Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Inject Response Report
Operation Fortified Response Tabletop Exercise
Hurricane
April 11, 2013
Pinellas County Neighborhood Emergency Preparedness Program
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
This report contains the inject responses from the Operation Fortified Response Tabletop Exercise.
These responses are unedited and are directly exported from the information typed into the ONX System
during the exercise. The purpose of this report is to provide documentation for your organization’s records
of exact responses captured during the exercise.
www.drc-group.com – info@drc-group.com
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Fortified Response - Hurricane - # 002
Pinellas County NEPP
Residing in a community / neighborhood that is Disaster Ready is the first step
in being able to respond to and recover from any disaster or emergency.
Part 1
(Note: Access information on Avoiding Home Hurricane Damage.)
Is your organization involved in assisting community / neighborhood residents
in preparing themselves, their families and their homes for a hurricane and
other disasters or emergencies that could strike the region?
Part 2
Part 3
Yes
If the above answer is yes. – List in detail the various disaster preparedness
activities your organization undertakes to assist with community /
neighborhood preparedness.
(Example: Conduct an annual door to door campaign to distribute disaster
preparedness materials to area residents.)
Make sure they have a supply of meds, require transportation, translator,
physical assistance
MRC would advise through servfl
Updated contact information for special needs
Awareness training including:
Part 4
Notifying community about zones
Household plans
Pets
Contact for evacuations
Preparedness material DVDs, handouts, etc.
Training and exercises
If the above answer is no. – Identify the name and point of contact information
Part 11 (Phone Number and / or Web Site) of your community’s agencies or
organizations that would be able to assist with preparing neighborhood /
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
community residents for a hurricane or other disasters.
(Example: Shoemaker County Office of Emergency Management – 555-5555555 – www.scoem.gov)
(Note: Access www.google.com to search for your community’s agencies or
organizations.)
Contact Information – Agency / Organization # 1:
Part 12
Part 13 Contact Information – Agency / Organization # 2:
Part 14
Part 15 Contact Information – Agency / Organization # 3:
Part 16
Fortified Response - Hurricane - # 004
Pinellas County NEPP
Part 1
Would your organization have a role in assisting senior citizens, individuals
with disabilities and / or the transportation disadvantaged in preparing for the
approaching storm?
Part 2
Yes
Part 3
If the above answer is yes. – Describe the type of assistance that would be
made available to help them prepare for the approaching hurricane.
Fire department knows special needs in community and CERT would activate
accordingly; Fire provides transportation
Part 4
Registration with FDOH and Fire
MRC assist with special needs shelters
Part 5
If the above answer is no. – Identify the name and point of contact information
(Phone Number and / or Web Site) for agencies or organizations that would be
able to assist these residents.
(Example: Low County Alzheimer Association – 555-555-5555 –
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
www.lcaa.org)
(Note: You can search the national 2-1-1 Information and Referral database
for agencies and organizations within your area that could assist senior
citizens, the disabled and the transportation disadvantaged in preparing for an
emergency or disaster.)
Contact Information – Agency / Organization # 1:
Part 6
Part 7
Contact Information – Agency / Organization # 2:
Part 8
Part 9
Contact Information – Agency / Organization # 3:
Part 10
Fortified Response - Hurricane - # 007
Pinellas County NEPP
As the hurricane continues to approach the region will your organization be
Part 1 involved in assisting community / neighborhood residents with any last minute
preparedness activities?
Part 2 Yes
Part 3
If the above answer is yes. – Identify and briefly describe the activities that your
organization will assist with.
Sandbags
Prepare for activation of emergency backup communication
Activate local EOCs
Part 4 Protecting your home
Securing loose items and outdoor furniture
Make sure you have a Go Kit (anything you would need to get through the next
72 hours) including children; short term and long term bag
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Full gas tank
Gather important documents and medications
Healthcare professionals may have to work
If the above answer is no. – Identify the name and point of contact information
(Phone Number, Address and / or Web Site) for agencies or organizations that
Part 5 would be able to assist residents in making last minute hurricane preparations.
