Deposits 3. Special measures shall be undertaken by the Contractor in accordance with WorkSafe WA requirements to protect the health and safety of all persons involved in the Works, and to the public. Typical measures which may be required include the following: Special Measures a) provide written notification of the occurrence, and required protective measures, to all persons on the Site; b) suppression of all visible dust to the extent reasonably possible in the affected area(s); c) prohibit persons from working in dust clouds in or near the affected areas(s); d) provide machines working in the affected area(s) with sealed air-conditioned cabs fitted with appropriate filters; e) provide personal protective equipment to persons as deemed necessary by WorkSafe WA; MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 32 of 34 f) develop work procedures to avoid exposure of unprotected persons to dust clouds; g) machines used in the identified area(s) to be washed down upon: (i) completion of work (ii) removal of the machine from the area(s) (iii) prior to machine maintenance MAIN ROADS Western Australia Contract xxx/xx Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 33 of 34 SPECIFICATION AMENDMENT CHECKLIST Specification Name: No: 203 Revision No: ______Title: OCCUPATIONAL SAFETY & HEALTH Project Manager: Name: _______________Signature: _____________Date:________ Checked By: Name: _______________Signature: _______________Date:________ Contract No: _______Contract Description: __________________________________ ITEM DESCRIPTION SIGN OFF All changes/amendments must be shown in Tracked Change mode until Note: approved. 1. Project Manager has reviewed Specification and identified Additions and Amendments. 2. CONTRACT SPECIFIC REQUIREMENTS addressed? – Contract specific materials/products/clauses added? (Refer Specification Guidance Notes for guidance). 3. Any unlisted Materials/Products proposed and approved by the Project Manager? – if “Yes” provide details at 15. 4. Standard Clauses amended? – MUST SEEK approval from MCP. 5. Clause deletions shown as ‘NOT USED’. 6. Appropriate INSPECTION & TESTING parameters included in Spec 201 (Test Methods, Minimum Testing Frequencies verified). 7. ANNEXURES completed (Refer Specification Guidance Notes). 8. HANDOVER and AS BUILT requirements addressed. 9. Main Roads QS has approved changes to SMM. 10. Project Manager certifies completed Specification reflects intent of the design. 11. Completed Specification – independent verification arranged by Project Manager 12. Project Manager’s review completed. 13. SPECIFICATION GUIDANCE NOTES deleted. 14. TABLE OF CONTENTS updated. 15 Supporting information prepared and submitted to Project Manager. Further action necessary: Signed: MAIN ROADS Western Australia Contract xxx/xx (Project Manager) Date: _______________ Specification 203 Occupational Safety & Health Document 04/10094-02 Issue 07/05/12 Page 34 of 34