Inshore Vessel Monitoring System (I-VMS)
Approval Programme
Programme Guide
13th October 2014
1
This document and the technical information it contains:
Notices:
DOCUMENT SUBJECT TO CHANGE
This document and the technical information it contains is subject to change by the
Marine Management Organisation at any time.
NO WARRANTY OR LICENSE
ALL INFORMATION IN THIS DOCUMENT IS PROVIDED “AS IS”, WITHOUT ANY
EXPRESS OR IMPLIED WARRANTY, INCLUDING BUT NOT LIMITED TO A
WARRANTY THAT IT IS ACCURATE OR COMPLETE, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OR A WARRANTY AGAINST
INFRINGEMENT. THIS DOCUMENT GRANTS NO RIGHT OR OTHER LICENSE,
WHETHER EXPRESSLY OR BY IMPLICATION.
Author(s):
Katie Hill (Marine Management Organisation)
Andy Wills (Marine Management Organisation)
Revision History:
Revision
Date
Comments
KH
22/08/2013 Revisions – changes to terminology and
timelines
KH
07/01/2014 Version 2
KH
15/05/2014 Version 3 – introduction of process map
KH
11/09/2014 Changes Self declaration to supplier declaration
KH
08/10/2014 Version 4 comments from MC and AW
KH
10/10/2014 FINAL Contents added, final formatting V5
2
Contents:
1.
Introduction .................................................................................................... 4
1.1
Overview of I-VMS Approval Programme ..................................................... 4
1.2
Approval Programme Documents ................................................................. 4
2
Steps to completing the I-VMS Approval Programme................................. 5
2.1
Approval Process Map .................................................................................. 6
2.2
Step by Step.................................................................................................. 7
2.2.1
Supplier submits expression of interest (A) ............................................ 7
2.2.2
Product Suppler Integrates devices to the EU Hub (B) ........................... 7
2.2.3
Submit required documentation for review (C) ....................................... 8
2.2.4
Two devices submitted for testing (D) .................................................... 9
2.2.4.1 Device set up ....................................................................................... 9
2.2.5
Upload of geofences (E) ....................................................................... 10
2.2.6
Installation of device ‘B’ on to IFCA vessel (F) ..................................... 10
2.2.7
Testing Starts (G) ................................................................................. 10
2.2.7.1
2.2.8
Test Failures and Product re-testing .............................................. 11
Product is approved and listed on UK Fisheries web sites (H) ............. 11
3.
Timescales for Approval Process ............................................................... 12
4
References .................................................................................................... 13
4.1
Normative References ................................................................................ 13
4.2
Definitions ................................................................................................... 13
4.3
Abbreviations .............................................................................................. 14
3
1.
Introduction
This document provides an overview for product suppliers wanting to participate in
the Inshore Vessel Monitoring System Approval Programme [hereafter Approval
Programme].
The goal of the Approval Programme is to ensure that suppliers providing I-VMS
products to UK fishing vessels fishing in English waters implement the I-VMS
specification of requirements correctly and consistently.
This document is intended primarily for a product supplier who would like to submit
their product for approval against the I-VMS Specification of requirements.
1.1
Overview of I-VMS Approval Programme
The Marine Management Organisation (MMO) and Inshore Fishing Conservation
Authorities (IFCAs) launched the I-VMS Approval Programme on 13th October 2014.
MMO and IFCA representatives will administrate the Approval Programme and
perform the validation of the submitted product against the specification of
requirements through an audit and technical validation process. An external testing
company will also carry out a number of specific, technical tests.
Suppliers should also be aware of the post approval support and management
requirements associated with the Approval Programme and specification and ensure
they can meet these requirements.
Formal testing is not intended to be part of the I-VMS product supplier’s development
process or debugging process. If a product supplier cannot demonstrate compliance
of their product within the window allocated for formal testing, the device may fail the
approval process. If the supplier wishes to continue with the approval process the
device will have to be resubmitted during the next test window and costs may be
incurred.
