DRAFT TOWN OF NAGS HEAD
BOARD OF COMMISSIONERS
REGULAR SESSION
September 1, 2004
The Town of Nags Head Board of Commissioners met in the Board Room at the Nags Head Municipal
Complex at 9:00 a.m. on Wednesday, September 1, 2004.
COMRS PRESENT:
Mayor Pro Tem Brant Murray; Comr. Anna Sadler; Comr. Wayne Gray;
and Comr. Bob Oakes
COMRS ABSENT:
Mayor Robert Muller
OTHERS PRESENT:
Town Manager Webb Fuller; Town Attorney Ike McRee; Deputy Town Manager
Rhonda Sommer; Charlie Cameron; Wayne Byrum; Butch Osborne; Tim Wilson;
Bruce Bortz; Andy Garman; Ralph Barile; Virginia Taylor; Kevin Schwartz; Stefan
Dabrowski; Chuck Blazek; Sean Boyle; Sheila Foster; Harry Thompson; Ray
Chatham; Lois Chatham; Ed Schneider; Bruce Brown; Tom Haddon; Elaine Smith;
Brian Cauthren; Alert Grimm; Ken Sehlhorst; Eddie Valdivieso; Dave Masters; Matt
Artz; Julia LeDoux; and Town Clerk Carolyn Morris
Mayor Pro Tem Murray called the meeting to order at 9:00 a.m. followed by a moment of silent
meditation and the pledge of allegiance.
Mayor Pro Tem Murray noted that Mayor Muller was not in attendance today as he had a work conflict.
AUDIENCE RESPONSE - BRUCE BROWN
Bruce Brown, resident of Nags Head Pond; spoke concerning the proposed west side bike path; he read
from a petition with 90 signatures that opposes the proposed bike path; he opposes the path because of
his concerns about personal safety, the remote location of the path, the lack of access points, and
because the path does not benefit the community as a whole; he supports a bike path for Nags Head
but due to these concerns, he and the petition signers urge the Board to pursue other options that
would serve the entire community; he has not spoken with any parent who would allow their children to
use the path; he is in favor of a bike path on the bypass; he would like to see a joint effort between all
the Towns for a path that everyone can enjoy.
AUDIENCE RESPONSE - SEAN BOYLE
Sean Boyle, resident of Nags Head Pond whose property backs up to the proposed path; because of
construction, he recently has had someone drive up onto the back yard and septic field of his property.
DRAFT Nags Head Board Meeting Minutes
September 1, 2004
AUDIENCE RESPONSE - TODD CUMMINGS
Todd Cummings, resident of Nags Head whose property backs up to the proposed path; last weekend
there were trucks running through the back of their properties; he is also concerned about standing
water and the fill that would be required for the path which may adversely impact their properties with
stormwater drainage; he is concerned that the path in the proposed remote location may mean more
crime in the area.
AUDIENCE RESPONSE - NORM BRADFORD
Norm Bradford, resident of Nags Head whose property backs up to the proposed path; he purchased his
lot years ago because he was told by the Town that nothing would be built behind his property and now
he is concerned that the proposed bike path will be constructed and will be disruptive to his family’s
privacy; he is opposed to the path in the location being considered and asked the Board to seriously
consider relocating the path.
There being no one else present who wished to speak, Mayor Pro Tem Murray announced Audience
Response closed at 9:13 a.m.
Mayor Pro Tem Murray explained that the idea of the west side bike path came from the Town Citizens
Advisory Committee to help safely move children between the new Elementary School, the YMCA, the
new recreation area behind Kelly’s Restaurant, and the west side neighborhoods. The Board has set
aside funds for the project. He said that he appreciated the comments received today. The project has
not been finalized yet.
Comr. Gray said that the bike path is for the people and if the people do not want it, then the idea
should be eliminated.
Comr. Sadler commented that a bike path along the bypass is not a viable solution, however she is not
convinced that the west side location is the best location; she suggested that a committee be formed to
provide the Town with another option for a location; she feels that there is a need for the path.
Comr. Oakes feels the proposed west-side location is the correct location and that some of the concerns
mentioned today can be alleviated such as by blocking path use by motorized vehicles; he is not sure
there would be a need to use fill prior to construction of the path; the idea came from the Town’s
Citizens Advisory Committee; he is very concerned about the safety of children on the bypass.
It was Board consensus that a committee be appointed to look at alternate location(s) for the
proposed west side bike path. Those interested in serving on this committee are to contact Town Clerk
Carolyn Morris.
Proclamation declaring September 2004 as Healthy North Carolina Month
Amy Montgomery, Dare County Health Department, explained that North Carolina Governor Mike Easely
has declared September 2004 as Healthy North Carolina Month and he has asked all 100 counties to
participate by planning activities in prevention, wellness, and fitness to raise health awareness among
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September 1, 2004
North Carolinians.
She stated further that the Town of Nags Head has agreed to participate in a
healthy walk on September 23, 2004. She thanked the Town for agreeing to participate.
Mayor Pro Tem Murray read the Proclamation in support of Healthy North Carolina Month as follows:
"WHEREAS, good health for North Carolinians is necessary for the full enjoyment of life, for success in
school, and for a more productive workforce; AND
'WHEREAS, preventable and controllable diseases, including asthma, diabetes, cancer and hearth
disease, cost the State, local government and private employers billions of dollars every year; AND
'WHEREAS, diabetes increased among North Carolinians by 75% between 1995 and 2002, and diabetesrelated hospitalization costs totaled $2.4 billion in 2002 alone; AND
'WHEREAS, one in four North Carolinians has heart disease, and 40% of all deaths in the State are
caused by heart disease. In 1997, heart disease cost $1.78 billion in medical expenses; AND
'WHEREAS, nearly one in four deaths in North Carolina is caused by cancer. In 2000, $1 billion was
spent on medical costs for cancer. Breast, prostate, colorectal, skin, and oral cancers that are detected
through screening can often be successfully treated; AND
'WHEREAS, one in ten of North Carolina's children has asthma and those children miss twice as many
days of school as their counterparts. Asthma is the number one cause of emergency room visits and
hospital admissions for patients under the age of 21. Asthma-related hospitalization costs totaled $100
million in 1997 alone; AND
'WHEREAS, North Carolinians can take advantage of many activities that will improve their health and
help prevent and control disease, with small changes in diet and activity having a dramatic impact on
health in the long term; AND
'WHEREAS, studies have shown that health promotion and disease management programs in major
private sector companies have saved, on average, $3.00 for every $1.00 invested.
