Arkansas Department of Education
2005-2006 Annual Reports
as Required by
A.C.A. § 6-17-2202(e)(2)
The following is a list of mandated reports for the 2005-2006 school year that
districts must file with the Arkansas Department of Education (ADE). Under
A.C.A. § 6-17-2202, if these reports are not submitted to the ADE in a timely
manner, state aid could be withheld from the district.
The Statewide Information System (SIS) data collected through APSCN is also
required in order to produce other mandated reports. The SIS report cycle
submission dates are included under Required Electronic Data Submission
Schedule in this memo. Specific data requirements are listed on the APSCN
Web Site at http://www.k12.ar.us.
This list does not include any required vocational reports nor reports required by
any other agency.
Required Written Report Submission Schedule
DATE DUE
July 01
July 08
July 10
July 29
July 30
DATE DUE
August 10
August 15
August 15
August 15
August 15
JULY 2005
REPORT
Advanced Placement Incentive Program Expenditure Report
Extended School Year, Part One, Verification
Child Nutrition Claim for June Reimbursement
Sliver FY05 Quarterly Performance Report
ALE Grades K-12 FTE Calculation Report to Include the Total
Number of Hours of ALE Instruction Per Student Per Day in a
Format Provided by ADE for 2004-2005
AUGUST 2005
REPORT
Child Nutrition Claim for July Reimbursement
NSLA Expenditure Report for 2004-2005
ALE Expenditure Report for 2004-2005
Professional Development Expenditure Report for 2004-2005
ELL Expenditure Report for 2004-2005
DATE DUE
September 09
SEPTEMBER 2005
REPORT
Extended School Year, Part Two, Payment Request
September 10
Child Nutrition Claim for August Reimbursement
September 11
End of Program Accounting for College Preparatory
Enrichment Program
ACSIP Plan Filed (Deadline)
Personnel Policies in Electronic Format
Declaration of Non-Participation
September 15
September 15
September 15
September 15
September 15
September 15
Notice of Funds Transfer
AFRB Level II Report and Superintendent’s Signature Page
Title I Quarterly Report of Cash Distribution for First and
Second Quarters
September 15
School Board President Signature Indicating Approval of
Current Personnel Policies, as required by ACA 6-17-201
September 15
Statement of Compliance with A.C.A. §6-21-303, Teacher
Stipends for classroom supplies
September 15
Signature form for President of the Board compliance with
A.C.A. §6-17-2301
September 15
NSLA Expenditure
Report
September 15
ALE Expenditure
Report
September 15
ELL Expenditure
Report
September 15
Professional Development
Expenditure
Report
Special Education FY 2006
Program Approval Initial Update
September 30
DATE DUE
October 03
October 10
October 14
October 15
October 15
October 15
October 15,
2005
OCTOBER 2005
REPORT
School District/Juvenile Detention Facility FY 2006 Budget
Application
Child Nutrition Claim for September Reimbursement
Special Education Consolidated Application FY 2006 and
Annual Financial Reports FY 2005
Annual Equity Compliance Report
Annual Gifted and Talented Program Approval Report
Minority Teacher and Administrator Recruitment Plan
Child Nutrition Claim for September Reimbursement Reimbursement must be submitted with Enrollment Data as of
October 1, 2005. Copies of the APSCN Cycle 2 Reports No.
331 and 431, and Pre K Reports No. 336 and 436, and “Other
Students Eligibility Report” must be attached to September
Claim Form
DATE DUE
November 01
November 04
November 04
November 10
DATE DUE
December 01
December 01
December 10
December 17
DATE DUE
January 10
January 20
January 20
DATE DUE
January 10
February 10
February 22
DATE DUE
March 1, 2006
March 10,
2006
March 10
March 25
March 31
March 31
March 31
NOVEMBER 2005
REPORT
Home Language Survey
Special Education Residential Placement Reimbursement for
First Quarter FY 2006
Special Education Juvenile Detention Reimbursement for
First Quarter FY 2006
Child Nutrition Claim for October Reimbursement
DECEMBER 2005
REPORT
Annual Data Report Special Education (Child Count,
Qualified Providers)
Title I Comparability Report
Child Nutrition Claim for November Reimbursement
Title I Quarterly Report of Cash Distribution for Third Quarter
JANUARY 2006
REPORT
Child Nutrition Claim for December Reimbursement
Special Education Residential Placement Reimbursement for
Second Quarter FY 2006
Special Education Juvenile Detention Reimbursement for
Second Quarter FY 2006
FEBRUARY 2006
REPORT
Child Nutrition Claim for December Reimbursement
Special Education FY 2006 Program Approval Final Update
Special Education Mid-Year Spending Report
MARCH 2006
REPORT
Child Nutrition District Verification Summary Data Report
(FNS-742)
Child Nutrition Severe Need Breakfast Rate Application data
due for 2006-07 SY
Child Nutrition Claim for February Reimbursement
Title I Quarterly Report of Cash Distribution for Fourth
Quarter
ACSIP Amendment Filed (Deadline)
Annual Deaf/Blind Census
Notice of Funds Transfer-Last Date to Submit for 2005-2006
School Year
DATE DUE
April 07
April 07
April 10
DATE DUE
May 1
May 10
May 10
May 15
May 15
May 15
May 15
May 15
May 15
DATE DUE
June 10
June 15
June 20
June 20
June 20
June 20
June 30
APRIL 2006
REPORT
Special Education Residential Placement Reimbursement for
Third Quarter FY 2006
Special Education Juvenile Detention Reimbursement for Third
Quarter FY 2006
Child Nutrition Claim for March Reimbursement
MAY 2006
REPORT
Special Education Catastrophic Occurrences Application
Child Nutrition Claim for April Reimbursement
Child Nutrition Direct Certification Student Data Submission for
Districts NOT on Pentamation
Progress Report on Implementation of AR Laws in District
Curricula as Per A.C.A. 6-16-123(d) (1997 Supp.)
