AGENDA OF THE 19th EUROCRIS BOARD MEETING
Brussels
Venue:
January 19, 2007
09.30-17.00
Ministry of Flanders, Boudewijn Building, Boudewijnlaan 30,
1000 Brussels
09.30-11.15
ERGO2 Project (with uniCRIS and Board members able to attend)
11.15-11.30
BREAK
11.30-11.35
1. Opening and remarks of the President
11.35-11.40
2. Minutes of the 18th meeting (actions under agenda items)
11.40-11.50
3. Report from the Secretary (Harrie Lalieu)
11.50-12.00
12.00-12.30
12.30-13.00
4. Report from the Treasurer (Geert van Grootel)
5. Updating Charter
6. 5th euroCRIS Seminar
13.00-13.45
LUNCH
13.45-14.05
7. Progress and workplan CERIF TG (Brigitte Joerg)
14.05-14.25
8. Workplan Best Practice TG (Aleš Bošnjak)
14.25-14.45
9. Progress and workplan Projects TG (Neil Jacobs)
14.45-15.05
10. Workplan DRIS TG (Marika Meltsas)
15.05-15.20
BREAK
15.20-15.40
11. Progress and planning Conferences (Wolfgang Adamczak)
15.40-16.00
12. Workplan Strategy (Anne Asserson)
16.00-17.00
13. Overall strategy (wrap-up; pulling the strings together)
17.00
14. Any other business and closing
Nineteenth Meeting euroCRIS Board 19 January 2007
Decisions, Conclusions, Actions and Deadlines
General Board and Membership issues, Secretariat
ERGO2. The Board has agreed with uniCRIS about the technical approaches and business
model of a prototype “CRISs across Europe” system, which means a revival of the former
Community funded ERGO project, which ended in 2001. This demonstration system and its
successor will become integral part of the euroCRIS website. Likely participants in the first
stage are CCLRC, UK Research Councils, IST World partners, IWETO (Flanders),
BioDiversa, EuroHORCs, and some euroCRIS members (Netherlands, Portugal, Norway). All
will be officially invited to participate. Implementation is foreseen for the 1st of May, i.e.
before the next membership meeting, where the system will be demonstrated.
Deadline:
24th of January 2007
In charge: Anne Asserson, Brigitte Joerg,
Harrie Lalieu (services/interface specification)
Deadline:
26th of January2007
In charge: Neil Jacobs (ERGO project
summary)
Deadline:
2nd of February 2007
In charge: Neil Jacobs (potential participants
contacted)
Deadline:
8th of May 2007
In charge: Board (ERGO2 demonstrator
available to members)
Membership. Since the membership meeting in Copenhagen (November 2006) the University
of Uppsala has joined as institutional member. The Board has designated membership
recruitment as a strategic issue. A major action will be taken after upgrade of the euroCRIS
website. Meanwhile, initial contacts with the Spanish Research Council (CSIC), Bulgarian
CRIS and the Technical University of Riga will be revived.
Deadline:
15th of February 2007
In charge: Harrie Lalieu (membership
recruitment short-term)
Deadline:
1st of November 2007
In charge: Strategy, Board (membership
recruitment long-term)
Membership meeting May 2007. For logistic reasons the Board has decided to reverse the
cruise direction into Stockholm-Helsinki-Stockholm. There are more direct flight connections
to Stockholm; a block reservation of 25 hotel rooms has been made for members arriving the
day before. This means that the TG meetings and the Board preceding the membership
meeting will be held at Stockholm. The workshop on Project Management and CRIS will be
held at the campus of the University of Helsinki. This workshop will comprise presentations
by the organisers, sponsors and euroCRIS as well as a panel discussion.
