CLARIFICATIONS TO TENDER
Publication Ref.: EuropeAid/135491/IH/SUP/GH
Lot 01.04: compost cover fleece
1. “Weight: 170-250 g/m²”: Please clarify if you will accept a weight over 250g/m2,
for example 300 g/m2? Of course with a higher weight you would have a higher
resistance.
The fleece will be mainly moved manually. Therefore, maximum weight is 250g/m².
2. “Lifespan minimum 3 years”: Please clarify which minimum “weight/tensile
strength” is expected to have after 3 years.
No indication of weight/tensile strength expected after 3 years can be given. However
the fleece will be used under tropical conditions, in open field, and manipulated at
least twice a month to cover/uncover the compost windrows (75 metres length). It
shall still be usable up to the end of the third year (no large tear or holes on normal
composting operations)
3. “Drains off rain water along its surface”. Please confirm that a model with the
minimum requirements of a 45° inclination will be accepted.
Confirmed. The windrows side inclination will be between 30 and 45°
Lot 02-1: Tractors
4. Please clarify what is the meaning of ‘Hydraulic flow capable at least 55 l /min’ in
relation to the tractor.
This is related to the minimum flow capacity of the hydraulic pump of the tractor
5. Please confirm that the creeping gear can be up to maximum 2200m/h
No. Creeping gear has to be maximum 400 metre per hour
6. Please confirm that the tractors can have four cylinders
Yes. Tractors' engine can have four cylinders
7. Please clarify what is the meaning of the lift capacity in relation to this tractor.
What is this tractor expected to lift?
The tractor is expected to lift with a three points hitch the compost turning equipment
(lot 02.03) and other equipment for soil preparation
Lot 02.02: new mobile shredder/chipper for banana stumps and wood shrubs
8. Confirm the maximum diameter of wood pieces to be shredded /chipped. In fact,
under point n. 1 you state the minimum diameter to be chipped shall be of 8 cm
but it is not stated the maximum one, while under point n. 2 you state that the
minimum intake shall be 50 cm. Please note that even if intake dimensions are
50 cm diameters, this do not allow to chip/shred stems with a 50 cm
diameter/each. Therefore, it would be very important to choose the right machine
to offer to you according to the maximum diameter of stems/stumps you would
like to chip or shred.
Shredder must be capable of shredding wood stalk of minimum 8 centimetre diameter,
there is no maximum shredding capability limit for wood stalk. Banana stem is not
woody but has the same structure as a leek that would be 50cm diameter (soft and
high humidity), the intake of the shredder must be capable of taking large soft
products with a low lead; In conclusion: hard wood shredding capacity of minimum 8
centimetre diameter in combination with a soft and humid stem intake diameter of
minimum 50 centimetre diameter
9. That is the minimum input size for the banana stumps acceptable? Can the input
be 30cm?
The minimum intake diameter shall be 50 cm.
10. Kindly also note that a chipper/shredder with capacity of 50 cm wooden stems
needs a tractor with at least 350HP power, which is in contrast with specifications
stated under item 1 – Lot 2 – Two new agriculture tractors.
Tractor power of Lot 02-1 will be sufficient for the required shredding equipment
11. Under this purpose, kindly also confirm the production per hour required, which
would help us to define the size of the machine to be offered.
Indicative capacity : higher than one hundred cubic metre per hour
Lot 04-1: Tipping Truck equipped with Crane
12. Crane: Please confirm that manual control only for the crane is acceptable
Confirmed
13. Crane: Which type of grab attachment is required for the crane?
No specification. The crane and the grab/grapple must be compatible
14. Please detail or send drawing of “grapple with grasping tongs”, at least 2 x 4
teeth
Example of grapple :
15. Crane: We understand that the operators seat is not mandatory, hence can you
please confirm if a stand up platform is required or not.
Not mandatory
16. Crane: Please confirm that the lift capacity of 1t at 8m is with (including) the
designated grab attachment
Confirmed
17. Please confirm if our understanding is correct that this item consists of a truck
with a crane mounted behind the cabin and a tipping box which tips towards the
back. Your specification does not give any details or information regarding the
tipping box.
Confirmed. The tipping box may tip either on the back or on the side (no preference)
18. Please confirm where the crane should be positioned on the truck.
No preference
19. Please confirm that the loading capacity of the tipping box can be up to
maximum 6 tons.
Net load of minimum 8 cubic metre and in between 8 to 12 tons
Lot 04.02: two new tractor-head truck
20. It is heavily recommended by the manufacturers to make use of a vehicle with
MECHANICAL rear suspension, not air, in case of OFF-ROAD applications,
with grounds like forests, because it is more resistant. Air rear suspension is
indicated only for ON-road applications. Please confirm you will accept also
mechanical rear suspension.
There will be no off-road applications. Hence only vehicles with air suspension will be
accepted.
21. "Hydraulic capable and PTO": Please confirm if you will accept also a
PREDISPOSITION for hydraulic and PTO on the tractor-head trucks. In this
case, the combined trailers will have the hydraulic and PTO compatible with the
truck.
Predisposition for hydraulic and PTO on the tractor-head trucks can be acceptable
only if the combined trailers will have the hydraulic and PTO compatible with the
truck.
Lot 04.03: Truck Trailer
22. Please confirm if the truck trailer is box type (what is the length of the box,
length of the box and the height of the box) or platform type
The truck trailers are box type of minimum 22 cubic meter volume to transport aquatic
weeds, composted material, branches, gravel.
