New Jersey Cultural Trust
C APITAL H ISTORIC P RESERVATION
G RANTS
2012 (FY2013) Grant Guidelines and Application
New Jersey Cultural Trust
NJ Department of State
P.O. Box 529
Trenton, New Jersey 08625
Phone (609)984-6767 Fax (609) 341-5005
Applications to be received and reviewed by:
New Jersey Historic Trust
NJ Department of Community Affairs
P.O. Box 457
Trenton, New Jersey 08625
Phone (609) 984-0473 Fax (609) 984-7590
njht@dca.state.nj.us www.njht.org
Applications due by 4 pm, April 26, 2012 to
New Jersey Historic Trust
Department of Community Affairs
101 South Broad Street
Trenton, New Jersey 08608
New Jersey Cultural Trust
Capital Historic Preservation Grants
2012 (FY2013) Guidelines and Application
The New Jersey Cultural Trust Capital Historic Preservation Grants Program is a
funding program that is collaboratively administered by the New Jersey Historic Trust
for and with the New Jersey Cultural Trust. The Cultural Trust Act created a Trust
Fund, from which grants may be awarded to support capital projects, endowments
and institutional and financial stabilization of qualified organizations. The Act directs
the New Jersey Historic Trust to design and administer programs that recommend
capital projects to the Cultural Trust.
All history, arts and humanities organizations with stewardship responsibility for
historic resources, and qualified by the New Jersey Cultural Trust, are eligible to apply
for 2012 (FY2013) capital historic preservation funding.
The New Jersey Cultural Trust was established by law in July 2000 to develop a
permanent source of funding for arts, history and humanities organizations to help
them improve their service to the public by achieving greater financial and
operational stability. The New Jersey Historic Trust was established by statute in 1967
as a nonprofit historic preservation organization created to preserve and protect New
Jersey’s historic resources. Through its programs and activities, the Historic Trust
assists, supports, and safeguards historic structures throughout the State.
To be eligible for funds, an organization must be a New Jersey-based, nonprofit
organization that has been qualified by the Cultural Trust as of April 26, 2012. In
order to become qualified, an organization must demonstrate that it fulfills a history,
arts or humanities mission through active programs and services, has been in
operation for a minimum of four years, and has a functioning board that provides
financial oversight to the standards set by the Cultural Trust. Schools, units of
government and religious organizations are not eligible to be qualified by the Cultural
Trust. Applications for qualification are available from the Cultural Trust web site
www.nj.gov/state/index.html or by calling (609) 984-6767 and must be submitted to
the Cultural Trust by March 29, 2012 in order to be qualified by April 26, 2012.
Call the NJ Historic Trust at (609) 984-0473 with questions regarding eligibility, the
application form, and one-on-one applicant consultations. Information is also posted
on the Historic Trust website www.njht.org.
On the cover: The Pool House at Morven in Princeton, restored in 2011 with grant aid from the NJ
Cultural Trust.
New Jersey Cultural Trust
Capital Historic Preservation Grants
2012 (FY2013)Guidelines and Application
GUIDELINES
What’s New for the 2012 (FY 2013) Grant Round
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In 2012, capital applications may be submitted by any Cultural Trust qualified
organization that has stewardship responsibility for property listed or deemed
eligible for listing on the New Jersey Register of Historic Places.
Applicants to this program are strongly encouraged to submit a Declaration of
Intent to Apply by March 29, 2012 using the form provided on page 6.
Eligibility: To be eligible for funds, an organization must be a New Jersey-based, nonprofit
organization has been qualified by the Cultural Trust as of April 26, 2012. Applications
for qualification are available from the Cultural Trust web site
www.nj.gov/state/index.html or from its office by calling 609-984-6767. Schools, units of
government and religious organizations are not eligible to be qualified by the Cultural
Trust. In order to become qualified, an organization must have submitted to the Cultural
Trust an application for qualification by March 29, 2012 and also demonstrate that it:
 fulfills a history, arts or humanities mission through active programs and services
[The term “humanities” includes, but is not limited to, the study and interpretation
of the following: languages; linguistics; literature; history; jurisprudence;
philosophy; archaeology; comparative religion; ethics; the history, criticism, and
theory of the arts; those aspects of the social sciences which have humanistic
content and employ humanistic methods; and the study and application of the
humanities to the human environment.];
 has been in operation for a minimum of 4 years;
 is tax exempt; and
 has a functioning board that provides financial oversight to the standards set by the
New Jersey Cultural Trust.