'NOW, THEREFORE, on behalf of the Nags Head Board of Commissioners, I do hereby proclaim
September 2004, as "HEALTHY NORTH CAROLINA MONTH". I urge all North Carolinians to participate
in wellness activities, utilize workplace wellness programs, utilize wellness benefits available through
their health insurance programs, and participate in disease detection screening programs."
MOTION: Comr. Oakes made a motion to adopt the Healthy North Carolina Month Proclamation as
presented. The motion was seconded by Comr. Gray which passed 4 - 0 (Mayor Muller was absent.).
Presentation by the Outer Banks Family YMCA
YMCA Board Director Sheila Foster expressed thanks from the YMCA to Nags Head Public Safety Director
Charlie Cameron and to the Public Safety Department. Ms. Foster explained that for seven (7) weeks
during the summer - up to three (3) times per week - Chief Cameron authorized police officer escorts for
the YMCA children to get to the Bonnett Street Beach Access across the bypass. She explained that this
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was very much enjoyed by the children and very much appreciated by the YMCA staff. She presented
Chief Cameron with a framed thank-you card prepared by the children of the YMCA programs and a
photograph collage.
Presentation of Life Saving Award to Fire Captain John Kenny
Presentation of Life Saving Award to Firefighter Billy Murray
Assistant Fire Chief Butch Osborne stated that the ultimate goal for firefighters is to save someone’s life
but the opportunity to do that comes along very rarely.
Mayor Pro Tem Murray read the Life Saving Award plaque for Fire Captain John Kenny. Fire Captain
Kenny risked his life to save someone from drowning. The plaque was presented to Captain Kenny by
Mayor Pro Tem Murray on behalf of the Board.
Mayor Pro Tem Murray read the Life Saving Award plaque for Firefighter Billy Murray. Firefighter Murray
witnessed an adult male fall to the ground suffering a heart attack and performed CPR and saved the
man’s life. The plaque was presented to Firefighter Murray on behalf of the Board.
RECOGNITION OF FORMER NAGS HEAD COMMISSIONER DOUG REMALEY
Mayor Pro Tem Murray recognized former Nags Head Commissioner Doug Remaley who was in the
audience.
Presentation of Traffic Enforcement and Investigation Certificate for the successful
completion of this program as certified by the NC Criminal Justice Standards Division for
Police Officer First Class Chris Montgomery
Assistant Police Chief Wayne Byrum summarized the accomplishment of Police Officer Chris Montgomery
by the completion of the Traffic Enforcement and Investigation program.
On behalf of the Board, Mayor Pro Tem Murray presented the Certificate to Officer Montgomery. He
explained that Officer Montgomery is only the 42nd officer in the State to successfully complete the
course and he is one of two (2) Nags Head officers who has completed the course.
INTRODUCTION OF NEW EMPLOYEE
Deputy Public Works Director Ralph Barile introduced new employee Tori Riddick who began working for
the Town as Equipment Operator in the Sanitation Division of the Public Works Department on August 9,
2004. Board members welcomed Mr. Riddick to Town employment.
CONSENT AGENDA
The Consent Agenda consisted of the following items:
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-
Consideration of Budget Adjustment #2 to FY 03/04 Budget
Consideration of Tax Adjustment Report
Consideration of updates to job descriptions - Administrative Assistant and Human Resource
Coordinator
Consideration of addition of Tow Service Operations to Town Code Chapter 12 Businesses and
Licensing Section - from former Town Code
Request for Public Hearing to consider proposed Zoning Ordinance Amendment to Town Code
Section 48-404 (c)(9), R-3 High Density Residential District, to include major communication
towers as a conditional use
Request for Public Hearing to consider proposed Zoning Ordinance Amendment to Town Code
Section 48-122, nonconforming lot of record to provide for an exception for individual lots under
same ownership to be recombined for commercial development sites
Consideration of revised Town Park policy and
Consideration of amendment to Consolidated Fee Schedule - Administration Dept
Town Parks and Board Room Reservation Clean Up Deposit
MOTION: Comr. Gray made a motion to approve the Consent Agenda as presented. The motion was
seconded by Comr. Sadler which passed 4 - 0 (Mayor Muller was absent).
A copy of Budget Adjustment #2, as adopted, is attached to and made a part of these minutes as shown
in Addendum “A”.
A copy of the Tax Adjustment Report, as approved, is attached to and made a part of these minutes as
shown in Addendum “B”.
The Agenda Summary Sheet concerning the revised job descriptions, as approved, read in part as
follows:
“Administrative Assistant job description will be updated to include Public Information Officer
responsibilities. Human Resource Coordinator job description will be updated to include Deputy Safety
Officer responsibilities.”
The Agenda Summary Sheet concerning the Tow Service Operations, as approved, read in
part as follows:
“Tow Service Operations (attached is former Town Code Chapter 10-126) was left out of the recodified
Town Code. Request Board approval to direct Municipal Code Corporation to include Tow Service
Operations in the new Town Code (Town Code Chapter 12-191) in the next Town Code Supplement.”
The Agenda Summary Sheet concerning the revised Town Park Policy and Consolidated Fee
Schedule update, as approved, read in part as follows:
“Staff is requesting that the Board consider a revised policy (attached) to include the following:
electricity will not be provided at the Town park, grills are not to be used under the park pavilion,
reservations guarantee use of the park pavilion only, fireworks are prohibited at the park, and pets must
be on a leash and must be cleaned up after.
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‘Also attached please find a proposed change to the Consolidated Fee Schedule. Staff is requesting that
the Board approve an increase in the clean-up deposit for Town Facilities (i.e., Town Park, Board Room)
from $25 to $50. Staff has found that the current fee of $25 does not encourage clean up.
‘Staff is also requesting that the effective date of the fee schedule change, if approved, be October 1,
2004, to prevent penalizing those who have already made reservations for September.”
PUBLIC HEARINGS
PUBLIC HEARING to consider amendment to Town Code Section 48-131 Historic Structures,
establishing regulations and conditions pertaining to the replacement of "maids quarters"
Deputy Planning Director Bruce Bortz summarized the Planning Board and Planning and Development
staff memo dated August 23, 2004, which read in part as follows:
“Please find attached a Staff generated zoning amendment which would allow maids' quarters which are
listed on the National Register of Historic Places to be completely rebuilt. Several years ago the zoning
ordinance was amended to allow greater flexibility in the repair and maintenance of maids' quarters, but
that ordinance did not address rebuilding. The Town places a high value in preserving these unique
historic structures which were an integral part of the historic homes and history of Nags Head. At one
time many of these historic homes had a separate on-site building which served as a maids' or servants'
quarters. A few of the remaining historic homes in town still have these maids' quarters.
