17
TRAVELLING ALLOWANCE AND
DAILY ALLOWANCE RULES
For the purpose of these rules, the officers
and employees of National Agricultural
Cooperative Marketing Federation of India Ltd.
shall be classified into the following categories:
1.
Classification*
(i)
(ii)
(iii)
(iv)
Those drawing monthly pay of Rs.
14150/- and above.
Those drawing monthly pay of Rs.
11050/- and above but less than Rs.
14150/Those drawing monthly pay of Rs.
6000/- and above but less than Rs.
11050/Those drawing monthly pay of Rs.
4250/- and above but less than Rs.
6000/-
(v)
2.
Those drawing monthly pay less
than Rs.4250/(The pay range has been modified as
per revised pay scales vide OO No.21
dated 7.12.2004)
Mileage Allowance
(a)
(b)
A mileage allowance is an
allowance
calculated
on
the
distance travelled and given to meet
the cost of a particular journey.
For the purpose of calculating
mileage allowance, the journey
between the two places should be
performed by the shortest and the
cheapest of the two or more
practicable routes.
3. Mode of Journey
(a)
2
The employees of the Federation in
different categories are entitled to
travel by various modes according
to the following scale:
Substituted vide O.O. No. 16, dated 18.07.1994.
S.No.
Category
Pay range(Rs.)
Entitlement for
mode of travel
By air.
By Air with prior
approval of MD.
1.
2.
I
I
Addl.MD
Executive Director
3.
II.
Manager and above
Drawing 14700
and above
(AC-II tier including
Rajdhani)/AC Bus
by road.
4.
II
Dy. Manager to
AM-II drawing
14699/- to 11375/-
5.
II
( AM-II to Sr.
Asstt.) drawing
11374/- to 6050/-
(AC-III tier
including
Rajdhani)/AC Bus
by road.
(AC-III tier other
than Rajdhani AC
Bus by road)
6.
II
All employees
drawing pay less
than 6050/-
Ordinary III Tier
sleeper)/ (Deluxe or
non-AC Bus by
Road)
Ref.OO No.04 dt.20.5.2005.
2.
Further mileage allowance for road
journey by own car while on tour/LTC admissible
to AMD, ED and GM has been increased from
Rs. 2.45 per kilometer to Rs. 4.00 per kilometer.
3.
The above modifications shall be deemed
to have come into force w.e.f. 30.05.2002.
(Ref. O.O. No. 04, dated 24.06.2002)
(b)
If employees of the IV and V
categories are required to travel
under urgent and emergent circumstances in the interest of the
Federation, by a train which does
not provide the class of accommodation to which they are normally
entitled, they may be allowed to
travel by the next higher class (other
than air-conditioned) provided the
competent authority certifies that it
was necessary for such employees
to undertake journey by that train.
(c)
Notwithstanding anything contained
in any of the rules herein
incorporated, the Managing Director
shall have power to allow any
employee to travel by a class higher
than the one to which the said
employee is entitled, under special
circumstances.
*
Modified w.e.f. 27.03.1991, vide O.O. No. 13, dated
25.04.1991.
#
Modified vide O.O. No. 03, dated 18.05.1995 &
applicable w.e.f. 17.04.1995.
** Added w.e.f. 09.01.1984 vide HO/FA/20-52/83-84 dated
07.03.1984.
[]
4.
(d)
In all cases, an employee shall be
eligible for a single fare only.
(e)
Return journey tickets should
invariably be purchased where
available.
(f)
The TA bill should be submitted in
the form ‘A’ annexed hereto.
Ref. HO/FA/20-52/89-90 dated 11.05.1990.
@ Added vide O.O. No. 05, dated 12.06.95 and effective
from same date.
**Those officers and staff who are entitled
to travel by 1st class and above by rail may
travel by air-conditioned deluxe coach by
road and claim actual fare subject to the
conditions that:
(i)
the journey is undertaken by State
Road Transport Buses or coaches
of Public Under-takings;
(ii)
evidence in the form the bus ticket is
produced.
Journey by Sea
Officers and employees in
(a)
(b)
Category I & II
Category III, IV & V
Upper Class
Lower Class
5.
Mileage Allowance : Journey by Road
(A)
Mileage allowance for the employees of
the Federation is to be calculated on the
basis of the mode of transport used for
performing a journey by road.
(a)
In one’s own car:
or by hiring full
taxi with the prior
approval of the
Managing Director
Rs. 2.45*
per km.
(b)
By Scooter:
Rs. 0.80*
*(c)
The mileage allowance admissible to the
employees for performing journeys by
State Transport Buses etc., shall be paid
according to the actual fare, in addition to
an incidental allowance of 25# paise per
km. However, during the journey period no
daily allowance would be admissible.
Similarly, for journeys undertaken on tour
by rail, an employee will be entitled to
reimbursement of fare on actual basis as
per his entitlement, in addition to an
incidental allowance of 25# paise per km.
If the journey undertaken is by Rajdhani/
Shatabdi@ Express, the
incidental
charges admissible would be reduced to
50% of the above rates.
The above is applicable in case of Leave
Travel Concession and transfer cases also.
(d)
While on tour, from residence to
airport/railway station/bus stand to place
of stay/Branch or Regional Office.
[Actual fare by taxi or scooter as per
entitlement under the rules is admissible subject
to a ceiling of Rs. 250/-# in case of local journey
undertaken in metropolitan cities and Rs. 100/in all other cities/ towns. If local conveyance in
such cases exceeds the prescribed amount, it
will be entertained for reimbursement in case
same is supported by cash receipt.]
At place where auto-rickshow (three
wheelers) or cycle-rickshaws, are not available
employees who are not entitled, to travel by taxi
may be allowed reimbursement of the taxi
charges subject to the following conditions:
(i)
Local
train
services,
where
available, should be utilised to the
maximum possible extent and
distance which remains to be
covered to the working point from
residence may be covered by autorickshaw or taxi whichever is
available.
(ii)
Where such journeys are made by
taxi by the employees who are not
3
prescribed working hours
on a particular day.
entitled to use such mode of
transport under the normal rules, the
local conveyance claims should be
certified
by
the
concerned
Branch/Regional Managers.
Where a taxi is engaged by a touring
official in Branch/sub-offices/HO the following
procedure may be followed :
(i)
(ii)
(iii)
Note:
(B)
Where a vehicle made available by
the State Mktg. Fedn. or some other
agency is utilised, the cost of petrol
etc. consumed for the journey performed may be absorbed by the
sub-office/Branch/
Regional/Head
Office.
Where a full taxi is engaged to
perform the journey, the taxi
charges should be borne by the
touring official. The touring official
shall claim taxi charges in the TA bill
at the rate prescribed at para 5 of
the rules.
