GoPIG Minutes
Feb. 20, 2004
JCPL - Lakewood Library
In attendance: Susan Xue (UCB), Martha Jo Sani (UCB), Sharon Partridge
(JCPL), Doug Rippey (JCPL), Louise Treff-Gangler (Auraria), Doug Ernest
(CSU), Susan Simmons (Broomfield), McKinley Sielaff (CC), Rob Jackson
(DPL), and Tim Byrne (CU-Chair)
1.
There was no tour.
2.
Announcements: Sharon presented the first draft of the letter
nominating CU for Depository Library of the Year. There was lively
discussion and Sharon will incorporate the many ideas into a second
draft. This second draft should be posted for final revisions and then
sent to GPO.
Sharon also announce that Mark Ferguson of the Natl. Archives has
accepted our invitation to the Apr. meeting.
3.
Minutes were approved.
4.
Next meeting place and time
Mar 19 - Auraria including EPA Ambassador and Colorado Publications
Apr 30- Federal Center for meeting with librarians there
May 27-28 - Laramie, WY - two-day meeting/workshops
July - UCCS
Aug 4-6 - 5 State meeting in Santa Fe, NM
Sept.-Pueblo?
Oct. 20-24 - Have meeting during CAL/MPLA conference
5.
Federal Highway Administration Library: Sharon presented
information about the plan to move many of the DOT agency offices with a
resulting weeding of their collections before the move. The move is
planned in June but uncertain at the moment. She asked if there was
someone who would be interested in contacting the DOT to see if they are
weeding anything that should be in one of the depository libraries. She
had all of the contact information from a retired DOT employee. It was
suggested that she contact Chris Browne since DU has a large collection
of DOT documents.
6.
GPO Budget Administrative Provisions. 2005 Budget Appendix p. 45:
Tim brought a copy of the Administrative Provisions of the budget request
for GPO (PREX 2.8:2005/APPENDIX - 2005 Budget Appendix, p. 45).
He
pointed
out the many changes and the consequences if the changes are approved.
Frequently such changes are approved without the major scrutiny of a
proposed legislative request. The wording includes a raise for the
Public Printer and his deputy. There are also provisions to allow GPO to
accept gifts. Gifts would include volunteers, computers, software and
digital files. The last will be vitally important if GPO is planning to
build a
retrospective digital collection.
GPO will be able to offer discounts
to
book dealers and quantity purchases. The requirement to keep depository
materials for five years will be changed to allow greater discretion on
exceptions from the Superintendent. Tim told us that we are already
authorized to discard notices of meetings, etc. that have already been
held. This was news to some of us.
Rob pointed out that when you go to the USGS to view a topo map, the USGS
site takes you to TopoZone. He was wondering if anyone know when this
changed. None of us did. The CU Map Library has a project to digitize
an extensive collection of aerial photographs of Colorado, over 1700 of
them. The pictures were taken by the Forest Service between 1933-47 and
are primarily Forest Service land. The URL to see the pictures that have
been finished is <http://wwwlibraries.colorado.edu/aerialphotos/home.asp>
7.
Colorado Joint Committee on Printing Bill: A bill to reduce the
costs of printing for Colorado was introduced and Tim went to the hearing
for the bill. The sponsor withdrew the bill because of monetary impact
(the
initial costs were high).
Tim and Nancy Bolt will contact the sponsor
to
see if they can get the concept of state printing to include more than
paper. Tim also talked about the lack of permanent public access to the
Colorado state website. Apparently, the state archives is taking a
snapshot of the site every three months but not providing any access.
8.
Colorado State Documents Cataloging Records: Tim described CU's
switch from the Alliance to OCLC as a source of cataloging for Colorado
State publications. Tim thought that CU was getting the state
publications cataloging records through OCLC as a separate file and he'd
be able to offer them to the Alliance members as a file. Instead they
are included in the daily files of all of CU's updates from OCLC. Tim
then learned that Maureen Crocker at State Pubs was willing to give him
direct access to the records (at no cost) and this will allow him to make
the files available to the Alliance members. After de-dupping, Tim
figures there are about 250 records per year. If you are not an Alliance
member and interested in loading these records for your catalog, contact
Tim. He will be creating two files, one for electronic only records and
one for everything else.
9.
Unfinished Business: Sharon asked if anyone had attended the small
map collections meeting at ALA but no one has. She continues to harp
about the shabby Ashley National Forest records.
10.
New Business: Doug Rippey asked about the difference between the
departmental edition and the document edition of Foreign relations of
the United States. The departmental edition is the one we all have in
the dark red covers at S 1.1: while the document edition would be the
copy in the Serial Set. GPO does not distribute to depositories the
Serial Set editions along with many other titles that have both
departmental and document editions. This is the cause of many of the
gaps in the numbering of the Serial Set.
McKinley asked for ideas of programs for CAL. The spring workshop will
be the one held in Laramie. She suggested we have a few poster sessions
since they take a minimal amount of time and will keep docs in the minds
of other librarians. Among the ideas were a presentation on the new GPO
Access that might be premiering just before the CAL conference, a program
on Ben's Guide aimed at Children's and School Librarians, and asking Lynn
Fox to do a program on her wonderful Medical Reference for Non-medical
Librarians.
11.
Library Significant Events :
CC has hired an new Government Documents Coordinator who will take care
of the day-to-day processing and care of the collection. The plans for
remodeling the library are going forward and McKinley has her compact
shelving.
CSU will not put the documents on compact shelving. They have three
openings: a metadata librarian, a biosciences librarian and an electronic
resources librarian.
Susan Xue reported that she is on a new library assessment committee. It
is in the earliest stages and trying to decide what and how to assess.
