AGENDA
SPACE PLANNING & ACCOMMODATION
AD HOC COMMITTEE
THE CORPORATION OF THE CITY OF MISSISSAUGA
DECEMBER 3, 2008 IMMEDIATELY FOLLOWING GENERAL COMMITTEE
COMMITTEE ROOM C, SECOND FLOOR
300 CITY CENTRE DRIVE, MISSISSAUGA, ONTARIO L5B 3C1
www.mississauga.ca
Members
Councillor Katie Mahoney, Ward 8 (CHAIR)
Councillor Maja Prentice, Ward 3
Councillor Pat Saito, Ward 9
Janice Baker, City Manager
Brenda Breault, Commissioner, Corporate Services & Treasurer
Ken Owen, Director, Facilities & Property Management
Shawn Slack, Director, Customer Service
Gail Curran, Manager, Space Planning
Raj Sheth, Manager, Facilities & Property Management
Mike Bozzelli, Project Manager, Facilities & Property Management
Clerk’s Staff
Sacha Smith, Legislative Coordinator
Crystal Greer, City Clerk
Contact: Sacha Smith, Legislative Coordinator
Office of the Clerk 905-615-3200 ext. 4516 Fax 905-615-4181
sacha.smith@mississauga.ca
INDEX – SPACE PLANNING & ACCOMMODATION AD HOC COMMITTEE
DECEMBER 3, 2008
CALL TO ORDER
MATTERS TO BE CONSIDERED
1.
Approval of Minutes of Previous Meeting
2.
Update on Plans for Displays – Council Reception, Office Areas and Main Floor
3.
Millennium Time Capsule Location
4.
Public Service Counters Consolidation – Mavis Road: Transportation and Works Counter
Report
5.
Space Planning and Accommodation Update
6.
Internal Directional Signage – 3rd Floor, Civic Centre
7.
HVAC System in Council Chambers and 3rd Floor Councillors’ Area
8.
Shower Curtains for Female Washroom near the Ward 1 Office
9.
Outstanding Items from Previous Space Planning & Accommodation Committee meetings
OTHER BUSINESS
DATE OF NEXT MEETING – January 14, 2009, Immediately following General Committee
ADJOURNMENT
Space Planning Accommodation
-1December 3, 2008
Ad Hoc Committee
__________________________________________________________________
CALL TO ORDER
MATTERS TO BE CONSIDERED:
1.
Approval of Minutes of Previous Meeting
Minutes of the Space Planning Accommodation Ad Hoc Committee meeting held on April 2,
2008.
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RECOMMEND APPROVAL
2.
Update on Plans for Displays – Council Reception, Office Areas and Main Floor
Memorandum dated November 18, 2008 from Annemarie Hagan, Museums Manager
providing an update on the plans for the displays project.
RECOMMENDATION:
That the memorandum dated November 18, 2008 from Annemarie Hagan, Museums
Manager providing an update on the plans for the displays project, be received for
information.
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RECOMMEND RECEIPT
3.
Millennium Time Capsule Location
Memorandum dated October 16, 2008 from Paul Damaso, Manager, Corporate Marketing and
Promotions with respect to relocating the Millennium Time Capsule.
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DIRECTION REQUIRED
4.
Public Service Counters Consolidation – Mavis Road: Transportation and Works Counter
Report
Memorandum dated Octobers 27, 2008 from Shawn Slack, Director, Customer Service with
respect to an update on the public service counters consolidation.
Space Planning Accommodation
-2December 3, 2008
Ad Hoc Committee
__________________________________________________________________
RECOMMENDATION:
That the report on Public Service Counters Consolidation dated October 27, 2008 from the
Director of Customer Service be received.
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RECOMMEND RECEIPT
5.
Space Planning and Accommodation Update
Memorandum dated November 18, 2008 from Ken Owen, Director, Facilities and Property
Management with respect to an update on the Space Planning & Accommodation Project.
RECOMMENDATION:
That the memorandum dated November 18, 2008 from Ken Owen, Director, Facilities and
Property Management with respect to an update on the Space Planning & Accommodation
Project, be received for information.
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RECOMMEND RECEIPT
6.
Internal Directional Signage – 3rd Floor, Civic Centre
Memorandum dated November 19, 2008 from Ken Owen, Director, Facilities and Property
Management requesting approval of interior directional signage for the 3rd Floor of the Civic
Centre.
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DIRECTION REQUIRED
7.
HVAC System in Council Chambers and 3rd Floor Councillors’ Area
Memorandum dated November 19, 2008 from Ken Owen, Director, Facilities and Property
Management with respect to the HVAC system in Council Chambers and the 3rd Floor
Councillors’ area.
RECOMMENDATION:
That the memorandum dated November 19, 2008 from Ken Owen, Director, Facilities and
Property Management with respect to the HVAC system in Council Chambers and the 3rd
Floor Councillors’ area, be received for information.
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RECOMMEND RECEIPT
Space Planning Accommodation
-3December 3, 2008
Ad Hoc Committee
__________________________________________________________________
8.
Shower Curtains for Female Washroom near the Ward 1 Office
Councillor Maja Prentice has requested that this item be discussed at the meeting.
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DIRECTION REQUIRED
9.
Outstanding Items from Previous Space Planning & Accommodation Committee meetings
Corporate Report dated November 21, 2008 from the Commissioner of Corporate Services &
Treasurer with respect to the outstanding items from previous Space Planning &
Accommodation Ad Hoc Committee meetings.
RECOMMENDATION:
That the Corporate Report dated November 21, 2008 from the Commissioner of Corporate
Services & Treasurer reporting on the status of outstanding items from the Space Planning
& Accommodation Ad Hoc Committee meetings attached as Appendix 1- 3, be received.
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RECOMMEND APPROVAL
OTHER BUSINESS
DATE OF NEXT MEETING – January 14, 2009, Immediately following General Committee
ADJOURNMENT