SQUAM RIVER LANDING – A Boatslip Condominium
ASSOCIATION SUMMARY OF SERVICES
The information referenced below summarizes the primary scope of services delivered on behalf of
Squam River Landing – A Boatslip Condominium.
BOOKEEPING

Financial reporting

Budgeting and forecasting

Accounts Receivable

Accounts Payable
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Pay all approved bills

State and Federal Tax preparation and filings

Billing

Collections


Monitoring of delinquency
Third party contracting

Annual Meeting reporting
GROUNDS

Spring Clean up including, but not limited to;
 Mulching, bed clean up, site clean up
 Plant feeding, replacement as needed
 Grass fertilization, weed and grub control, prevention

Sprinkler start up

Hard Scape repairs and joint maintenance

Fall Clean Up including, but not limited to;

Bed Clean up, site clean up
 Leave removal

Fertilization
 Sprinkler shut down and line drain

Hard Scape repairs and joint maintenance
INSURANCE

Solicit and execute property insurance and grounds policies, and manage property in adherence to carrier underwriting.

MAINTENANCE (IN SEASON – (Memorial Day through Labor Day)
Financial Maintenance
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Assist in preparation of an annual operating and capital budget including capital reserve planning.
Assist in the preparation annual financial statements. Reporting includes a statement of income and expense compared to budget, accounts receivable aging, accounts payable, aging and schedule of disbursements.
Maintain segregated bank accounts for all Association activity. No funds are co-mingled with other properties or Associations
Initiate, manage and work through local tax abatement appeal with Town of Ashland through CP
Tax.
Coordinate preparation and filing of Federal and State tax returns for the Association
Provide a business address for all bills and receipts, town communications.
Oversee all financial and accounting services
Staffing Maintenance



Scheduling of on - site staffing
Hiring, training, supervision of on - site staff
Payroll service, workers' compensation, for on - site staff
Administrative Maintenance




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Maintain up to date association records to include all condominium documents, correspondence, contacts, insurance, financial records, and maintenance scope of services.
Monitor the rules and regulations of the property, deal with problems and enforcement
Correspond with unit owners, tenants, vendors, local officials and other related entities
Maintain unit owner data base
Maintain due schedule and update as required
Attend, prepare for and lead annual Association meetings
Obtain and register all necessary Association documentation
Annual State filing
Facilities Maintenance
 Manage a continuing building, grounds and preventive maintenance program, including, but not limited to the following;

Trash removal, clean up and dumpster service

Bath House cleaning, and accessorizing

Parking lot maintenance, re-grading, bumper resets and repairs

Parking area client management

Power wash, keep clear decked walkways

Repair walkway drainage as required
 Dock leveling and minor repairs
 Common Storage area organization, clean
 Lawn mowing


Plant maintenance, feeding, trimming, weed control

Tree trimming and cut backs

Selectively maintain water depths in shallow areas

Detention pond clean out

Drain Outlet maintenance

Maintain lighting and electrical system
 Aquatic Plant control and mitigation
 Daily Site Inspections for in boat in water problems
 Maintain B-Que areas, decks, grills
 Club House cleaning, accessorizing, access
 Club House deck stairs reseal
 Manage outside contractors
 Monitor capital reserve scope development
 Provide emergency client service as back up to site staff
 Inspect the property regularly for defects and improvements
 Utilize buying power and competitive bidding to obtain optimal pricing for supplies, equipment and services.
Client Maintenance

Manage all client communications, requests, concerns, questions, including, but not limited to the following;
 Declaration or Bylaw restrictions, enforcement of provisions
 Parking management
 Unit or Bath Lockouts
 Club House Scheduling
 Association Member Contacts
 Budget, expenses, due payments, collections
 Local taxes and appraisal process
 Lake and Area services, amenities
 General help by staff
Project Management
 Project manager to supervise major repairs and improvements. This service may be an additional fee (prior approval required of Association prior to fee based work proceeding) and may include development of project scope, coordination with consultants, bidding, contracting, project oversight, contract management and communications with the Association, current projects are ;
 Maintenance dredging application to DES