Officers of the rank of Assistant
Managers and above are entitled to
travel on tour by road by taking a
single seat in a taxi on payment of
prescribed fare to places like
Shilong, Nowgong, Kharupe-tia,
Managal, Tejpur etc. In this case
they will not be entitled to claim
mileage allowance at the rate
mentioned under Rule 5.
On return journey from the place of
visit the mileage shall be admissible
from the place of stay to the railway
station/airport.
When an employee who is supplied
means of conveyance without charge,
returns to his HQ on the same day or
thereafter, daily allowance will be
calculated as follows:
*(1)
If the absence from HQ is
less than 6 hours
But in the case of employees eligible to get OTA as
per OTA Rules, he/she
shall be entitled to overtime allowance subject to a
ceiling of ½ DA provided
the employee concerned
was on duty for more than
4
Nil
(2)
If the absence from HQ
exceeds six hours, but does
not exceed twelve hours.
Half Daily
Allowance
(3)
If the absence from HQ
exceed twelve hour
Full Daily
Allowance
*
Modified w.e.f. 19.10.1983 vide O.O. No. 22, dated
14.11.1983.
** Inserted vide O.O. No. 20, dated 22.02.1989.
(C)
When an employee is provided with free
conveyance for part of the journey only,
the DA may be calculated as follows:
(i)
(ii)
6.
If the absence from HQ does not
exceed twelve hour
Half DA.
If the absence from HQ exceeds
twelve hours
Full DA.
Journey by Air (w.e.f. 26.12.1982)
(a)
For the purpose of this rule ‘travel
by air’ means journey performed by
the plane of the public air transport
companies regularly flying but does
not include journeys performed by
private aeroplanes.
#(b)
Officers in the rank of AMD and
above will only be permitted to
travel by Air; and
(c)
Officers in the rank of GMs and
below shall undertake journeys by
Air only with prior permission of MD,
that too as a special case.
(d)
BMs/RMs and officers upto the level
of EDs shall not travel by Air/First
Class AC Rail without the express
prior approval of MD.
Competent Authority has desired that only
in exceptional cases request with sufficient
reasons or urgency be made by phone/fax
invariably before travelling by Air.
(e)
The touring officer will be entitled to
one air-fare plus one fifty thereon
subject to a maximum or Rs. 100/-##
on a single day irrespective of the
number of flights undertaken on that
day for onward journeys. The return
journey to HO though performed on
the same day shall be treated as a
separate journey for the purpose of
this rule. Return journey ticket
should invariably
where available.
be
purchased
5.
(Ref O.O. No. 09, dated 15.01.1999
and O.O. No. 21, dated 11.10.1999)
6.
(Text of orders issued by MD on 29.09.2004)
In recent months, I have found a lot of Officers are
7.
moving by Air without prior permission. In this connection
please refer to clause 3 of Office Order No.
8.
HO/AD/2/41/2002-03 dated 6th January’ 2003, which clearly
states that admissibility of air journey stands withdrawn for
9.
all Officers. As such, all Officers are requested to resort to
Between
11,375/- &
13,149/(Category-II)
Between
7975/- &
11,374/(Category-III)
Between
6050/- &
7974/(Category-III)
Between
4300/- &
6049/(Category-IV)
Less Than
4300/(Category-IV)
a)
b)
90.00
78.75
480
384
a) 82.50
b) 75.00
400
320
a)
b)
75.00
67.50
400
320
a)
b)
67.50
60.00
320
240
320
240
a)
b)
56.25
45.00
air travel only when no alternative is possible. Further, low
fare schemes are now available with most of the Airlines
and whenever air travel has to be resorted to these low
S.
N
o.
fare schemes should be taken advantage of.
7.
(Rs.)
Daily Allowance and Lodging Facilities
(a)
(b)
S.
N
o.
Pay Range
Daily allowance is an allowance granted to
an employee on tour for halt away from
Headquarters with a view to enable him to
cover the ordi-nary charges which he is
required to incur on such tour.
Rates for lodging facilities and daily
allowance admissible to various categories
of employees shall be as per the following
schedule: -
Pay Range
DA Rates
(if lodging
charges
claimed)
(Rs.)
AMDs/EDs
(Rs.)
a)
b)
64 a)
b)
1.
AMDs/EDs
2.
17,250/- & above
(excluding AMDs & EDs (Category-I)
Between 14700/- & 17249/-(CategoryII)
Between 13150/- & 14699/-(CategoryII)
Between 11,375/- &
13,149/- (Category-II)
Between 7975/- & 11,374/- (CategoryIII)
Between 6050/- & 7974/-(Category-III)
3.
4.
5.
6.
7.
Upper limits for lodging Facility
(including the 60%enhancement notified vide OO No.03
8.
Between 4300/- & 6049/-(Category-IV)
dt.18.5.95)
A class
Other
9.
Less Than 4300/- (Category-IV)
Cities
cities
(Rs.)
(Rs.)
DA Rates (if
requirement
of lodging at
the touring
station does
not occur)
(Rs.)
a) 150.00
b) 140.00
a) 150.00
b) 140.00
a) 140.00
b)125.00
a) 130.00
b) 115.00
a)120.00
b)105.00
a) 110.00
b) 100.00
a)100.00
b) 90.00
a) 90.00
b)80.00
a) 75.00
b) 60.00
Ref.OO No.04 dt.20.5.2005.& OO No.11 dated 27.7.2005.
1.
2.
3.
4.
17,250/400 &
above
(excluding
AMDs & EDs
(Category-I)
Between
14700/- &
17249/(Category-II)
Between
13150/- &
14699/(Category-II)
112.50
105.00
112.50
105.00
800
640
640
480
#
Modified vide O.O. No. 03, dated 18.05.1995 and
applicable w.e.f. 17.05.1995.
## Vide O.O. No. 09, dated 15.01.1999.
@ Vide O.O. No. 02, dated 18.05.1995.
a)
b)
105.00
93.75
640
480
a)
b)
97.50
86.25
480
384
The lodging charge for various categories of
employees indicated above have been raised by
60 % over and above the existing rates as
notified vide Office Order No. 12, dated
24.04.1991.
{(a) - means those station which have been
classified ‘A’ as per Government of India
Classification.
5
(b)
- means all other stations.}
2.
3.
4.
5.
**The classification of ‘A’ Class cities as
contained in Government of India, Ministry of
Finance Office Memorandum No. 2(2) 93-E.
II(B) dated 14.05.1993 is hereby notified for the
purpose of drawal of daily allowance by the
employees on tour as under: 1.
