CONTRACTING PROCESS FOR GME ROTATIONS
1.
All rotations into and out of UMHS must be endorsed by the Program Director
and officially approved by the GME Office. Packets for approval must include a
letter from the other institution approving the rotation.
2.
Once the rotation is approved, GME will contact the UMHS Contracting Office to
prepare a contract.
3.
Some contracts can require up to 4 months to process through the other
institution’s system so as much lead time as possible is needed (3 months
minimum).
4.
Any change in dates of the rotation will require a new approval from GME.
5.
Program Directors may have to decide on a non-monetary in-kind reimbursement
for non-UMHS physicians who teach UMHS residents in a non-hospital setting.
Common choices are CME credit, discounts on CME courses and adjunct
appointments. The cost of these in-kind reimbursements will be borne by the
department and not GME.
6.
Any other ancillary documentation or requirements (i.e. acquisition of visas) are
the resident’s and/or Program Director’s responsibility. More specifically, if visas
or other travel arrangements are required, this is expressly the responsibility of the
resident and/or department. GME and/or the Contracting Office are not
responsible for paying for or making these types of arrangements.
7.
Information required to process contract for:
a.
Elective Rotations:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Edited 10/18/2004
Name of other institution/entity responsible for signing the contract
Name of Resident and HO level
Exact dates resident will rotate (and actual schedule if is less than full
time).
Name of supervising physician
Educational goals and objectives for rotation
Any information about UMHS reimbursing other institution/entity
especially any in-kind reimbursement such as CME credit/discounts or
adjunct appointments for rotations to non-hospital settings, or other
entity reimbursing UMHS or resident (i.e. for travel, lodging, meals
etc.)
Name, address, phone number, fax number and e-mail address (e-mail
is especially important for international rotations) of contact person at
other institution/entity.
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b.
Regular Rotations:
(1)
(2)
(3)
(4)
(5)
(6)
Name of other institution/entity responsible for signing contract
Number of residents involved, HO level, actual rotation schedule
(NOT FTE equivalents) - i.e. 2 HO IIs, 3 full days per week for 6
months
Name of supervising physician
Educational goals and objectives
Any information about UMHS reimbursing other institution/entity,
especially any in-kind reimbursement such as CME credit/discounts or
adjunct appointments for rotations to non-hospital settings, or other
institution/entity reimbursing UMHS or resident (i.e. for travel,
lodging meals etc.)
Name, address, phone number, fax number and e-mail address of
contact person at other institution/entity.
8.
Once the contract is complete and ready for signature, it will be sent first to the
program director, then to Dr. Lisa Colletti, then to the outside institution/entity.
9.
When all signatures have been collected on the final contract, copies will be
forwarded to the program and to the GME Office.
Nina Shafiroff Cohan, J.D.
UMHS Contracting Office
2910 Huron Parkway
Suite A, Box 0764
Tel: 764-0275
Email: fourkids@umich.edu
Edited 10/18/2004
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