Constitution of the Tennessee Society of Pediatric Dentists Article I Name and Jurisdiction Section 1. The name of this society shall be the Tennessee Society of Pediatric Dentists. This society may become a component of the Southeastern Society of Pediatric Dentists, when such provision is made by the Southeastern Society of Pediatric Dentists. Society 2. Tennessee. The confines for active membership shall be the geographical limits of the State of Article II Purposes Section 1. The purpose of this society shall be as follows: A. To promote study, research, fellowship, cooperation and understanding among the pediatric dentists of the State of Tennessee. B. To act as spokesperson for Tennessee pediatric dentists in legislative matters, publicity and public relations. C. To act in advisory capacity to state and local dental societies on matters pertaining to pediatric dentists. D. To provide liaison to the Tennessee Board of Dental Examiners and the Tennessee State Licensing Board for the Healing Arts. E. To provide liaison to the Tennessee State Dental Association and the Southeastern Society of Pediatric Dentists. F. To provide counsel and liaison, through state and component dental organizations, to government at all levels, teaching institutions, and dental service corporations. Tennessee Society of Pediatric Dentists Page |2 Article III Membership Section 1. The membership shall consist of charter, active, life and honorary members. Section 2. Charter membership shall be recognized as limited to those specific members of this society who were qualified for membership at the time of the organization of the society. Section 3. Active membership shall include charter members and they shall have met the following qualifications: A. The proposed member shall be eligible or has passed the Tennessee Specialty Board in Pediatric Dentistry. B. They shall be in the active and exclusive practice or teaching of Pediatric Dentistry. Section 4. Life members shall have met the requirements for active membership prior to retirement. They shall be exempt from dues. Section 5. Honorary members are defined as those individuals who have made significant contributions to pediatric dentistry and who have received a unanimous vote of the active and life membership present in business session. Honorary members have no voting rights and are exempt from dues. Article IV Officers Section 1. Treasurer. The officers of this society shall be a President, President-Elect, and a Secretary- Section 2. The officers shall be elected annually and serve for one year. Section 3. The Executive Committee of the society shall consist of the officers outlined in Article IV, Section 1 and the immediate past president. Tennessee Society of Pediatric Dentists Page |3 Article V Meetings Section 1. The time and place for the annual meetings shall be determined by vote of the majority of the active membership present on regular business session. Article VI Business Status Section 1. This society shall exist as a nonprofit organization chartered under the laws of the state of Tennessee. By-Laws of the Tennessee Society of Pediatric Dentists Article I Quorum Section 1. Thirty percent of the active members shall constitute a quorum for the transaction of the business of the society. Article II Nomination and Election of Officers Section 1. The President shall appoint a nominating committee consisting of at least three active members. This committee shall be appointed at least ninety (90) days prior to the annual meeting. This committee shall forward their report to the Secretary-Treasurer for inclusion in the mailing of the annual program and roster. Section 2. The nominating committee shall select for the approval of the membership a candidate for each of the following offices: President, President-Elect, and Secretary-Treasurer. Section 3. Following the report of the nominating committee at the annual meeting, the floor shall be opened for additional nominations by active members. Section 4. The officers shall be chosen by a simple majority vote of the active membership. Tennessee Society of Pediatric Dentists Page |4 Article II (Continued) Section 5. With the exception of the Secretary-Treasurer, the officers of organization shall not succeed themselves in office. Article III Duties of Officers Section 1. Duties of the President: A. Preside at all meetings of the society. B. Appoint all committee and serve as a member ex-officio of all committees. C. Call a special session of the society upon the written request of twenty-five percent of the active members. D. Deliver a President’s address before the society. E. Perform such duties as usually pertain to this office and serve in this office until their successor is duly elected and installed. Section 2. Duties of the President-Elect: A. Assist the President in the performance of his or her duties. B. They shall succeed to the office of President in the event of death, resignation, or removal of the President. They shall serve until their successor is installed. Section 3. Duties of the Secretary-Treasurer: A. Keep the records of the society and make an annual written report to the society. B. Notify in writing all officers and committee persons of their election or appointment. C. Send notice to the members of all sessions of the society. D. They shall keep an accurate account of money collected and pay bills of the society. E. They shall conduct the correspondence of society and maintain a file of official letters along with the replies to same. F. They shall have printed the official program, with members’ names in good standing included, and mail same to membership (30) thirty days prior to each annual meeting. This mailing shall include the report of the nominating committee. G. They shall have printed stationery to be used by the society and send a supply to members that may need it. H. They shall serve until his or her successor is elected and installed. At the expiration of his or her term in office, they shall turn over all records of the society to their successor. Tennessee Society of Pediatric Dentists Page |5 Article IV Order of Business Section 1. The order of business is as follows: A. B. C. D. E. F. G. H. I. J. Meeting called to order by the President. Reading of minutes of the previous meeting. Secretary-Treasurer’s report. President’s report. Report of special committees. Unfinished business. New Business. Report of the nomination committee and election of officers and committees as provided in Article II of the By-Laws. Installation of Officers. Adjournment. Section 2. The order of business may be altered or suspended by a two-thirds vote of the active members present. Section 3. All business of this society shall be conducted in accordance with Robert’s Rules of Order, Revised where not in conflict with the constitution and the by-laws of this society. Article V Amendments Section 1. The constitution and by-laws of this society may be amended by a three-fourths majority vote of the active members attending the annual official business meeting, provided the proposed amendment has been presented in writing to the membership at least sixty days prior to the annual meeting. Tennessee Society of Pediatric Dentists Page |6 Article VI Dues Section 1. The annual dues of the society shall be set by a three-fourths majority vote of the active members present in a business meeting. Pediatric dental residents from any program may be members and are exempt from annual dues and from registration fees. Retired and disabled members will be evaluated as to their responsibility to pay dues by the Executive Committee. Dues will be set at the annual meeting and should be returned by a deadline determined at the meeting. Dues returned after the deadline are subject to a late fee. Article VII Application for and Selection to Membership Section 1. A prospective member must have met the membership requirements set forth in Article III of the Constitution and they must submit a letter and/or application to the Secretary-Treasurer stating his or her desire for membership thirty days prior to the annual meeting. Section 2. The Secretary-Treasurer will add new prospectives to the mailing list before the next business session. An affirmative vote of the majority of the active members present at the annual meeting grants membership. Article VIII Termination of Membership Section 1. Membership shall be terminated for the following reasons: A. Resignation B. Violation of the constitution and by-laws of the American Dental Association of its code of ethics. C. Violation of the responsibilities of membership as defined by the constitution and by-laws of this society.