Hyderabad
2.
Delhi
3.
Ahmedabad
4.
Bangalore
5.
Navi Mumbai
(Andhra Pradesh))
(Delhi)
(Gujarat)
(Karnataka)
Pune
7.
Chennai
8.
Kanpur
(Uttar Pradesh)
9.
Kolkata
(West Bengal)
10.
Nagpur
(Maharashtra)
11.
Lucknow
#
Jaipur
Note:
An employee while on tour shall have
the following options in regard to
admissibility of daily allowance: (i)
7.
8.
9.
S.No.
(Maharashtra)
(Tamil Nadu)
1.
6
280
280
235
280
230
240
200
240
190
190
150
190
140
In this regard, it is clarified that the revised
rates of DA as at (ii) above are applicable only
where lodging requirements occur but are not
availed of by the touring employees.
(Ref. O.O. No. 07, dated 07.08.1996
and O.O. No. 04, dated 02.05.1997)
(iii)
Halt of less than 8 hours at the
place of stay will be treated as half
day and halt of 8 hours and more at
the place of stay will be treated as
one day.
(iv)
For journeys outside the Indian
Union the DA and such other actual
expenses as are likely to be
incurred on local business travels
etc. in the foreign country, shall be
paid at such rates as are fixed by
the Chairman from time to time
depending on the country of visit,
subject to allotment of foreign
exchange by the Reserve Bank for
the purpose.
(v)
No ‘Daily Allowance’ is admissible
to an employee who does not travel
on any day more than a redius of
eight
kilometers
or
beyond
municipal limits of the Headquarters
whichever is farther.
(vi)
Daily allowance is admissible for
halt on a ‘Holiday’ occurring during
a tour.
(vii)
An employee is not entitled to any
daily allowance during leave on
tour.
(Rajasthan)
Claim full daily allowance as per
rates given below in which case no
charges for lodging will be
admissible:
AMDs/EDs
375
* Vide O.O. No. 07, dated 07.08.1996 and O.O. No. 04,
dated 02.05.1997.
** Modified vide O.O. No. 40, dated 22.12.1993.
(Uttar Pradesh)
Claim lodging expenses as per
entitlement and 75% of the
admissible daily allowance, as per
rates mentioned above.
Pay Range(Rs.)
300
Ref OO No.04 dated 20.5.05.
OR
*(ii)
375
(Maharashtra)
6.
12.
6.
15450/- & above
(excluding AMDs &
EDs) (Category-I)
Between 13500/- &
15449/- (Category-II)
Between 12600/- &
13499/- (Category-II)
Between 10525/- &
12599/-(Category-III)
Between 7425/- &
10524/-(Category-III)
Between 5350/- &
7424/-(Category-III)
Between 3970/- &
5349/-(Category-IV)
Less Than 3969/(Category-IV)
Rate of Daily Allowance(Rs.)
A Class
Other
Cities
Cities
450
375
*(viii) An employee will normally be given
48 hours time to proceed on tour.
This will be subject to exigencies of
work. The decision of the Branch
Manager in this regard will be final.
*(ix) Full DA will be admissible to the
employees during the period of tour.
However, tour continuously for more
than 30 days should be avoided,
wherever possible.
8.
Local Journeys on Tour
Actual taxi, tonga or rickshaw fare paid by
touring officers while on official tour in a
particular town shall be admissible on
production of schedule of trips undertaken by
him in the city along with a certificate that the
amounts mentioned in the schedule were
actually paid by him and that he did not use the
car or vehicle of any institution for such trips
(Form ‘B’). Where an employee travels in a
mode to which he is not ordinarily entitled the
TA claim relating to local conveyance of each
day should be verified by the supervisory officer
regularly on the following day.
9.
TA on Transfer
The terms and conditions regarding grant
of TA on transfer of the Federation’s employees
shall be the same as are applicable to the
employees of the Central Government. The
Board of Directors in their meeting held on
28.08.1992 have approved the payment of
lump-sum transfer grant to the employees of the
Federation, in lieu of disturbance allowance, at
the following rates: -
.No.
Pay range (Rs.)
Lump-sum transfer
Grant admissible(Rs.)
1.
15,450/- & above.
4000/-
2.
11,375/- & above but less
than 15,450.
3000/-
3.
Less than Rs.11,375/-.
1500/-
Ref OO No.04 dt.20.5.2005.
A.
Personal Effects
Rule 10 of Travelling/Daily Allowance
Rules of the Federation stipulates that the terms
and conditions regarding grant of TA on transfer
of the Federation’s employees shall be the same
as are applicable to the employees of the
Central Government except in respect of
disturbance allowance admissible on transfer.
It is, therefore, clarified that in terms of rule 10 of
TA Rules, the maximum entitlements of
employees of different grades for transportation
of personal effects by goods train, on transfer
from old to new headquarters in the Federation
shall be the same as indicated in S.R. 116 of the
Government of India. The present maximum
limit in S.R. 116 is as under: #
Substituted vide O.O. No. 12, dated 22.12.1993.
*
Substituted w.e.f. 25.11.1986 vide O.O. No. 30.
** Substituted w.e.f. 28.08.1992 vide O.O. No. 14 dated
20.10.1992, and subsequently w.e.f. 11.07.1994 vide
O.O. No. 12 dated 11.07.1994.***Substituted vide O.O.
No. HO/FA/20-52/82-83 dated 15.04.1982; O.O. No. 10
dated 25.05.1989 and O.O. No. 1 dated 06.04.1992.
S.No.
Category
Revised Pay
range(Rs.)
Maximum limit of
personal effects
To be carried by
goods train
6000 Kg.
1.
I & II
11,375/– and above.
2.
III
Between 6,050/- &
11,374/-.
3000 Kg.
3.
IV
Between 4,300/- &
6,049/-
1599 Kg.
4.
V
Less than 4,300/-.
1000 Kg.
Ref.OO No.04 dt.20.5,.2005
(iii)
B.
Carriage of personal effects by modes of
conveyance other than goods train as also
from residence to railway stations/bus
stand at the old headquarters and from
railway stations/bus stand to the
residence at the new headquarters will
also be regulated in accordance with the
provisions of S.R. 116 ibid.
To & Fro single fare on transfer in
addition to transfer benefits
In accordance with the existing rules,
transfer TA is admissible to the employees and
his/her family only for the journey performed
from the old Headquarters to the new
Headquarters. It has been observed that an
employee on transfer initially goes to the new
place of posting alone. After fixing up his
residence there, he comes back to his old
7
station of posting to shift his family and personal
effects to the new place. With a view to mitigate
the difficulties and to make good the financial
loss being suffered by the employees in such
cases it has been decided to extend the facility
of to and fro single fare to the employees from
the new station to old place of posting, by the
entitled class of travel. This facility will be in
addition to the normal transfer benefits
admissible to an employee and will have to
availed within six months of the date of issue of
transfer orders.
the employees on transfer is payable only at the
time of transportation of household goods from
old station to new headquarters.
