Capital Application Form
The purpose of this funding is to enable eligible two year old children in Rotherham to be able to
access their free early education entitlement in provision which is high quality, accessible,
sustainable and inclusive.
Capital applications for the creation of new settings or expansion of existing settings will be
assessed against the criteria detailed in this form. Applications will only be accepted if they meet
the criteria. In the case of more than one application being received for the same area, the
application which best meets the criteria will be approved.
Contact Details
Applicants Name
Organisation
Address
Telephone
Number
Details of the contract holder should the application be successful
e.g. limited company name, individual / partnership details:
Details of proposed setting:
Address of existing/proposed setting
where places are to be created:
Area to be served by the setting (this must
match with the published area(s)) of need
Proposed Opening Date
How many additional eligible two year old
children will your proposal accommodate*
If you are an existing provider, how many
2 year old early education children can
you currently accommodate?
What type of setting do you propose to
create: please tick
Full daycare 0 – 5 years all year round
Pre-school 2 – 5 years term time only
Pre-school 2 – 5 years all year round
Other: Please detail
(*must not exceed the stated amount anticipated to be eligible in the area):
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1.
Overview of Proposal
Please describe below the project; and how the proposed capital funding will increase capacity to
accommodate eligible children in the area. You are expected to broadly demonstrate that you have
an understanding of needs and how to meet these; detail your priorities and provide details of the
building, the changes you are making and how requirements will be met.
Please describe how you have considered children with a SEN or disability.
Please attach any associated plans as appropriate:
Max 1000 words
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Overview of Proposal (continued)
Max 1000 words
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2.
Meeting the Needs
Please demonstrate how would you make sure you meet the needs of the less advantaged 2 year
olds you will be caring for? What do you think you will need to consider?
Maximum 500 words
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3.
Encouraging take-up of places
We want all eligible children to benefit from two year old early education. Please describe below
how you will encourage take up and how you will ensure that you reach parents from the whole
geographical area identified within the local authority map:
Maximum 500 words
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4.
Quality of the Setting
Applicants will need to demonstrate how they will deliver good quality early education as a result of
the capital project. In part this will be assessed through Ofsted judgements and Quality in Action
accreditation if applicable plus your plans on how you will deliver a quality childcare service, which
should be described below:
Maximum 1,000 words
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Quality of Setting (continued)
Maximum 1,000 words
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5.
Proposed Capital Spend
Conditions of Funding:
Applications for capital funding need to meet the conditions of the funding. These conditions are
that the funding can only be spent on fixed assets (buildings, fencing, extensions, groundwork’s
etc) and capital equipment with a life expectancy of at least 5 years (e.g. furniture). Resources
such as paints, papers etc. cannot be purchased through this capital funding. The value of
the grant will be based on a maximum of £480 per eligible child accessing the provision as a result
of the expansion. All settings must be open and accepting eligible two year early education children
within 6 months of an approved application.
a) Fixed Assets
All fixed assets must be accompanied by one written quotation if below £5,000 in value. Fixed
assets over £5,000 in value must have a minimum of 3 written quotations. Quotations should be
supplied with the application and include VAT if applicable.
Item description
Cost £
Quote(s)
Received and
supplied (/×)
Approved
(for internal
use)
Total proposed cost: £
Add lines if necessary and attach plans/diagrams as appropriate
b) Equipment/Children’s IT hardware
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All equipment must be accompanied by one written quotation if below £5,000 in value. Equipment
over £5,000 in value from any single supplier must have a minimum of 3 written quotes. Quotations
should be supplied with the application and include VAT if applicable. Equipment must be good
quality and age appropriate. We strongly recommend you only apply for equipment from
reputable suppliers and we suggest equipment made from natural materials and which are
not brightly coloured.
Item description
Cost £
Quote(s)
Received and
Supplied (/×)
Approved
(for internal
use)
Total proposed cost: £
For office use only: Cost per place £
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6.
Evidence of Sustainability of Provision
For children to continue to benefit from accessing your setting, the capital proposal needs to create
a sustainable service which can continue to deliver good quality, accessible and inclusive practice.
We will use your plans for promoting take-up of these places and potential levels of demand from
the areas you plan to serve to help us determine sustainability.