Annual Report on Compliance with Public School Student
Services Act
Report on District Schools and Fund Raising Companies in
Violation of A.C.A. 6-18-1105
Report on Compliance with Arkansas History Requirements
Child Nutrition Agreement and Policy Statement
Report on Compliance with African-American History
Requirement
JUNE 2006
REPORT
Child Nutrition Claim for May Reimbursement
Annual Data Report Special Education (Exiting, Discipline, LRE)
Extended School Year, Part One, Payment Request
Special Education Residential Placement Reimbursement for
Fourth Quarter FY 2006
Special Education Juvenile Detention Reimbursement for Fourth
Quarter FY 2006
Annual Alternative Education Report
ACSIP Program Adjustment Filed on FTP Site (Deadline)
Annual Audit Districts are required to have an annual audit conducted each
Report
year within 18 months of fiscal year end by Legislative Audit or by
a private C.P.A. firm.
Audit report and working papers must be filed with ADE.
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 1 SUBMISSION – September 15th
CYCLE 1 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt040
rpt100
rpt120
rpt200
rpt203
rpt204
rpt205
rpt208
rpt220
rpt465
rpt510
rpt511
rpt512
rpt520
rpt530
rpt540
rpt550
rpt560
rpt570
rpt570
rpt571
rpt572
rpt573
rpt574
rpt575
rpt576
rpt577
rpt578
rpt579
rpt580
rpt581
rpt585
rpt586
rpt590
rpt595
rpt600
rpt610
rpt810
Report Name
District General Information
Contact Person
School General Information
School Calendar
Employee Salary (Previous Year)
Employee Benefits (Previous Year)
Employee Bonus (Previous Year)
Employee Base Salary (Previous Year)
Employee Fringe Benefits
Professional Development Hours
Student ID Change
Annual Financial Report (AFRB) Level I
Annual Financial Report (AFRB) Level II
Annual Financial Report (AFRB) Level III
Annual Financial Report (AFRB) Legal Balance
Annual Financial Report (AFRB) Underpayments
Annual Financial Report (AFRB) Programs on Behalf of Other Agencies
Annual Financial Report (AFRB) Property Values
Annual Financial Report (AFRB) Building Losses
Annual Financial Report (AFRB) Page 36 (Classified)
Annual Financial Report (AFRB) Page 37 (Certified)
AFR Title I
AFR Title I Part D
AFR Title II A
AFR Title II D
AFR Title III
AFR Title IV-A
AFR Title V
AFR Title VI Federal
AFR Title VI State
Annual Financial Report (AFRB) ASR
Athletic Expenditures
Finance Special Education
Federal Fund to Fund Transfers
F33 Report
CCD Report
School Tri-Annual Fire Drill
District Tri-Annual Fire Drill
Salary Schedule (Previous Year)
5
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 2 SUBMISSION – October 15th
DATA TABLES AND DATA ELEMENTS
APSCN
Code
rpt000
rpt030
rpt040
rpt031
rpt032
rpt033
rpt034
rpt100
rpt200
rpt202
rpt205
rpt206
rpt207
rpt208
rpt211
rpt250
rpt252
rpt253
rpt304
rpt325
rpt331
rpt332
rpt333
rpt334
rpt336
rpt355
rpt356
rpt380
rpt404
rpt413
rpt431
rpt432
rpt433
rpt434
rpt435
rpt436
rpt455
rpt456
rpt465
rpt810
Report Name
District General Information
District Gender Equity
Contact Person
District Race Equity
District Disability 504 Equity
District National Origin
Equity Compliance
School General Information
Employee Salary Report (Current Year)
Employee Certified Staff Job Analysis
Employee Base Salary (Current Year)
Employee Certificated Staff Job Analysis (Out-of-District )
Distance Learning
Employee Fringe Benefits
Employee Classified Staff Job Analysis
District Federally Funded Employees
School Concurrent Credit
District Concurrent Credit
District Enrollment/School Choice
District Pre-school Classrooms
District Child Nutrition
District Home Language
District Homeless Student
District Student Status
District Preschool Lunch Status
District Preschool Enrollment
District Kindergarten (Preschool)
Adult Education Student Count (Arkansas River Coop)
School Enrollment/School Choice
School Poverty Index
School Child Nutrition
School Home Language Report
School Homeless Student
School Student Status Information
School Student Mobility
School Preschool Lunch Status
School Preschool Enrollment
School Kindergarten (Preschool)
School Student ID Change
Salary Schedule (Current Year)
6
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 3 SUBMISSION – November 15th
