Office use only:
CyMAL: Museums Archives and Libraries Wales
Grant Application Form 2011/12
Before completing this form please consult the guidance in the Information for Applicants,
and the Terms and Conditions of grant aid. Please use a separate form for each project.
Priority of Project: If submitting more than one application you must indicate the
total number of applications and the priority of each project on a service wide basis,
with 1 being the highest priority, for example, the second priority project out of 3
applications will be 2/3.
1/2
Affiliation (Please indicate which of one of the following applies to your organisation or the lead
partner of your project)
√
Museum
Archive
Library
Grant (Please indicate which one of the following applies)
Museums, Archives and Libraries
Innovation & Development Grant
√
Sharing Treasures (Museums) continuation projects only
Your Project Title (and also include the name of your partnership if applicable):
Montgomeryshire Museums’ Education & Access Service: Continuation and expansion.
1.
Institutional Information
1.1
Name of service/institution (where project is located or lead partner):
Powysland Museum
1.2
Address of service/institution where project is located or lead partner:
The Canal Wharf, Welshpool, Powys, SY21 7AQ
Tel. No: 01938 554656
Email: powysland@powys.gov.uk
Fax No:
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
1.3
Person responsible for the project
Name: Eva Bredsdorff
Address (if different from above):
Tel No:
Fax No:
Email:
2.
Declaration
2.1
Applicant’s Declaration (Principal Archivist/Curator/Librarian or other senior officer)
On behalf of the governing body, I confirm that the work described has not started and to the
best of my knowledge the application information is correct.
Name: Eva Bredsdorff
Position: Senior Museum Curator
Address (if different from above):
Tel No:
Fax No:
Email:
Signature:
2.2
Date: 20.1.2011
Curatorial Adviser Endorsement - (for museums only with curatorial advisers as part of
Accreditation requirements)
I have assessed the project and agree that it is appropriate to the immediate needs of the
museum and is achievable.
Name:
Signature:
Date:
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
3.
Your Project
Please indicate which one of the following work programmes applies to your project:
Increasing Access and Equality
Caring for collections
Community engagement and service
Workforce / Organisation / Partnership
√
enhancement
development
What do you want to do?
Please tell us what your project involves (including details of all contributing partners) and why you
want to do it. Please also outline a timetable with identified milestones and target dates for the
project.
This project is applied for under the strategic operational development scheme.
It is part of an overall strategy to retain the Education & Access Service for Powys County Council’s
museums in Montgomeryshire (Powysland Museum, Welshpool, Newtown Textile Museum and
Llanidloes Museum)
The project proposes to:
employ Catherine Hart for 2 ½ days per week as Education & Access Officer to continue the
provision of education facilities for schools especially for Keystages 1 and 2.
employ Sara Metcalf for 2 ½ day per week as Education & Access Officer to continue and develop
provision specifically for the following sectors:
 children and adults with learning difficulties
 third-age groups
 people in residential or hospice care
 Keystage 3 and above i.e. high school and college students
 after-school and holiday clubs
 children and parents during school holidays
 other vulnerable and difficult to reach children and adults
Financial background
Since 2000 Montgomeryshire Museums have run a very successful Education & Access Service.
From 2000 until March 2010 the service was supported first by HLF and later by Powys County
Council, but from the 1st of April 2010 the museum service had to find alternative funding.
For the financial year 2010/11 the museum service was successful in securing the necessary
finances to cover all staff costs through Service Level Agreements and pre-bookings with local
schools and from two grants from CyMAL and from CYPP (Children & Young People Powys).
Additional expenditure was covered by other grants and donations.
For the coming financial year 2011/12 the museum service is once again looking for outside
funding. During 2010 a number of applications have been made to various organisations and
individuals for one to three years’ funding of the Education & Access Service with the following
results:
J. Paul Getty Jnr Charitable Trust: “Unfortunately however, and much as we recognise the success
and value of your work, we are unable to take your application further.”
The Sainsbury Family Charitable Trusts: no response within the six to eight weeks deadline
indicating a negative response.
