Supplier Statement of Work
Item Unique Identification (IUID) Requirements
References:

DFARS 252.211-7003
Item Identification and Valuation (JUN 2005)

MIL-STD-130L w/Change 1 (20 December 2004)
Identification Marking of U.S. Military Property

Government IUID Web Site on IUID (Guidance Only)
http://www.acq.osd.mil/dpap/UID/

CAS Compliance Memorandum
http://www.acq.osd.mil/dpap/UID/attachments/CAS%20Compliance%20Memo.pdf
A.
Applicability:
According to DFARS 252.211-7003, the following categories of parts are subject to IUID
requirements:


Line-item deliverable items > $5,000 (Government’s Acquisition Cost) - items delivered to
the U.S. Government by contract line item (CLIN), sub-line (SLIN), or exhibit line (ELIN).
In addition, the following shall also be included:
o DoD Serially Managed, Mission Critical, Controlled Inventory
o DoD Serially Managed Embedded Items
o Items as requested by the Requiring Activity
Company XYZ has worked with its customer(s) to define the parts that will be subject to IUID
requirements for this effort. The Company XYZ Buyer will provide a list of parts for which the
IUID requirement applies. Items embedded within Sellers’ parts will not be subject to IUID
requirements unless they are called out in the provided list. The Seller shall address primary,
alternate, or substitute part number configurations if they are applicable.
The Seller shall notify Company XYZ if the Seller believes any item was requested in error (by
omission or by inclusion of the part within the RFP).
A guidance only U.S. Government web site is provided as reference. Furthermore, Company
XYZ may provide assistance and/or share our implementation strategies upon request.
B.
IUID Marking and Data Requirements:
There are two components to the IUID requirement – one is the physical marking of the parts,
and the other is a data set that is associated with each IUID marked part. The Seller shall
separately quote the IUID non-recurring and recurring costs in accordance with the enclosed
pricing instructions.
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C.
Impact of IUID on other Purchase Order Requirements:
There shall be no impact to existing item delivery schedules, lead times, or product performance
requirements resulting from IUID implementation. However, if a particular program requires IUID
and a long-term contract is already in place, then the contract will be adjusted in accordance with
the “Changes” clause of the respective contract to include the IUID requirement.
D.
Pricing Instructions:
1. The basic capability to comply with IUID marking and tracking requirements to the extent
that capability would be used for multiple programs within your facility should be part of
your indirect costs and reflected within your Forward Pricing Rate Agreement (FPRA). As
such, the supplier should not directly include any of these costs in the price for this
procurement.
2. Program unique costs may be priced as direct costs in this proposal if they are peculiar to
and benefit only this program.
3. Recurring costs for marking, preparation of the data set, tracking, and associated other
tasks should be priced within this proposal to the extent such costs are allowable,
allocable, and reasonable.
4. Peculiar non-recurring costs for this program, to the extent such costs are proposed, shall
be fully justified, and compliant with TINA (if applicable).
5. If your company includes IUID costs in its hardware proposal, the IUID pricing should be
identified separately from the hardware purchase price. Any resultant PO from a
solicitation will reflect, at the line item level, the combined cost of the item which includes
the hardware cost and IUID cost. Non-recurring IUID impacts will be kept separate from
other non-recurring items.
E.
IUID Requirements:
The Seller shall implement 2-D Data Matrix Machine-Readable Information (MRI) IUID markings
in accordance with MIL-STD-130L. The Seller shall specify in the proposal the construct, syntax,
marking methodology, and quality methodology chosen to mark the required parts and any
corresponding technical justification. A copy of the Seller’s IUID part marking specification shall
be included. Company XYZ’s preferences/requirements are as follows:
1. A nameplate or label part mark is preferred over Direct Part Marking (DPM) to the surface
of the part. DPM shall be the preferred method for use in areas where size and
environment of the part is not feasible for label application.
2. Nameplate and label part marks shall be 1) high contrast black background, with white or
metallic lettering or 2) a white or metallic background with black lettering.
It is imperative that each IUID be solely unique and unambiguous to any other IUID. Duplicate
IUID markings that are attempted to be registered will be rejected. The Seller may elect to use a
third-party to provide IUID marking. The Seller shall identify such intentions in the proposal.
The Seller shall identify where the 2-D matrix markings will be applied for each affected part
number. Where possible, a human readable conversion shall be affixed near the 2-D matrix. The
markings shall be located near Human-Readable Information (HRI) markings where size and
space limitations allow. If the IUID is located on the same nameplate as the current part number,
the Seller shall have processes in place such that if a new nameplate is required (e.g., Part
Number roll), the new nameplate will contain the original IUID. The Seller may also elect to place
the IUID marking outside the nameplate or on a separate permanent nameplate (separate
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nameplates are not the preferred method due to aircraft weight concerns). The preference is to
have the IUID viewable in the installed location if used as an embedded part within an installation
thereby allowing reading/scanning during normal operational use without removal. If the Seller is
unsure about the optimum location, the Seller shall contact the Company XYZ Buyer for
guidance.
Sellers affected by parts that are Build-to-Print based on Company XYZ Engineering, should note
that Company XYZ does not plan on changing the drawings to include IUID requirements.
Drawings will be changed on a next-touch basis. Sellers should follow the instructions above as
general guidance. The Seller may contact the Company XYZ Buyer for clarification if needed.
If the part is not serial number managed, but Company XYZ determines that an IUID marking is
required, the Seller shall initiate serialization control on the affected IUID Part Number.
The applied IUID shall be permanent for the life of the part under normal service conditions.
The Seller shall be wholly responsible for any sub-tier suppliers requiring IUID part marking as
part of complying with this IUID SOW.
F.
IUID Data Submittal Requirements:
Please reference the Company XYZ IUID Data Submittal Instructions:
G.
Configuration Management:
(1)
Change Management:
Incorporation of IUID marking onto the Seller’s parts shall be accomplished equivalent to a
Class II change. Company XYZ discourages Sellers from using a Class I change to
incorporate IUID. However, if the Seller believes it is necessary to use a Class I change, the
Seller shall submit required documentation to the Company XYZ Buyer. Class I changes must
be approved by the Company XYZ Buyer prior to incorporation.
Avoiding drawing changes will help to keep costs down for the Seller, the prime contractor,
and the U.S. Government. The DoD suggests the following methods as alternatives to
drawing changes (Federal Register, Volume 70, Number 77):