‘The Planning Board at their July 20th meeting voted unanimously to recommend approval of the
attached ordinance amendment as presented. Planning staff also recommends approval as presented.”
Notice of the public hearing was published in the Coastland Times on Thursday, August 26, 2004, and
on Tuesday, August 31, 2004, as required by law.
Mayor Pro Tem Murray announced the public hearing open at 10:01 a.m.
There being no one present who wished to speak, Mayor Pro Tem Murray announced the public hearing
closed at 10:01 a.m.
MOTION: Comr. Oakes made a motion to adopt the ordinance concerning maids quarters as
presented. The motion was seconded by Comr. Sadler which passed 4 - 0 (Mayor Muller was absent.).
A copy of the ordinance concerning maids quarters, as adopted, is attached to and made a part of these
minutes as shown in Addendum "C".
PUBLIC HEARING to consider site plan/conditional use permit application for the addition
of an 852 square feet observation deck to the YMCA skate park located at 3000 South
Croatan Highway
Zoning Administrator Courtney Gallop summarized the Planning Board and Planning and Development
staff memo dated August 23, 2004, which read in part as follows:
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"Albemarle Engineering, representing YMCA of South Hampton Roads, has submitted the attached site
plan amendment application for the expansion of the YMCA skate board park facility to include:
 A single story, elevated, wood deck

a speed hump/crosswalk and

3-foot sidewalk
'This proposal is very similar to a plan approved by the Board of Commissioners several months ago.
The Board approved the deck addition; however, the conditional use approval expired before the
applicant obtained a building permit for the deck. The applicant is resubmitting the plan to move
forward with construction of the observation deck.
'The 834,798 square foot (19 acre) site is located west of the of US 158 between the Pirates Quay
shopping center to the south and the former Nags Head Supermarket site to the north. The site spans
three zoning districts C-2 General Commercial, R-2 Medium Density Residential and SED-80 Special
Environmental District. This application however pertains only to the C-2 General Commercial portion of
the site where the skate park facility is located.
'The skate park is a conditional use in the C-2 medium density residential zoning district. The conditions
applicable to skate parks are attached for reference. The site plan is shown in compliance with the
prescribed conditions set forth in the attached section of the Zoning Ordinance. No development is
currently proposed for the portion of the site that lies within the SED-80 or R-2 zoning districts.
'Zoning boundaries, parking, setbacks, lighting, buffering, and lot coverage as shown comply with the
zoning ordinance. Public works, public safety, fire and vehicular ingress and egress issues have been
resolved.
'The proposed deck would not include any fixed seating. Patrons however, would be permitted to bring
their own seating onto the deck. The applicant has not provided staff with any plans for illuminating the
deck.
'The Town engineer’s approval of any minor revisions of the applicant’s storm water management plan
required for this proposal, is not required until prior to issuance of a building permit. Noise generated by
spectators on the spectator deck would be regulated by the current noise ordinance.
'Planning Board Recommendation:
At their regular meeting of August 17, 2004 the Planning Board members reviewed that attached
application. After a brief discussion, the members voted 6 to 0 to recommend approval of the proposal
as presented.
'Staff Recommendation:
Planning and Development Staff find that the plan complies with the Zoning Ordinance and recommends
approval of the YMCA expansion site plan/conditional use application as presented.
'Because the site plan under consideration is a conditional use application, the Board of Commissioners
shall make affirmative findings of the following:
1. The applicant has met the requirements of the Town of Nags Head Zoning Ordinance, Subdivision
Ordinance and other applicable ordinances.
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The proposed site plan meets the requirements of the Nags Head Zoning Ordinance, Subdivision
Ordinance and other applicable ordinances.
2. The use will not materially endanger the public health and safety if located where
proposed and
developed according to the plan as submitted.
3. The use as proposed will not overburden the fire fighting capabilities and the municipal water supply
capacity of the Town as said facilities and capabilities would exist on the completion date of the
conditional use for which the application is made.
Please refer to the attached memorandum from the fire department."
Notice of the public hearing was published in the Coastland Times on Thursday, August 12, 2004, and
on Sunday, August 15, 2004, as required by law.
Mayor Pro Tem Murray announced the public hearing open at 10:07 a.m.
There being no one present who wished to speak, Mayor Pro Tem Murray announced the public hearing
closed at 10:07 a.m.
Comr. Oakes asked if there were any changes from the first submission for this project; Ms. Gallop
stated that the deck is a few feet smaller.
Comr. Sadler confirmed with Ms. Gallop that the YMCA is in compliance with all zoning and building
codes.
Comr. Gray asked about noise complaints. Chief Cameron responded that none have been reported this
season and he supports the project; he feels that the YMCA and the Town have a good partnership.
MOTION: Mayor Pro Tem Murray made a motion to make the following findings of fact:
That the proposed site plan meets the requirements of the Nags Head Zoning Ordinance,
Subdivision Ordinance and other applicable ordinances.
That the use will not materially endanger the public health and safety if located where
proposed and developed according to the plan as submitted.
That the use as proposed will not overburden the fire fighting capabilities and the municipal
water supply capacity of the Town as said facilities and capabilities would exist on the completion date
of the conditional use for which the application is made.
and to approve the YMCA site plan for a skate park observation deck as presented.
The motion was seconded by Comr. Gray which passed 4 - 0 (Mayor Muller was absent.).
PUBLIC HEARING to consider a site plan/conditional use permit application for the South
Nags Head Fire Station located at 8800 South Old Oregon Inlet Road
Planner Andy Garman summarized the Planning and Development staff memo dated August 23, 2004,
which read in part as follows:
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"Quible & Associates, PC, on behalf of the Town of Nags Head has submitted the attached conditional
use/site plan application for the construction of a fire station in South Nags Head. The station would
consist of a four-bay fire truck facility and accompanying fire house. This facility would be located on
two lots, both owned by the Town; that front directly on SR 1243 (South Old Oregon Inlet Road).
These lots would need to be recombined prior to the issuance of a building permit in order for this
application to comply with lot coverage and zoning requirements. The subject property is located in the
R-2 medium density residential district where fire stations are permitted as a conditional use.
'The Town Engineer has approved loading, internal site circulation, and ingress and egress for the site.
Public Works and Fire Department issues have been addressed. Lighting, buffers, lot coverage, and
setbacks shown on the site plan comply with the Zoning Ordinance. A preliminary Dare County Health
Department wastewater treatment system approval has been obtained for this site.