Eligible Activities: All qualified organizations may apply in the 2012 (FY2013)
round. The Cultural Trust Act defines fundable capital projects under this act as those
projects of qualified organizations in New Jersey that construct, expand, renovate, plan for,
repair, rehabilitate, restore, adaptively reuse, purchase, effect long-term leaseholds on,
replace, relocate, or otherwise improve cultural or historical properties and facilities, as
appropriate, including any work relating to providing access thereto for persons with
disabilities. The term includes the acquisition of an interest in real property. All projects
must be in conformance with the Secretary of the Interior’s Standards for the Treatment of
Historic Properties. The project budget may also include proposed non-construction
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expenses for architectural or engineering services. Proposed non-construction costs are
limited to 20% of the proposed construction budget.
Eligible Properties: Properties for which funding is requested must be listed in the New
Jersey and/or National Register of Historic Places; must contribute to the significance of a
historic district listed in the New Jersey and/or National Register of Historic Places; or
must be certified as eligible to be listed in the New Jersey Register of Historic Places by the
New Jersey State Historic Preservation Office.
Ownership: For all requests other than acquisition, applicants must demonstrate control
of the property through a deed or valid lease.
Grant Size: Grants will range from $10,000 to $50,000.
Match and Financial Requirements: There is NO matching requirement. However, if an
organization’s project costs more than is being requested, the proposal must clearly
demonstrate the organization’s ability to provide the remaining necessary funds.
Priorities: Any application for eligible activities may be submitted.
Criteria: The following criteria will be used in the evaluation of the proposal:
1. Significance of Resource
a. Significance of resource. Property must be listed in the New Jersey or National
Register of Historic Places, or be a contributing resource to a Historic District, or
have a Determination of Eligibility by the New Jersey Historic Preservation
Office. For questions of listing or eligibility please contact the State Historic
Preservation Office at (609) 984-0176.
b. Physical condition of property. Threat of immediate collapse, demolition or
inappropriate use or development; notice of code violations; and deterioration
requiring stabilization are considered. Under this criterion, priority is given to
resources where deterioration or threats have not resulted from the actions or
negligence of the applicant.
2. Project Concept and Team
a. Quality of project. Clarity, thoroughness and applicability of the proposed
scope of work, as well as degree to which the project complies with the Secretary
of the Interior's Standards.
b. Proposed consultant(s). The credentials and experience of the project team
and consultants are considered in relation to the proposed scope of work.
Archaeologists, architectural historians, architects, historic architects, and
historians must demonstrate that they meet or exceed the minimum
professional qualifications defined in the Code of Federal Regulations (36 CFR
61, Appendix A). Other consultants must demonstrate that they meet or exceed
accepted professional qualifications in their respective fields.
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c. Budget and schedule. These must be realistic and feasible based on the work
proposed for funding and allow sufficient time for review of funded work by the
Historic Trust.
3. Organization Ability
a. Applicant. The ability of the applicant to carry out the proposed work, develop
programs to sustain and interpret the property, keep the property accessible to
the public, and provide for the long-term protection and stewardship of the
property.
b. Match. The availability of funds to cover project costs greater than the funding
request is considered.
c. Long-term preservation. Financial plans for the continued preservation of the
structure after the expenditure of capital preservation grant money.
4. Public Benefit and Distribution
a. Impact of project, which includes:
i. Potential to promote other cultural and historic preservation activity.
ii. Proposed use for the site.
iii. Degree to which the proposed project represents innovative design or
programming for a historic site and the degree to which the project reaches
new audiences.
c. Community Support. Demonstration of community support for the proposed
project and the site’s activity, use and future preservation.
d. Distribution. Allocation of funds to achieve a geographical balance as well as a
balance among sizes and types of projects, diversity of audiences served by
projects, and diversity of historical or cultural periods.
d. Funding Impact. The ability of this grant to make a difference in the quality of
the project.
e. Interpretation. Project includes creating public history programs and education
opportunities.
Deadline: Applications (original and five copy sets) must be received in the offices of the
New Jersey Historic Trust, at 101 South Broad Street, Trenton, by 4:00 pm on April 26,
2012. Applications received after 4:00 pm will not be accepted. Please note if you are
using a delivery service that applications not delivered to the Trust office by the deadline
will not be accepted.
Process: Applications from eligible organizations will be reviewed, evaluated and ranked
by an independent panel of qualified persons employing uniform evaluation criteria. The
process is as follows:

Applications will be reviewed and evaluated by the New Jersey Historic Trust.
