Hintonburg Community Association
Minutes of the 2010 Annual General Meeting
September 29
Hintonburg Community Centre
6:30 Membership renewal / 7:00 meeting start
Topic
Call to Order
Introduction of guests
Approval of the agenda
Approval of minutes
2009 AGM
President's Report
Resolution/Decision/Discussion
Pat O'Brien (president) Chair
Jeff Leiper (secretary) Minutes
A quorum of voting members was present
The Chair called the meeting to order at 7:05
Suzanne McLeod was representing Paul Dewar,
MP
Yasir Naqvi sent his regrets and best wishes
Christine Leadman, Councillor
Jennifer McKenzie, School Trustee
Wally Farah - Ottawa Community Immigrant
Services
Rosemary Jones - Somerset West Community
Health Centre was to have been present, but was
absent
Reverand Tony Bailey - Parkdale United Church,
sent his regrets
Cnst. Andrew Milton - Community Police Officer
Annie Hillis - WWBIA
Howard Friendly - Hintonburg Community Centre
Eric Darwin - Dalhousie Community Association
Principal Irene Cameron - Connaught Public
School
Principal Deborah Cutler - Devonshire Public
School
Francine Beaudine - St. Francois d'Assisi was to
be present
Daniel Stringer - Candidate for City Council,
Kitchissippi
Kevin O'Donnell - nominated candidate in Ottawa
Centre for the Green Party, Provincial
Scott Bradley - nominated candidate for Ottawa
Centre, Liberal, federal
M/s - Wayne Rodney/Natalie Hanson CARRIED
M/s - Michael Holliday/Ted Will - CARRIED
Pat O'Brien congratulated Cheryl Parrott, Lorrie
Marlow, Paulette Dozois, Wayne Rodney for their
recent civic awards
Pat thanked all the volunteers without whom the
activities undertaken by the Association would not
be possible.
The Community Sponsors were recognized and
thanked. The President’s complete report was
published earlier in the HCA Newsletter and
distributed to all homes in Hintonburg.
Responsibility
Treasurer's Report
Amendment to HCA
constitution
Nicholas Olmstead delivered the Association's
financial report. The associations's expenses
were $16,536. Revenues were $22,338.
Moved that the Treasurer's report be approved
- M/s Nicholas Olmstead/Matt Whitehead Carried
Moved, that section 8.3 (Tenure limits and
Service Requirement) of the HCA's
constitution be amended as follows:
a) The position of President (delete “and
Treasurer”) shall not be held by the same
individual for more than two (2) consecutive
terms.
b) The position of Treasurer shall not be held
by the same individual for more than four (4)
consecutive terms.
c) The President and at least one other
member of the Executive Committee must
have served on the Board of Directors within
the previous two years."
M/s - Stefan Matiation/Wayne Rodney
The motion was debated.
CARRIED on a show of hands
Draw Prizes
a)
Committee Reports
Arts
b)
Communications
c)
Environment
d)
Heritage
e)
Membership
The Museum of Civilization, The War Museum
and Marshalls Fitness donated draw prizes which
were drawn throughout the meeting
Co-chair James Valcke presented an oral Arts
report for himself and for co-chair Patti Normand
Moved that the Arts Committee report be
accepted M/s James Valcke/Beth Greenhorn CARRIED
Chair Carol Paschal presented a verbal report of
the Communications Committee's activities. Carol
recognized and thanked Marisa Victor, Diane
Morin, Diane Plewis and Marie-Eve Dufesne for
their contributions.
Moved that the Communications Committee
report be accepted. M/s - Carol Paschal/Matt
Whitehead. CARRIED
Co-chair Beth Greenhorn presented an oral report
of the Environment Committee's report and
circulated a written version.
Note that Saturday June 4 will be the next
community garage sale. The fall cleanup will be
November 17.
Chair Linda Hoad presented a verbal report
presenting the Heritage Committee's activities.
The Chair noted that there is no membership
chair currently. A call for volunteers was made.
f)
Schools
g)
Security
h)
Traffic
i)
Zoning
j)
Federation of Citizens
Associations
Neighbourhood Planning
Initiative
k)
l)
Summer Movie Nights
m)
Hintonburg Centennial 5k
Announcements
Hintonburg Recreation
Association
Parkdale Avenue study
group
Supper Club
Artisan Christmas Craft
Fair & Silent Auction
HCA volunteer
opportunities
iii
HCA contact information
10
Election of new board
Chair Stefan Matiation presented an oral report
outlining the committee's activities. Stefan also
presented an open call for members to participate
in a new Cycling Committee. The group will meet
on October 14 at 7:30.
Cheryl Parrott and Wayne Rodney presented a
verbal report with respect to the committee's
activities. Cheryl highlighted the Community
Safety Volunteer Program award awarded to
Hintonburg from Crime Prevention Ottawa. A
special thanks was given to the Councillor and
Constable Milton for their work in improving safety
in the community.
Dickson Davidson was not able to join us. The
Chair noted that the Committee's focus has been
on mitigating against traffic impacts on Scott
Street by increased bus traffic as LRT
construction begins.
Linda Hoad delivered a verbal report on the
committee's activities. Linda highlighted the
Capital Wire Cloth development and upcoming
proposed changes. It was also noted that the
Artisan proposal has died.
Linda Hoad described the work of the FCA on
behalf of Jay Baltz who sent his regrets.
Paulette Dozois reported that the Neighbourhood
Planning Initiative is completed, and that the
Association is now working through prioritizing the
implementation
Paulette Dozois noted that Summer Movie Nights
continued for the seventh year, and will continue
next year.
Jeff Leiper delivered the race report.
A new Hintonburg recreation association is being
formed by Lorrie Marlow and Pat McLeod. Pat
outlined the plan. A sign-up sheet for a
preliminary meeting was distributed. John Rapp
from Dovercourt is providing assistance. PPRP
has also indicated that it will be providing
assistance.
Pat O'Brien outlined the Parkdale Avenue Study
Group recommendations.
Carol Paschal presented the Supper Club's
activities
Saturday November 27 - Volunteers required
Volunteer Coordinator required to recruit
assistance with special events and delivery of
quarterly newsletter, and upkeep of HCA web
site; membership chair to develop and coordinate
a recruitment drive next sprint
The HCA can be contacted at
info@hintonburg.com or 613.798.7987
Election was chaired by Eric Darwin, president of
the Dalhousie Community Association
The procedures were explained
Nominations were received for:
Wayne Rodney
Cheryl Parrott
Sharon Fernandez
Pat O'Brien
Paulette Dozois
Linda Hoad
Jeff Leiper
Stefan Matiation
Dickson Davidson
Jay Baltz
Nicholas Olmstead
James Valcke
Monica Freedman
Anthony Bruni
M/S - Joe Pinto / Michael Holliday that the
Membership suspend the limit on the number
of people that may serve on the Board and
that nominations be acclaimed. - CARRIED
11
Open Forum
12
Adjournment
The Chair recognized the work by departing
Board member Marisa Victor.
 Cheryl noted the renovations ongoing in
the basement of the HCC. Those may be
done by the end of the year
 Ted Will reiterated his point that the HCA
ask the City to arrange art classes in the
HCC. Patti Normand noted that classes
have been offered, but suggested that the
HCC needs better marketing as an arts
centre.
 Pat noted that several all-candidates
meetings are upcoming.
M/s - Kathleen Wilker / Beth Greenhorn