'While the proposed use is not subject to the newly adopted commercial design standards, the building
elevations reflect compliance with these regulations.
'The project engineer has certified that the proposed stormwater management plan will retain the first
two inches of rainfall from a storm event; therefore, it will be possible for this plan to receive a building
permit under the existing moratorium.
'Planning Board Recommendation
The Planning Board voted unanimously at their August 17, 2004 meeting to recommend approval of the
South Nags Head Fire Station conditional use/site plan application with the following conditions.
'Prior to the issuance of a building permit, the applicant shall submit a recombination plat for the two
lots shown on the site plan.
'Staff Recommendation:
Planning and Development Staff concur with the Planning Board’s recommendation.
‘Because the site plan under consideration is a conditional use application, the Board of Commissioners
shall make affirmative findings of the following:
- The applicant has met the requirements of the Town of Nags Head Zoning Ordinance, Subdivision
Ordinance and other applicable ordinances.
The proposed plan meets the requirements of the Nags Head Zoning Ordinance, Subdivision Ordinance
and other applicable ordinances.
- The use will not materially endanger the public health and safety if located where proposed and
developed according to the plan as submitted.
It is staff’s opinion that this proposal will not pose a danger to public health and safety if developed in
compliance with the proposed site plan.
- The use as proposed will not overburden the fire fighting capabilities and the municipal water supply
capacity of the Town.
'It is Staff’s opinion that the proposed conditional use will not increase the fire fighting capabilities of the
Town and will not overburden the municipal water supply capacity."
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Notice of the public hearing was published in the Coastland Times on Sunday, August 15, 2004, and on
Tuesday, August 17, 2004, as required by law.
Mayor Pro Tem Murray announced the public hearing open at 10:16 a.m.
Virginia Taylor, was sworn in by the Town Clerk, her house is located at 8810 S. Old Oregon Inlet Road;
the fire station's bay doors will open toward the side of her house; her concern is if the lighting will
affect her house; she is concerned about noise at different hours of the day or night; she was told that
sirens are silent when trucks come out of the bays; she is concerned about additional traffic and privacy;
she is in favor of the Fire Station and feels it will be good for South Nags Head; she would like these
issues addressed.
Dave Masters, was sworn in by the Town Clerk; he questioned where the track lights will be located on
S. Old Oregon Inlet Road; he asked if the driveway across the street is lined up to the driveway at the
Fire Station.
There being no one else present who wished to speak, Mayor Pro Tem Murray announced the public
hearing closed at 10:21 a.m.
Comr. Oakes asked what happens to the stormwater drainage.
Eddie Valdivieso, Quible and Associates, stated that the site will hold in excess of two (2) inches of
stormwater; no traffic signals are needed or being proposed at this time; the required buffer yard will
protect from sight and noise; the stormwater runoff is directed away from Ms. Taylor's property; he
stated that the developer is very sensitive to the lighting impacts.
Comr. Sadler questioned the buffers; Mr. Valdivieso stated that the buffers are made up of oleander and
russian olive bushes. Chief Cameron stated that flashing emergency lights are not required and they are
trying to be neighborhood-friendly and not install flashing lights; he added that the architecture of the
building is in Nags Head style; there will be signage in both north and south directions to let everyone
know about the station.
Comr. Gray confirmed with Chief Cameron that there will only be two (2) people on duty; Chief Cameron
stated that this amount will serve the needs of South Nags Head and, if needed, Fire Station 16 will also
participate for a structure fire. Comr. Gray expressed his concern about ocean overwash/storm events.
Chief Cameron said that there may come a time, such as with Hurricane Isabel, when the apparatus will
have to be moved out of the station and to higher ground. Assistant Fire Chief Osborne said that he is
pleased there will always be an emergency presence in that area during a storm.
Comr. Oakes questioned using the new Fire Station as a place of refuge. Chief Cameron said that he
has had some conversations with staff concerning the elevation of the Fire Station. Mr. Bortz stated that
the flood elevation is 10 feet. Chief Cameron said that FEMA will not allow shelters to be established in
Dare County because of the flood elevation. Town Manager Fuller said that the Fire Station is not
designed nor encouraged to be a place of refuge. Comr. Oakes commended the architecture of the
building; he would like to see some polishing of the stormwater plan for the site.
Comr. Sadler mentioned the State-sponsored stormwater workshop earlier this week; one of the things
that arose was covering every inch of the ground with an impervious product. She said that one of the
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solutions discussed was to go with a product that would allow more natural drainage. Mr. Valdivieso
stated that the parking spaces at the Fire Station will be turfstone.
Mayor Pro Tem Murray said that based on response time and the number of homes being built in South
Nags Head, this Fire Station is needed and he is excited that it is coming together.
MOTION: Mayor Pro Tem Murray made a motion to make the following findings of fact:
That the applicant has met the requirements of the Town of Nags Head Zoning Ordinance,
Subdivision Ordinance and other applicable ordinances.
That the use will not materially endanger the public health and safety if located where proposed
and developed according to the plan as submitted.
That the use as proposed will not overburden the fire fighting capabilities and the municipal
water supply capacity of the Town.
and to approve the site plan for the South Nags Head Fire Station as presented with the following
condition:
Prior to the issuance of a building permit, the applicant shall submit a recombination plat for the
two lots shown on the site plan.
The motion was seconded by Comr. Oakes which passed 4 - 0 (Mayor Muller was absent.).
APPROVAL OF MINUTES
MOTION: Comr. Sadler made a motion to approve the August 4, 2004, Regular Session minutes and
the August 18, 2004, Adjourned Regular Session minutes as presented. The motion was seconded by
Comr. Oakes which passed 4 - 0 (Mayor Muller was absent.).
OLD BUSINESS/ITEMS TABLED FROM PREVIOUS MEETINGS
Update on beach nourishment projects – Town Manager Fuller
Town Manager Fuller reported that the Dare County Beach Nourishment Committee received three (3)
responses to Request For Proposals (RFP's) for a beach nourishment lobbyist and those firms have been
referred to a sub-committee for review. A full recommendation will be made to the Beach Nourishment
Committee which will in turn be presented to the Dare County Board of Commissioners for review.
Town Manager Fuller stated further that another committee was established that is looking at the
financial implications of using purely local funds for beach nourishment which will be presented to the
full Beach Nourishment Committee prior to the Dare County Board.