They are looking at something similar to the OCI (Organizational Cultural
Inventory) that was done earlier at CU however they want to avoid any
individual evaluations and instead focus on outputs or user satisfaction
to try to gauge quality of service. She has also been working on
bridging the gap between what Economics students expect and what is
available by better understanding the kinds of assignments the students
get. She has also contacted the IMF about the web version of
International Financial Statistics to tell them they need to increase
their historic statistics and make they more comparable to the format of
the newer statistics to allow comparisons.
JCPL has some new software that prevents people using more than two hours
a day of computer time. It has been very successful and Broomfield has
similar software that they are also happy with.
JCPL will begin buying
more DVDs and VHSs for popular films.
Broomfield is having problems with the catalog records for their
documents "marrying" with the Prospector records. Doug Rippey offered
advise on the problem. Susan will miss the next two meetings of GoPIG.
The library has an opening for the assistant librarian. When Susan sent
in the biennial survey with a note that they would be reconsidering their
status, she got a phone call from GPO and a large survey.
Wayne Coffey of DPL has been having serious health problems but has
finally been able to return, at least part-time, to the docs dept. While
DPL is still pushing for Library District status, there have been hints
that Mayor
Hickenloper might try to block the vote.
The documents records will not
be
removed from the DPL catalog and they will begin getting records again.
Martha Jo has retired and is now volunteering three days a week at CU.
She's even learning to catalog.
CU is looking for an Electronic Government Information Specialist. They
have finally started charging students for printing and the drop in
printing has been beyond expectations. While the UMC (student union) has
the most printing on campus, the library is second, with the printers in
Government Publications being numbers 21 and 22 out of a couple hundred
printers.
Respectfully submitted,
Sharon Partridge, secretary
Afternoon Training Sessions
McKinley showed us her helpful and FUN tax page at CC,
<http://www.cc.colorado.edu/Library/GovernmentDocs/Taxes.html> . Be sure
to click on Tax Talk! There is a terrific page on the history of
taxation in the United States that Sharon was able to use at the
reference desk the very next day. McKinley included jokes, presidential
tax returns, a direct link to tracking your refund, tax freedom day and
some anti-tax sites.
Sharon presented genealogical sites that could also help with historic
research. The URLs she chose are
<http://www.archives.gov/research_room/genealogy/index.html> The most
logical choice for beginning.
<http://www.archives.gov/research_room/center_for_electronic_records/type
s_o
f_files.html> list of available full-text records - Guard THIS because
you may never find it again!
<http://www.archives.gov/research_room/getting_started/research_by_topic.
htm
l>
Indian Records - include full text of some indexes but also which
l> rolls
covered which tribes.
<http://www.familysearch.org/> is a free site that does include all of
the Social Security Death Index
<http://www.itd.nps.gov/cwss/>
individual gravestones of Civil War
Casualties in National Park Cemeteries - The sailor's site is finished
for black sailors and includes information on height, age and service.
<http://www.itd.nps.gov/cwss/battles.htm> includes even minor battles
with a short presentation on what happened, how many troops were involved
and the casualties and even the implications of the battle
<http://www.cr.nps.gov/military.htm> includes the list of troops at
Valley Forge.
<http://www.ellisislandrecords.org/> - in addition to individual
records, this includes the passenger list and sometimes a picture and
physical description of the ship
She also passed around a book called the Handybook for Genealogists
because it includes extensive lists by county of who holds public records
for the area. An example is that Adams County Clerk has the marriage and
land records from 1902, some burial records, some land records from
Arapahoe Co. prior to 1901, school census 1902-1964 and military
discharge records; the 17th Judicial Court Clerk has the divorce records;
Probate Court has probate records and the Hall of Justice has court
records. Another interesting inclusion is the parent county in case you
need to go back beyond the creation of the county. Alamosa County was
created on Mar. 8, 1913 from parts of Costilla and Conejoes counties.
Susan X. showed us her Election Page and her handout is included.
Elections Information
Background information
.
Election 2004 - Department of State,
<http://fpc.state.gov/c9752.htm> Provides general information on
elections process in US, political parties, election calendar, and links
to other elections and polls sites.
.
The Center for Voting and Democracy, <http://www.fairvote.org/> A
site on elections and voting in plain language.
Candidate profiles / Campaign finance
.
The Center for Responsive Politics, <http://www.opensecrets.org/>
Campaign finance information.
.
Project Vote Smart, <http://www.vote-smart.org/> Candidate
profiles
information.
.
Money in State Politics, <http://www.followthemoney.org/> State
candidate profiles and campaign finance information.
.
Congressional district boundaries - American FactFinder
<http://factfinder.census.gov/home/saff/main.html?_lang=en> Go to
Reference Maps, then select State, County, Place and 108th Congressional
District in both Boundary and Label.
Elections statistics
.
Election statistics <http://clerk.house.gov/members/election_information/elections.php> A
page from the Clerk of the House website providing voting stats from
1920.
.
U.S. Electoral College - NARA
<http://www.archives.gov/federal_register/electoral_college/electoral_col
leg
e.html> Historical voting statistics from 1789 through 2000, including
candidates, electoral votes, popular votes, and election notes.
Tim has a new webpage in gov docs on Islam at <http://wwwlibraries.colorado.edu/ps/gov/us/islamus.htm> He particularly pointed
out the vast number of reports on the Defense Technical Information
Center. Many of these are full-text masters thesis and PhD dissertations
from military people attending various Defense Department graduate
schools, like the Army War College., the Naval Postgraduate School, Army
Command and General Staff College and the Air Force Institute of
Technology.