The I-VMS products that have been successfully validated against the I-VMS
specification are listed on an official register on the following websites:
https://www.gov.uk/government/collections/inshore-vessel-monitoring-systemproject/
IFCAs may display a link to this page of the MMO website on their own websites
1.2 Approval Programme Documents
The documentation set for the I-VMS Approval Programme consists of the following:
Ref
Document
Version
Doc.1
I-VMS Approval Programme Guide
V5
Doc. 2
I-VMS Approval Policy and Technical Validation
V5
4
Doc. 3
I-VMS Specification of requirements
V2
Sub. 1*
Conditions for Participation and Confidentiality Agreement V1
(made available on submission of expression of interest)
Sub. 2
Supplier Declaration Form
V4
Sub. 3
Product Identification and Commercial Description
V2
Sub. 4
Statement of Conformance
V2
Form 1
I-VMS Programme Change Analysis Template
V2
Annex B in the Approval Policy and Technical Validation Document
Form 2
I-VMS Programme Problem Report Template
V2
Annex C in the Approval Policy and Technical Validation Document
* Document references ‘Sub’ refer to submissions which must be made by the device
supplier to the approval panel as part of the testing process.
2
Steps to completing the I-VMS Approval Programme
The MMO and IFCAs require product suppliers wishing to supply I-VMS products for
use in UK vessels fishing in English waters to engage in the Approval Programme.
This section provides a detailed description of the steps involved in approving
Inshore Vessel Monitoring System (I-VMS) products for use on UK vessels fishing in
English waters
Please send all questions and comments to: IVMS@marinemanagement.org.uk
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2.1
Approval Process Map
The following schematic outlines the steps involved in the Approval Programme.
Test documents
and test window
dates released
Test Hub
integration details
sent to supplier
A) Supplier
submits
expression of
interest
Conditions and
Confidentiality
agreement sent to
supplier
Supplier contacted
and revised
documentation
requested
No
B) Device supplier
integrates to the
hub
C) Submission
documents sent to
MMO
MMO confirms
receipt of
submission
documents
Documents
complete?
Test Window Opens
Yes
D) Two Devices (a
and b)sent to
MMO
MMO confirms
completion of
document review
Yes
MMO check
devices are the
same and note
serial numbers
Test locations
and geofences
sent to supplier
E) Supplier
remotely uploads
geofences to test
devices
Device a) sent to
external tester
Supplier confirms
geofence have
been uploaded
Device b) sent to
installation
location
Confirmation of
receipt sent to
MMO
F) Device b)
installed on
specified IFCA
vessel
Notification sent to
supplier
6 week testing commences
G) Testing starts
See Process
Map 2 –
Device Test
Failures
No
Has device
passed tests?
Yes
Device a) and b)
returned to MMO
with final report
MMO compile final
report
Devices returned
to suppliers
Purple Boxes = supplier action
White Boxes = MMO action
Red Boxes = action by other
6
H) Suppliers informed of
approval and device added to
approval register
Test hub
credentials
removed
Live hub
integration details
provided
2.2
Step by Step
The steps in detail are described in the following sections of this document. Please
note the letters on the flow chart refer to specific steps detailed below.
2.2.1 Supplier submits expression of interest (A)
When the test documents and test windows have been released a product supplier
should register their interest in the Approval Programme by contacting the approval
panel at: IVMS@marinemanagement.org.uk
The expression of interest should include:
 Name of the company
 Name of the device and model number
 Contact name and details
On receipt of an expression of interest the product supplier will be provided with the
Conditions of Participation, confidentiality agreement and integration information for
the EU VMS hub integration
2.2.2 Product Suppler Integrates devices to the EU Hub (B)
On receipt of the expression of interest the product suppliers will be provided with
the following:

EU VMS test hub integration information. The device will communicate
with the hub using communication protocol SOAP v1.2 or HTTPS internet
protocol, or through SMTP Email Gateway.
Please note that a number of risks have been identified associated with the use of
SMTP email gateways as defined in s3.3 of the specification of requirements and
SOAP v1.2 is the preferred communication interface. Please refer to:
I-VMS Specification of Requirements Guidance Note 1: S.3.3 Communications
Interface between the supplier and operational platform
There is no time limit for a product supplier to integrate their device but note that
devices must be submitted within the test window in order to participate in the
Approval Programme
The MMO will liaise with product suppliers and the EU VMS hub provider to ensure
that devices are fully integrated. Please contact IVMS@marinemanagement.org.uk
if you are experiencing difficulties.
Testing cannot start until the device has fully integrated with test hub.
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2.2.3 Submit required documentation for review (C)
Before the submission of the device the supplier must submit the following:
ID
Document
Sub 1
Conditions for
Participation and
Confidentiality Agreement
Sub 2
Supplier Declaration
Description
 Please note that the confidentiality
agreement forms an annex to the conditions
of participation. Both documents must be
signed and returned.
 The product supplier must complete the
supplier declaration form with details of their
product.