Tesco Charity Trust Community Awards Scheme: “Unfortunately we are unable to offer a donation
to your project … many good applications, whilst meeting our criteria, have had to be refused”
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
Clore Duffield Foundation: “”…we are unable to offer you any support for your work at the present
time as the Foundation is already overcommitted for the foreseeable future”
Mike Harris, local entrepreneur: no response
James Potter, local businessman: no response
2011/12 Budget
The budget for the next financial year includes staff costs of approximately £33.000 covering
salaries, NI., Sup.Ann, insurance and travelling and general equipment of £3000.
The CYPP grant which the service received in 2010/11 is very uncertain as the organisation faces
possible cuts.
The Service Level Agreement Scheme with twelve local schools has been very successful and it is
anticipated that the scheme will continue for 2011/12 thus bringing in approximately £9500 in
revenue funding.
Income from advanced and ad-hoc bookings as well as donations and charges for talks, walks and
various holiday activities are more uncertain and will be used to cover the purchase of resources
and materials for events and activities under the heading general equipment, which in 2010/11
came to just over £3000.
This leaves approximately 75% of staff costs to be identified and that is the target for this grant
application.
Professional background
Since 2000 Montgomeryshire Museums have run a highly successful Education & Access Service,
based at Powysland Museum in Welshpool, but also including Newtown Textile Museum,
Llanidloes Museum as well as outreach.
Following the financial settlement for 2010/11 the post of Education & Access Officer, which was
already a job share, was divided into one officer (Catherine Hart) being responsible for Nursery.
Reception and Keystages 1-2 with the other officer (Sara Metcalf) taking control of Keystage 3 and
above; as well as clients outside mainstream education such as children and adults with learning
difficulties; organised groups including Brownies, after-school and holiday clubs; Third Age leisure
learning groups, people in residential care and all the holiday activities organised both in the
museum and at outreach locations.
Over the years Catherine Hart has developed a huge number of topics covering a large proportion
of the National Curriculum. Many of the sessions are accompanied by handling collections and craft
activities. Most schools in Montgomeryshire have made use of the service and the feedback from
teachers and children has always been positive and encouraging. Indeed many schools are
currently including the facilities offered by the service in their curriculum.
Due to the introduced system of Service Level Agreements and Advanced Bookings Catherine Hart
has been extremely busy in meeting the demands and requests for the signed-up schools. Most of
her time is spent at schools because this is both cheaper and easier for teachers to arrange – there
is no bus to organise or Health & Safety Risk Assessment to be written! This of course has an
impact on her time, with less time at the museum to prepare lessons and on the overall budget, with
more expenditure for travelling, however it is what the customers want.
Following requests from teachers Catherine Hart has also developed a number of new topics, some
of which can be used for other schools, while others are more site specific – topics include:
“Space”; “Princes of Powys” – medieval Wales and “The Geography of Castle Caereinion”
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
During the first three quarters of 2010/11 Catherine Hart has delivered 135 sessions reaching over
4800 children. Every session is evaluated by the relevant teachers and these evaluation sheets are
available for inspection.
The success of the Education & Access Officer for mainstream education has resulted in a number
of benefits for the museums such as
 children returning with their parents and grandparents for leisure visits
 children taking part in holiday activities
 teachers choosing topics in partnership with museums
 raising the awareness of the museums and their collections locally
 the local press taking an interest in museum activities
When Sara Metcalf joined the service in 2008, it was expanded to include Keystage 3 and above;
facilities for children and adults with learning difficulties; and Third Age Groups. Besides these
clients Sara Metcalf is now also responsible for all non-educational groups including Brownies,
after-school and holiday clubs and all the holiday activities organised both in the museum and at
outreach locations.