A joint workshop has been scheduled for Tuesday, September 7, 2004, at 3:00 p.m. in the Film Theatre
at Roanoke Island Festival Park with the Dare County Beach Nourishment Committee, the Dare County
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Board of Commissioners and the U.S. Army Corps of Engineers. The workshop is scheduled to provide
an opportunity for discussion and updated information on beach nourishment efforts.
Mayor Pro Tem Murray explained that no public comment will be taken at the September 7th workshop
as it is for informational purposes only. The workshop is expected to be taped and televised at a later
date. He encouraged everyone to attend to receive updated information on beach nourishment.
Comr. Sadler confirmed with Town Manager Fuller that the financial sub-committee of the Beach
Nourishment Committee was formed to look at various financing options with the assumption that the
County may not receive federal funds or may receive a reduced amount of federal funds.
Discussion of Personnel Policy - Issues concerning Personnel Grievance Board
- from August 4, 2004, Board meeting
Deputy Town Manager Rhonda Sommer summarized her memo dated August 25, 2004, which read in
part as follows:
"This memo will attempt to address the seven issues reflected in the summary memo from Mayor Bob
Muller and Commissioner Bob Oakes dated April 15, 2004 plus some additional issues that surfaced
during our discussions. Please find for your information the memorandum of April 15, 2004, which is
included as Attachment A.
'I.
Databases
Copies of the various databases requested are attached as outlined below.
Attachment B Discipline database
Attachment C Termination database
Attachment D Grievance database
'II.
Probation Definitions
The Personnel Committee recommends the following definitions for probation:
'A.
Probation – a trial period of specific duration, due to initial employment, whereby the employee’s
work performance and personal conduct is subject to regular review. During this period of probation,
the employee is not subject to rights of appeal/grievance or merit review.
'B.
Disciplinary probation - a component of progressive discipline that results from a disciplinary
action for failure in performance of duties or personal conduct. This is a period of specific duration
whereby the employee’s work performance and personal conduct is subject to periodic review. The
Employee has access to the appeal/grievance procedure with respect to the conduct or performance that
resulted in the disciplinary probation. During this period of probation, this employee is not subject to
the rights of grievance/appeal for any subsequent disciplinary action except for a termination for an
offense unrelated to the action that resulted in the disciplinary probation. Merit review during
disciplinary probation will be considered on a case by case basis.
'C.
Promotional/transfer probation - is a period of specific duration whereby the employee’s work
performance and personal conduct is subject to periodic review. The employee does not have access to
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the appeal/grievance procedure with respect to demotion to previously held position (or substantially
similar position if original position is unavailable) nor is the employee eligible for merit.
'A revised Article IX. Mediation Policy and Grievance Procedure (Attachment E) is recommended to the
Board of Commissioners to uniformly address the title of the Personnel Grievance Board and to add the
Confidentiality Agreement requirement. A revised Article VIII. Separation, Disciplinary Actions and
Reinstatement is also included as Attachment F to include disciplinary probation as a component of
progressive discipline.
'III.
Exit Interviews
The exit interview is to be conducted by the Department Head or the Human Resource Coordinator and
the form to be used is included as Attachment G.
'IV.
Accident Review Board
Both the Personnel Committee and the Safety Committee recommended against the establishment of an
Accident Review Board in favor of the current Safety Officer and Safety Committee member review and
recommendation. The Town Incident/Accident Investigation Report included as Attachment H for the
detail of the incident by the supervisor and then for the Safety Officer to add his/her findings and
recommendations. This completed form becomes part of the file for any accident and is taken into
consideration by the supervisor in making disciplinary recommendations. This form is due to be
completed within 48 hours of any incident/accident. In order to facilitate this time frame, the Town has
recently named a Deputy Safety Officer who also has the appropriate safety training.
'The Town Incident/Accident Investigation Report is one of several that make up the file in the case of a
vehicular accident. The Police Report is included and in the case of an injury, the employee is required
by the Workers’ Compensation insurance carrier to submit a written account of the event. If this
account is required, it too becomes a component of the accident file. All of these documents are used in
the formulation of a disciplinary action recommendation as indicated on the draft Administrative Policy
included as Attachment I.
'V.
Grievance Form Updates
The revised form is included as Attachment J and covers the matters of release of personnel file
contents and final Town Manager decision to the Personnel Grievance Board.
'VI.
Participants at the Grievance Hearing
Appropriate personnel will be in attendance at Personnel Grievance Board hearings.
'VII. Maintain a Better Paper Trail
The use of the grievance form should facilitate a better paper trail and presentation to the Personnel
Grievance Board.
'VIII. Confidentiality Agreement
This was not a request from the Personnel Grievance Board, but came to light as a result of the
discussion of their requests. This Agreement is to be signed by all members of the Personnel Grievance
Board and is included as Attachment K.
'It was mentioned that any employees participating in a grievance are also subject to confidentiality.
The conduct of employees with respect to personnel information is covered by personnel policy Article XI
Personnel Records and Reports. In addition to any legal consequence of breaching personnel
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
confidentiality, an offending employee would also be subject to disciplinary action as a violation of NCGS
160A – 168, which would be considered a failure in performance of their duties.
'IX.
Hearing Procedure Guidance
The Personnel Grievance Board has raised questions about the procedural requirements of the hearing
process. While not an adopted section of the policy, the customary procedures are covered in
Attachment L.
'X.
Personnel Grievance Board Mission Statement
While working on the appropriate Mission Statement for the Personnel Grievance Board, the Personnel
Committee is now recommending a revised Personnel Grievance Board format as covered in the
attached draft policy Attachment M. This revised format results in a more formalized grievance
procedure and changes the panel make up to three Town employees and two members of the Nags
Head community. It is thought that the familiarity of Town policy by Town employees will facilitate the
grievance process and come closer to representing a jury by your “peers”."
MOTION: Comr. Sadler made a motion to approve the probationary definitions as submitted. The
motion was seconded by Mayor Pro Tem Murray.
Comr. Oakes commented that this is in response to oversights in the policy and it has taken a while but
these are good revisions to the policy.
Comr. Sadler said that the Personnel Committee wanted to make sure employees were represented
which is one reason why it took so long.
Comr. Gray requested that the entire package be tabled until the next Board meeting as he had not had
time to review. He said that he had no issues with the revised probationary definitions.
Comr. Oakes confirmed that the motion was limited to the probationary definitions.
Comr. Sadler said that she would like Mayor Muller to be present for the vote and felt it should be
delayed until the next Board meeting with the inclusion of a mission statement.
WITHDRAWAL OF MOTION: Comr. Sadler withdrew her motion.
MOTION: Comr. Gray made a motion to table voting on the Personnel Grievance Board issues until the
September 2004, mid-month meeting. The motion was seconded by Comr. Oakes.