Deadline:
15th of February 2007
In charge: Harrie Lalieu (agenda, meeting
rooms TG, Board)
Deadline
1st of April 2007
In charge: Harrie Lalieu, Geert van Grootel
(all arrangements ready)
Deadline:
1st of May 2007
In charge: Board (joint presentation &
preparation panel discussion ready)
Important dates. The Board has assessed the following meeting dates until CRIS2008:
Date(s)
9 May 2007
10, 11 May 2007
16 September 2007
17, 18 September 2007
Meeting
Board and TGs
Membership meeting,
workshop
Board
euroCRIS Seminar
Place
Stockholm
On board VikingLine,
Helsinki
Brussels
Brussels
31 October 2007
1, 2 November 2007
15 February 2008
3 June 2008
4 June 2008
5, 6, 7 June 2008
Deadline:
“European e-Infrastructure”
Board
Membership meeting
Board
Board
TGs and membership
business meeting
CRIS2008
Vienna (to be confirmed)
Vienna (to be confirmed)
To be assessed
Maribor
Maribor
Maribor
15th of February 2007
In charge: Harrie Lalieu (first arrangements
membership meeting November 2007)
Website. The temporary website taskforce (Anne Asserson, Brigitte Joerg, Harrie Lalieu) has
defined specifications for technical requirements, website structure and website content
components. In the new set-up the website will be CERIF-driven. Because of problems with
the current hosting environment the Board is selecting new candidates for hosting the website.
Deadline:
1st of February 2007
In charge: Neil Jacobs, Brigitte Joerg, Geert
van Grootel, Harrie Lalieu (selection new host)
st
Deadline:
1 of May 2007
In charge: Anne Asserson, Brigitte Joerg,
Harrie Lalieu (new website implemented)
Charter. In the nomination and election process it has appeared that there were some
misunderstandings about the status of candidates and procedures. Therefore the Board has
accentuated some rules. The proposed changes in the Charter will be sent to the members for
e-voting.
Deadline:
15th of February 2007
In charge: Harrie Lalieu (e-voting Charter
update by euroCRIS members)
5th euroCRIS Seminar. This seminar, entitled “European e-infrastructure” will be held on 17
and 18 September 2007. The venue (to be confirmed) will be Hotel Errera in Brussels. The
Board will prepare a proposal for the programme and invite (keynote) speakers as well as
representatives from the strategic partners and the Commission.
Deadline:
15th of February 2007
In charge: Geert van Grootel (availability of
venue)
st
Deadline:
1 of May 2007
In charge: Anne Asserson, Keith Jeffery
(keynote speakers invited, outline programme
ready)
Treasurer
The provisional account on 2006 and estimation for 2007 are available. On the credit side
there is an amount of about 18,100 € for 2006. With an estimated income from membership
fees of 17,100 € in 2007 this leads to an income of 35,200 € and, after subtraction of the
estimated costs of 15,000 €, results in an estimated balance of about 20,200 € for this year.
The definite account will be presented during the membership business meeting next May.
Deadline:
1st of May 2007
In charge: Geert van Grootel (final account
2006 and estimate 2007 ready for members)
Strategy
The Board has developed an action plan for strategy. In a nutshell this comprises the
following priority items:
- Upgrading of the website, run from a CERIF-driven database. More information will
be public and a general outline of CERIF and a pan-European CRIS portal will
become integral part of it.
-
Leveraging the contacts with the strategic partners. euroCRIS (Board) members will
give more time and effort to engage with these organisations at their conferences,
seminars, working groups, etcetera.
- Increase of our information reach: to funding organisations, universities, commercial
R&D organisations; encourage their participation.
- Increased membership and hence increased availability of skilled effort.
- Raising the level of TG workplans, with active participation of (new) members, in
order to further strengthen the position of euroCRIS in the world of CRIS.
- Increased participation in other conferences, workshops etcetera to publicise
euroCRIS and our offerings.
Deadline:
1st of May 2007
In charge: Anne Asserson (progress report
as basis for further actions)
Deadline:
long-term
In charge: Board (elaboration and execution
of strategy actions)
Conferences
A draft action plan for CRIS2008 (5-7 June, Maribor, Slovenia) is available and has been
discussed. At short term Programme Committee (PC) members and chair will be sought.