(Ref. O.O. No. 59, dated 27.04.1987)
In furtherance to office order No. 59,
dated 27.04.1987, it is hereby notified for
information that packing allowance is granted at
flat rates and is in the nature of lump sum
transfer grant. The grant of this allowance is not
related to the quantity of personal effects
transported.
This order shall be effective for transfers
ordered on or after 30.07.1986.
(Ref. O.O. No. 08, dated 25.08.1986)
C.
Pay Range(Rs.)
3.
4.
5.
6.
D.
Admissibility of Transfer benefits on
request transfer
Packing Allowance
Rules 10 of the travelling allowance
rules of NAFED provide that the terms and
conditions regarding payment of TA on transfer
to the employees of the Federation shall be the
same as applicable to the employees of the
Central Government except the disturbance
Allowance.
In terms of the Rule 10 of the TA Rules of the
Federation, the Executive Committee in their
meeting held on 25th November, 1986 has
decided to grant packing allowance to the
employees on transfer in accordance with the
provision of Office Memo. No. 19018/1/86/E/V
dated 03.01.1986 of the Department of
Expenditure, Ministry of Finance, Government of
India, as under: S.No.
1.
2.
(Ref. O.O. No. 15, dated 23.12.1988)
15450/- & above
10525/- & above but less than
15450/7975/- & above but less than
10525/5350/- & above but less than 7975/4,300/- & above but less than
5,350/-.
Below 4,300/-.
Rate of Packing
Allowance.
1500/1200/900/600/450/-
300/-
In accordance with the practice being
followed in the Federation, transfer benefits are
not admissible to the employees in cases of
request transfers. However, in such cases,
representations have often been received,
requesting for grant of transfer benefits, as
admissible in the case of normal transfers.
Keeping in view the financial difficulties being
faced by the employees owing to inadmissibility
of transfer benefits on request transfers, the
matter has been examined and it has been
decided that employees whose request transfers
are acceded to after three years of stay outside
Delhi/his Home state during the last 10 years,
shall be entitled to all transfer benefits.
(Ref. O.O. No. 57, dated 23.03.1994)
10. Casual/ad-hoc employees working on
daily wages/consolidated pay will be governed
by the following rates:
Travelling Allowance
(i)
(ii)
Actual bus fare if travelled bus.
IInd class railway fare by the shortest
route, if travelled by train.
Daily Allowance
Ref OO No.04 dated 20.5.05
(Ref. O.O. No. 31, dated 16.01.1987, O.O. No.
13, dated 20.06.1990 and O.O. No. dated
18.07.1994.)
In furtherance to office order No. 31,
dated 16.01.1987, it is thereby notified for
information that packing allowance admissible to
8
The Board of Directors in their meeting held on
26.8.2005 has decided to revise the rates of
Daily Allowance payable to the casual
employees of the Federation from existing level
to Rs.100/- per day while on tour irrespective of
category of employee or class of city. The
above rates would be applicable w.e.f.
26.8.2005 and the cases already settled shall
not be reopened. Ref.OO No.20 dt.30.9.2005
4.
#
The expenses on TA/DA for the representatives
under these rules would be paid on actual visits
against the approved visit programme, excluding
his local visits.
11. TA/DA Allowances to staff deployed in
Marketing of Fertilizer & Agricultural
Inputs.
The Executive Committee in its meeting
held on 21.12.2000 have approved TA/DA and
rental allowances to staff deputed to reside and
work from places other than Branch
Headquarters for marketing of fertilizer and
other agricultural inputs, viz; seeds and further
revised them on 25.05.2001. The revised rates
are as under: i)
DA Rs. 75/- per day
(Maximum Rs. 1050/- p.m.)
(Actual visits against approved
tour programme)
ii) Maintenance allowance for carrying Rs. 750/out official work at place of duty.
P.m.
iii) a) Travelling expenses of Rs. 1000/- p.m.
(max.) (Actual Bus fare against
approved tour programme) for covering
one or two districts.
b) Travelling expenses of Rs. 1200/- p.m.
(max.) (actual Bus fare against approved
tour programme) for covering three or
more districts.
iv) Night Halt:
As per existing TA/DA Rules of Nafed.
(Not exceeding 3 days in a month).
91 to 100%
100%
The above order is deemed to have come into
force w.e.f. 25.05.2001.
(Ref. O.O. No. 10, dated 28.06.2001)
12.
Competent Authority
(i)
The Managing Director shall act as
a self-controlling officer; and
(ii)
He shall also act as ‘Controlling
Officer’ in respect of other
employees of the Federation.
13. As regards matters not covered by these
rules, the Government of India rules and
instructions issued from time to time on the
subject shall apply.
14. In case of doubt regarding interpretation
of these rules the decision of the Managing
Director shall be final.
15. On receipt of journey particulars in Form
‘A’ from the touring officer, TA Bill shall be
prepared in the Accounts Branch in the
proforma prescribed.
# Ref. O.O. No. 10, dated 28.06.2001.
The above DA, which is linked with
performance of the Field representative
deployed at a designated location for the
fertilizer business is payable in accordance with
the following table, subject to the minimum
achievement of 70% of the total target fixed for
him particular area, failing which they would not
be entitled to receive the full DA: Sl.
No.
% of target
achieved
% of DA to
be paid
Recovery of
franchise
commission
1.
Below 70%
75%
100%
2.
70 to 80%
80%
3.
81 to 90%
90%
9
IMPORTANT DECISIONS
A.
Approval of Tour Programme
In continuation of this office order of even
number dated 05.05.1975, the following
guidelines are laid down with regards to
regularising the TA Bills in respect of officials
whose claim requires the approval of Managing
Director, for future compliance:
(i)
Whenever tour is proposed to be
undertaken
a
tentative
tour
programme should be sent to HO.
(ii)
After completion of the tour, the final
programme alongwith a brief visit
note should be sent to HO for the
approval
of
the
Competent
Authority.
(iii)
The TA claims when sent to
Accounts Division for settlement
should be accompanied by the
approved ‘Tour programme’.
(Ref. HO/AD/5/5/77-78 dated 01.11.1977)
B.