Applicants are to notify the Historic Trust of progress on a proposed project during
the review period.
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The Historic Trust will forward to the Cultural Trust Board a list of projects
recommended for funding.
The Cultural Trust Board may delete projects from the list and will explain its
reasons for any deletion and allow for appeal.
The Cultural Trust reserves the right to place other conditions upon any grant as
they may relate to monitoring and reporting.
Announcement of grant awards will be made by the Cultural Trust Board.
Contracts will be issued to successful grantees by the Cultural Trust.
For information and assistance regarding the grant guidelines and application, contact the
New Jersey Historic Trust at (609) 984-0473.
Directions for Applying: Qualified organizations must apply by hard copy mail or
delivery. The guidelines and forms are available on the web site of the New Jersey Historic
Trust at www.njht.org. The narrative and forms can be completed on screen, printed,
copied and sent by conventional mail or hand-delivered.
Applications must include:
 An original, blue ink-signed application form, narrative and support materials in a 1-inch
three-ring binder; AND

5 collated sets of the application, narrative and support materials, with tabbed dividers
separating the materials, and secured with binder clips.
Applications must be delivered by 4:00 pm on April 26, 2012.
Postal Address:
Hand delivery address:
The New Jersey Historic Trust
P.O. Box 457
Trenton, NJ 08625-0457
The New Jersey Historic Trust
Dept. of Community Affairs
101 South Broad Street, Room 604
Trenton, NJ 08608
If you are in need of any special accommodation in filing a New Jersey Cultural
Trust Grant application, please contact the Cultural Trust offices at
609.984.6767 (Voice)
Callers with hearing or speech impairments can also use the NJ Relay Service
to reach the Cultural Trust and any party in the state by dialing 711
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NEW JERSEY CULTURAL TRUST
CAPITAL HISTORIC PRESERVATION GRANTS
2012 (FY2013) GUIDELINES AND APPLICATION
Declaration of Intent to Apply
To prepare for the 2012 grant round, potential applicants are strongly urged to submit a
Declaration of Intent to Apply. Completed forms may be mailed, e-mailed, faxed or hand
delivered to the Historic Trust. Please complete a Declaration for each application. Please
read the 2012 Grant Guidelines for the Cultural Trust capital grant program before
completing this form.
One copy of the Declaration of Intent to Apply should be received by the Trust by 4:00 p.m.
on Thursday, March 29, 2012. You may send the document by one of the following
methods:
 Fax to 609 984 7590
 Email as an attachment to njht@dca.state.nj.us (type “cultural trust” as the subject)
 Send by U.S. Post to NJ Historic Trust, Box 457, Trenton NJ 08625
 Or hand deliver to NJ Historic Trust, Department of Community Affairs 101 South
Broad Street, Room 604, Trenton NJ 08608
TYPE OF APPLICATION:
 NJ Cultural Trust Capital Application
APPLICANT
Name of applicant organization ________________________________________
Street address__________________________________________________________________
City________________________________ State____ Zip______________________________
Contact Person and Title__________________________________________________________
Email________________________ Telephone___________________ Fax________________
Applicant type: __Arts __History __Humanities
All tax-exempt nonprofit organization, please provide NJ Charities Registration
#________________.
What is your annual operating budget? $___________
Will you be hiring a consultant to complete this application? __Yes __No
Anticipated Grant Request: $____________
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PROPERTY
Historic/common name(s) of project property/structure__________________________________
Address_______________________________________________________________________
Does the applicant own the property? __Yes __No, supply name/address of owner
______________________________________________________________________
Does the applicant lease the property? __No __Yes _________years remaining on lease
State Register of Historic Places Status of Project Property
Is property listed in the State and/or National Register of Historic Places? __Yes __No
If no, have you applied to the NJ Historic Preservation Office (HPO) for certification that the
property is eligible for the Register? __No __Yes, date application sent to HPO________________
Briefly (50 words) explain the proposed project for which grant funds will be
requested.
