APPENDIX 1
The North and Mid Wales Regional Museums Partnership Project
Brief for a Scoping Study of Exhibition Venues, and Emergency Response Plans
1.
Introduction
The report Common Cause North and Mid Wales Museum Partnership Study, produced
in 2008, made a number of recommendations for the development of partnership
working across the area. Further funding from CyMAL has enabled the agenda to be
taken forward. The Steering Group overseeing the project has now identified a number
of areas for further research and development, and as lead partner for this stage of the
project Wrexham County Borough Council now wishes to appoint a consultant to assist
with the work described in the following brief.
The project area is north of a line (but including) Montgomery to Aberystwyth. The
partnership project works with Accredited Museums (and those working towards
Accreditation) in the area.
2.
The Project Brief
i.
To develop and undertake a survey of all available spaces within the study area
which are available for temporary exhibitions. The survey will need to identify the
quality standards applicable to each venue.
ii.
To compile a list of the programming policies of these venues including types of
exhibition taken, frequencies/timescales, limitations (space, capacity, funding,
environment, security).
iii.
Compile a list of exhibitions (however small) museums may already hold and may
be suitable for touring.
iv.
Compile an overview of currently available emergency planning expertise within
the region – availability of staff, equipment and expertise.
Whilst the temporary exhibition aspects of this project concentrate on Accredited
Museums, this survey should also include other spaces e.g. in art centres, libraries
which reach minimum standards of security and environment.
We would expect that the majority of the work will be undertaken by email or telephone
questionnaires. However it may be necessary to visit selected venues.
3.
Management Structure - Client
The client for the project will be Wrexham County Borough Council and the project
manager will be the Council’s Culture & Heritage Officer. The consultant will work to and
be responsible to the Project Steering Committee which comprises representatives from
a range of museums across North and Mid Wales.
APPENDIX 1
4.
Selection Criteria
The price and quality selection criteria will be based on the percentage split, as
follows:
Price = 60%
Quality = 40%
The quality criteria will be evaluated as listed below. The successful applicant will need
to give evidence and demonstrate the following:
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Previous experience and track record of success in the development and delivery of
surveys within a museum context (50%)
Knowledge and awareness of museums and exhibition spaces in the study area
(20%)
Knowledge and awareness of the relevant standards applicable to exhibition spaces
(10%)
Experience of disaster planning (20%)
It is not a requirement that the consultant is able to speak and write Welsh but they will
need to fully understand the importance of the bilingual environment in which the
commission will be undertaken and be able to facilitate the bilingual production of
literature and conduct surveys and associated research through the medium of the
Welsh language as appropriate.
5.
Contractual Arrangements
The appointment will be on the basis of a letter of appointment - a draft letter of
appointment for this commission is attached.
WCBC will not meet any of the costs involved in preparing or submitting quotes.
6.
Timetable
The commission will commence on 15 February 2010 after selection of the Consultant
and will terminate on 31 March 2010.
An interim report will be presented at the mid-point of the commission to enable the
Steering Group to monitor progress.
7.
Submissions
Quotes must include the following information and should also include relevant
information to address detail listed under 4 (Selection Criteria):
APPENDIX 1
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Details of relevant qualifications and experience of the consultant and any team they
wish to assemble for the commission
Availability to work within the timetable
An indication of how much time the consultant would expect from the client (Steering
Group) and how much time the consultant will give and over what periods it would
be spread
Indication of the amount of days and hours needed for completion.
Contact details of two other organisations who could be asked to provide references
A Banker’s reference
A statement whether or not the consultant has ever been bankrupt or has been a
director of any company that has gone into liquidation.
Total price for the work to be completed.
Applicants are invited to include anything additional they wish to offer which would
contribute to the delivery of the commission.
Quotes should be sent in a sealed envelope marked ‘Confidential’ and addressed to:
Hazel Hawarden
Culture and Heritage Officer
Department of Leisure Libraries & Culture
Wrexham County Borough Council
Lambpit Street
Wrexham
LL11 1AR
To be received by no later than 12noon on 10th February 2010
Further Information
If you require any further information, please contact:
Hazel Hawarden
Culture & Heritage Officer
Telephone:
01978 297440
Email address:
hazel.hawarden@wrexham.gov.uk
or
John Marjoram
Telephone:
Email address:
01978 861621
john@arenig.demon.co.uk