Travel by Higher Class
(i)
Vide Circular No. HO/FA/12/80-81 dated
25.11.1980,
it
was
advised
to
the
Branches/Divisional Heads in the HO that all
cases where an official proposes to perform or
have performed journeys by class higher than
the one to which he is entitled to, will be dealt
with by the Finance & Accounts Division and
accordingly such cases should be referred to
this Division in the HO with full justification to
process the same timely. It has been brought to
notice that the above procedure is not being
followed by few of the officers and they are
getting the tour programme approved directly
from the Competent Authority without giving
proper justification and getting the same
examined from this Division. Adoption of such a
practice in most of the cases delays settlement
of TA claims.
It is, therefore, advised that when an
officer proposes to perform or has performed
journeys by class higher than the one to which
he is entitled, final tour programme may not be
submitted to the Competent Authority directly
but the same should be forwarded to Finance &
Accounts Division alongwith the complete
justification who will process the case and put
10
up the same for approval of the Competent
Authority. In case the above procedure is not
followed. TA claims of the concerned officers will
be settled according to TA rules of the
Federation.
(Ref. HO/FA/12/81-82) dated 04.11.1981)
(ii) Reference is invited to office order No. 21
dated 11.10.1999 indicating that approval of the
Competent Authority is required to be obtained
in advance by an officer for travel by Air.
However, instances have come to notice where
officers have travelled by air without obtaining
prior approval/telephonic approval of the
Competent Authority, which has been viewed
seriously by the Competent Authority.
It is, therefore, once again reiterated that
air travel may be undertaken by the officers only
in very unavoidable circumstances after the
express/specific approval of Managing Director
before undertaking air journey.
Officers of the level of Executive Director
and above shall also obtain prior approval from
Managing Director before air journey for official
tour.
This order supersedes all earlier orders
issued in this regard.
(Ref. O.O. No. 09, dated 18.07.2000)
(C)
Economy on Local Conveyance while
on Tour
(a) It has been observed that officers while on
tour are incurring heavy expenditure on local
conveyance, under Rule 9 of the TA Rules of
the Federation. Normally daily allowance is
supposed to meet the expenditure incurred by
touring officers on local journeys. However, in
order to avoid hardship to officers, it has been
decided that hereafter, the expenditure on local
journeys undertaken at the station of tour by an
officer, will be admissible in the following
manner.
(i)
Conveyance charges for journey
between Railway Station/ Airport to
the place of stay/ first point of
business and vice versa.
(ii)
The touring officers should plan
their movement in such a manner
that the distance covered is reduced
to the minimum.
(iii)
The officers should proceed from
one point of business to a second
point from where they can proceed
to a third one and so on, without
returning to the place of stay, on a
particular day.
(iv)
(v)
(vi)
The journey between (i) place of
stay and the first point of business
and (ii) the last point of business
and place of stay on any day will not
be paid for as daily allowance is
supposed to take care of this part of
the journey.
A touring officer may undertake
local journeys in the interest of the
Federation at the station of his tour
accord-ing to his entitlement in the
local conveyance rules of the
Federation. In case he travels by a
mode of transport lower than his
entitlement,
he
should
claim
accordingly.
Expenditure incurred by a touring
officer on conveyance on official
local journeys from one place of
business to the other only may be
claimed by him in the annexed
revised
proforma
(From
B)
prescribed under Rule ‘9’ of the TA
rules of the Federation, giving brief
of the discussions held or business
transacted at each point.
(Ref. HO/AD/5/5/73-74 dated 25.04.1975)
(b) Instances have come to notice where
touring officers have been charging amounts in
their TA bills for making frequent visits from the
place of their stay (hotel etc.) at the halting
station to the places of business in that city on
the same day, under Rule 9 of the TA rules of
the Federation, which is not correct.
2.
Rule 9 of TA Rules provide undertaking of
local trips by touring officers to places of
business in the city of halt which means that
once the touring officer leaves his place, he is
expected to complete the official business of the
day and return to the place of his stay, and not
that he should leave the hotel or the place of
stay to one place of business and return, and
then go to another place and return, and so on.
3.
It is hereby ordered that only one trip from
the place of stay to the place of business and
back during one day, will hereafter be allowed to
the touring officers at the halting station.
This order
immediate effect.
comes
into
force
with
(Ref. F-5/7/68 Admn./22 dated 07.07.70)
D.
Claim for Local Conveyance while on
Tour
1.
According to rule 9 of TA Rules of the
Federation actual taxi/tonga/ rickshaw fare paid
by the touring officer while on official tour in a
particular town is admissible on production of
the schedule to trip undertaken by him in the city
along with a certificate that the amounts
mentioned in the schedule were actually paid by
him and that he did not use the car or vehicle of
any institution for such trips.
2.
It has been observed that in a number of
cases, the TA bills submitted by the employees
showed that reimbursement of large amounts
had been claimed on account of local
conveyance for journeys undertaken at
procurement centres etc. by taxi, scooter etc. by
which they were not entitled to travel. In
particular, it was noticed that several official had
visited docks, godowns and other places
engaging taxis though the places of visit are
connected with local trains.
3.
In future, when an employee is deputed to
attend to any urgent important work where he is
to claim by a mode of conveyance which he is
not entitled, the TA claim relating to local
conveyance of each day should be verified by
the supervisory officer concerned on the
following day. For this purpose a record should
be kept by each supervisory officer of the local
journeys made by the employee and also the
mode of transport allowed to be used. In the
absence of such verification certificates, the
local conveyance bills will not be entertained.
4.
Further, under rule 5 of the TA rules,
actual fare by taxi or scooter, as entitled under
the rules is admissible for road journeys
performed from residence to airport/station and
back, both at the headquarters and at the place
11
of visit. It has been reported that auto-rickshaw
are not available at certain cities like Mumbai,
Kolkata etc. and, therefore, officers and staff of
the Federation are visiting such places on
tour/transfer by taxi from airport/railway station
to residence and back. In such cases where the
employees are not entitled to travel by taxi, expost facto approval of the Managing Director is
being obtained at the time of settlement of TA
bills. For this purpose, it has been decided that
in future at all places where auto-rickshaws are
not available, employees who are not entitled to
travel by taxi may be allowed reimbursement of
the taxi fare subject to the following conditions:
(i)
(ii)
E.
(Ref. HO/FA/12(1)/79-80 dated 24.5.1980)
F.
TA Bill to be Sent by Registered Post
1.
Instance have come to notice where loss
of TA bills of officials are reported either in
transit or in office. To overcome this problem it
has been decided that TA bills and other
important documents sent by one office to
another office of the Federation should
invariably be sent under Registered Post.
Local
train
services,
where
available, should be utilised to the
maximum possible extent and
distance which remains to be
covered
to
the
working
point/residence may be covered by
auto-rickshaw or taxi, whichever is
available.