CYCLE 3 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt011
rpt020
rpt021
rpt024
rpt040
rpt100
rpt300
rpt301
rpt302
rpt305
rpt306
rpt307
rpt333
rpt334
rpt337
rpt400
rpt401
rpt402
rpt406
rpt407
rpt433
rpt434
rpt437
rpt440
rpt441
rpt465
Report Name
District General Information
District School Elect (Millage)
Bus Information
Bus Pupil Transportation
Transportation Personnel
Contact Person
School General Information
District Crossover Students
District Quarterly Superintendent’s Attendance
District Superintendent’s Attendance by Grade (Optional)
District Detail List of Student Attendance (Optional)
District Magnet Student Quarterly Attendance (Pulaski County ONLY)
District M to M Student Quarterly Attendance (Pulaski County ONLY)
District Homeless Students
District Student Status Information
District ABC Preschool Count
School Crossover Students
School Quarterly Superintendent’s Attendance
School Superintendent’s Attendance by Grade
School Magnet Student Quarterly Attendance (Pulaski County ONLY)
School M to M Student Quarterly Attendance (Pulaski County ONLY)
School Homeless Students Reports
School Student Status
School ABC Preschool Count
School Alternative Education Students
ALE Days
School Student ID Change
7
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 4 SUBMISSION – December 15th
CYCLE 4 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt040
rpt100
rpt312
rpt313
rpt314
rpt411
rpt412
rpt465
rpt701
rpt702
rpt703
rpt704
rpt705
rpt706
rpt707
rpt708
rpt709
rpt710
rpt711
rpt719
rpt720
rpt721
rpt722
rpt723
rpt724
rpt725
rpt730
rpt731
rpt800
rpt820
Report Name
District General Information
Contact Person
School General Information
Special Education Employee – Teachers
District Dropout/Withdrawal (Optional)
District Retention (Optional)
School Dropout/Withdrawal
School Retention
Student ID Change
Special Education – School Age Federal Child Count by Placement/Age/Disability
Special Education – Federal Child Count by Correctional Facility
Special Education – Federal Child Count by Private Schools
Special Education – School Age Federal Child Count by Placement/Race
Special Education – School Age Federal Child Count by Age/Disability
Special Education – School Age Federal Child Count by Race/Disability
Special Education – School Age Federal Child Count by Placement/Age/
Disability/Race/Gender
Special Education –State Child Count by Day/Residential/ Hospital/ Homebound
Special Education – School Age State Child Count by Placement
Special Education – School Age State Child Count by Correctional Facility/
Disability/ Race/Gender
Special Education – School Age State Child Count by Private Schools/
Disability/Race/Gender
Early Childhood Count by Placement/Age/Disability/Race/Gender
Early Childhood Federal Child Count by Placement/Age
Early Childhood Child Count by Placement/Race
Early Childhood Child Count by Headstart
Early Childhood Count by Disability/Race/Gender
Early Childhood Count by Placement/Disability
Early Childhood Count by Age/Disability
Special Education School Age Detailed Information (Optional)
Early Childhood Detailed Information (optional)
Parent Mailing Address
Act 61 Report
8
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 5 SUBMISSION – February 15th
CYCLE 5 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt001
rpt020
rpt021
rpt040
rpt100
rpt300
rpt301
rpt302
rpt305
rpt306
rpt307
rpt333
rpt334
rpt337
rpt400
rpt401
rpt402
rpt406
rpt407
rpt433
rpt434
rpt437
rpt440
rpt441
rpt465
rpt585
rpt600
rpt610
Report Name
District General Information
District Test Coordinator
Bus Information
Bus Pupil Transportation
Contact Person
School General Information
District Crossover Students
District Quarterly Superintendent’s Attendance
District Superintendent’s Attendance by Grade (Optional)
District Detail List of Student Attendance (Optional)
District Magnet Student Quarterly Attendance (Pulaski County ONLY)
District M to M Student Quarterly Attendance (Pulaski County ONLY)
District Homeless Students
District Student Status Information
District ABC Preschool Count
School Crossover Students
School Quarterly Superintendent’s Attendance