WITHDRAWAL OF MOTION: Comr. Gray withdrew his motion.
MOTION: Comr. Gray made a motion to table voting on the Personnel Grievance Board issues. The
motion was seconded by Comr. Oakes.
Comr. Sadler expressed concern about the length of time staff and the Board of Commissioners have
been working on the Personnel Grievance Board issues and the length of time the PGB has waited for a
response.
CONTINUATION OF MOTION: The motion passed 4 - 0 (Mayor Muller was absent.).
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
Mayor Pro Tem Murray stated that the next review of this item would most likely be at the October 6,
2004, Board meeting.
REPORTS AND RECOMMENDATIONS FROM THE PLANNING BOARD AND THE PLANNING
AND DEVELOPMENT DIRECTOR
Consideration of site plan application for the reuse of the former Nags Head Supermarket at
2922 S. Croatan Highway as a food retail store and restaurant
Planner Andy Garman summarized the Planning Board and Planning and Development staff memo dated
August 23, 2004, which read in part as follows:
"Albemarle Engineering, on behalf of I.G. Holdings, LLC, has submitted the attached site plan application
for the redevelopment of the Nags Head Supermarket property located at 2922 South Croatan Highway.
The subject property is located in the C-2 General Commercial zoning district where retail and
restaurants are permitted uses.
'If the plan is approved, the site would have one direct access from US 158 as opposed to the two
accesses that are currently on the site. Additionally, the plan calls for the use of the two existing access
points on Blue Jay Street. The main drive aisle has been configured to allow a future connection to the
Bonnett Street intersection once the traffic light is installed and the YMCA reconfigures its access.
'The existing building would be converted to a combination of grocery retail store and restaurant. The
site plan specifies that the retail area would comprise 4,200 square feet of the building and the
restaurant food service area would comprise 495 of the building. The existing loft apartment is to be
removed.
'The Town engineer has approved loading, internal site circulation, ingress and egress and stormwater
management for the site. Public Works and Fire Department issues have been addressed. Zoning
issues including setbacks, lot coverage, and lighting comply with the zoning ordinance. The buffer
requirements have been satisfied either through the use of standard or alternative buffering methods.
The Dare County Health Department has stated that adequate wastewater treatment should be possible
once a complete evaluation of the property is performed.
'The attached building elevations and architectural design worksheet comply with the newly adopted
commercial design standards. Compliance with these standards is necessary because the applicant is
exceeding the 50 percent repair threshold applicable to nonconforming structures. Once approved, any
future changes of the exterior of the buildings must be authorized by staff to insure that the minimum
number of required architectural points is maintained.
'Staff Recommendation:
The Planning and Development Staff recommend approval of the I.G. Holdings retail and food service
site plan application.
'Planning Board Recommendation
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
At their August 17th meeting, the Planning Board voted unanimously to recommend approval of the
attached site plan with Staff conditions. All Staff conditions have been satisfied and are incorporated in
this submittal."
Mayor Pro Tem Murray questioned the buffer yard G; Mr. Garman said that the existing vegetation on
site satisfies the buffer requirements.
Comr. Sadler suggested that maintaining the existing tree line vegetation be included on the site plan.
Comr. Oakes confirmed with Town Attorney Ike McRee that if the buffer meets the existing ordinance,
then an additional requirement cannot be placed on the site plan.
Engineer Brian Cauthren said that it is the developer's intent to leave the existing tree line vegetation.
MOTION: Comr. Gray made a motion to approve the Nags Head Supermarket site plan as presented
with a note included that the vegetation existing in Buffer Yard G and on the reserve drainfield is to be
preserved as much as possible. The motion was seconded by Comr. Oakes which passed 4 - 0 (Mayor
Muller was absent.).
Consideration of site plan application for Greenlee Retail/Office Building located at 2921
South Croatan Highway
Zoning Administrator Courtney Gallop summarized the Planning Board and Planning and Development
staff memo dated August 24, 2004, which read in part as follows:
"Seaboard Surveying and Planning, representing Richard Greenlee, Jr., has submitted the attached site
plan application for the development of a 3,000 square foot commercial building. The first floor of the
building would contain retail space and the second floor would contain general office space. Although
the site plan states the building would be wood framed, construction must comply with the North
Carolina Building Code. The proposed building is subject to recently adopted commercial architectural
design standards. As the attached elevations demonstrate, the appearance of the building would earn
the design points necessary to comply with the commercial design ordinance.
'The 19,625 square foot site is located on the west side US 158 just north of Bonnett Street. The site is
located in the C-2 General Commercial zoning district where office and retail are permitted uses. The
site would be accessed from a single, right-in and left-in/right-out only driveway directly off of US 158.
'Zoning boundaries, drainage, parking, setbacks, lighting, vegetation preservation, and lot coverage as
shown comply with the zoning ordinance. Public works, public safety, fire and vehicular ingress and
egress issues have been resolved with the exception of the entrance configuration. The Town Engineer
recommends a striped traffic island while the Public Safety Department recommends a raised “pork
chop” style island be installed.
'Although the applicant’s plan shows a flat, painted island, Planning and Development staff has
consulted with the North Carolina Department of Transportation (NCDOT) regarding their minimum
design and permitting requirements for the entrance. NCDOT has stated that a raised island is required.
According to NCDOT this raised traffic control island will not impact future plans for a signal at Bonnett
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
Street. The applicant must provide a detail of the raised island and revise the site plan to show the
raised island per NCDOT’s specifications.
'Planning Board recommendation:
The Planning Board members discussed the attached proposal at their regular meeting of August 17,
2004. Most of their brief discussion focused on resolution of the front entrance configuration. The
Planning Board requested that the review of the entrance include consideration of the future Bonnett
Street intersection signalization and the overall traffic demands in this vicinity. The Planning Board
members voted 6 to 0 to recommend that the site plan be approved provided the entrance issue is
resolved prior to the Board of Commissioners’ review.
'Staff Recommendation:
Planning and Development staff recommends approval of the Greenlee commercial building site plan as
presented with the following condition:
Prior to any land disturbance the final entrance configuration shall be approved in writing by
NCDOT, the Town Engineer, and the Public Safety Department.”
Ms. Gallop noted that the building’s design exceeded the Town's architectural standards.
MOTION: Comr. Sadler made a motion to approve the Greenlee Retail/Office Building site plan with
the following condition as listed:
Prior to any land disturbance, the final entrance configuration shall be approved in writing by
NCDOT, the Town Engineer, and the Public Safety Department.