_________________________________________________________________________________
CHECKLISTS
The following tasks should be completed and attachments assembled prior to submission
of a grant application on April 26, 2012:
TASKS
 Review 2012 Grant Guidelines
 Determine proposed project costs
 Determine proposed project team, goals, and timetable
 If property is not owned by applicant, ensure that owner is informed and signs
“Owner Assurances”
ATTACHMENTS
 Map locating historic resource
 Evidence of property’s historic designation (contact the Historic Preservation Office
at 609 984-0176 with questions)
 Photo documentation
 Scope Statement from proposed consultant or contractor
 Include if applicable: Documentation of matching funds; Copies of completed
research; Copy of lease; IRS documentation and financial statement for non-profit
applicants; and Evidence of community support
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NEW JERSEY CULTURAL TRUST
CAPITAL HISTORIC PRESERVATION GRANTS
2012 (FY2013) GUIDELINES AND APPLICATION
APPLICATION
1. Organization:
Name and address of Applicant
Type of Organization
History
Arts
Humanities
Is the organization qualified by the NJ Cultural Trust? Yes___ No___
[Only qualified organizations are eligible to apply]
Daytime Telephone:
Fax :
E-mail Address :
County :
Name of Mayor :
Charities Registration Number:
FEI/EIN :
Business ID # (Div. of Revenue) :
NJ Legislative District #
NJ Congressional District#
Fiscal Year-Ends (Day/Month):
Have someone from the organization attended the Best Practices workshops for nonprofit
history organizations? __Yes __No
2. Contact:
Provide name of project contact and daytime phone and email if different than organization
in Question 1
3. Property:
Historic Name of Property for which funding is requested:
Common Name of Property for which funding is requested:
Address of Historic Property, including municipality and county :
NJ Legislative District # for property:
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Property (continued):
State and/or National Register Status of property (please check one of the following):
Individually listed
Contributing to the significance of a listed historic district
Determined by State Historic Preservation Office to be eligible to be listed
4. Proposed Project:
Provide a brief (50 words) description of the proposed project
Total Project Costs
$
Grant Requested
$
Project Schedule:
Estimated start date :
Length of time to complete project (in months) :
5. Certification and Signatures:
The signatories below certify that to the best of their knowledge and belief the information
contained in this application is true and accurate and further understand that submission
of this application implies prior review and approval of all representations made therein by
the applicant’s governing body. It is also understood and accepted that in applying for this
grant the organization is agreeing to comply with all pertinent state and federal laws and
regulations, including those governing the release of all public documents submitted as
part of this application. [PLEASE SIGN IN BLUE INK]
Signature of Chief Executive Officer
____________________________________________
Signature
__________________________________
Date
Print Name
Signature of Board President
___________________________________________
Signature
Date
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__________________________________
Print Name
ATTACHMENTS
Please send one original and five (5) copies of the application and all attachments, with
sections separated with tabs, and secured with a binder clip.
6. Narrative: In an attachment of no more than three pages in length, provide a narrative
that addresses the following:
a. Organization: Describe your organization, its mission, programming, audience,
and the major challenges to its future growth and development.
b. Property: Describe the property’s use and accessibility, including hours open to
the public. Provide map for locating property.
c. Proposed Project: Describe the proposed project and any conditions of
compelling urgency. How will the project be accomplished? What resources
(staffing, other funds) will be used? If the project will cost more than the grant,
how will the funds or additional resources be obtained and when will these
resources be in place?
d. Project Benefit: Discuss why the project is a high priority and how it fits into
your organization’s strategic planning. How will it advance the organization’s
mission, programming and sustainability?
7. Required Support Materials:
a. Financial:
(1) For proposed projects greater than $50,0000, provide evidence of funds in
hand to cover the remainder of the project costs;
(2) Organization year-to-date balance sheet showing income and expenses;
(3) Copies of the most recently completed audit (or IRS 990 if applicant’s annual
budget is less than $100,000); and
(4) Letters of commitment from any additional public or private funding sources
that support the proposed capital project.
b. Operational:
(1) List of all paid and volunteer staff members with titles
(2) Organizational chart;
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(3) List of board officers, board members and their assignments.
(4) Organizational strategic or long-range plan. (summary document)
c. Project Specific:
(1) Copy of deed or lease (where appropriate);
(2) Any previous study or report that supports the rationale for the proposed
project (such as a preservation plan, engineering study, building conditions
assessment);
(3) Construction documents including drawings in plan and elevation with
details, and specification bid manual (when available);
(4) Resumes or brief bios of the key participants in the project (staff, board
members, consultants). No more than two pages each;
(5) Qualifications and relevant proposals for consultants and contractors who
are to support the proposed project;
(6) Eight to ten good quality photographs of the historic property, including
overall views and pictures of the proposed work area. For original
application: provide color prints on glossy photo paper and digital files (jpgs)
on CD. For copies: provide color copies of photographs.
(7) Copy of the property’s New Jersey and/or National Register of Historic Places
Nomination Form or relevant pages of a nomination for a historic district;
and
(8) Up to three attachments or letters of support that illustrate programs and
services.
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