School Superintendent’s Attendance by Grade
School Magnet Student Quarterly Attendance (Pulaski County ONLY)
School M to M Student Quarterly Attendance (Pulaski County ONLY)
School Homeless Students
School Student Status Report
School ABC Preschool Count
School Alternative Education Students
ALE Days
School Student ID Change
Finance Special Education
School Tri-Annual Fire Drill
District Tri-Annual Fire Drill
9
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 6 SUBMISSION – APRIL 15TH
CYCLE 6 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt012
rpt020
rpt022
rpt023
rpt040
rpt100
rpt117
rpt300
rpt301
rpt302
rpt305
rpt306
rpt307
rpt333
rpt334
rpt337
rpt400
rpt401
rpt402
rpt406
rpt407
rpt433
rpt434
rpt435
rpt437
rpt440
rpt441
rpt465
Report Name
District General Information
District Miscellaneous Funds
Bus Information
School Bus Inspection
Bus Transportation Aid
Contact Person
School General Information
Federal Programs – Private School(s)
District Crossover Students
District Quarterly Superintendent’s Attendance
District Superintendent’s Attendance by Grade (Optional)
District Detailed List of Student Attendance (Optional)
District Magnet Student Quarterly Attendance (Pulaski County ONLY)
District M to M Student Quarterly Attendance (Pulaski County ONLY)
District Homeless Students
District Student Status Information
District ABC Preschool Count
School Crossover Students
School Quarterly Superintendent’s Attendance
School Superintendent’s Attendance by Grade
School Magnet Student Quarterly Attendance (Pulaski County ONLY)
School M to M Student Quarterly Attendance (Pulaski County ONLY)
School Homeless Students
School Student Status
School Student Mobility
School ABC Preschool Count
School Alternative Education Students
ALE Days
School Student ID Change
10
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 7 SUBMISSION – APRIL 15TH
CYCLE 7 REPORTING REQUIREMENTS
APSCN
Code
rpt000
rpt020
rpt021
rpt040
rpt100
rpt300
rpt301
rpt302
rpt305
rpt306
rpt307
rpt322
rpt323
rpt333
rpt334
rpt337
rpt350
rpt370
rpt400
rpt401
rpt402
rpt406
rpt407
rpt422
rpt423
rpt433
rpt434
rpt437
rpt440
rpt441
rpt450
rpt465
rpt600
rpt610
rpt713
rpt714
rpt715
Report Name
District General Information
Bus Information
Bus Pupil Transportation
Contact Person
School General Information
District Crossover Students
District Quarterly Superintendent’s Attendance
District Superintendent’s Attendance by Grade (Optional)
District Detail List of Student Attendance (Optional)
District Magnet Student Quarterly Attendance (Pulaski County ONLY)
District M to M Student Quarterly Attendance (Pulaski County ONLY)
District Corporal Punishment
District Discipline
District Homeless Students
District Student Status Information
District ABC Preschool Count
District Student GPA Report
District Gun Free Schools Act
School Crossover Students Reports
School Quarterly Superintendent’s Attendance
School Superintendent ‘s Attendance by Grade (Optional)
School Magnet Student Quarterly Attendance (Pulaski County ONLY)
School M to M Student Quarterly Attendance (Pulaski County ONLY)
School Corporal Punishment
School Discipline
School Homeless Students
School Student Status Information
School ABC Preschool Count
School Alternative Education Students
ALE Days
School GPA
School Student ID Change
School Tri-Annual Fire Drill
District Tri-Annual Fire Drill
Special Education – School Age State Exiting by Disability/Age/Exit Status
Special Education – School Age State Exiting by Race/Exit Status
Special Education – School Age State Discipline by Disability
11
STATEWIDE INFORMATION SYSTEM 2005/2006
CYCLE 7 SUBMISSION – APRIL 15TH
CYCLE 7 REPORTING REQUIREMENTS
rpt717
rpt726
rpt730
rpt732
rpt733
rpt734
rpt735
rpt736
Special Education – School Age State Discipline by Race
Special Education – Regular Discipline by Disability
Special Education School Age Detailed Information (Optional)
Special Education School Early Intervening Services 1 (School Age Only)
Special Education School Early Intervening Services 2 (School Age Only)
Special Education School Referral Tracking
Special Education Early Childhood – Exit by Race
Special Education Early Childhood – Exit by Disability
12