Contact Information – Agency / Organizations # 1:
Part 6
Part 7 Contact Information – Agency / Organizations # 2:
Part 8
Fortified Response - Hurricane - # 008
Pinellas County NEPP
Part 1
Would your organization be contacted by emergency management officials as
the hurricane approaches the region?
Part 2 Yes
Part 3
If the above answer is yes. – Identify the emergency response agency that
would have notified your organization.
Part 4
Pinellas Emergency Management; Florida Department of Health; ESF-8;
Dunedin Fire; East Lake Fire
Part 5 If the above answer is no. – At what point would your organization be notified.
Part 6
Fortified Response - Hurricane - # 009
Pinellas County NEPP
Part 1
Would your organization ever self-mobilize?
Part 2
Part 3
If the above answer is yes. – Briefly explain why.
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Depending on the organization
Part 4
Yes, as an individual and team (Good Samaritan Act)
The leader of your organization has been contacted and asked to mobilize due
to the region being under a Hurricane Warning.
Part 5
Briefly describe how the members of your organization would be contacted
and told that they need to mobilize.
MRC - notified through servfl via e-mail, phone call, and text
Part 6
East Lake - when pager is activated sends e-mail and call. Also, post on web
site
DVERT - e-mail and phone calls through web-based program
Part 7
Identify the individuals by name and title that would be responsible for
mobilizing your organization.
Primary:
Part 8
Part 9
Secondary:
Part 10
Part 11 Tertiary:
Part 12
Part 13
Would the same individuals be responsible for leading your organization
during its mobilization?
Part 14 Yes
Part 15 Briefly describe your organization’s mobilization process.
MRC - deployed specific shelters; instructions included in notification
Part 16 East Lake CERT - staging area at local EOC
DVERT - Meets at local fire station
Fortified Response - Hurricane - # 010
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Pinellas County NEPP
Now that your organization has mobilized it will be important to effectively
coordinate the various response activities that will need to be undertaken.
Part 1
Identify the individuals that will fulfill the Incident Command System (ICS)
positions and briefly describe the responsibility for each position.
(Example: Logistics Section Chief – John Harper – Is responsible for obtaining
needed equipment and supplies that will be used to respond to the hurricane.)
MRC - medical/nonmedical teams and follow along the ICS of FDOH; emphasis
on Just-in-Time training
Part 2
East Lake CERT - IC (responsible for the incident), Safety officer (responsible
for the safety of personnel), Operations (responsible for the mission), Logistics
DVERT - Fire Marshall is IC; DVERT serves as backup for first responder under
the Operations Section
Fortified Response - Hurricane - # 011
Pinellas County NEPP
Part 1
Mrs Jones, an 87 year old widow, is a community / neighborhood resident
whose home is subject to flooding. She has just contacted a member of your
organization asking if someone could come help her with building a sandbag
barrier to prevent her home from being flooded.
(Note: Access information on filling sandbags and building sandbag walls.)
Will your organization be able to assist Mrs Jones with her request?
Part 2 No
Part 3
If the above answer is yes. – Briefly describe the actions that would be taken to
assist Mrs Jones.
Part 4
Part 5 If the above answer is no. – What will Mrs Jones be told?
Put her in contact with organizations that could assist with evacuation; Assure
Part 6 that Mrs Jones understands we cannot help but obtain contact information for
next of kin
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Fortified Response - Hurricane - # 016
Pinellas County NEPP
Prepare a prioritized action plan (Incident Action Plan) outlining in detail
activities that your organization will undertake based on current information and
planning assumptions.
In preparing the Incident Action Plan (IAP) list any resources that will be needed
to undertake the action as well as develop a timeline for completing the
Part 1
identified action.