The motion was seconded by Comr. Oakes which passed 4 - 0 (Mayor Muller was absent.).
NEW BUSINESS
Designation of voting delegate for NCLM Annual Business Meeting
MOTION: Mayor Pro Tem Murray made a motion to nominate Mayor Muller as the voting delegate to
the 2004 NCLM Annual Business Meeting in October 2004. The motion was seconded by Comr. Oakes
which passed 4 - 0 (Mayor Muller was absent.).
ITEMS REFERRED TO AND PRESENTATIONS FROM TOWN ATTORNEY
Town Attorney Ike McRee - Nags Head Construction lawsuit
Town Attorney Ike McRee stated that a report has not yet been received from the District Court
concerning the Town's request for dismissal of the Nags Head Construction large structure ordinance
lawsuit.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
ITEMS REFERRED TO AND PRESENTATIONS FROM TOWN MANAGER
Town Manager Fuller - Presentation of Town Annual Report
Town Manager Fuller provided a PowerPoint presentation of the Town's Annual Report for FY 03/04.
Mayor Pro Tem Murray thanked Town Manager Fuller and staff for all their efforts during the past year.
Comr. Gray said that the Town is fortunate to have the employees it has; he said that people tend to
take a lot for granted in the Town.
Concerning the Recreation Park, Town Manager Fuller said that Dare County is doing the site work. The
site has been cleared and major site work is about to begin.
Comr. Oakes said that the most important asset is the people that work for the Town.
A copy of the Town's Annual Report is on file in the Town Clerk's Office.
RECESS FOR LUNCH
The Board recessed for lunch at 12:19 p.m.
RECONVENE FROM LUNCH
The Board reconvened from lunch at 1:30 p.m.
Town Manager Fuller - Consideration of Pay and Classification proposals
Deputy Town Manager Rhonda Sommer summarized her memo dated August 24, 2004, which read in
part as follows:
“The informal bid opening for consultant proposals for the pay and classification study and for the
staffing study for the Water Distribution division was held on July 30, 2004. There were six qualified
bids received this year out of the 13 requests for bids which were distributed.
‘The details of the six responses are summarized below. The low bidder was The Archer Company at
$12,400. The second low bid was from Springsted at $19,540, and the third low bid was from Condrey
& Associates at $24,500.
‘The selection of a consultant is an important decision. Since this is a personal service, cost alone is not
the deciding factor. The amount of time committed to the project as well as the effort made within the
proposal should be considered. Based on the latter, staff has concerns about the completeness of the
proposal submitted by The Archer Company.
‘Staff will gladly work with whichever firm is selected.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
‘Town staff is available to answer any questions you may have about this agenda item.
‘Results of the informal bids:
‘The Archer Company
Springsted
Condrey & Associates
The Mercer Group
MGT of America
The Segal Group
$12,400
$19,540 ($16,540 plus expenses up to $3,000)
$24,500
$26,475
$27,500
$55,000”
Comr. Oakes feels the expertise can be found in-house to take care of this study; he trusts staff to be
unbiased in their recommendations. He would rather use internal resources to save funds.
Comr. Sadler did not agree with Comr. Oakes and stated that she feels a classification and salary study
should be done by an outside source; she feels it is an objective study that needs to be done by a
company well-versed in the expertise needed.
MOTION: Mayor Pro Tem Murray made a motion to authorize staff to enter into an agreement with the
Springsted/NCLM consulting firm, as recommended by staff, for the Pay/Classification study. The
motion was seconded by Comr. Sadler.
Comr. Oakes said that employees are very valuable and he does not want to depend too much on
consultants.
CONTINUATION OF MOTION: The motion passed 3 - 1 - 0 with Comr. Oakes casting the NO vote
(Mayor Muller was absent.).
Town Manager Fuller - Request for Closed Session
Town Manager Fuller requested a brief Closed Session to discuss a personnel item.
MAYOR’S AGENDA
Mayor Pro Tem Murray - Discussion of Board Retreat on Wednesday, September 29, 2004
Mayor Muller's memo dated August 25, 2004, was presented to the Board and read in part as follows:
“The BOC has scheduled a retreat for Wednesday, September 29th. I have engaged Pat LaCarter and
Lalla Sidbury, the same facilitators we have used for the past several retreats. I would like to propose
the following agenda for the one-day retreat: This agenda assumes that only the Mayor, Commissioners
and Manager will attend. The current plan is to hold another one day retreat with staff early next year
to discuss budget and priority issues.
‘8:30
Introductions
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
8:45
9:00
10:00
10:45
11:00
12 noon
1:00
2:30
4:15
4:30
Objectives for Retreat
Review of Roles and Expectations for BOC, Mayor and Manager
Review of Vision Statement
Break
Review 2003 and 2004 Retreat Priorities
Lunch
Priority setting for 2004-2005
Special Topics (Stormwater Plan and Stormwater Utility Fee)
Wrap up and Critique
Adjourn
‘While this is a fairly full agenda, I believe we can accomplish it since we have last January’s work to
build on. I also believe that the BOC is already focused on 2 or 3 items (Stormwater, Septic Health,
Beach Nourishment).
‘This agenda is a draft and I am seeking input from the BOC as to what you feel would be most helpful
for the BOC. I have not scheduled an extended session on board relationships or issues like the length
of meetings. If you think this is important we can rearrange the schedule.
‘Finally, since I expect that this will serve as our mid-month meeting there is one other issue that needs
to be addressed. Does the BOC want to tape and televise the retreat. This may provide insurmountable
technical difficulties and may also change the dynamic of the retreat. Please let me know your
thoughts, I will try to have answers for the technical questions at the September 1st BOC meeting.”
Comr. Sadler said that she does not feel taping of the retreat is necessary.
Comr. Sadler expressed her concern about policy being set from retreat actions. She would like the
retreat to be a workshop and to not adjourn from a regular meeting to a retreat. She feels setting Town
policy should be done in the Board Room in front of the cameras.
Comr. Gray agreed with Comr. Sadler that the retreat should be the place for a workshop.
Comr. Oakes disagreed with Comr. Gray; he said that the Board reached a consensus, although no
formal vote was taken, on several issues during the one retreat he attended.
Mayor Pro Tem Murray summarized that it was the consensus of the Board that the retreat not be
televised and to keep the existing facilitators.
Mayor Pro Tem Murray noted that the Retreat/Workshop agenda will probably include Town policy
review; he asked the Town Clerk to verify that the Mayor has the minutes from the last retreat.