Regional representation will come from Slovenia (2 members) and Serbia (1 member). EU
Commissioner for Research Potočnik will be invited. The Call for Papers will be launched
September/October 2007. Final papers have to be submitted by the end of January 2008, after
which the programme will be assessed and the Call for Participation will go out.
Deadline:
1st of February 2007
In charge: Aleš Bošnjak (invitation Potočnik)
Deadline:
1st of May 2007
In charge: Wolfgang Adamczak (topics, PC
members, keynote speakers)
Task Groups
* CERIF.
The CERIF2006 model is in the stage of being finalized. Very next steps are finalization of
CERIF XML examples / XML schemas for validation and of CERIF documentation for the
CERIF2006 model, and reverse-engineering the model and support multiple databases (SQL
scripts). For the finishing touch and for elaboration of the 2007 action plan the CERIF TG
will meet in Brussels at 14 and 15 February. This year the CERIF model will be developed
towards a modularized, service oriented architecture (SOA). In addition to the list of workplan
items, overlaps and missings will be checked and there will be a check on descriptive
metadata: security, rights, privacy and price.
Deadline:
1st of May 2007
In charge: Brigitte Joerg, Geert van Grootel
(full data model CERIF2006 available)
* Best Practice.
A manual of standard CERIF good practices will be developed. Different parts will be
customized to target groups that can be identified in the process of research. Major problems
with the use of CERIF (“bad practices”) will be collected and identified in a structured way
and then be solved by the CERIF TG. Best Practice TG and CERIF TG have mutually
underlined the importance of close collaboration. Ways will be sought to develop a simple
physical give-away system “out of the box” for newcomers who do not yet have anything,
possible on top of the ERGO2 demonstration system.
Deadline:
1st of May 2007
In charge: Aleš Bošnjak (further elaboration of
workplan; good/bad practices for discussion and
assessment)
* Projects.
For FP7 it is important to note that there is already progress in the discussions between
DRIVER and euroCRIS about the potential for a join-up bid in two calls that have potential:
1. Capacities: Research Infrastructures – a. Scientific Digital Repositories (can bring OAI and
CRIS communities together) / b. Design studies for e-Infrastructures (deadline May!). 2.
Cooperation: ICT – Digital libraries and technology-enhanced learning. One-page proposal
summaries for OARSMAN (CRIS + OA repositories / DRIVER) will be written and feedback
and guidance will be sought and project cost issues will be explored before deciding to take
anything forward. Regarding continuation of CISTRANA and IST World details have to be
confirmed by the teams.
A project summary on a future CRIS across Europe will be assessed at short term.
Finally the Board proposes to team up with the Grey Literature community through the
GreyLink project: Grey literature repositories plus CERIF/CRIS.
Deadline:
15th of February 2007
In charge: Neil Jacobs (OARSMAN; go/no-go)
th
Deadline:
15 of February 2007
In charge: Board (assessment project CRIS
across Europe)
st
Deadline:
1 of may 2007
In charge: Neil Jacobs (all other project
proposals co-ordinated/submitted and
transferred to leaders)
* DRIS.
DRIS (Directory of Research Information Systems) has been set up as a database of CRIS and
has been maintained by the Royal Netherlands Academy of Arts and Sciences (KNAW) up to
and including 2003. For the revival of DRIS it is important to have at least basic elements like
name, URL, contact information and content/scope (abstract), which was also covered by the
old DRIS (the latter in the form of keywords). But for the upgraded version producers should
be asked about the interoperability of their CRIS, which may be reflected in the degree of
CERIF compatibility (information on basic CERIF entities), and if they are willing to make
available their CRIS on the euroCRIS website. On the basis of the former DRIS file registered
CRISs, contacts (emails) and URLs will be checked. On the basis of this analysis a workplan
will be written and subsequently a webform and database schema will be developed.
Deadline:
1st of May 2007
In charge: Marika Meltsas (draft workplan,
webform and database schema for discussion
and assessment)