In 2010 she has both retained existing audiences as well as established contact with new groups of
visitors. During the year she has :











held educational sessions with Cedewain School, Newtown both at the museum and in the
school
led weekly two-hour craft activities with Coed Isaf (adults with learning difficulties)
given talks to over ten Third Age groups
visited six local nursing and residential homes – some of which have become regular clients
visited hospice for terminally ill patients
organised holiday activities for three to five holiday clubs both in museums and as outreach
developed holiday activities in the museums for children and their parents during all school
breaks
planned and delivered historical walks in both Welshpool, Newtown and Llanidloes
arranged placement for youth offender to work at Powysland Museum
taken part in a number of Powys events promoting play and well-being
worked in partnership with Powys library and archive services to deliver story-telling on crime
and punishment in Victorian Montgomeryshire
Please, see enclosed material for further details on the various activities. Sessions for organised
groups are evaluated by the relevant person and evaluation sheets are available for inspection.
The success of the Education & Access Officer for this part of the service has resulted in a number
of benefits for the museums such as
 member of Third Age groups returning to the museums with friends and relatives
 repeat visits by children who has taken part in holiday activities with their parents/
grandparents
 departments within Powys County Council and their clients making use of the museums
 raising the awareness of the museums and their collections locally
 the local press taking an interest in museum activities
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
Proposed project
The objectives of the project are to:








Continue to work with existing audiences.
Develop existing partnerships with Social Services, the Youth Offending Team and Leisure
Centres.
Identify new audiences especially within Keystage 3 and above.
Make contact and promote the education service to these new audiences
Pursue other relevant partnerships within the Council and ensure that they are aware of the
education service
Persevere in locating and applying for other funding streams.
Maintain to collect evidence to demonstrate the impact of the service.
Promote the excellence of the service via flyers, press releases and e-mails
The project will engage both current users and non-users with the museums and their collections; it
will carry out activities both on-site and as outreach; it will seek to include existing and new
audiences irrespective of age or disability and it will provide formal and informal learning
opportunities for audiences both within and outside mainstream education
Timetable
The project will be carried out by Catherine Hart and Sara Metcalf from the 1st of April 2011 to the
31st of March 2012 with the following timetable:
1st of April 2011 and ongoing
1st of April 2011 and ongoing
1st of April 2011 and ongoing
1st of June 2011 and ongoing
1st of June 2011 and ongoing
Continue work with existing audiences
Identify and make contact with new audiences
Continue to promote service within Council departments
New audiences to start taking up service offers
Persevere in applying for other outside funding
Milestones will include:
 Regular sessions with existing audiences from project start
 Continue to collect evidence
 New audience groups joining the service from 1st of June 2011
 Identify and meet relevant persons within the Council
 Funding options to be pursued throughout the year
Project start date 1.4.2011
Project completion date 31.3.2012
Does the project include funding for a subsidised or project post?
Yes
4.
Forward Planning
How does this project relate to your organisation’s strategy / forward plan / institutional priorities?
The Business Plan for Powys Museum Service includes the following relevant objectives:
 To improve customer satisfaction with Education & Outreach Service
 To further develop the Education & Outreach Service for schools, day centres and
community based groups.
The project relates to at least three of Powys County Council’s priorities within its Corporate Plan:
 To promote health, social care and well-being
 To ensure learning opportunities for all
 To enhance the natural and built environment
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
5.
Underpinning Principles
Using bullet points explain how the following Underpinning Principles relate to your project. Your
proposals must demonstrate that they will deliver benefits in at least two of these areas, one of
which must be Promoting Equality. NB. Stronger applications are likely to be able to demonstrate
benefits across three or more of these areas.
Promoting Equality
The project:

Will ensure that the museums’ education and access service reaches
and serves a wide range of diverse audiences irrespective of age or
ability and that non-users are identified and approached as new
clients.
A Rich and Diverse Culture
The project :

Will be utilizing the museums and their collections to promote an
understanding of Welsh culture through talks, events and activities
both in the museums and as outreach
Sustainable Futures
The project:

Learning for Life
The project:





Will persevere in finding a sustainable future for the museums’
education and access service outside council funding by identifying
new and innovative funding streams as well as applying to relevant
grant bodies.
Will continue the existing education facilities
Will provide informal learning opportunities both in the museums and
as outreach
Will expand the existing education service for schools by covering
Keystage 3 and above.
