Room Monitor 1
AM/PM Room Monitor Team Duties (2010)
Thank you in advance for your time and commitment! Because of your excitement and
high energy the Symposium will be a great experience for all presenters and guests.
Throughout the day:
-
Always remain polite!
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Be flexible!
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Keep the Registration area clean and free of trash
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Be prepared to help with the final clean-up
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Don’t be afraid to ask your Team Leader any questions!
 If you find yourself with nothing to do, please check with your Team Leader
Team Leader
Head Team Leader:
HH Room Monitors/Floor Monitors,
Information Desk
HH 1st Floor: Room Monitors & Floaters
Pre-Symposium:
 Attend at least one “Practice Your Presentation” Workshop:

Tuesday, May 11th
o HH 224
o 4:00 – 6:00 pm

Wednesday, May 12th
o HH 142
o 4:00 – 6:00 pm

Thursday, May 13th
o HH 224
o 4:00 – 6:00 pm
Room Monitor 2
Time
6:15 am
6:15 am – 7:45 am
7:45 am – 8:20 am
8:15 am – 8:30 am
8:30 am – 10:20 am
Oral Presentations –
Session I
10:15 am – 10:45 am
10:45 am – 11:15 am
12:15 pm – 1:15 pm
Volunteer Lunch
12:00 pm – 1:20 pm
Guest Lunch/Dance
Performance
AM Room Monitor Duties

Check in with your team leaders.

Assist Floater Team in setting up easels
- Help where needed to get easels & name cards set
 Find your assigned room and:
 Place five bottles of water on the table
- Pick up from HIB 135
 Check equipment in your assigned room
- Make sure that it is working properly!
Report to the Floor or Room Monitor Team Leader immediately if
there is a problem
 Check in with the Floor Monitor


Report to your assigned room
Greet guests upon their arrival


Remain alert, responsive, responsible, and mature
If there are any problems, please report them to the Floor
Leader ASAP


Quickly clear out the rooms
Help floaters guide the guests to HIB 100 for the Keynote
Address & Awards Ceremony
Return to your room and do a final check.
Make sure that all trash is picked up,
Check that the equipment is in order and working
Take any lost items to the Registration table
Check in with the Floor Monitor
Lunch will be divided into 2 shifts:






-
First Shift: 12:15 – 12:45
-
Second Shift: 12:45 – 1:15
You may eat in HIB 135 (Please be very careful not to
spill any food)
 If not on lunch, follow the “Guest Lunch” time frame
 Help direct guests to food tables
-

Help guests find Performance Studio 1100

Remind them to be very careful if they eat lunch in the
studio
Keep an eye out for spills and trash
-
Room Monitor 3
Time Period
P.M. Room Monitor Team Duties

12:15 pm – 1:15 pm
Volunteer Lunch
Lunch will be divided into 2 shifts:
-
First Shift: 1112:15 – 12:45
-
Second Shift: 12:45 – 1:15
-
You may eat in HIB 135 (Please be very careful not to
spill any food)
 If not on lunch, follow the “Guest Lunch” time frame
 Help direct guests to food tables
12:00 pm – 1:20 pm
Guest Lunch/Dance
Performance

-
2:15 pm – 2:30 pm
2:30 pm – 2:50 pm
3:00 pm – 4:50 pm
Oral Presentations –
Session II
5:00 pm – 5:15 pm
Remind them to be very careful if they eat lunch in
the studio

1:30 pm – 2:50 pm
Poster Session
Help guests find Performance Studio 1100
Keep eye out for spills and trash





Help maintain traffic flow
Pick up any trash in the area
Keep an eye on the time!
Find your assigned room
Place five bottles of water
- Pick up from HIB 135
 Check equipment in your assigned room
- Make sure that it is working properly!
Report to the Floor or Room Monitor Team Leader immediately
if there is a problem
 Check in with the Floor Monitor


Report to your assigned room
Greet guests upon their arrival


Remain alert, responsive, responsible, and mature
If there are any problems, please report them to the Floor
Leader ASAP




Return to your room and do a final check.
Make sure that all trash is picked up
Check that the equipment is in order and working
Take any lost items to the Registration table
Room Monitor 4

4:00 – 5:30 pm
Check in with the Floor Monitor for various duties
- Easel breakdown
- Returning items to UROP office
- Clearing out Volunteer/Supply room
 Continue to help moving all items back to UROP office
If you need an assignment, please see the Room Monitor Team
Leader. When clean up is finished, please relax!
Summary of Room Monitor Duties
 Make sure your assigned room is clean and that the equipment is functioning.
 Be familiar with overall program and scheduled presentations in your room.
 Don’t forget to introduce yourself to the Faculty Moderator. Always treat the
faculty with the utmost respect – you are there to help them.
 Make sure the audience in the room is quiet and polite.
 After each presentation, try to encourage the audience to remain seated for the
next presentation.
- For those who insist on leaving, make sure they leave quickly and quietly
between the presentations
 Don’t eat or partake in any unnecessary conversation!
 Remember: 15 minutes for each presentation, plus 3 minutes Q&A, with 5-6
presentations per session.
- The faculty moderator will be in charge of the time, but you must keep the
time as well in case the moderator is too captivated by the presentation.

If you have any questions or concerns, please contact your Team Leader.