2.
On receipt of such TA bills and other
important documents, the concerned receipt
despatch clerk shall make an entry in the receipt
register, and pass on the same to the concerned
officers/staff and obtain his signature.
Where such journeys are made by
taxi by the employees who are not
entitled to use such mode of
transport under the normal rules,
the local conveyance claims should
be certified by the concerned
Branch Incharge.
(Ref. HO/AD/G-39(26)/79-80 dated 23.05.1980)
Production of Railway Money Receipt
for Rail Journey
1.
The Railway authorities have announced
the discontinuance of money receipt while
issuing rail tickets and notifications have been
issued by railway authorities in various
newspapers on 19th March 1980. For settlement
of the claims, railway authorities have advised
that touring officers may submit the details of rail
ticket, No., date of journey, train No., coach No.
and reservation No. etc. in the form of following
certificate:
I……….. certify that I have purchased Rail
Ticket No. ………… for sector ………. for Rs.
……….. , Coach No./Class …………..
Reservation No. …………. on …………
(Touring Officer)
2.
The railway authorities have indicated that
this notification is valid till the end of July 1980
and is likely to become permanent if found to
work well. As such, the above order will be
12
followed till receipt of further communication
from the railway authorities in this regard.
This order
immediate effect.
G.
comes
into
force
with
Economy in Travelling
It has been observed that some of the
officers of the Federation are proceeding
on tour without prior approval of the
Competent
Authority.
This
causes
dislocation of work of the Federation. It
has, therefore, been decided that in future
Branch Managers will proceed on tour
only after their tour programme is
approved by the Regional Managers. The
Regional Managers can undertake tour
with the prior approval of the Managing
Director. In regard to officers posted in HO
they should proceed on tour after having
their tour programmes approved by the
Competent
Authority.
The
powers
regarding approval of tour programmes
and passing of TA bills have already been
laid
down
in
HO
order
no.
HO/AD/8/275/79-80 dated 1st may, 1980.
The journey should be undertaken strictly
in accordance with the entitlement of the
officer concerned. If journeys are to be
undertaken by a higher class than the
entitlement in the exigencies of office
work, it has to be approved by the
Managing Director. These instructions
should be noted for strict compliance.
It has also been observed that tendency
amongst officers to go on tour by official car or
hired taxi is on the increase. The cost of petrol,
lubricants and maintenance of vehicle has
considerably gone up in the recent past. In
addition,
drivers
of
official
vehicles
accompanying the officers are to be paid TA/DA.
Therefore, the total cost of tour by car, in certain
cases, exceeds even cost of air journey. In view
of the above, it has been decided that officers
should avoid travelling by car/taxi. TA Bills shall
not be passed until and unless proper and
sufficient justification for so undertaking the
journey is given.
(ii)
Submission of TA Bills – Time Limit
and
Adjustment/Recovery of
TA
Advance
1.
It has been brought to the notice that
officers/employees are not submitting TA bills
for the tour being undertaken within the
stipulated period of one month for settlement of
TA bill and recovery of the advances. In this
context, the following officer orders had been
issued:
(i)
HO/AD/5/5/73-74 dated 05.06.1974.
(ii)
HO/AC/12919)/76-77 dated 28.08.1976
(iii)
HO/AC/129190/76-77 dated 04.04.1977.
(Ref. HO/AD/8/280/79-80 dated 27.06.1980)
(Text of orders issued by MD on 29.09.2004)
In recent months, I have found a lot of Officers are
moving by Air without prior permission.
In this
connection please refer to clause 3 of Office Order
No. HO/AD/2/41/2002-03 dated 6th January’ 2003,
which clearly states that admissibility of air journey
stands withdrawn for all Officers.
As such, all
Officers are requested to resort to air travel only
when no alternative is possible. Further, low fare
schemes are now available with most of the Airlines
and whenever air travel has to be resorted to these
low fare schemes should be taken advantage of.
H.
Submission of TA Bills – Time Limit
thereof
1.
Instance have come to notice where the
advance taken by the employees are not got
adjusted/settled within a reasonable period of
the date of taking of such advances. In a
number of cases TA bills are being submitted
after considerable lapse of time of the
completion of journeys by the employees.
It has been decided that, in future, if a TA
bill is not submitted within one month of the
completion of the tour, the same will not be
entertained. Advance, if any, taken for the tour
will be recovered in the manner stipulated in the
office order No. HO/AC/12/(19)/76-77 dated
04.04.1977.
(Ref. HO/AC/12(19)/76-77 dated 04.04.1977)
2.
In spite of the above orders and
subsequent reminders from time to time, no
improvement in submitting the TA bills as well
as adjustment of TA advances has been seen.
In number of cases, TA bills are being submitted
by the touring officers after considerable lapse
of time of the completion of the journey. This
result in non-adjustment of the advances and
the same has also been commented upon
adversely by the Statutory Auditors.
3.
It has, therefore, been decided that if the
TA bills are not submitted by the touring officer
within one month of the completion of the tour in
future, TA bill may not be entertained. Advances
taken by the touring officer/employees may be
recovered in the manner indicated in the Office
order
No.
HO/AC/12(19)/76-77
dated
28.08.1976. Further TA advances may not be
allowed in case the earlier TA advances are not
adjusted against the TA bill of the concerned
employee.
4.
It will be the responsibility of the AO/
AAO/Accountant/Incharge of the Branch Office
to ensure that no deviation of the above
instructions takes place in future.
(Ref. HO/AC/12(19)/78-79 dated 06.03.1979)
I.
Settlement of TA Bill of Legal Adviser
for his outstation Visits
1.
It has been brought to notice that
Divisional Heads/Officers are referring the cases
to Legal Adviser for visiting outstation in
connection with the legal case of the Federation
and no reference to this effect is being made to
13
F&A Division. Resultantly delay occurs in
settlement of bills of the Legal Adviser.
2.
The following procedure, for this purpose,
may be implemented:
(i)
Divisional Heads will submit the proposal
for visit of the Legal Adviser or his associates for
attending legal matters outside Delhi to the
competent authority in triplicate. One copy after
the proposal is approved, may be sent to FA
Division for releasing advance to Legal Advisor
as and when required.
(ii)
On receipt of the bills from the Legal
Advisor, the concerned Divisional Head should
examine and verify the bills and thereafter the
same may be forwarded along with a copy of the
approved proposal to FA Division for settlement
of the TA claims of legal Adviser. The 3rd copy of
the approved proposal may be retained by the
concerned Divisional Head for reference
purposes, in future.
(Ref. HO/FA/2/81-82 dated 05.12.1981)
J.
