Archives Wales – Audience Development
Explore Your Archive 2015
Campaign Grants
1. Introduction
Explore Your Archive will take place from 14-22 November 2015. This public
awareness campaign is led by the Archives and Records Association and The National
Archives in conjunction with the All-Wales Audience Development Team.
Archives throughout the UK and Ireland are being asked to plan as many events and
activities as possible from 14-22 November in order to make maximum impact. Please
put the week in your diaries now and start planning what you will do.
For more information on the 2014 campaign including evaluation summary please go
to:
http://www.archiveswales.org.uk/staff-toolkit/explore-your-archive-2014/
We are offering grants to encourage services to organise events and activities in
Wales specifically for the campaign. These could include open days, workshops,
talks, tours or outreach activities. Alternatively, the grant money may be used to
develop your own Story Box.
2. Story Boxes
Story Boxes are a way of introducing people to what they could find. Your Story Box
can be filled with documents, journals, objects and curios all connected to a theme,
story, place or person e.g. a local scandal, a famous person, travel, sport, a film set in
the area, fashion, music, conflict, buildings, unsolved mysteries – the choice is yours.
The Story Box can be physical as well as virtual.
The idea is to allow you to highlight, on a national level, the goldmine of information
and untold stories within your archive. You could engage with local groups and
organisations by taking your Story Box to one of their gatherings or you could organise
an event about your Story Box.
3. Grant Guidelines

Grants are available to all archive services in Wales eligible for Museums, Archives,
Libraries Division Welsh Government (MALD) grant funding.

The funding is to be used for events/activities which are specifically organised for
the Explore Your Archive campaign (14-22 November).
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Events/activities do not necessarily have to be held in your archives office.
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Developing/improving existing events/activities or organising new events/activities
will be considered.

Organisers are encouraged to work with external partners and/or other archive
services.

Applications targeting audiences within Communities First clusters / Pioneer Areas
will be specifically welcomed.

All promotional materials created must be bilingual, use the campaign branding
and where possible use the #explorearchives / #archwilioarchifau

The Welsh Government funded by logo must be included on any promotional
material associated with the events/activities (with the exception of small items such
as promotional giveaways).

Grants cannot normally be used for purchasing equipment for adding to the
archives resources (please consult with Audience Development Team if you have a
specific enquiry).
4. Budget

A total budget of £7000 has been allocated for the grants.

Grants of up to £1000 are available – please do not request £1000 if you really only
need £500 as this will allow us to fund more events/activities. Please include an
approximate breakdown of costs on the application form provided.

This is a competitive grant fund.

Archive services may submit more than one grant application if they wish - as long
as it is for completely separate projects.

The money can either be spent on one event/activity or split to organise several
events/activities connected to the campaign.

If applicable, archives may wish to put additional funding to the events/activities.
5. Selection Process
The grants will be selected using the following criteria:
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Relevance to Explore Your Archive campaign
Originality of event/activity
Potential to increase awareness/attract new users
Working with audiences in Communities First / Pioneer Areas
Methods of promotion
Maximising value for money
Working with partners
Methods of evaluation
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Potential for future development
6. Evaluation

All events/activities must be evaluated and a staff survey must be completed
following the campaign.
7. Application Process

Please submit your proposal using the short grant application form provided no later
than Monday, 3rd August 2015.

Please email your completed application form to nicola.williams@wrexham.gov.uk

Invoices for the full amount must be sent by 15th January 2016 to
nicola.williams@wrexham.gov.uk
8. Contact Details
For more information or to discuss your ideas/proposals please contact –
Nicola Williams
nicola.williams@wrexham.gov.uk
Tel: 01978 722988
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