(Example: Action – Canvas the neighborhood by to determine if any residents
were injured during the storm. If medical assistance is needed for minor injuries
team members should provide First Aid. / Required Resources – First Aid Kit. /
Timeline – 1 Hour.)
East Lake CERT
1-Ensure team safety and immediate community neighbors
2-Staging at local EOC
3-Damage assessment on the way to staging
4-Setup emergency communications
MRC
Part 2
1-Special needs shelter duties
DVERT
1-Establishing community networks
2-Prioritizing needs
3-Conducting damage assessment and cleanup
4-Putting community in touch with disaster recovery organizations
Fortified Response - Hurricane - # 017
Pinellas County NEPP
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
It will be important for your organization to remain in constant communication
with its members and various response agencies and organizations. Briefly
describe how communications will be maintained:
Part 1
(Note: Access the Neighborhood Emergency Radio Communications Planning
document.)
With emergency management officials.
Handheld radios
Runners
Part 2
DOH Satellite phones
HAM radio
Part 3 With law enforcement officials.
radios by interoperability
Part 4
HAM radio
Part 5 With fire department officials.
Handheld radios
Part 6
HAM radio
Part 7 Among fellow team members.
HAM radio
Part 8
Handheld/FRS radios
Fortified Response - Hurricane - # 018
Pinellas County NEPP
Needs Assessment
Part 1
Based on the Preliminary Damage Assessment and the Post Hurricane
Community / Neighborhood Evaluation of the community / neighborhood
prepare a list of resources (services, materials and supplies) that will be
needed to support residents of the community / neighborhood in the days and
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
weeks to come.
Need # 1:
Part 2
Water - Boiling Advisory
Part 3
Need # 2:
Part 4
Refrigerator / Generator
Part 5
Need # 3:
Part 6
POD
Part 7
Need # 4:
Part 8
MREs
Part 9
Need # 5:
Part 10 Medical Supplies
Part 11 Need # 6:
Part 12 Blue tarps
Part 13 Need # 7:
Part 14 Waste system/Port-o-Potties
Part 15 Need # 8:
Part 16 Debris Management
Fortified Response - Hurricane - # 019
Pinellas County NEPP
Assisting community / neighborhood residents with their response and
recovery needs will be a large undertaking and involve many government
agencies and departments as well as community and faith based
organizations.
Part 1
Identify four agencies, departments and / or organizations (Community
Partners) with which your organization would work as well as the resources /
services that the identified Community Partner would be able to provide to
community / neighborhood residents.
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
(Example: Southern Baptist Disaster Relief – Local churches can assist with:
Chainsaw Crews, Childcare, Feeding, Sheltering, Transportation,
Communications and Clean-up.)
(Note: Access information regarding Southern Baptist Disaster Relief.)
Community Partner – Resources / Services # 1:
Part 3
United Way/2-1-1 - run the volunteer reception center
Part 5
Community Partner – Resources / Services # 2:
Part 6
American Red Cross - food, temporary sheltering, medical supplies,
communication services, mental/behavioral health
Part 7
Community Partner – Resources / Services # 3:
Part 8
Catholic Charities/Baptist Men's Group /Freemasons - cleanup, clothing, blue
tarps, childcare, personal needs, grief counseling
Part 9
Community Partner – Resources / Services # 4:
Part 10
Private industry (Home Depot/Lowes/Publix/Wal-Mart) - sandbags, wood,
housing tools and equipment
Fortified Response - Hurricane - # 020
Pinellas County NEPP
Is your organization in possession of any expendable supplies and / or
Part 1 equipment that can be utilized to assist community / neighborhood residents
with responding to or recovering from the hurricane?
Part 2 Yes
If the above answer is yes. – Prepare an itemized list, (Item, Quantity and
Storage Location) of the supplies and / or equipment.
Part 3 (Note: Access a listing of potential items to incorporate into a Neighborhood
Disaster Supply Kit.)