 The I-VMS specification of requirements
defines a number of mandatory requirements
that must be supported.
 A minimum requirement for a product is to
support all of the mandatory features of the IVMS specification of requirements.
I-VMS Product
Documentation
 Additional documentation as requested
through the supplier declaration form
Sub 3
Product Identification and
Commercial Description
 Product information and details to be
included on the MMO I-VMS approvals
website (If approved)
Sub 4
Statement of
Conformance
It is recommended that the product supplier allocate resource to support the
Approval Programme through the installation, configuration and test process to
ensure smooth running through the 6 week testing process1and assist with swift
resolution of any issues. The device suppliers will also be required to ensure an
1Any
devices submitted in the November 2014 test window between 10th November and 24th
December will be subject to a 7 WEEK test window to allow for the Christmas holiday period
.
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engineer is available to fit the I-VMS device to a vessel once provided with location
and geofence information (see section 2.2.6)
The approval panel shall confirm receipt of the submission documents and a
document review will be carried out within 10 working days from the date of
acknowledgment of receipt.
If any data is missing from the submission, or there are any other anomalies related
to the submission, the product supplier shall be notified within this 10 day window.
Devices cannot be submitted for testing until all documentation has been checked
and is complete
2.2.4 Two devices submitted for testing (D)
The product supplier can submit two devices for testing within the submission
window when:
 The first document review has been successfully completed.
 The device is fully integrated with the EU VMS test hub
 The product supplier is satisfied their demonstrates compliance with the IVMS specification of requirements
Please submit devices to:
The Marine Management Organisation, MCET, Lancaster House, Hampshire Court,
Newcastle upon Tyne, NE4 7YH
The approval panel will confirm receipt of the devices within 2 working days. This
confirmation will include:
 Statement that the approval panel shall handle and treat all product specific
information pertaining to the I-VMS Approval Programme as OFFICIAL
SENSITIVE COMMERCIAL.
 I-VMS geofence test coordinates (with associated rules and reporting rates).
 Installation locations. These may be anywhere in England.
Please note the testing process may result damage to the device. The MMO cannot
guarantee that either device will be in a functioning condition on its return. The MMO
cannot meet these costs
2.2.4.1 Device set up
Devices should be marked Device A and Device B

Device ‘A’
Set up to transmit reports at a rate of one minute intervals, at all times for the
duration of the approval process.
o Please ensure device A comes complete with all components as if it
were to be installed on a vessel, including:
- External antennas and antenna cables (if applicable)
9
-
Any external power cables (e.g. for connecting to vessel power
supply, for re-charging internal battery, etc.)
- Mounting brackets and screws (if usually provided) and
mounting instructions
o It will be advantageous for certain tests to feed GNSS signals directly
into the receiver via a cable, i.e. bypassing the GNSS antenna. Please
confirm whether or not this is possible, and if so provide instructions on
how this can be achieved during the testing phase.

Device ‘B’
Set up to transmit reports at a rate of two hour intervals for the duration of the
approval process. Device B will also be subject to geofence testing and the
associated rules so reporting frequency may change.
o This device will be installed on the IFCA vessel so additional
components can be provided by the engineer at time of installation
2.2.5 Upload of geofences (E)
Geofences must be uploaded remotely to device B.
Suppliers should inform the MMO via the I-VMS email address that geofences have
been uploaded.
2.2.6 Installation of device ‘B’ on to IFCA vessel (F)
The MMO will notify product suppliers when device B is ready for installation and
provide a local IFCA contact to assist in this process.
The product supplier will be required to fit the device within 2 days of this notification;
this is a requirement of the approval process.
2.2.7 Testing Starts (G)
Independent validation of I-VMS product conducted by the approval panel and
external testing organisation
It is the responsibility of the product supplier to prepare the I-VMS product for formal,
technical validation.
The approval panel validates each submission according to the criteria defined in the
I-VMS Approval Policy & Technical Validation document. The supplier declaration
form will be checked to ensure that all mandatory requirements are met and a
practical test of the device will be carried out to independently verify that the product
generates I-VMS reports that conform to the I-VMS specification of requirements.
The external testing organisation will assist in testing some specific, technical
elements of the specification including:

GNSS Augmentation and Positional Accuracy
10




GNSS Roaming Capabilities and Multi Constellation GNSS Performance
GNSS Blackout testing
Tampering Prevention
Power Management
Testing should take 6 weeks2. The MMO will provide notification of the testing start
date.
