HAY POSITION DESCRIPTION - MIT ONLY
Note: The Manitoba Government uses the Hay position description form for Financial Officer (FI), and
Information Technology (IS) positions as well as those in the Professional Officer pay plan. All other
positions with the exception of Senior Management (XM, EX, EM) positions require the General
Position Description Form. This position description format is designed to be copied into SAP
therefore it is important that no formatting changes are made.
IDENTIFYING INFORMATION
DATE:
SAP Position No (required): 500
Working Title:
Branch:
Division/Region:
Department:
Incumbent's Name:
Current Classification and Level of Position:
Supervisor's SAP Position No: 500
Supervisor's Name:
Supervisor's Working Title:
FTE No (optional):
GENERAL ACCOUNTABILITY
The (Working Title) is accountable for…
ORGANIZATION STRUCTURE
1. Other positions reporting to the same superior. (Please ensure this section coincides with the
organization chart.)
2. Capsule description of each position reporting to the subject position, outlining the primary
purpose and number of positions. (Please ensure this section coincides with the organization chart.)
NATURE AND SCOPE
1. The environment in which the functions are performed.
2. Specific functions performed the subject position.
3. Major challenges faced.
4. Controls on freedom to act and problem solving.
5. Contacts, internal and external.
6. Any additional and/or pertinent information.
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Effective Date of Consolidation February 2, 2009
QUALIFICATIONS
Education and Experience:
Please identify the level of education required to do the job, i.e. college diploma, bachelor’s degree,
etc., and what prior experience is required to do the job. If a suitable equivalent combination of
education and experience is appropriate, please indicate. These requirements must be bona fide in
relation to the duties.
Knowledge:
Please identify the knowledge required to do the job)
Specific Designations, Certifications or Licenses:
Please identify any specific designations, certifications, or licenses required, i.e. Class 3 driver’s
license, WHMIS, Operator Training, power engineer certificate, journeyperson’s license, etc.
Skills & Abilities:
Please identify the specific technical skills & abilities required to do the job.
DIMENSIONS
Number of positions including full direct supervisory responsibilities, based on the number of people
(approved FTEs) & salary dollars, the annual budget of the Division and budget under direct control of
position operating, capital and “other” figures to be shown separately. Full direct supervisory
responsibilities may include conducting annual employee reviews, discussing performance
expectations, providing feedback; recommending merit increases; approving vacation leave,
overtime, issuing and approving or recommending disciplinary action; participating in staffing and
recruitment; establishing quality and quantity standards & reviewing employee’s work to ensure
standards are being met; establishing work priorities; planning & assigning work; etc.
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Effective Date of Consolidation February 2, 2009
SPECIFIC ACCOUNTABILITIES
Provide 4 to 7 statements describing the major end results. List them in order of importance.
Please also include accountabilities in the areas of: Human Resources Programming (HRP);
Occupational Safety, Health (OSH); Risk Management (RM); and Employment Equity & Diversity
(EE&D). Specific wording is required for those positions with HRP, OSH, RM and EE&D
responsibilities. Please refer to the MIT/ANA Position Description Guide for further direction.
1.
2.
3.
4.
5.
6.
7.
INFRASTRUCTURE AND TRANSPORTATION VISION:
A unified department proactively leading the delivery of excellent and sustainable public infrastructure
and services for Manitoba.
INFRASTRUCTURE AND TRANSPORTATION MISSION:
Enable economic prosperity and social well-being for Manitobans through partnership and integrated
stewardship of safe, reliable and efficient infrastructure, transportation and logistics services
DIVISION MANDATE:
Please insert the Division’s mandate from the Department’s Business Plan.
PROGRAM MANDATE:
Please insert the Branch’s mandate from the Department’s Business Plan.
DIVERSITY & RESPECTFUL WORKPLACE:
The Department values and encourages diversity in the workplace. Diversity means respecting and
acknowledging that each of us is different by ethnicity, culture, gender, age, physical or mental
disability, sexual orientation, religion, language, class, education, style, personality and family status.
These individual differences are critical characteristics that enrich and lead our department to a
higher level of achievement and help build our future success.
Collectively, we are all responsible for creating and maintaining a workplace dedicated to the
principles of mutual respect, fairness and support for all persons. Everyone must recognize and
refrain from actions that offend, embarrass or humiliate others, whether deliberate or unintentional.
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Effective Date of Consolidation February 2, 2009
WORKING ENVIRONMENT / PHYSICAL DEMANDS:
Please describe the working environment including frequency and duration under which this position
typically operates, i.e. working alone, shift work, travel, on-call duties, inherently challenging working
conditions, working outdoors, extreme temperatures, noise level, exposure to chemicals, dusty air,
etc.
Please indicate the physical demands of the position, i.e. Personal Computers (Desktop and/or
Laptop) used at least 25% of the time; constant sitting, standing, crouching, medium or heavy lifting;
climbing, etc.
TOOLS & EQUIPMENT:
Please list any special or unique tools and equipment used, i.e., snow plow, motorized vehicle, forklift,
air quality testing equipment, any specialized machinery, standard office equipment, AutoCAD, any
specialized software, etc.
CRITICAL COMPETENCIES:
Please insert the job family role profile provided in the Position Description Specific Wording inserts.
ORGANIZATIONAL RELATIONSHIPS
Provide an organizational chart that demonstrates an accurate reflection of the division and the
branch/unit in which the position functions. Show solid lines for direct reporting relationships and
dotted lines for functional or indirect reporting relationships. Please include SAP (500) position
numbers, classification levels and working titles for all positions.
CONFIRMATION
This position description must be signed by the employee (unless vacant), the immediate supervisor,
the Manager and the Director/ADM. There must be an Organizational Chart attached.)
I have read the foregoing and understand it is a description of the duties assigned to my position.
_________________________________________________
Employee’s Signature
______________
Dated
I certify that this is an accurate description of the responsibilities and accountabilities required of the
position and that it forms the basis for the position classification level and the annual review of the
incumbent. The incumbent has received a copy of this position description. An organizational chart
is attached.
_________________________________________________
Immediate Supervisor’s Signature
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_______________
Dated
Effective Date of Consolidation February 2, 2009
_________________________________________________
Manager’s Signature:
_______________
Dated
________________________________________________
Director/ADM’s Signature
_______________
Dated
This confirmation will verify the accuracy and completeness of the position description.
NOTE: The content of the position description needs to be verified by management via e-mail with
the subject position description attached OR the signed hardcopy needs to be provided.
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Effective Date of Consolidation February 2, 2009