(Example: Item – Stretcher / Quantity – 3 / Storage Location – CERT Trailer)
Medical/Trauma Go Kits
Part 4
Batteries
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
Fortified Response - Hurricane - # 021
Pinellas County NEPP
Part 1
Due to the fact that electrical service remains off throughout the area damaged
during the hurricane, local officials have issued a dusk to dawn curfew.
Are the members of your organization exempt from the curfew?
Part 2 Unsure
Part 3 If the above answer is yes. – Briefly explain why.
MRC is exempt based on deployment.
Part 4
CERT depends on the emergency. Members have the capability pending the
needs for disaster recovery and approval from jurisdiction officials.
Part 5 If the above answer is no. – Briefly explain why.
Part 6
Part 7
If the above answer is unsure. – Identify the agency that would be able to tell
you if your organization is exempt from the curfew.
Part 8 Government officials. See above.
Fortified Response - Hurricane - # 022
Pinellas County NEPP
Emergency management officials have asked if your organization could help
with establishing and managing a location for the distribution of supplies (bottled
water, shelf stable meals, tarps, etc.) which would be given to community /
neighborhood residents needing assistance.
These types of distribution activities are normally referred to as a Point of
Distribution (POD).
Part 1
FEMA, state and local officials will provide all of the supplies to be distributed
and the equipment to operate the POD.
(Note: Access information on how to establish and manage a Point of
Distribution.)
Will your organization be able to manage and provide man-power to support
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Inject Responses – April 11 2013
this activity?
Part 2 Yes
Part 5
If the above answer is yes. – Briefly describe how your organization could assist
with setting up and managing such an operation.
Some members are licensed forklift operators. Members completed IS-27
Part 6 training with FEMA. Local officials would re-allocate resources for MRC and
East Lake CERT. DVERT is under the plan of the city of Dunedin.
Fortified Response - Hurricane - # 023
Pinellas County NEPP
Adam and Beth Morrison are an elderly couple whose home has survived the
storm. As is true with the rest of the community / neighborhood, they are without
power, water and phone service. The temperature outside has risen to 98
degrees and the humidity is close to 95%. Several of their neighbors have
Part 1
expressed a concern for their well being given the lack of drinking water and the
extreme heat and humidity.
Can your organization assist in this situation?
Part 2 Yes
Part 3
If the above answer is yes. – Briefly describe the actions that will be taken to
assist the Morrison's.
#1 Pass out water and bags of ice.
Part 4 #2 Offer to take them to the shelter.
Remember the safety of the team.
If the above answer is no. – Identify the name and point of contact information
Part 5 (Phone Number and / or Web Site) for an agency or organization to which you
would refer the Morrison’s for assistance.
Part 6
Fortified Response - Hurricane - # 024
Pinellas County NEPP
Disaster Resistant Communities Group LLC
www.drc-group.com
Operation Fortified Response Tabletop Exercise
Part 1
At what point would your organization demobilize?
Part 2
When notified by the Disaster Recovery Center
Part 3
Briefly describe the procedure for demobilization.
Inject Responses – April 11 2013
Demobilization plans would start as soon as activation.
Part 4
Conduct a CISD (Critical Incident Stress Debrief).
Phased demobilization; members would call in when they reach final
destination
Part 5
Does your demobilization plan include an operational debriefing of all team
members?
Part 6
Yes
Part 7
If the above answer is yes. – Briefly describe how this debriefing will be
accomplished.
East Lake CERT - IC would facilitate open forum
Part 8
DVERT - IC/PIO would facilitate discussion
MRC - Phased demobilization; unit leader would lead debrief
Part 9
Does your demobilization plan include a Critical Incident Stress Debriefing
(CISD) of all team members?
Part 10 Unsure
Part 11
If the above answer is yes. – Briefly describe how this debriefing will be
accomplished.
Part 12
Not in the plan for volunteer organizations, but agreed that some type of
stress debriefing should occur during and after demobilization as needed
Disaster Resistant Communities Group LLC
www.drc-group.com