Worcester Research and Publications (WRaP) Frequently Asked Questions 1. What is an Institutional Repository? An Institutional Repository (IR) is an online collection of the digital research assets of an institution which is stored and preserved in one location. 2. Why was WRaP developed? WRaP was established to provide a show case for the research undertaken at the University of Worcester. WRaP contains a central collection of University of Worcester research and preserves this research for the future. WRaP increases the visibility and impact of the research output of the University of Worcester. Depositing research in WRaP allows free access to a range of academic research and publications, many of which are available as full-text. It also enables the University’s research to be located by search engines which cross-search repositories at other universities in the United Kingdom and internationally. 3. Who should I contact if I have an enquiry about WRaP? The contact person for WRaP is Ann Craig, Research and Development Manager: a.craig@worc.ac.uk 4. Why should I deposit my research in WRaP? Depositing your research in WRaP will make it visible and accessible to a wide audience, increasing its citation count and impact. It is University of Worcester policy that all research produced since 2008 should be deposited in WRaP. Research students at the University of Worcester are required to deposit a copy of their final post examination thesis in WRaP. 5. What kind of materials can I deposit in WRaP? Subject to copyright permission the types of material which can be deposited in WRaP include: journal articles (pre-prints and post-prints) authored or edited books chapters in books book reviews conference papers, conference posters, conference presentations PowerPoint presentations - which should be accompanied by the conference paper or audio presentation of the paper http://eprints.worc.ac.uk 1 abstracts – which should include a link to the full-text of the paper or to an audio presentation of the paper research degree theses (PhD, MPhil) inaugural lectures images of artwork Learning and teaching materials should be uploaded to the repositories for learning and teaching materials. Please contact the Learning and Teaching Technology Unit for more details at eos@worc.ac.uk 6. How do I deposit my research in WRaP? WRaP can be accessed from the University of Worcester staff page using your staff login and password or via the URL for WRaP at http://eprints.worc.ac.uk Guidelines for depositing your research can be accessed from here. If you would like help uploading your research please contact your Academic Liaison Librarian to arrange a visit. Full-text should be added where possible. If copyright doesn’t allow the full-text to be deposited the bibliographic details will be added together with a link to the online version or online details. A member of the Research Team will check all the details and if there are any difficulties you will be contacted for further information. You will be sent an email when your work is publically visible in the repository. 7. Copyright : how do I know if I have permission to deposit my work in WRaP?* In order to deposit your research in WRaP you must own the copyright for your work yourself or have permission from the copyright holder(s). The majority of publishers will allow you to upload your pre-print (submitted version prior to peer-review/editing). Some publishers will allow you to upload the author created version of the post-print (accepted version after peer-review/editing). Most publishers will not allow their published version of the post-print (publisher created version) to be uploaded.* If you are unsure, check the copyright agreement made with your publisher or check the publisher copyright policy on the SHERPA RoMEO website. This service provides details of over 600 publishers’ policies http://www.sherpa.ac.uk/romeo/ (link also available in WRaP) Further information on copyright can be found at:CLA: Copyright Licensing Agency http://www.cla.co.uk JISC Legal Service http://www.jisclegal.ac.uk http://eprints.worc.ac.uk 2 JISC/SURF Partnering on Copyright http://www.lboro.ac.uk/departments/dis/disresearch/poc/index.html Repositories Support Project: Handling Version Information http://www.rsp.ac.uk/pubs/briefingpapers-docs/repoadmin-versions.pdf *These FAQs provide guidelines and should not be relied upon as a source of legal advice 8. Which file formats should I use? Documents: PDF files Audio: MP3 files Images: TIFF, JPEG Documents submitted as Word documents will be converted to PDF files by repository staff. 9. Can I deposit research which has been co-authored? Work which has been written in collaboration with colleagues from other institutions may go in WRaP as long as all co-authors are in agreement for you to do this. 10. If I leave the University of Worcester will my research remain in WRaP? Your work will remain in WRaP. You are free to add your research to any repository at your new institution. 11. Where can I find out more about University of Worcester repository policies? The following policies and guides are available from the ILS Research pages at http://www.ac.uk/ils/1189.htm Deposit policy Notice and Takedown Policy Guidelines for Depositing Research 12. How will people find my research? WRaP is an open access repository which is freely available to the public. Research can also be found through the use of search engines e.g. Google Scholar (see Question 14 and 15 on repositories and Open Access). 13. What happens if there is a problem with an item in WRaP? The University of Worcester operates a Takedown Policy. If there is a problem with an item (for example confidentiality) the work in question will be removed from public view and an internal investigation of the complaint will be made. 14. What is Open Access? Open Access research material is material which can be freely accessed by anyone using an internet connection. http://eprints.worc.ac.uk 3 15. How can I find out more about repositories and Open Access? There are a number of services that have been developed to assist searching for open access materials. These include:EThOS (Electronic Theses Online Service) http://www.ethos.ac.uk This service aims to provide access to the full-text of selected electronically stored UK theses. DART-Europe E-theses Portal http://www.dart-europe.eu DART-Europe is a European portal providing access to the full-text research theses from 12 European countries. Intute Repository Service http://www.intute.ac.uk/irs This service searches across 95 UK Further and Higher Education repositories. OpenDOAR http://opendoar.org/search.php This service uses Google to provide a full-text search facility for the repositories listed in OpenDOAR OAister http://www.oaister.org/ Multi-disciplinary search engine based in the US which allows users to search for materials in OA repositories, OA journals and other resources worldwide BASE http://www.base-search.net Multi-disciplinary search engine based in Germany which allows users to search for materials in OA repositories, OA journals and other resources worldwide. 16. Can I re-use full-text and other full-data items which have been deposited in WRaP? Re-use of full-text is subject to conventional copyright conditions. The commercial re-use of full items is not allowed. Permission should always be sought from the copyright holders before re-using items. 17. If I deposit my research in WRaP can I still publish it somewhere else? Yes, you are free to publish copies of your own work in other sources. http://eprints.worc.ac.uk 4