Will maintain holiday activities at all three museums
Will target special groups such as children and adults with learning
difficulties and third age groups.
Will reach vulnerable children and adults whether individually or in
groups
Will ensure that the museums’ Education & Access Service
covers life-long learning.
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
6. Quality
Please explain how you will ensure that your project will be of a high quality; list any published
standards, guidelines or quality assurance schemes that will be used.
The project will be led by two teachers, who already have vast and successful experience in dealing
with the targeted groups
7.
Evaluation
What plans do you have in place to evaluate the grant activities?
The Education & Access Officers will employ a range of techniques, including evaluation forms and
holding meetings with user-groups in order to collect feed-back and ideas and to identify the
Generic Social and Learning Outcomes of the activities. Evaluation will look at:
 The audiences reached by the service
 The work carried out with these audiences
 The impact the work has had on the different audiences in terms of well-being, confidence,
knowledge, skills, enjoyment and progression.
8.
Performance Indicators
Please provide at least 1 performance indicator, and no more than 3, to measure the completion
and/or success of the project.
The project will be measured against the following performance indicators:
 Number of groups/ organisations taking part in project
 Number of new contacts established during the project period
 Percentage of sessions rated 3 and above on evaluation sheets (scale of 1-5)
However, the quality of the service in terms of user-satisfaction will be deemed more important that
the actual numbers of participants in each session, which is why the third performance indicator will
be essential.
9.
Specialist Advice
Please name specialist(s) and/or organisation(s), including CyMAL and your own specialist staff,
who have been consulted about the project.
Carol Whittaker, CyMAL
Catherine Hart, Education & Access Officer
Sara Metcalf, Education & Access Officer
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
10.
Project Costs
Applications without estimates, or which are otherwise incomplete, will be rejected.
Please provide a detailed breakdown of costs. Where the project involves employment indicate the
salary scale and the actual salary. Please itemise all ‘on-cost’ factors (i.e. NI, Superannuation, etc).
All costs should be exclusive of VAT unless you are unable to reclaim this element. Include copies
of written estimates from suppliers for all costs with the application form.
Item
Supplier details
Catherine Hart:
Salary for 2 ½ days per week for 12 months @ Scale 6
NI
Super Annuation
£11854.00
£ 1008.00
£ 2750.00
Sara Metcalf
Salary for 2 ½ day per week for 12 months @ Scale 6
NI
Super Annuation
£11854.00
£ 1008.00
£ 2750.00
Insurance
Travel (based on 2010/11 estimated figure)
£
40.00
£ 3000.00
Total Project Cost
Cost
£ 32.964
Please indicate which of the following statements applies (tick as appropriate):
√
My service can reclaim VAT, and the Total Project Cost is therefore exclusive of VAT
My service cannot reclaim VAT, and the Total Project Cost is therefore inclusive of VAT
11.
Financial Information
11.1
Grant sought from CyMAL
£ 23964
11.2
Contribution from parent/governing body
£ 9540
11.3
Financial contribution from other bodies (please specify)
£
11.4
Total Project cost
£ 32.964
11.5
Is the match funding from the parent/governing body assured?
If it is not, please give details:
Yes
11.6
If applicable, is the financial contribution from other bodies assured?
If it is not, please give details:
N/A
Please consult the guidance on completing the application form in the Information for
Applicants before completing the following sections.
11.7
If there is no organisational match funding / financial contribution from other sources,
please explain why this is the case:
11.8
If applicable, do the above costs take account of any translation / bilingual
requirements?
N/A
If it does not, please give details:
Please confirm you have enclosed or completed the following:
Supporting documentation
√
Supplier information
N/A
Written estimates from ALL suppliers
N/A
Priority listing
√
Authorised signature
√
Applications should be sent to:
CyMAL: Museums Archives and Libraries Wales, Welsh Assembly Government,
Rhodfa Padarn, Aberystwyth, Ceredigion, SY23 3UR.
cymal@wales.gsi.gov.uk