(2)
Replacing existing data plates with IUID labels
Issuing a global engineering change notice
Issuing part marking work orders into the existing manufacturing process
When the necessary marking information and criteria do not change the form, fit, or
function of the part, the change does not require an immediate drawing update but
rather can be accomplished by a coversheet with the marking instructions, thus
permitting consolidation of drawing requirements.
Part Identification / Serialization
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No change to existing Part Number Identification or Serialization is levied herein. The Seller
shall continue with the currently accepted part numbering methods approved by Company
XYZ. However, the Seller may elect to change their serialization methodology as part of an
overall IUID implementation plan. If such a change occurs, the revised serialization plan shall
be coordinated with Company XYZ.
(3)
Data Retention
The Seller is expected to continue collecting and retaining manufacturing and test data
relating to parts delivered to Company XYZ. No change to retention requirements are
required herein except as required by the Company XYZ IUID Data Submittal requirements.
H.
Quality Assurance:
The Seller shall be responsible for the performance of all inspection and testing required to meet
MIL-STD-130L requirements. Each IUID MRI application will be inspected for acceptance by
digitally scanning to capture the IUID. Any product non-conforming to MIL-STD-130L
requirements is cause for rejection. Company XYZ’s existing acceptance criteria and procedures
for accepting the Seller’s parts will not change as a result of this IUID SOW. Additional inspection
for compliance of the IUID marking with MIL-STD-130L shall be done at the time of product
presentation for acceptance by Company XYZ’s designated quality inspector.
I.
IUID Marking Equipment:
The Seller is wholly responsible for their IUID part-marking equipment. Responsibilities include
but are not limited to equipment selection, installation, training, tooling, and readability of IUID
markings. This shall also include evaluation of associated materials to be used with the
equipment (ink ribbons, film materials, etc.). Company XYZ, upon request, can provide a list of
companies that provide IUID services and system integration.
J.
Part Marking Applicability:
Once the IUID markings begin to be applied to the specified items, all deliveries of the specified
items from that point forward shall include the IUID part marking. This shall apply to laboratory
units, qualification units, deliverables to Company XYZ, spares to an Company XYZ customer, or
any other specified items produced under the applicable Purchase Order.
The IUID marking will be consistently applied and the selected location and methodology of the
marking will not vary within the item part number or manufacturer.
K.
IUID Marking on Item Packaging:
The Seller shall continue with current authorized packaging and external marking requirements
for items delivered to Company XYZ. However, in accordance with MIL-STD-130L for those parts
that can not be physically part marked or tagged due to insufficient space or deleterious effect to
the part, in addition to the current packaging requirements, the Seller shall apply a IUID label to
the outside of the deliverable packaging for each part/item contained in that package. These
IUID labels may be of any appropriate size and be of materials typically used on external
packaging. Location of these IUID external labels should be in proximity to other markings.
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L.
RFID:
RFID requirements are not part of this effort.
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