We also require you to submit a cash flow to show you have considered all expenditure and income.
For applications covering a new setting the cash flow should cover the whole setting’s income and
expenditure. For expansion of an existing setting the cash flow need only cover the expanded part
of the setting (you can submit for the whole setting if preferred).
The cash flow should as a minimum contain the following information which should be detailed
down to a termly or monthly basis and cover a period of 3 years from conception but not including
start up costs identified in the application:
a) Occupancy and Income
Broken down by number of children and resultant income from 2 year early education funding, 3/4
year early education funding and any fee paying parents
b) Expenditure
Childcare staff costs
Non childcare staff costs (manager, admin etc)
Activity and materials costs (e.g. equipment, resources, food)
Administrative and promotions costs
Premises costs (e.g. utilities, telephone, cleaning, insurance, rent, rates etc)
c) Profit/Loss
The resultant profit or loss
Please also complete the table below. Without this information we will not be able to assess
your application.
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Cash Flow
1. Does the cash flow covers 3 years
2. Does the cash flow shows sustainability within three years
3. If your cash flow goes into deficit please provide an explanation of how this would be covered.
Year 1
Year 2
Year 3
4.Number of eligible 2 year olds in area (this information can be
found in Building Capacity for 2 Year Olds report)
5.Number of 2 year olds you expect to place (your cash flow should
reflect these numbers. These are the figures we would use should
we approve your application – up the maximum eligible number in
the area).
6.If you expect to place more children than are eligible in your area what other areas will you be targeting?
2 yr Olds
3 Yr Olds
7. What funding rates have you based your income calculations on?
8. What are the sizes (in square meters) of your childcare rooms?
9.Does your cash flow include the following:-
Yes / No
Marketing Costs
Activity & Materials Costs
Non Childcare Staff Costs
Premises Costs
Admin Costs
10. Do your marketing costs match the activities you have planned?
11. Have you included 3 year olds in your cash flow?
12. Have you included on-costs for your staffing?
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7.
Permissions
Details of any necessary permissions for the capital project will need to be gained before funding
can be released. This includes planning permission, building regulations compliance, leasehold
agreements, proof of ownership of building etc as appropriate. For leasehold properties a minimum
3 year lease will be required with evidence provided prior to release of contract. Can you please
confirm below whether the proposed building will be owned / leased:
Owned
Leasehold
Unsuccessful applications will not be able to claim for any costs incurred in securing these
permissions. Applications can include these costs within their application.
8.
Submitting the Application
Capital application assessment panels will be held in February, April and June 2014. Deadline
dates for submission of applications are detailed below:
Friday 14th February 2014
Friday 4th April 2014
Friday 13th June 2014
Applications can be submitted by e-mail to fis@rotherham.gov.uk or by post to: Ann Parks, Early
Years & Childcare Service, RMBC, Riverside House, Main Street, Rotherham S60 1AE.
Applications will be assessed within 1 week of the above dates and applicants notified within one
further week of the panel’s decision. Applicants will be notified in writing. Unsuccessful applications
will be able to re-submit new applications for reassessment at a later panel if no successful
applications for the area have been subsequently approved.
Please be aware that when an application for a specific area has been approved, no further
applications for that area will be accepted. After each panel date, information will be updated on the
RMBC website to identify areas which have been filled and are no longer open to applications.
If you have any questions regarding the capital application form please contact
aileen.chambers@rotherham.gov.uk. If deemed appropriate questions and answers will be shared
with all providers and interested parties. Please note we will not be able to support providers in
completing the form.
9.
Awarding the Funding
Following a successful application, a Capital Contract will be awarded and on return of the signed
contract and necessary evidence (e.g. lease / planning applications) the funding will be awarded.
Evidence of the approved spend will be required within 6 months of contract date. Should this not
be provided then steps would be taken to re-claim the funding.
10.
Funding to deliver Early Education Places
A separate Agreement is required before early education place funding can be awarded. This
agreement cannot be entered into until the provider has gained Ofsted registration. Early education
funding cannot be backdated. It is the provider’s responsibility to keep the Local Authority infomed
on proposed opening dates and make them aware when they have received their Ofsted registration
in order that an Early Education Agreement can be produced.
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