Comr. Sadler confirmed with Mayor Pro Tem Murray that there will not be a September 15, 2004, midmonth meeting.
Mayor Pro Tem Murray - Update on Hurricane Frances
Mayor Pro Tem Murray asked Chief Cameron to provide an update on Hurricane Frances.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
Chief Cameron reported that Hurricane Frances, a very strong Category 4 hurricane, is expected to make
landfall somewhere in the United States and the predominant projected tract right now is for it to make
landfall in Florida. He reported that Town Staff is ready and will put forth the required efforts as
necessary.
Mayor Pro Tem Murray stated that when today's Board meeting is aired on Friday and Saturday, much
more information will be available than what was reported today on Hurricane Frances. He wished
those well who are wherever Hurricane Frances makes landfall.
Mayor Pro Tem Murray - Trash pick-up
Mayor Pro Tem Murray thanked the Public Works Sanitation Department for doing a good job of picking
up trash around Town.
Deputy Public Works Director Ralph Barile explained that prisoners from the State Corrections
Department have been in Town this week helping with trash pick-up and will finish tomorrow, Thursday,
September 2, 2004.
Mayor Pro Tem Murray - Videotaping Board Meetings
Mayor Pro Tem Murray said that he frequently receives compliments about the Town’s Board meetings
and their clarity when aired on the Government Access Channel. He recognized Bob Boyer and Perry
White from Boyer Video who tape all Board of Commissioners meetings as well as other events for the
Town upon request.
Mayor Pro Tem Murray introduced Bob Boyer who lives in Frisco and is a 20-year NBC camera crew
veteran; he introduced Perry White who lives in Nags Head and is also a retired NBC broadcasting
veteran.
Board members thanked Mr. Boyer and Mr. White for the excellent service they provide the Board and
the Town.
Mayor Pro Tem Murray - Proposed west side bike path
Mayor Pro Tem Murray asked Town Manager Fuller to update the Board on the grant requests for the
proposed west side bike path.
Town Manager Fuller explained that the Board directed staff to pursue grant requests for the proposed
west side bike path and to discuss with NC DOT about other monies that may be available to establish
the path. He asked the Board for direction, i.e., he does not want to pursue a grant unless the Board is
confident it will be accepted.
Comr. Sadler confirmed with Town Manager Fuller that grant funds would need to be returned if the
grant application, such as the location of the proposed path, is modified.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
Comr. Gray suggested stopping the grant process at this time because of the public safety issues with
the proposed path.
Comr. Sadler said that she does not want to move forward with the proposed path at this time due to
the opposition expressed today during Audience Response. She suggested that a committee meet and
come up with an alternate proposal; she does not want to do anything that would adversely impact
several communities.
Comr. Oakes feels the west side path grant process should continue but he is in favor of keeping options
open.
It was Board consensus that Mayor Pro Tem Murray discuss with Mayor Muller appointments to a
committee that would meet within the next seven (7) to 10 days to discuss location(s) for a proposed
west side bike path. Committee members are to be appointed from members of the Citizens Advisory
Committee, from any interested residents and should include two (2) Commissioners. Planning Director
Tim Wilson is to research when the grant applications are to be submitted to NCDOT and the Tourism
Board for the path.
Comr. Sadler suggested that the meeting/workshop be scheduled in the evening to enable more people
to attend.
BOARD OF COMMISSIONERS AGENDA
Comr. Oakes - Big Clean-up Sweep
Comr. Oakes thanked Dave Masters for providing him a copy of a recent Coastland Times editorial
concerning litter. He reported that the annual NC DOT “Big Sweep” event takes place on October 2,
2004, and he encouraged everyone to participate.
Town Manager Fuller explained that the Town participates each year in this annual project.
Deputy Public Works Director Ralph Barile explained that the participants pick up the trash bags at Town
Hall and Town staff pick up the litter bags at local beach accesses rather than requiring the bags to be
dropped off back at Town Hall. In addition staff assists in any other way needed during the event.
Comr. Sadler - Stormwater Drainage Workshop
Comr. Sadler reported that a stormwater drainage workshop was conducted by Sen. Basnight on
Monday, August 30, 2004, at the Kitty Hawk Town Hall. Comr. Sadler said that she believes that a lot of
good will come from the workshop.
Mayor Pro Tem Murray said that he agreed with Sen. Basnight who suggested a regional approach for a
solution to stormwater drainage.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
Comr. Sadler - Beach Nourishment
Comr. Sadler encouraged everyone to attend the update on beach nourishment at Roanoke Island
Festival Park on Tuesday, September 7, 2004, at 3:00 p.m. She noted that the Chamber of Commerce,
the Association of Realtors and the Hotel/Motel Association have taken a stand in support of the one (1)
cent sales tax to be used for beach nourishment.
Comr. Gray - Veterans Memorial
Comr. Gray reported that the Veterans Memorial plaque has been completed and includes the
inscription and the six (6) military seals. He stated that the Veterans Memorial Committee is planning on
meeting next Tuesday, September 7, 2004.
It was Board consensus that the Committee determine the date/details of the dedication ceremony
for the plaque.
Deputy Public Works Director Ralph Barile noted that the Festival of Thanksgiving is in November and
that may be a time to consider the unveiling of the plaque if Veterans Day, November 11, is not used.
Mr. Barile suggested that the plaque be installed approximately one (1) week prior to its
unveiling/dedication.
Comr. Gray stated that public notice of the dedication of the Memorial will be provided in the
newspapers, web site, etc.
Town Manager Fuller - Proposed west side bike path grants
Town Manager Fuller reported that the grant for NC DOT for the proposed west side bike path has
already been submitted. The grant from the Dare County Tourist Bureau is due for submission by the
end of September 2004.
ADJOURNMENT
MOTION: Comr. Sadler made a motion to enter Closed Session to discuss a personnel issue in
accordance with GS 143-318.11(a)(6) and to adjourn to a Town-wide staff meeting in the Board Room
on September 15, 2004, at 11:00 a.m. The motion was seconded by Mayor Pro Tem Murray which
passed 4 - 0 (Mayor Muller was absent.). The time was 2:50 p.m.
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DRAFT Nags Head Board Meeting Minutes
September 1, 2004
OPEN SESSION
The Board re-entered Open Session at 3:18 p.m. Mayor Pro Tem Murray noted that during Closed
Session, the Board authorized Town Manager Fuller to make an employee salary adjustment. The
Board adjourned at 3:19 p.m.
_______________________________
Carolyn F. Morris, Town Clerk
Approved:
___________________________
Mayor:
___________________________
Robert W. Muller
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