23. Please confirm if the tipping is lateral or toward the rear.
Tipping is toward the rear
24. Please confirm that the material of the tipping box (if box type is required) is can
be steel.
NO. Tipping box should be aluminium
General questions
25. Please note that all regulation and standards present in the specifications have to be
understood as benchmark
26. The call for tender does not reflect the contract notice (numbers of lots). Can you
please rectify the specifications in order to make them fit with the Contract
Notice?
Please note that you are confusing the contract notice of the first call for tenders that
were issued in February 2014 with the notice and call that were issued in 2015
through a renewed call for tender. The first one had 17 lots, the second 5 lots.
27. Will the deliveries under this contract be exempted from taxes and import
duties?
All deliveries under this contract will be exempted from taxes and import duties
28. We have noted that the contract delivery terms is DAP. Please confirm that for a
foreign bidder the contract will be Tax exempt
Please note that the contract delivery terms is DDP. All deliveries under this contract
will be exempted from taxes and import duties
29. Do the goods need to have their origin in an EU country or not? In ITT 3.1 it is
mentioned that they may originate from any country when the amount of the
supplies to be purchased is below 100.000 EUR. In ITT 4.1 it is only mentioned
that they must have their origin in the EU.
All supplies purchased under a procurement contract, or in accordance with a grant
agreement, shall originate from an eligible country as defined below.
However when the value of the supplies to be purchased is below 100 000 euros per
purchase, the supplies do not have to originate from an eligible country (full untying).
This general derogation to the rule of origin implies the following:
For the award of supply contract, the tender procedures for which the budget
envisaged for the amount to be supplied is below 100 000 euros (i.e. if works or
anciliary services are requested, the budget envisaged for them is not taken into
account) will benefit from this general derogation. The contract notice will have to
indicate that the tender procedure benefit from the derogation. If the procurement
procedure is to be divided into lots, this applies per lot.
Eligible countries:
Member States:
Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia,
Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia,
Spain, Sweden, United Kingdom.
(b)
IPA II beneficiaries (listed in the Annex I of IPA II Instrument):
Albania, Bosnia and Herzegovina, Iceland, Kosovo, Montenegro, Serbia, Turkey, the
former Yugoslav Republic of Macedonia.
(c)
European Economic Area (only non UE members are mentioned below):
Iceland, Lichtenstein, Norway.
d)
Developing countries and territories, (included in the OECD-DAC list of ODA
recipients), which are not members of the G-20 group1 :
Least Developed Countries: Afghanistan, Angola, Bangladesh, Benin, Bhutan,
Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros,
Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia,
Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar,
Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Samoa,
Sao Tome & Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, Sudan, South
Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Zambia.
Other Low Income Countries: Kenya, Democratic People’s Republic of Korea, Kyrgyz
Republic, South Sudan, Tajikistan, Zimbabwe.
Lower Middle Income Countries and Territories: Armenia, Belize, Bolivia, Cameroon,
Cape Verde, Republic of the Congo, Côte d´Ivoire, Egypt, El Salvador, Fiji, Georgia,
Ghana, Guatemala, Guyana, Honduras, Iraq, Kosovo(1), Marshall Islands,
Micronesia (Federated States of), Moldova, Mongolia, Morocco, Nicaragua, Nigeria,
Pakistan, Papua New Guinea, Paraguay, Philippines, Sri Lanka, Swaziland, Syria,
Tokelau, Tonga, Turkmenistan, Ukraine, Uzbekistan, Vietnam, West Bank and Gaza
Strip.
Upper Middle Income Countries and Territories: Albania, Algeria, Anguilla, Antigua
and Barbuda, Azerbaijan, Belarus, Bosnia and Herzegovina, Botswana, Chile,
Colombia, Cook Islands, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador,
Former Yugoslav Republic of Macedonia, Gabon, Grenada, Iran, Jamaica, Jordan,
Kazakhstan, Lebanon, Libya, Malaysia, Maldives, Mauritius, Montenegro,
Montserrat, Namibia, Nauru, Niue, Palau, Panama, Peru, Serbia, Seychelles, Saint
Helena, Saint Kitts and Nevis, Saint Lucia, Saint Vincent & the Grenadines, Suriname,
Thailand, Tunisia, Uruguay, Venezuela, Wallis and Futuna.
(e)
overseas countries and territories (see annex II TFUE):
Greenland, New Caledonia and Dependencies, French Polynesia, French Southern
and Antarctic Territories, Wallis and Futuna Islands, Mayotte, Saint Pierre and
Miquelon, Aruba, Netherlands Antilles: Bonaire, Curaçao, Saba, Sint Eustatius, Sint
 This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ
Opinion on the Kosovo declaration of independence.
1
Non eligible G20 Members developing countries are: India and Indonesia, Argentina, Brazil, China, Mexico,
South Africa. South Africa will be eligible when the action will be co-financed with the EDF. Turkey is also a
developing country (upper middle income) G20 Member but is eligible as a beneficiary listed in the Annex I of
the IPAII.
Maarten, Anguilla, Cayman Islands, Falkland Islands, South Georgia and the South
Sandwich Islands, Montserrat, Pitcairn, Saint Helena and Dependencies, British
Antarctic Territory, British Indian Ocean Territory, Turks and Caicos Islands, British
Virgin Islands, Bermuda.
For more information about the specificities of the rule of origin please see the PRAG:
https://ec.europa.eu/europeaid/node/62907