Tour Reports
It has been decided by the MD that in
future
all
tour
reports
by
Divisional
Heads/Section Chiefs/Regional Managers be
sent to Coordination Division in quadruplicate
immediately and in any case not later than one
week of the completion of the respective tours.
(Ref.HO/Coord/10/TR-Cir/81-82 dated 17.12.81)
K.
Payment
of
transfer
travelling
allowance to Departmental Candidates
appointed against Direct Quota.
According to the Recruitment & Promotion Rules, a number of posts are to be filled
up by direct recruitment. For such posts
normally an advertisement is issued and the
interested persons are asked to apply for the
same. Some of the departmental candidates
also send their applications. It is observed that a
few of such candidates are selected for
appointment. On selection they are posted to
different stations. A question has been raised by
a number of branch offices as to how TA/DA,
transfer benefits etc. should be paid to these
employees. The matter has been examined and
it has been decided that such employees shall
be eligible to draw all benefits on account of
transfer TA/DA etc. as is admissible to an
14
employee on routine transfer. In future,
therefore, such cases need not be referred to
head office and may be decided by the
concerned branches if the claims come under
their purview.
(Ref. O.O. No. 31, dated 12.02.1985)
L.
Admissibility of transfer Travelling
Allowance to Family member from
places other than old headquarters.
Under existing rules of the Federation,
TA/DA is not admissible to a person for initially
joining a post in the Federation. A case has
come to notice where an employee who initially
joined the Federation at a particular station had
* Reference O.O. No. 38, dated 04.02.1987.
not taken his family alongwith him to that station.
Later on when he was transferred to another
place, he requested that he may be permitted to
take his family from his native place to his new
headquarters directly and he be allowed to claim
transfer TA for the family also. So far as the
family is concerned, it amounts to grant of
transfer TA for the first time. The point whether
transfer TA should be allowed or not to the
family in such a case has been examined and
after careful consideration, it has been decided
that transfer TA in respect of family in such
cases may be granted from a station other than
the old headquarters to the new headquarters or
from the old head-quarters to the new
headquarter whichever is less.
This order
immediate effect.
comes
into
force
with
(Ref. O.O. No. 34, dated 20.03.1985)
M.
Service Charges for Railway Booking
Admissible
As per the existing rules of the Federation,
the Service charges on Railway booking
arranged through a travel agent are not
admissible to the employees.
The matter has been examined and in
order to avoid financial loss to the touring
employees, it has been decided that the service
charges payable to an authorised travel agency
for arranging railway booking shall, hereinafter,
be reimbursed to the employees on production
of cash memo from the travel agency. The
amount reimbursable, shall be as per actuals
but not exceeding Rs. 25/-* per ticket. This
facility shall be admissible only for official tours.
(Ref. O.O. No. 48, dated 25.06.1985)
N.
State Buses viz. Express, Deluxe, Ordinary,
what will be the class
of entitlement in case
of employees under
Category III and IV.
vel by Ordinary State
Buses/Private Buses.
But, incase such Buses are not available,
an employee may travel with the permission
of the Branch Manager/Regional Manager/
Divisional Head by Express/Deluxe Buses.
iii.
Whether
Incidental Allowance is
payable in case the
journeys are performed by office vehicle or
any other free vehicle.
This may be
regulated in terms of
office order No. 78,
dated 02.06.1996.
TA/DA Rules – clarification reg.
The TA/DA Rules of the Federation were
revised vide office order no. 47 and 49 both
dated 22.01.1986. According to the modified
rules, the rate of mileage allowance and daily
allowance of the employees were revised w.e.f.
16.12.1985. A number of doubts in regard to
interpretation of the above office orders were
raised by various branches. These have been
examined and the following clarifications are
issued to enable the branches to settle the TA
bills of the concerned employees :
Point of Doubt
1
1. Cochin Branch:
Whether half/full
DA
is
admissible
under the revised orders for tours where
due to frequent jouneys and short period of
stay at number of
places (excluding journey time), the total halt
comes to 5 ¼ hours.
Although the employee concerned was
away from his headquarter for mor than
12 hours.
2. Ahmedabad Branch
Clarification
2
Whether revised
rates of Daily/Alloawance are applicable to
casual/ad hoc employees working on daily
wages/consolidated
salary.
3. Kolkata Branch
No.
i. Whether Office
Order No. 47, dated
22.01.1986 is applicable only to travel by
State Transport Buses
or other modes like
Taxi, Ordinary Buses
other than State Transport.
The
rates
of
Mileage allowance for
the journeys performed by Taxi or Scooters
as laid down in Rule
5(A) (a) (b) of TA/DA
Rules have not been
revised. Therefore, the
rates of Mileage Allowance modified vide
Office Order No. 47
ibid are applicable
only to such journeys
performed by State
Road Transport or
other Buses.
ii. Since there are
different categories of
Since the total
stay at the touring stations comes to 5 ¼
hours, only half DA is
admissible as DA is
not payable during journey time for which
Incidental Allowance
at the rate of 6 paise
per km. is paid.
All Regional/Branch Managers are
requested to keep the above clarification in mind
while settling the TA/DA bills of the employees
working under them.
(Ref. O.O. No. 81, dated 26.06.1996)
O.
In partial modification of office order No.
81, dated 26.06.1986, it has been decided that it
will not longer be necessary to produce bus
tickets by the employees for the purpose of
reimbursement, in respect of the journeys
performed on tour by ordinary buses. Production
of bus ticket will, however, be compulsory when
the journey is undertaken by higher mode of
transportation like Express/Deluxe/Air-conditioned buses.
This order takes effect from 30.07.1986.
(Ref. O.O. No. 07, dated 25.08.1986)
P.
Payment of Local Conveyance to LCT
Candidates
It is notified for the information of all that
such of the outstation employees as are invited
to take up the Limited Competitive Test (LCT)
shall be entitled to local conveyance as per their
admissibility from the residence/office to the
Railway/Bus-station/Airport in their Head
Quarters and from Rly. Station/Bus Station/
Airport to the place of stay or venue of the Test
as the case may be, and vice-versa.
The admissibility of local conveyance to
employees who attended the LCT on
28.07.1991 from outstation may also be dealt
with in terms on this order.
(Ref. O.O. No. 50, dated 10.10.1991)
Q.
Entitlement of students/trainees on
summer placement with NAFED for
Travelling/Daily Allowance
Ordinarily,
employees should tra-
15
It has been decided that the students/
trainees from different training institutions who
are taken for summer placement by NAFED will
be entitled to TA/DA as per the entitlement of an
Assistant Manager of NAFED, if they are
required to undertake tours as part of the
projects assigned to them by the Federation.
duty and daily allowance will be admissible for
such halts at the rates prescribed for ordinary
localities. Accordingly, Rules 5 (c) of travelling
allowance & daily allowance rules of the
Federation shall stand modified to the above
extent w.e.f. 14.08.1993.
