Oral representation offers owners, applicants or other interested parties an
opportunity to discuss directly with the Queensland Heritage Council, a
recommendation made by the Department of Environment and Resource
Management about a heritage application.
The Queensland Heritage Council welcomes and
encourages this dialogue.
The Queensland Heritage Council is an independent statutory body
responsible for entering places in, or removing places from, the Queensland
heritage register.
Its decisions are independent of the Department’s recommendations in these
matters.
An oral representation is…



an opportunity to address the
Queensland Heritage Council’s
delegated Strategic Register
Committee before the Committee
makes a decision on a heritage
recommendation;
involves an information exchange, a
forum in which earlier written
submissions can be explained or
expanded upon, and in which
Committee members may ask
questions of presenters to clarify
information; and
focuses on issues relevant to the
recommendation and the cultural
heritage criteria by which
significance is determined.
Who can apply to make an oral
representation?
For State heritage places, any party who
is given notice of a heritage
recommendation, i.e. owners, local
governments, applicants and any other
person or group who lodged a written
submission in response to a heritage
application.
For Archaeological places, owners may
request oral representation before a
1 Guide to the Queensland Heritage Act1992
decision on the heritage
recommendation is made.
Who will the Committee hear?
All reasonable efforts will be made to hear
from owners of affected properties.
The Committee may hear from other
interested parties if the discussion is
relevant to the recommendation and
the cultural heritage criteria by which
significance is assessed.
When can I apply to make an oral
representation?
A request to make an oral
representation must be made within 10
business days of receiving notice of a
heritage recommendation.
How do I make a request for oral
representation?
Requests should be made on the
application form included with notice of
the recommendation.
The form should be forwarded to the Site
Registrar either by fax, email (an
electronic version of the application
form is available on the EPA website), or
post (contact details are at the end of
this guide).
2009
Do I need to include any
information with my request?
Any additional information that you wish
to present to the Committee must be
included with the application. This may
be paper copy, or in electronic format.
What happens after I make a
request?
You will be informed about whether the
Committee decides to hear your oral
representation; also of a time and place
to make your presentation.
Where are oral representations
heard?
Usually in the offices of the Department
of Environment and Resource
Management at 160 Ann Street,
Brisbane. A location map is provided at
the end of this guide.


community organisations or
other interest groups;
special situations (eg. in cases
of disability or geographical
remoteness).
Your representative needs to be able to
answer questions Committee members
may ask about the recommendation.
What facilities are available to
assist the oral representation?
You will have access to a range of
equipment that can be used for
presentations, including:




data projector to display PowerPoint
presentations;
white board;
overhead projector to display
transparencies; and
slide projector.
From time to time the Committee may use
other venues outside Brisbane.
You must advise the Site Registrar of your
requirements before your appointment.
How can oral representations be
made?
Please provide any electronic presentation
material in advance as an email attachment
or CD-rom, so that it can be checked for
system compatibility and viruses.
In person, by teleconference, or by other
means that the Committee deems
appropriate.
Can I be represented at an oral
representation?
The Committee usually prefers to hear
directly from owners, but you may
choose to be represented.
Sometimes a representative or agent is
more appropriate, for example:



places owned or managed by a
body corporate or other
management organisation;
places with multiple owners;
places owned by companies or
other business structures
2 Guide to the Queensland Heritage Act1992
NOTE:
The Department’s information technology security
protocols do not permit personal laptops or other
data storage devices to be connected to the
computer network.
The Department’s computer network uses MS
Windows XP Professional and the MS Office 2003
suite of programs.
How long is an oral
representation?
Oral representations are limited to 15
minutes and two presenters. Allow 5
minutes for your presentation and 10
minutes for discussion.
Presenters should arrive at least 5
minutes before the scheduled time.
2009
When will I be informed of the
Committee’s decision about the
heritage recommendation?
The Committee has 60 days after
receiving a recommendation, in which
to make a decision. This may
or may not be made on the day you
make an oral representations. You will
be informed of the Committee’s
decision in writing.
How do I obtain more information
about making an oral
representation?
Points to remember:

An oral representation
assists in the provision of
information

There is a 10-day timeframe
in which to request an oral
representation.

Let us know what
equipment you need.

Keep the presentation to no
more than 5 minutes.
If you have any questions about the
application process or about making an
oral representation, please contact:
The site registrar – cultural heritage
PO Box 15155 City East Q 4002
Ph: 1300 130 372 or email
heritage.registrar@epa.qld.gov.au
Location:
Level 9, 160 Ann Street,
Brisbane
3 Guide to the Queensland Heritage Act1992
2009
GUIDE TO THE
QUEENSLAND HERITAGE ACT 1992
Oral representation
Discussing a heritage
recommendation with the
Queensland Heritage
Council
Source: Peter Marquis-Kyle 03_04_09
4 Cultural heritage guidelines series
the Queensland heritage register