Boat Houses exterior shingle recoating of Phenofin

Revive trench drainage along Asquam and Livermore Boathouses

Insurance Administration


Solicitation of bids from qualified agents and carriers annually for the renewal of the master insurance policy
Reporting, oversight and administration of insurance related matters
MAINTENANCE (OFF SEASON – (Labor Day through Memorial Day)
Financial Maintenance







Assist in preparation of an annual operating and capital budget including capital reserve planning.
Assist in the preparation annual financial statements. Reporting includes a statement of income and expense compared to budget, accounts receivable aging, accounts payable, aging and schedule of disbursements.
Maintain segregated bank accounts for all Association activity. No funds are co-mingled with other properties or Associations
Initiate, manage and work through local tax abatement appeal with Town of Ashland through CP
Tax.
Coordinate preparation and filing of Federal and State tax returns for the Association
Provide a business address for all bills and receipts, town communications.
Oversee all financial and accounting services
Staffing Maintenance



Scheduling of on - site staffing
Hiring, training, supervision of on - site staff
Payroll service, workers' compensation, for on - site staff
Administrative Maintenance








Maintain up to date association records to include all condominium documents, correspondence, contacts, insurance, financial records, and maintenance scope of services.
Monitor the rules and regulations of the property, deal with problems and enforcement
Correspond with unit owners, tenants, vendors, local officials and other related entities
Maintain unit owner data base
Maintain due schedule and update as required
Attend, prepare for and lead annual Association meetings
Obtain and register all necessary Association documentation
Annual State filing
Facilities Maintenance
 Manage a continuing building, grounds and preventive maintenance program, including, but not limited to the following;

Parking lot maintenance, re-grading, bumper resets and repairs

Parking area client management
 Repair walkway drainage as required

Dock leveling and minor repairs


Common Storage area organization, clean

Plant maintenance, feeding, trimming, weed control

Tree trimming and cut backs

Selectively maintain water depths in shallow areas

Detention pond clean out

Drain Outlet maintenance
 Daily Site Inspections for in boat in water problems
 Close down and open up B-Que areas, decks, grills
 Club House close down and open up
 Club House management
 Snow Plowing
 Manage outside contractors
 Implement a five year capital replacement program
 Provide 24 hour emergency service as back up to site staff
 Obtain or create contracts for all necessary goods and services
 Inspect the property regularly for defects and improvements and notify the Association of recommended improvements
 Utilize bulk buying power and competitive bidding to obtain optimal pricing for supplies, equipment and services.
Client Maintenance

Manage all client communications, requests, concerns, questions, including, but not limited to the following;
 Declaration or Bylaw restrictions, enforcement of provisions
 Parking management
 Unit or Bath Lockouts
 Club House Scheduling
 Association Member Contacts
 Budget, dues, expenses, due payments, collections
 Local taxes and appraisal process

Lake and Area services, amenities
 General help by staff
Project Management
 Project manager to supervise major repairs and improvements. This service may be an additional fee (rior approval required of Association prior to fee based work proceeding) and may include development of project scope, coordination with consultants, bidding, contracting, project oversight, contract management and communications with the Association, current projects are ;

Maintenance dredging application to DES

Boat Houses exterior shingle recoating of Phenofin

Revive trench drainage along Asquam and Livermore Boathouses

Insurance Administration


Solicitation of bids from qualified agents and carriers annually for the renewal of the master insurance policy
Reporting, oversight and administration of insurance related matters
Office Expense

Miscellaneous costs, including, but not limited to;

Reporting

Annual meeting refreshments
Postage Expense


Communications
Billing
Utilities Expense – Electric

Granite Post Lighting

Electrical outlets and power at slips and in Boat Houses

Lighting in Storage Lockers
Utility Expense – Water / Sewer

Bath House Allocation