2.2.7.1
Test Failures and Product re-testing
If any issues arise during the technical validation the product supplier will be notified
as soon as possible by the approval panel.
If a test failure is identified, the initial 6 week testing process may be suspended but
will resume if the failure can be resolved within 20 working days.
Testing should not exceed a 10 week period in total or continue more than 6 weeks
after the window has closed. If the failure cannot be rectified the test programme will
close and the supplier can, if they wish, resubmit their device in the next test window.
Timescales should act as a guide only and the approval panel reserve the right to
close the Approval Programme at any time. If product supplier is required to and
wishes to resubmit the device in the following window and undergo the full technical
validation the full costs will be met by the supplier.
For more information about test failures please refer to the Approval Policy and
Technical Validation document.
2.2.8 Product is approved and listed on UK Fisheries web sites (H)
An I-VMS product is listed as an ‘Approved Product’ if the product is successfully
validated to support all mandatory aspects of the I-VMS specification of
requirements.
The approval panel provides an e-mail notification within 5 working days of a
decision being made that the product supplier may refer to its product as an ‘MMO
and IFCA I-VMS Approved Product’. Any claims of approval or information related to
the Approval Programme may only be made public after the approval panel has
notified the product supplier by sending a Notification of Approval e-mail stating that
the product has passed the approval criteria.
Suppliers will also be provided with the EU VMS live hub integration information and
the test hub credentials will be removed
2
Any devices submitted in the November 2014 test window between 10th November and 24th
December will be subject to a 7 WEEK test window to allow for the Christmas holiday period
11
The MMO maintain an I-VMS approved product register consisting of a record of all
approved products for the Approval Programme on their website. The IFCAs will also
hold this list and may display it or a link to it on their website(s). The Approved
Product Register contains the name of the supplier, name and version of the
product,
The following elements as defined in the product identification and commercial
description form will be published on the website:
 Commercial Product Name
 Commercial Product Model Number (if different from product name)
 Organisation/Company Name
 Software Version Identifier
Products which are approved in subsequent testing windows will be added to the
Approval Products Register and notified by email within 10 working days of the
device receiving approval.
3.
Timescales for Approval Process
The following table provides a guideline for the time taken to go through the approval
process
ID
Task
Timeline (Working Days)
1
Complete and submit expression of
interest
Supplier specific
2
Supplier receives:
 EU VMS Test Hub integration
information
 Conditions of participation
 Confidentiality agreement
Integrate device with EU VMS hub
1-2 days
4
Submission of required documentation
(sub1-4)
Supplier specific
5
Preliminary review of documentation
10 days
6
Submission of I-VMS device for testing
Supplier specific
7
Supplier receives:
 Geofences coordinates
 Installation locations
Geofences uploaded
(notify approval panel)
Notification sent confirming the device is
ready for installation
1-2 days
3
8
9
12
Supplier specific
Supplier specific
Within 5 days
10
Device installed on vessel
Within 2 days of receiving
notification (supplier deadline)
11
Technical Validation
6 weeks (maybe extended in
event of a test failure)
Documentation review
13
Product Approval Notification and listing
on Approved Product Register
4
References
4.1
5 days (from completion of
testing)
Normative References
1. Inshore Vessel Monitoring System Specification of requirements
2. Supplier Declaration Form.
3. I-VMS Approval Programme Policy &Technical Validation.
4.2
Definitions
Approval panel
Made up of MMO and IFCA representatives
appointed to conduct validation of the submitted
product against the audit and test procedures.
External testers and facilities have been employed
for some aspects of the approval process
procedures.
Approved Product Register
A web-based record of all approved products,
which is maintained by the MMO.
External Testing Organisation
An organisation contracted by the MMO to provide
expertise and a robust testing method for the
technical elements of the specification of
requirements which cannot be carried out in an ‘atsea’ environment
Geofence
A geofence is a defined spatial perimeter for realworld geographic areas
Supplier Declaration
A statement made by the supplier of an
implementation or system claimed to conform to
the I-VMS specification, stating which capabilities
have been implemented, including which optional
features are supported.
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Technical Validation
The operation of independently validating the
product submitted for approval through auditing
and testing.
Working day
Monday to Friday inclusive, excluding English
public and bank holidays
4.3
Abbreviations
I-VMS
Inshore Vessel Monitoring System
MMO
Marine Management Organisation
IFCA
Inshore Fisheries and Conservation Authority
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