Tech Tips
Microsoft Office
For the 2007 Microsoft Office system
Apply Formatting That Updates Automatically When You Change the Document Theme You may already
know that the new Document Themes feature in the 2007 Microsoft Office system programs Word,
Excel, and PowerPoint enables you to apply a set of fonts, colors, and graphic effects throughout the
document at once. Document Themes also help you apply that same formatting automatically to new
content as you add it. However, if you’ve tried to use the Themes gallery (available from the Page Layout
tab in Word and Excel or the Design tab in PowerPoint) and some document elements didn’t update,
here’s the reason. Theme elements such as fonts or colors correspond to specific formatting options.
When you use those options to format document content, that content will automatically update when
you change the theme (this is often referred to as theme-ready formatting). To apply colors that are
theme-ready, choose colors from the Theme Colors portion of the color palette; to apply fonts that are
theme-ready, use the fonts under the heading Theme Fonts. Note: You must choose formatting from
Theme Colors or Theme Fonts for that formatting to be theme-ready. Even the identical formatting
selected from a different location—such as by typing in RGB color values that match a color in the
Theme Colors palette—will not be theme-ready.
For Microsoft Office Visio 2007
Create Custom ScreenTips for Shapes Shape ScreenTips in Microsoft Office Visio are the boxed text that
appears when you point to a shape. Some Visio shapes have built-in ScreenTips—usually the name of
the shape (such as the name of a workflow step). However, you can edit existing ScreenTip text or
create new ScreenTip text for shapes that don’t have a built-in ScreenTip. To create or edit a ScreenTip:
1. Select the shape. 2. On the Insert menu, click either Shape ScreenTip or Edit Shape ScreenTip, as
applicable. 3. In the Shape ScreenTip dialog box, type or edit the ScreenTip text. 4. Click OK.
For the 2007 Microsoft Office system
Preview Formatting Before You Apply It Need the perfect document design, or the right formatting to
ensure that your text, table, or graphic coordinates with the rest of your document? Forget timeconsuming trial and error. In the 2007 Microsoft Office system programs Word, Excel, and PowerPoint,
you can preview many types of document formatting before you apply them. Point to an entry in an
applicable gallery, such as the Themes gallery to see font, color, and graphic effect formatting changes
all at once throughout the document, or the SmartArt Styles gallery to preview a variety of formats for
your SmartArt diagram. Live Preview is available for Document Themes in Word, Excel, and PowerPoint,
as well as Quick Style Sets in Word, Table Styles in all three programs, and many graphic formatting
galleries (such as Picture Styles or Shape Styles). Note that Live Preview is not currently available for
Chart Styles.