(Ref. O.O. No. 15, dated 02.09.1993)
(Ref. O.O. No. 06, dated 18.06.1993)
S.
TA/DA for Management Trainees
It has been decided that the Management
Trainees appointed in the Federation will
henceforth be entitled to the benefits of
travelling
allowance
daily
allowance,
remuneration for attending office on Holidays
and local conveyance at par with the Assistant
Managers of the Federation.
(Ref. O.O. No. 05, dated 10.05.1994)
S.
Stay arrangement for employees who
visit Mumbai on official tour
It has been observed that as and when
any official of the Federation goes on tour to
Mumbai, he has to face a lot of difficulty in
finding accommodation there. In order to solve
this problem, Mumbai Branch was asked to find
out a suitable accommodation on actual
occupancy basis. Mumbai Branch has now
made arrangements with some specified
Hotels/Guest Houses, at Mumbai.
The officials who visit on tour to Mumbai
may give their requisition to Branch Manager,
Mumbai for reservation of accommodation. The
employees utilising said accommodation during
tour at Mumbai shall be paid DA @ 50% of the
amount admissible to them under the TA/DA
Rules of the Federation.
(Ref. O.O. No. 15, dated 13.11.1984,
issued from file NO. HO/AD/G-14(f)/84-85)
T.
Payment of Daily allowance during
journey period for enforced halts
The Board of Directors in their meeting
held on 14.09.1993 have decided that in the
case of enforced halts occurring enroute on
journey on tour, transfer, temporary transfer and
in connection with training, necessitated by
breakdown of communication due to blockage of
roads/railway tracks on account of floods, rains,
heavy snowfall, landslide and accidents or
delayed sailing of ships or awaiting for air lift, the
period of such enforced halt will be treated as
16
U.
Some branches have raised certain
doubts about various provisions of the travelling
allowance & daily allowance rules of the
Federation. The same have been examined and
the position is clarified as under: Sl.No.
1.
2.
Point of Doubt
Whether an employee who is deputed on
tour to a place, which happens to be his
place of stay also, is entitled for travelling
allowance?
Whether taxes/levies charged in the hotel
bills are to be allowed if the billed amount
exceeds the entitlement of the employees
prescribed in the rules.
Clarification
Even if the place where the employee is
being deputed on tour, happens to be place of
his stay, he has to incur travelling expenses.
Since these expenses are being incurred for an
official purpose the employees will be entitled for
travelling allowance.
Taxes/levies etc. are not be included in
entitlement of room rent. As such to be allowed
extra.
These clarifications may kindly be kept in
view while settling the TA/DA claims of the
employees.
(Ref. O.O. No. 41, dated 01.01.1994)
V.
Grant of Transfer incidentals
According to Rule 9 of Travelling
Allowance and Daily Allowance Rules, the terms
and conditions regarding grant of TA on transfer
of the Federation’s employees shall be the same
as are applicable the employees of the Central
Government. However, it is observed that the
employees of the Federation are being paid
incidental allowance at the prescribed rates for
journeys undertaken in connection with both tour
as well as transfer. This position is not in
conformity with the Government Rules.
According to Supplementary Rule 116 (III)
relating to payment of transfer incidentals to the
employees of the Government of India, the
Government servant, in addition to the fare for
himself and members of the family, draw one
daily allowance for himself and each member of
family for every completed day occupied in the
journey from residence reckoned from midnight
to midnight. For the period less than 24 hours on
any day, the daily allowance is admissible as
follows: Up to 6 hours
Nil
Exceeding 6 hours
But not exceeding
12 hours
70%
Exceeding 12 hours
Full
The children below 12 years are allowed
daily allowance at half of the rates for adults.
Therefore, the above instructions may
kindly be kept in view while settling TA bills of
the employees for journeys on transfer.
However, past cases will not be reopened.
(Ref. O.O. No. 16, dated 22.11.1995)
17
(Annexure Form A)
NATIONAL AGRICULTURAL COOPERATIVE MARKETING FEDERATION OF INDIA LTD.
TRAVELLING ALLOWANCE BILL
Name ………………………………………
Headquarters ………………….
Month …………..
Designation ……………………………….
Pay …………………………….
Voucher No. …..
PARTICULARS OF JOURNEY 7 HALTS
ROAD MILEAGE
Departure
Arrival
Station Date Hour Station Date
1
2
3
4
5
Mode of
journey
i.e. by
road, air,
sea, rail
Means
of
conveyance
Actual
fare
paid
DAILY
ALLOWANCE
No. Rate
of
kms.
Amount
No.
Rate
of
Days
Amount
Total
of
each
line
15
Rs. P
16
Purpose
of
Journey
Hour
6
7
8
9
10
11
12
13
14
17
Grand Total
Signature of the Travelling Officer
18
REMARKS
AMOUNT
ABSTRACT OF CHARGES
Rs.
1.
Actual fare i.e. by Air/Rail/Road ,,,,,,,,,,,,,,,,,,,
2.
Mileage Allowance for …………….. kms.
P.
Certified that I have unUndertaken travel on tour
…………………………….
(name of the class) or the
class to which I am entitled and have incurred
the expenditure stated in
the TA bill.
at the rate of ……….. per km. …………...
3.
Incidental expenses for ……………….. km,
at the rate of ………. per km. ……………
4.
Daily Allowance for ………………. Days.
At the rate of …… per day for …. days …..
5.
Others ……………………………………………
Deduct
Advance
Received vide voucher No, ……. Dated …..
Other items as per details:
…………………………………………..
…………………………………Total deduction
Net Claim
Rupees …………………………………………..
Debitable to TA …………………………………
Cr. TA Advance …………………………………
Passed for payment of Rs. ………… P……….
(Rupees …………………………………………)
Accounts Asstt.
A.O.
Signature of the Travelling Officer
Designation
M(F&A)
Controlling Officer
19
Annexure (Form B)
SCHEDULE OF LOCAL JOURNEYS UNDERTAKING IN A CITY WHILE ON TOUR
Name of the Officer …………………………………………………………………………………………
Designation …………………………………………………………………………………………………
City
Date
From
To
Purpose of local
Journey
Mode of Conveyance
i.e. Taxi, Rickshaw,
Tonga, Bus, etc.
Fare
Paid
Certified that the amounts mentioned in the above schedule were actually paid by me and
that I did not use any conveyance of any institution for these trips.
Signature …………………
20